MICROSOFT PUBLISHER – OFFICE 2010 (PRODUCE DESKTOP PUBLISHED DOCUMENTS – BSBITU309A)

QUICK REFERENCE GUIDE

Function

How is it done?

Start Publisher

Start/Programs/Microsoft Office/Microsoft Office Publisher 2010, or click on the Publisher icon on taskbar Click on the Close icon (Red X) on title bar on top right hand side of screen, or click on File ribbon tab/Choose Exit Open Publisher/from Available Templates screen choose Blank Page Sizes/Choose Size/and double click on it Press F9 to toggle between zoom size options Grey area around page that can be used for a temporary storage area Click on Save icon from Standard Toolbar/Choose your location/key in filename/Save From any ribbon tab except File, click on Open button on Quick Access Toolbar/Navigate to folder location/Double click on filename, OR From File tab/Click on Open and navigate to folder location/Double click on filename, then click on Open File on screen – check in Print Preview then click on the Print button on Quick Access Toolbar (or File/Print) select your options/OK Key [Ctrl W] or click on File ribbon tab /choose Close

Exit Publisher Create a file Viewing text Scratch area Save a file Open a file

Print a file Close a file

A yellow icon that appears on some autoshapes – clicking or dragging on the icon allows for the shape to be altered Select objects/Click on Drawing Tools Format tab/Choose Align or Distribute Select object or frame/Select Page Design tab/Choose Align/Choose option required –Guides or Objects

Adjust Handles Align Objects Align to Guides Arrows, draw

AutoShapes, insert

Background, apply to page Baseline Guides Building Block Templates BorderArt

Borders

Bring to Forward/Bring to Front Bullets, insert

From Insert tab, click Shapes, select Line/Arrow type, eg then draw your line in the publication. Use SHIFT to keep the line straight. Select line/arrow and from the Drawing Tools Format tab/Click Shape Outline button/Click to select a different style of arrow. Click on Insert tab/Click on Shapes button and select shape required. Click on desired shape then click and drag shape on your publication. Drag into position and resize if required. Click on Page Design tab, click on Background. Click on colour, pattern or background of your choice. Click Page Design tab/Click Guides arrow and select Grid and Baselines guides/Select number of Baseline Guides Click on Insert tab/Select from icons or click on to launch the dialogue box/Click on folder/Category required/Select and insert object required From Insert/Shapes/Draw a rectangle shape around your page or object, then from Format tab, click Shape outline button, click and select More Lines and BorderArt from the window that appears. Select BorderArt choice and adjust Weight if necessary. Click on the object you want bordered, eg Text Box, ClipArt. Click on relevant Format tab (usually Shape)/from Shape Outline click the border tool and select your choice of line style/size from Weight/Dashes Select object or frame, click on Drawing Tools Format tab, click Bring to Forward icon and make selection Highlight text to be bulleted/Home tab/Click on

Publisher – Quick Reference Notes – Page No 1 – Updated 2 February 2012

Function

How is it done?

Bullets, customise

Highlight text to be bulleted/Apply bullets from Home tab/Click on Bullets arrow/Click on Bullets and Numbering/Click Character button and select character (best options under Webdings and Wingdings)/Choose bullet/Click on OK and then OK again Click Insert/Shapes/select and draw callout shape – insert descriptive text

Callout Character Spacing (tracking)

Highlight text, click Home tab/Click select an option, eg Expand or Condense/or More Spacing and choose an option and amount in points/Apply and OK

ClipArt, add Click on Insert tab/ClipArt

Columns

Crop, Picture or ClipArt

Crop Marks, turn on Customise Paper Size

Design Gallery/Templates Drop Capitals File, Insert Flip or rotate Format Painter

Gutter margin - Columns

Help Footers Grid Guides Grouping

Headers

Enter category required – click on Go Double click on the picture you want to select, or click on down arrow key and choose Insert - Drag into position and resize if required. Click in the text box where you want the columns/Select text and then click Text Box Format tab/Click on Columns icon arrow/Select number of columns. If formatting required to columns - go to Columns arrow /More Columns/Type in the required number of columns and spacing between the columns. Click on your picture or ClipArt object. Access the Picture Tools Format tab/Select the Crop button . Drag across the unwanted area of your picture and these parts will be cut off. File/Print /Printer drop down arrow/Advanced Output Settings/Marks and Bleeds tab/Tick the box beside Crop Marks - OK Choose a blank page/ Page Design tab/Size arrow/Create New Page size/Key in new paper width and height size/Adjust margins to suit new size, select layout type – click on OK Click on Insert tab/select from icons or click on to launch the dialogue box/Click on folder/category required/Select and insert object required Select character, Text Box Format tab/Drop Cap – choose options - OK Select the text box and position the cursor to insert the file. Select Insert ribbon tab and Insert File, locate the file and click on OK. Click on Object to be flipped. Click on Picture Tools Format tab/Click on Rotate icon arrow and select relevant option. Highlight text with formatting applied/go to Home tab/Click once on Format Painter to reproduce formatting features on other text by clicking and dragging over text or double click on Format Painter to apply to text more than once /Click on Format Painter icon to turn off feature Right click on Text Box and select Format Text Box. Then click on the Text Box tab and choose Columns. Type in the required spacing between the columns to either increase or decrease the spacing/Click on OK and then OK again Click on or type [F1] to access Help. Type in keyword in text frame at top right of Help dialogue box and press ENTER Click on Insert tab/Select Footer Click Page Design Tab/Click Guides arrow and select Grid and Baselines guides/Select number of Grid Guides Create objects/Select object/Hold down shift key and select next object – continue until all objects are selected then click on the Group icon, or select Picture Tools Format tab/Select Group Click on Insert tab/Select Header

Publisher – Quick Reference Notes – Page No 2 – Updated 2 February 2012

Function

How is it done?

Hyphenation, remove

Select text box and click on Text Box Tools Format tab /Hyphenation and remove tick from Automatically Hyphenate Document – click OK

Kerning, adjust character spacing

Highlight text, click Text Box Tools Format tab/click

Layering

Spacing and choose an option and amount in points – Apply and OK ( also found on Home tab Arranging an object to display on top of, or behind another object Click Page Design tab/Click Guides arrow and select Grid and Baselines guides/Select number of Grid Guides

Layout Guides, turn on Leading, adjusting line spacing

Line Spacing

Linked Text Box Logo Templates Margins, change Margin Guides Master Page

Newspaper Columns

Numbering, insert Numbering, customise

Page, background Page, add an additional page Paper Size, changing

Patterns Picture, insert Picture, Placeholder

Preview, before printing Recolour Object

Select Text/Home tab/select Line Spacing arrow /select Line Spacing/Line Spacing Options – choose line spacing before and after – click on OK Select Text/Home tab/select B arrow Spacing Options

Lines, draw

select More

/select Line Spacing or Line

Select Insert /Shapes/Click on then draw your line in your publication. Use SHIFT to keep the line straight. Use to select a different style of line. See Text Box, linked Insert/Business Information Arrow/More Business Information/Select Logo Template – edit as required Select Page Design tab/Select preset margins or Custom Margin Click Page Design Tab/Click Guides arrow and select Grid and Baselines guides/Select number of Margin Guides Used to place objects that you wish to display on every page of a publication eg, headers and footers, page numbering or watermarks – click on Page Design tab / Master Pages – edit master page as required/Apply /then choose Close Master Page Click in the text box where you want the columns. Select text and then click on Text Box Tools Format /Columns arrow / Select number of columns or select More Columns for spacing between columns. Highlight text to be numbered, click on /Select number style Highlight text to be numbered/Click on Home Tab then select Numbering arrow/Choose Bullets and Numbering and customise as required – click on OK Click on Page Design tab/Background arrow/Select Background or More Backgrounds/Click on colour, pattern or background of your choice Select Insert tab/choose Page arrow/choose options and then click OK Page Design tab/Page Setup/Size arrow/Choose from options available, or click on Page Setup - key in new paper width and height size – click on OK – then OK again. Normally adjust margins to suit paper size – then select Guides arrow/Select option required or Grid and Baseline Guide to set margin and grid guides. Select object or text box/Drawing or Text Box Tools Format tab/Click on Shape Fill/ Pattern/ Choose options, click on OK Click on Insert tab/Choose Picture /Navigate to file/Double click on picture file. Drag into position and resize if required. Insert an empty picture frame to reserve space for pictures you want to add later. Insert tab/Click Picture Placeholder. You can add a picture into the frame by clicking the Picture Icon in the frame Click on Print Preview button on Quick Access Toolbar or File/Print Select the object/ Picture Tools Format tab/Click on Recolour option/Choose colours/Click on OK and then OK again

Publisher – Quick Reference Notes – Page No 3 – Updated 2 February 2012

Function

How is it done?

Resize Handles Reverse Colour Text, Text Box

Select object frame/Click and drag on resizing handles to change size

Reverse Colour Text, WordArt

Rotate Handle Ruler Guides

Scratch Area Selecting, Text Selecting, Objects Send to Backward/Back Shading

Highlight text/Click on Text Box Tools Format tab or Home tab/Font colour and change to White – select fill colour icon from standard toolbar and choose Black. Enter text as WordArt first/Insert Shape to draw a rectangle to be your background over the WordArt frame. Click on fill colour icon to fill it with black. Click on shape and choose Drawing Tools Format tab/Send Backward /Send to Back/Select both objects/right mouse click/Group or WordArt Tools tab and Group icon. Select frame or object/Click on green handle to allow rotation, or Click on Rotate icon from relevant Format ribbon and choose options/OK Green non-printable lines that can be dragged from the horizontal and vertical rulers onto a page for exact positioning of frames and objects – click on the vertical or horizontal rulers until an icon appears indicating guides can be used – click and drag into position OR Click on Page Design tab, Guides arrow/Choose preset guides or Click on Ruler Guides to customise. Grey area around page that can be used for a temporary storage area Click and drag across text or select frame and press CONTROL + A (to select all text in a text frame) Click on object – to select next object hold down shift or control key/Click Select object or frame, click on relevant Format tab/Send Backward or Bring Forward icon/Click on option required. Select object or frame/Select Drawing Tools Format tab/Click on Shape Fill icon/Choose Colours or Picture, Gradient, Texture, Pattern required Click Insert/Shapes/ and draw the shape on your publication commencing from the top left corner or left to right. For Squares or Circles use SHIFT

Shapes, draw

as you drag the shape eg rectangle or oval to produce a square or circle. Select heading/Click on Home tab/Click on Style arrow/Select from Presets OR New Style/key in a style name/Choose options (font, colour, size etc), and click on OK and then OK again Select heading/ Click on Home tab/Style arrow/Select Style Name Home tab/Click Styles arrow/Right mouse click style name/Choose Delete Draw a text frame/position cursor/Click on Insert tab/Symbol arrow and choose Symbol or More Symbols – normally choose Webdings or Wingdings – choose symbol and click on Insert

Styles, create

Styles, use Styles, delete Symbols, insert

Table, insert Task Pane

Template

Template, create new

Click on Insert tab, Table arrow /Enter the number of rows or columns required either with the mouse or via Insert Table. Is similar to a window and allows you to select and alter publications in Publisher – appears as a default on the left hand side on a Microsoft Publication – different task pane with different functions – can be turned on or off by clicking on close icon on top right of Task Pane. Pre-designed publications – Select File tab/Choose New – select from Available Templates any category of template and follow screen prompts to complete your publication Create or open the publication that you want to use as a template. On the File tab, click Save As. In the Save As type box, click Publisher Template. Note The destination folder changes to the default template location (C:\Documents and Settings\user name\Application Data\Microsoft\Templates) - In the File name box, type a name for the template - Click Save.

Publisher – Quick Reference Notes – Page No 4 – Updated 2 February 2012

Function

How is it done? Note To see the template that you just created, exit the document/File tab/New/Click My Templates and locate template. File/New/My Templates/right mouse click on template/Delete

Template, delete Text Box, add Text Box, linked

Text Box, make transparent Text Box, vertical alignment Tracking

Transparent Ungrouping Viewing text Viewing multiple pages

Watermarks, create

WordArt, insert

Click on Insert tab/Click Draw Text Box /Draw Text Box with mouse/Type your text/Press F9 to zoom up to view text Draw your text boxes first and format as required eg border/Import or key in text required to first text box/Click on first text box - if left over text has created a text box on a new page, Click Unlink on the Text Box Tools Format tab and delete the now blank extra page. If dotted icon appears to right of text box indicating text box is full, in Linking Tools, click Create Link/then pour text into the next text box with mouse click. If that text box is full, repeat the process of linking with the next text box. Select text frame, CONTROL + T Select text box/Text Box Tools Format tab/Alignment/Align Centre Use this option for adjusting the space for a highlighted block of text. Select text box/Home tab/Click Character Spacing arrow/More Spacing/Under Tracking choose option required – click on OK To make any text box or object ‘see through’ or transparent – select press CONTROL + T Select grouped object/Right click on object/Select Ungroup OR use Picture Tools Format tab and Ungroup button Press F9 to toggle between zoom size options Click the Print Preview icon on the Quick Access Toolbar OR File tab/Print /Choose Multiple Pages Icon at bottom right of screen, drag to select number of pages required Insert ClipArt of your choice. Select clipart and from Picture Tools Format tab/Click on Recolour arrow and choose a washed out colour. Right click on the picture/Choose Send Backward/Choose Send to Back. If required select text frames – and then press Control + T (to make text frames transparent), OR Insert Clipart of your choice – right click on clipart and select Format Picture/Picture tab/Click on Recolour and change to soft grey – click on OK and OK again. Draw your text box, key in text required – move to place over the watermark Click on Insert tab/Click on WordArt arrow , select the desired style then type your text. Drag into position and resize if required.

WordArt, change colour WordArt, change shape WordArt, change style

Click on existing WordArt and WordArt Tools Format tab/Select Shape Fill and/or Shape Outline Click on existing WordArt and WordArt Tools Format tab/Select Change Shape arrow/Select option Click on existing WordArt /Click WordArt Tools Format tab /Click WordArt Styles down arrow / Select new style.

WordArt, change to vertical

Click on existing WordArt/Click WordArt Tools Format tab/Select

WordArt, change Words

Click on existing WordArt/WordArt Tools Format tab/Select Press F9 to increase/decrease the page size

Zoom in/out

Publisher – Quick Reference Notes – Page No 5 – Updated 2 February 2012

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