MEETiNG & EVENT plANNERs’ GUIDE [email protected] | +46 (0) 980 668 00 001

Content

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The location

005 venues 006 ICEHOTEL Restaurant 010 Hembygdsgården 014 In the open 017 ICEHOTEL & Aurora Hall 021 Oktagården 024

Torne, kaitum, luspen

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communal areas

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FUNCTION ROOM COMPARISON

031 contact

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Hear the Silence

The Location In the hinterland of sub-arctic Scandinavia, some 200 km north of the Arctic Circle, you find an untamed landscape of 450 million year old mountains, glacial rivers and enormous taiga forests. Jukkasjärvi is meänkiele for ”meeting place by the river” and for centuries, explorers, tradesmen, Sámi and settlers have gathered here. In this village, ICEHOTEL is reborn in a new guise each winter. Using the walls, floors and ceilings of the hotel as a canvas, the artsist give each room of the hotel a unique design and theme. ICEHOTEL comprises not just the hotel, but also warm rooms, meeting and dining spaces. Weather Due to the location, temperatures vary greatly between season, with averages ranging 003

from -30 C to 15 C. Each season has its unique attractions; the Arctic, frost-in-youreyelashes mid winter in December through February, the mild spring sun and fantastic skiing in March-May and the cool summer and autumn. Attractions - ICEHOTEL - Classic outdoor adventures including dog sledding, ice driving and snowmobiling in winter, hiking, cycling and rafting in summer and autumn. - Dinner on ice; eat a delicacy dinner served on plates made of crystal clear ice in the comfort of a warm restaurant. - The Sámi people. The aboriginal Sámi have lived in the northernmost areas of Scandinavia and Russia for thousands of

years. Learn about their culture and lifestyle with the reindeer as their close companions. - Northern lights & more. The Aurora Borealis may be the most famous one, but the pastel shades of Kaamos in December and the Midnight sun in May-July are equally magnificient. How to get here Fly in to Kiruna Airport with SAS Scandinavian Airlines or Norwegian via Stockholm (journey time approx. 1.5 hours). ICEHOTEL is located just 15 minutes’ transfer from the airport and you can choose to book a cab or arrange private transfer with us (opt for a traditional mini bus or a local speciality and arrive to the hotel on dog sled or snowmobile).

Once at ICEHOTEL, you find everything you need; all excursions start and end at the hotel; the two restaurants, the lounge, ICEBAR BY ICEHOTEL and the champagne bar are all within convenient walking distance. Local events - Jokkmokk’s market, February - The ice harvest festival, March. ICEHOTEL harvests the ice for next winter’s hotel from the Torne River. - Toughest ICE, April. An obstacle race track in ice and snow. - Classic Midsummer celebrations, June. - Fjällräven Classic, August. - ICEHOTEL grand opening, December.

Area Map

ICEHOTEL Restaurant

Kiruna Airport / Train station « 15 km

Hembygdsgården 950 m »

Torne Kaitum Luspen Reception Lounge Oktagården

Aurora Hall ICEBAR ICEHOTEL

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Venues ICEHOTEL Restaurant

HOmestead

In the open

Crystal clear delicacies by the river. Vouching for your creature comforts, ICEHOTEL’s restaurant is traditional room temperature. The ice still makes for a central element, with the bespoke ice menu and the option of personally designed ice blocks adorning the tables. Seats up to 200 diners.

Rustic timber buildings housing dining rooms, culture saunas, traditional baking house & village museum.

Make the most of nature with tipi-tents for events with up to 60 delegates.

Aurora Hall & ICEHOTEL

Oktagården

Torne, Kaitum, Luspen

December to April, the bar and event space at ICEHOTEL are available for private events.

A building with true character and a rich history. A private space for meetings of up to 12 delegates.

Meeting rooms for up to 90 delegates. A meeting space that offers privacy yet with all the amenities on your doorstep.

[email protected]

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ICEHOTEL Restaurant

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Overview

PERFECT FOR Banquets & gala dinners Birthday parties Wedding receptions Mingling events Private conference dinners

Crystal clear delicacies by the river. Vouching for your creature comforts, ICEHOTEL’s restaurant is traditional room temperature. The ice still makes for a central element, with the bespoke ice menu and the option of personally designed ice blocks adorning the tables. CUISINE Michelin-trained head chef Alexander Meier and his team serves local delicacies prepared using classic continental cooking methods.

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ITS STORY Built in the 1920’s, this building has a diverse and fascinating history. It originally served as an old persons’ home for Sámi people of the surrounding villages. It was discontinued in the 1960’s, after which space researchers of the nearby Esrange rocket range used it as their temporary housing while conducting projects here. In 1983 the inn and later restaurant was opened. The Sámi and the rocketeers still visit for dinner.

ROOMS AVAILABLE FOR PRIVATE EVENTS - The northern lights room (seats 170) - Renstierna’s room (seats 34) - Bar - The Veranda (seats 40) - The Gallery (seats 17) CAPACITY Maximum 200 persons (xx per seating) Kitchen w bakery

EXTRAS - Sommelier’s selection:Fine cellar wines on request. - Bespoke ice block table decorations, engraved with e.g. company logo or the date of the event. - Personalised place & menu cards.

Standard Seating plan

NORRSKENSSALEN/NORTHERN LIGHTS ROOM 74 PLATSER/SEATS

2,5m

Bord/Table 170x80 cm

Bord/Table 80x80

BAR

COFFEE F

KEM & STÄD/ LAUNDRY & CLEANING

BREAKFAST BUFFET 12 PLATSER/SEATS WC

BAGERI/BAKERY

WC

WC

KÖK/KITCHEN

SOLID BUFFET

WC

WC

KPR /CLOAK ROOM

STÄD/CLEANING ROOM

ENTRÉHALL /ENTRANCE

VARUHISS /ELEVATOR HOV-M/HEAD WAITER PULP

ÖPPEN SPIS /FIRE PLACE

ÖPPEN SPIS /FIRE PLACE

ARR

KPR /CLOAK ROOM

TAVELRUMMET/CANVAS ROOM ≈17 PLATSER/SEATS RENRUMMET/REINDEER ROOM

40 PLATSER/SEATS

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BAR

RENSTIERNAS RUM RENSTIERNA’S ABODE 20 PLATSER/SEATS

ICEHOTEL Restaurant Floor Plan

NORRSKENSSALEN/NORTHERN LIGHTS ROOM

10,3 m

5,7 m 2,5m

Bord/Table 80x80

9,9 m

1,20 m

3,2 m BUFFET STATION

BAGERI/BAKERY

KÖK/KITCHEN

WC

WC

BUFFET

STÄD/CLEANING ROOM

ENTRÉHALL /ENTRANCE

VARUHISS /ELEVATOR

12,9 m

1,8 m

WC

KPR /CLOAK ROOM

WC

ÖPPEN SPIS /FIRE PLACE

ÖPPEN SPIS /FIRE PLACE

ARR

6,3 m

7,9 m 7,3 m

4,3 m

2,6 m 4,5 m

7,7 m

4,5 m

HOV-M/HEAD WAITER PULP

9,6 m

7,7 m

4,5 m

TAVELRUMMET/CANVAS ROOM 4,6 m

RENRUMMET/REINDEER ROOM

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BAR

RENSTIERNAS RUM RENSTIERNA’S ABODE

KPR /CLOAK ROOM

4,3 m

WC

COFFEE F

KEM & STÄD/ LAUNDRY & CLEANING

6,3 m

BAR

4,3 m

4m

1,85 m

9,6 m

9,1 m

Bord/Table 170x80 cm

Homestead

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Overview

PERFECT FOR Product shoots

Rustic timber buildings housing dining rooms, culture saunas, traditional baking house & village museum. CUISINE The Homestead restaurant serves hearty traditional dishes with local flavors and organic beers and wines. Think charcuterie board of moose sausage, reeindeer jerky and Norrbotten cheese with organic Cabernet Sauvignon. 011

Birthday parties ITS STORY The timbered rooms, some dating back to the 1700’s are rich in character and history. Over the years, it has housed a school for the village children and a reputable inn frequented by the founders of mining town Kiruna at the turn of the century. CAPACITY 90 diners

ROOMS AVAILABLE FOR PRIVATE EVENTS - Culture Sauna (incl reception room & two saunas) - Historic baking cottage - The homestead restaurant. EXTRAS - Beer & whiskey tastings - Food tastings - Nearby Sami Museum - Traditioanl local cuisine cookery classes

Acoustic music sessions Wedding ceremonies & receptions Christmas dinners Retreat events Launches

FLOOR Plan

2,3 m

KÖK/KITCHEN

1,2 m

4,5 m

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1,6 m

1,5 m 3,7 m

6,2 m 1,5 m

2m 1,8m

1,8 m

4,5 m

2,5 m

5,3 m ÖPPEN SPIS /FIREPLACE

PERSONAL /STAFF

1,9 m

3,9 m

7,8 m

4,2 m

1,8 m

ÖPPEN SPIS /FIREPLACE

3,9 m

1,3 m

3,8 m

ÖPPEN SPIS /FIREPLACE

2,4 m BAR

3,6 m

1,8 m

3,4 m 2,2 m

6,1 m

4,9 m

1,6 m

5,2 m

4,5 m

WC

WC

ENTRÉHALL /ENTRANCE

4,4 m

STÄD/CLEANING ROOM

Standard SEATING PLAN

2,3 m

KÖK/KITCHEN

PERSONAL /STAFF

BAR

ÖPPEN SPIS /FIREPLACE

WC

ÖPPEN SPIS /FIREPLACE

WC

ÖPPEN SPIS /FIREPLACE

ENTRÉHALL /ENTRANCE STÄD/CLEANING ROOM

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IN THE OPEN

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PERFECT FOR

Overview

VIP client meetings Kick-offs, team-building & work shop days Gala dinners (please ask us for catering information) Wedding receptions

CUISINE A true outdoor food experience, using what nature provides. Water from the river, with fresh fish or reindeer stew prepared over the open fire. For after; steaming hot coffee is waiting to be poured from the blackened kettle. THE STORY A dramatic landscape, in so many ways still wild and untouched by civilization to this day, yet the home of the aboriginal Sámi and rare animals for generations. Here, you find mountains pre-dating the ice age by 450 million years, pristine rivers, some of the Europe’s northermost pine moors and vast tajga forests. Explore it with 015

snowmobiles, dog sleds or skis in winter; or with bike, boat or on foot in summer. CAPACITY Tipi - from 8 up to 60 delegates* Wilderness camp Guossan - up to 48 delegates (16 in each) Wilderness camp Luspen - up to 8 delegates Tipi + Wilderness camp Salmijärvi - up to 16 delegates Wilderness camp Puonojokk - up to 15 delegates *Several tipis can be extended to a large communal area for parties up to 120 delegates

EXTRAS - Bush survival half-day course with guide - Ice sculpting classes - Snowmobiling/ice fishing, skiing, dog sledding, ice driving - Rafting & canoeing, cycling, hiking, ziplining - Team-building & Ice Olympics competition - Dinner, sauna & overnight stay (only Luspen & Puonojokk)

Getting away from digital presentations can be a great thing. Teams that interact with nature have a documented improvement in performance, creativity and reduction of stress related symptoms. Let the team engage in boating, snowmobiling and skiing, combined with educational experiences like learning how to cook in the wild and making up fire. Retreating to the tipi or wilderness camp, the team sits downs around the roaring fire, feeling the energy from the heat and crackling soundscape. To the aboriginal Sàmi, the fire and the shelter of their traditional tipi homes, symbolizes safety and a place to gather. The fireplace is a safe and welcoming, by tradition a forum for sharing stories, crafting ideas and tools for survival.

SPECIFICATION MEASUREMENTS

6,60 m

10,3 m 016

Aurora Hall & ICEHOTEL

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Overview

A glistening structure of pure ice and an art exhibition with hotel beds. ICEHOTEL is 5500 square meters of ephemeral art, inspired and made possible by mother nature. Each year, tons and tons of the pure ice of Torne is harvested from the river. Like a series of etchings, each block is a piece of art in its own right; produced completely on nature’s terms. ICEHOTEL is open December through mid-April. In May, it reunites with the river - transforming to a maze of modern ruins in the process.

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THE STORY ICEHOTEL is an annual art project and the world’s first hotel made of ice and snow. Each winter reborn in a new guise, it is the result of a symposium of international artists and designers. Come spring, the art melts and return to the river.

CAPACITY - 50 cold rooms (out of which 18 suites) - 72 warm rooms - Main hall - ICEBAR BY ICEHOTEL - Ice church - Aurora Hall (event venue for up to 170 people)

EXtras - Warm ”backstage areas” - Media/Event coordinators - Live music & screenings - Behind-the-scenes Nov-Dec - Ice harvest March - Modern ruins; melting period May-June.

PERFECT FOR Incentives Fashion shows Product shoots TV/Film productions Concerts & live performance Product testing Corporate events Launches

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Can’t come to us? We’ll come to you. We deliver ice for events worldwide.

ICEHOTEL FLoor plan

Dressing Room Showers Sauna WCa

Aurora Hall

ICEBAR BY ICEHOTEL

Art Center

Night Entrance 301

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Church 324

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350

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325

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335 337

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315

342

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352

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Nödutgång / Emergency Exit 020

Oktagården

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Overview

PERFECT FOR Mini workshops & discussion seminars Board meetings Client meetings

A building with true character and a rich history, Oktagården is considered part of the very heart of the hotel to partners and staff at ICEHOTEL alike. Wood pannelled walls, a roaring fire and warm textiles makes this a secluded and relaxed space for important conversation. ITS STORY Oktagården was designed by Arne Bergh and late Åke Larsson in the 1990s. Its shape is inspired by the traditions of the aboriginal people of northern Scandinavia and Russia. The oktagon shape symbolizes the eight seasons in nature, while the angular roof derives from the traditional hat worn by Eastern Sámi. In the period of November and December, the builders and artists who create ICEHOTEL use this venue for creative morning meetings. CAPACITY & SIZE - Seats up to12 delegates - Lounge area for digital presentations & boardroom style seating. 022

- Standard table & chairs for round-table discussions & workshops. STANDARD EQUIPMENT - Bluetooth speakers - Blu-ray/DVD player - TV w click share - WiFi - Sign easel

Venue plan

8,5 m

4,4 m

4,7 m

ÖPPEN SPIS /FIREPLACE

4,1 m

2m

2,5 m

≈3,2 m

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Torne, Kaitum, Luspen

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ICEHOTEL Meeting concepts The silence, fresh air and entrepreneurial feel of ICEHOTEL is an ideal location for your next meeting. To help you get the most out of your day, we’ve developed two alternative meeting concepts. Opt for Efficient or Inspiring - and naturally you can make changes or additions according to your needs.

INSPIRING Spending time outdoors and creative activities have proven effects on team performance. Combine the meeting with a guided tour of ICEHOTEL, an ice sculpting class or use our wilderness camps to truly get off the grid.

EFFICIENT The selection of meeting rooms can offer a variety of arrangements. Located in a secluded area of the hotel grounds, the venue vouches for peaceful surroundings that lets you focus on making those important decisisions. ENERGY BOOST (ADD-ON) Allow 20 minutes for a quick team challenge and an organic energy shot, or a mini-seminar on creativity and how the design process can help grow your business.

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Torne X = Projector

1,9 m

5,23 m

Torne is the name of the river that flows past Jukkasjärvi and the lifeblood of ICEHOTEL and is the largest river in the region, so it seems a suitable name for our largest meeting room. A high ceiling and windows all along the far end of the room, gives it plenty of daylight and an airy feel. Images depicting the river Torne adorn the long walls. CAPACITY & SIZE - 13 x 9,5 m (stage 5 x 2 m) - 40 delegates U-seating 026

- 70 delegates class room seating - 90 delegates theatre seating - 60 delegates herringbone seating STANDARD EQUIPMENT - WiFi - Stage with lectern & rostrum - Projector, screen & remote - Microphone - CD/DVD-player - Speakers - Whiteboard PERFECT FOR - Flip chart Mini workshops - Daylight/Black-out & discussion seminars - 220 v Board meetings Client meetings

X

5m

13 m

7m

Öppen spis

9,8 m

3m

3,8 m

X

6m

3m

1,7 m

X

0,8 m

4,7 m

6,4 m

4,3 m

PERFECT FOR Corporate meetings

Kaitum

Mini workshops & seminars Client meetings

Luspen Luspen has a warm feel, a rectangular room with large windows and decorated in bright colors. A long table is placed in the middle of the room, making it ideal for board meetings and conference calls.

CAPACITY & SIZE -8x5m - 16 delegates boardroom seating - 14 delegates classroom seating - 14 delegates U-seating EQUIPMENT - WiFi - Projector, screen & remote - Daylight - 220 v power - Portable speakers 027

Boardroom meetings Conference calls

Presentations

Kaitum is a bright room with white walls and white ceilings. Seating can be arranged in variety of ways, making for a versatile meeting room of up to 16 delegates.

PERFECT FOR

CAPACITY & SIZE - 6 x 4,5 m - 10 delegates boardroom seating

- Whiteboard - Flip chart

STANDARD EQUIPMENT - WiFi - Projector, screen & remote - Daylight/Black-out - 220 v - Portable speakers - Whiteboards (2)

- Flip chart

Torne konferens/conference

≈ 1,80 cm

4,3 m 9,8 m

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2,4 m

COMMUNAL AREAS

DATORRUM /COMPUTER ROOM RECEPTION /FRONT DESK

KONTOR /OFFICE

PERSONALRUM /STAFFROOM

KONTOR /OFFICE

KONTOR /OFFICE

KONTOR /OFFICE

KONTOR /OFFICE

LOUNGE PENTRY

WC

ENTRÉHALL /ENTRANCE

WC

FÖRRÅD /STORAGE

STÄD /CLEANING ROOM

WC WC

WC

ENTRÉHALL /ENTRANCE

WC

BAR

ÖPPEN SPIS /FIREPLACE LOUNGE/BAR KONTOR /OFFICE

ÖPPEN SPIS /FIREPLACE

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ENTRÉHALL /ENTRANCE

KONTOR /OFFICE

KONTOR /OFFICE

FUNCTION ROOM SET-UP Specifications

ICEHOTEL Restaurant

Hembygdsgården

In the open

Aurora Hall & ICEHOTEL

Oktagården (max 12 p)

Torne (max 90 p)

Kaitum (max 16 p)

Luspen (max 10 p)

Purpose/Ideal for

Dinners

Rustic theme events

Nature theme events

Launches, live events

Seminars, personal meetings Digital presentations

Lecture, workshops

Board meeting Seminar

Board meeting Seminar

Seating

Banquet Bar/Cafe Cabaret

Banquet Bar/Cafe Cabaret

Banquet Board room Circle Cabaret

Bar/Cafe Theatre

Board room Class room

Board room Class room Herring (60) U-seating (40) Theatre (90)

Board room (16) U-seating (14) Class room (14)

Board room (10)

Audio/Visual

CD/MP3 Speakers Basic PAsystem

CD-player Speakers Basic PAsystem

On request

On request

Bluetooth speakers Blu-ray/DVD player TV w click share

Projector Speakers DVD-player Wireless microphone

Projector Portable speakers

Projector Portable speakers

Natural daylight/black-out

Daylight

Daylight

Daylight

LED-lighting/ Black-out

Daylight

Daylight/ Black-out

Daylight

Daylight/ Black-out

Accessibility

Wheelchair access

-

On request

Wheelchair access

-

Wheelchair access

Wheelchair access

Wheelchair access

Function funiture

- Seating & tables 200 covers - Crockery, cutlery, glassware

- Seating & tables 90 covers - Crockery, cutlery, glassware

Seating & tables. Fire place, power & electricity on request (additional cost)

On request

Sign easel

Whiteboard Sign easel Rostrum Stage Lectern

Whiteboard Flip chart

2 x Whiteboards Flip chart

Internet & conference call

WiFi

WiFi

On request

WiFi

WiFi

WiFi + conference telephone

WiFi + conference telephone

WiFi + conference telephone

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ICEHOTEL AB, Marknadsvägen 63, 981 91 Sweden Telephone: +46 (0) 980 668 00 Online: www.icehotel.com 031

Illustrations by Alexander Elliot 2014