Master Plan for North Hennepin Community College. Template version

REQUEST FOR PROPOSALS Facilities Comprehensive / Master Plan for North Hennepin Community College Template version 20140903 System Overview on Mast...
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REQUEST FOR PROPOSALS Facilities Comprehensive / Master Plan for North Hennepin Community College

Template version 20140903

System Overview on Master Facilities Planning The Minnesota State Colleges and Universities’ Board of Trustees requires all institutions within the system to maintain and regularly update their campus facilities master plan to assure short and long-range planning of college and universities facilities. Campus development, siting of new buildings and structures, and renovation, repair and renewal of existing facilities shall be consistent with the most current facilities master plan. With the current pressures placed upon higher education and its facilities, master planning has become more critical than ever. The system’s overarching goal for campus facilities master planning is to provide the campus a framework to align its financial, physical and academic resources to best deliver higher education to its students. Current facilities master plans are used as a preliminary step when:     

Developing projects for a capital budget or revenue bond request Evaluating and improving space utilization Acquiring or selling real estate Prioritizing repair and replacement needs, and Identifying or removing obsolete space

Campus Overview: North Hennepin Community College (NHCC) is seeking the services of a consulting team to develop a new campus facilities master plan, last updated in 2010. NHCC is a member of the Minnesota State Colleges and Universities System, serving the metropolitan region of the state. As a 2-year college located in Brooklyn Park, Minnesota, the institution offers approximately 10,900 students (4,950 FYE) annually a wide range of education opportunities to enhance personal growth and community vitality. ● Campus Overview: Founded in 1966, North Hennepin Community College (NHCC) offers more than 60 accredited certificate and degree programs with flexible scheduling options, small class sizes, and affordable tuition. Serving more than 10,000 students, NHCC is one of the largest, most diverse community colleges in Minnesota. Forty-six percent of its students are low income; 44% are students of color; 61% are first generation; and 43% are returning adults age 26 or older. The college’s beautiful 104 acre campus is located in the suburban Minneapolis city of Brooklyn Park, Minnesota. The central courtyard is surrounded by the Fine Arts Center, Center for Liberal Arts, Science Center, Center for Business and Technology, Learning Center, Campus Center and Educational Services building. In 2012, the college marked the rededication of the newly renovated and expanded Center for Business and Technology. September 2014 saw the dedication of a new state-of-the-art Bioscience and Health Careers Center. The campus includes 10 buildings totaling approximately 474,000 sq. ft. The college offers Associate in Art (A.A.), Associate in Science (A.S.), Associate in Applied Science (A.A.S) and Associate in Fine Arts (A.F.A.) degree programs. The college offers many programs designed to readily transfer into most four-year universities. Top programs by enrollment are Liberal Arts, Nursing, Construction Management, Business Administration, Paralegal, Law Enforcement, Criminal Justice and Business Computer Systems and Management. Programs with significant growth that are projected to continue to grow in enrollment include graphic design, AFA and education. Template version 20140903

Future programming under consideration includes health sciences, human services, heavy civil, pre-mortuary science and nursing assistants. It should also be noted that NHCC is expanding the use of TelePresence and has recently established a relationship with the Coast Guard in Puerto Rico. NHCC is one of the few community colleges in the country to offer undergraduate research opportunities in biology, chemistry, geology and other fields. Bachelor’s degrees are offered on the NHCC campus by several partnering universities. Students who excel academically may participate in the college’s honor program. The college takes great pride in its vibrant liberal arts environment, where students participate in and attend theatre productions, art exhibits, concerts, recreational sports, and cultural events. ● Demographic expectations for future enrollment: NHCC’s enrollment is expected to increase at a conservative pace over the next five years (2016-2020) – resulting in enrollment levels (4,947 FYE) approximately equal to FY 2013. NHCC experienced a year-to-year enrollment decline of 3.1% in FY 2014 and FY 2015 fall semester enrollment is running 4.0% below prior year. Key demographics driving the expectation for increased enrollment over the next five years include: ○ Local overall population (increase by 2020) ○ MN high school grads (decrease by 2020) ○ MN per capita income (increase by 2020) ○ MN unemployment rate (decrease be 2020) ○ MN population aged 25-34 (decrease by 2020) ● Facilities condition issues, program development, space utilization redefined: NHCC’s Facilities Condition Index (FCI) at 0.04 is 0.07 better than the MnSCU college average and ranks 4th lowest overall. NHCC’s Facilities Renewal and Reinvestment Model (FRRM) reflects a backlog and 5 year forecast (2014 – 2018) totaling $8,037,000. HEAPR requests for 2015/2016 include the following projects: ○ Campus Center (CC) exterior refurbishment ($1,291,334) ○ Campus Center (CC) HVAC, electrical and plumbing project ($920,000) ○ Educational Services (ES) Building HVAC controls and fire protection systems; building exterior (hard) repair and refurbishment (CBT, CLA, ES, FAC, SC, PS); and tunnel roof refurbishment ($852,000) NHCC’s current EMS space utilization rate of 57% is slightly higher than the MnSCU college average of 55%. The space utilization rate of 110% reflected in the 2010 Master Facilities Plan was calculated in the former space assignment system and was overstated. The top two initiatives identified in the 2010 Master Facilities Plan to respond to the need for additional classroom space – the renovation and expansion of the Center for Business and Technology (CBT) and the BioScience and Health Careers Center (BHCC) have been completed. The third priority for NHCC in the 2010 Master Facilities Plan was a building infill project that would connect the Fine Arts Center (FAC), Campus Center (CC) and Health and Wellness Center (HWC) A re-imagined Fine Arts Center project will be one of the primary focuses of the facilities master plan, along with alternative strategies to update and enhance campus space to align with campus and system priorities. The campus currently anticipates making a capital budget request for the Fine Arts project during the 2018/2020/2022 timeline.

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● Status of Academic Planning: The college’s Academic Master Plan and Student Affairs Master Plan were updated and aligned in 2014. The college Technology Master Plan will be updated in 2015 – concurrent with the Facilities Master Plan. College Deans are currently reviewing and updating program needs and identifying potential new programs. The college is actively pursuing additional program opportunities with partner institutions. As noted previously, NHCC is now expanding the use of TelePresence to deliver courses. It is anticipated that this type of classroom technology will be leveraged in the development and expansion of partner programs. ● Status of Property Ownership, Transportation and Development: The college owns 20 acres of property north of 85th Avenue that is held for future development. Hennepin County will begin construction of a new county library adjacent to the campus property north of 85th Avenue in March 2015. This will be the first developed building to the north of campus and will begin to define the area. This area would also include connection to the light rail project planned on West Broadway. The development of light rail would include a station located on the northeast corner of 85th Avenue and West Broadway. NHCC envisions the development of a new public plaza to anchor this area and define the ‘north campus’. The new BHHC building was designed to include the addition of a ‘skyway’ to bridge 85th Avenue and connect the campuses. The college is currently working with the City of Brooklyn Park and Hennepin County on the widening of West Broadway for the proposed light rail project. The road widening project will relocate the existing primary entrance from West Broadway to the south. This work is anticipated in 2016/2017. ● Repair and Replacement: The scope of work includes an evaluation and verification of the campus’s current repair and replacement priorities, and include ideas on how to leverage the state’s Guaranteed Energy Savings program. ● Funding (operational and bond funds): As stated previously, HEAPR requests have been submitted for the following 2015/2016 projects: ○ Campus Center (CC) exterior refurbishment ($1,291,334) ○ Campus Center (CC) HVAC, electrical and plumbing project ($920,000) ○ Educational Services (ES) Building HVAC controls and fire protection systems; building exterior (hard) repair and refurbishment (CBT, CLA, ES, FAC, SC, PS); and tunnel roof refurbishment ($852,000) The primary HEAPR project planned for 2017 will be the replacement of the Educational Services (ES) Building roof ($1,359,000). As stated previously, a placeholder request for G.O. Bond funding for the Fine Arts Center project will be submitted in November 2014 for 2018/2020/2022 projects. The college is also beginning to have conversations with the City of Brooklyn Park to coordinate master plans and discuss the potential of developing a shared Performing Arts / Community Center. ● Energy efficiency concerns, sustainability requirements, B3: The college is concerned about energy efficiency as NHCC’s 2012 energy consumption of 101 KBtu/SF was 23 KBtu/SF greater than the MnSCU college average. Building Automation Controls were updated and individual meters were installed on all campus buildings in 2014. A Guaranteed Energy Savings audit is planned for the campus in 2014/2015. A water savings program is also being explored. Template version 20140903

● Projects currently under construction, design, predesign: Phase II of the Fine Arts Center (FAC) sprinkler project will be completed in the summer of 2015. The Facilities Advisory Committee is currently developing plans to reconfigure the Campus Center interior to better support student needs now that the Nursing Program has moved to the new BHCC building. Planning is expected to be completed in 2014 with construction in the summer of 2015. The CBT Server Room project (additional cooling) is currently under construction and will be completed in October 2014. Additional cooling projects have been identified for five data closets across campus – construction will be completed in the spring of 2015. ● Completed projects: As stated previously, the top two initiatives identified in the 2010 Master Facilities Plan – the renovation and expansion of the Center for Business and Technology (CBT) and the BioScience and Health Careers Center (BHCC) were completed in April 2012 and August 2014, respectively. HEAPR projects recently completed include the Campus Center roof (2013); Plant Services roof (2013); Learning Resource Center roof (2013); Center for Business and Technology Roof (2012); Health and Wellness Roof (2011); Boiler upgrade (2013); and Building Automation Controls project (2014). ● Athletic facilities/programs: NHCC’s athletic facilities include a gymnasium, fitness center, weight room, locker rooms, soccer field, ropes course and two softball diamonds. Recreational athletic programs are offered at the college – intercollegiate sports are not. ● Residential living facilities: The college does not provide residential living facilities. Student housing was discussed at the Planning Committee level in great deal in 2010. It was unanimously agreed that student housing should not be part of the campus mission, nor any master plans at that point. It was generally acknowledged that students would not be required to be on-campus for that duration of time. In addition, many of the existing students are either older and returning for portions of an education, or are still living with parents or other support systems. These two factors were the primary rational for not including housing, in addition to the added expenses for both construction and operation. ● Site context and landscaping: The campus is divided into three sites: the 40 acre main campus; 44 acres of ball fields, green space and the campus environmental area; and 20 acres of undeveloped property north of 85th Avenue for future campus expansion. ○ Main Campus: The focal point for the main campus is the courtyard around which campus buildings are organized. A second courtyard was created in 2014 between the LRC and new BHCC building. Landscaping in the courtyards and campus gardens reflects native trees, shrubs, flowers and grasses. The main campus also includes three rain gardens. It is important to note that the organization and structure of the main campus leaves little room for any major expansion. ○ Campus Environmental Area: This area serves three functions: approximately 1/3 of the parking is in this area; the second use is for outdoor activities and sports; the third is use of the woods and two drainage ponds area for biology research, art based studies and general relaxation by students and staff. This area is not desirable for use as a potential building site. ○ Campus Expansion Site: The college owned fields north of 85th Avenue are available for development immediately. Template version 20140903

● Other Considerations: The college would like to emphasize the importance of regional and partnering aspects to the scope of the Facilities Master Plan. The goal would be to integrate shared programmatic requirements of other Metro Alliance colleges and MnSCU partner universities into the plan. The college would also like to incorporate a campus-wide space utilization analysis using EMS into the plan. ● Campus website: The Minnesota State Colleges and Universities System is comprised of 31 colleges and universities located on 54 state-owned campus sites. There are seven 4-year state universities and twenty-four 2-year colleges serving more than 430,000 students including students per year taking courses online. It is the fifth-largest higher education system of its kind in the United States. Proposals must be submitted in a sealed envelope no later than 1:00 pm on October 27, 2014. Mail or deliver 5 hard copies plus an electronic copy to: Daniel Hall Vice President of Finance and Facilities/CFFO North Hennepin Community College 7411 85th Avenue North Brooklyn Park, MN 55445 [email protected]

Mail or deliver 1 hard copy plus an electronic copy to: Greg Ewig, Director, Capital Development Minnesota State Colleges and Universities Wells Fargo Place – Suite 350 30 7th Street East, St. Paul, MN 55101-7804 [email protected] Complete proposals shall include a hard copy, along with a copy in Adobe pdf format. Proposals received after 1:00 pm October 22, 2014 will be returned. Proposals must be clearly marked in the lower left hand corner: North Hennepin Community College Facilities Master Plan Proposal and on the Subject line of the email.

Scope of Services: The consulting team shall perform the following work in conjunction with the campus ‘Master Plan Committee’ (should include representatives of academic and administrative areas, faculty, and students) to assess current utilization and future space and organizational needs, enrollment and demographics of growth/decline, program needs, campus access, and the overall aesthetic sense of campus. The overall updated Master Plan shall address the following key components: General:  An update to the 2010 Master Plan with options that are in the best interest of the North Hennepin Community College

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 Campus vision for next 20 years with specifics on the next five years. Short (1-5 year), mid (6-15 year), and long-term (16-20 year) of proposed incremental capital, repair and replacement (including Guaranteed Energy Savings project candidates) and (if applicable) revenue fund project scenarios. o Dollar amounts, timeframe (short, mid or long term), and type of funding (Capital, R & R, HEAPR, Revenue Fund, Re-commissioning, other).  Highlight campus mission and long term goals and alignment of facilities development  Integration of the campus’s academic priorities, opportunities for program growth and coordination with other MnSCU campuses  Summary statistics of campus including total gross square footage and amounts attributable to classroom, labs, offices, study / informal student space, special use and general use spaces  Evaluation of Enrollment, Programs and Space Requirements. Reflect projected FYE for the next five years and longer term vision.  Verification of campus boundaries (county GIS)  Improvement of utilization of existing facilities.  Campus snapshot of campus spaces such as classrooms, offices, support, building services, etc.  Addressing academic and workforce needs through space realignment, reconfiguration, and demolition.  Evaluating no new square footage scenario plans  Current and future capital projects should address deferred maintenance, space utilization, flexible space, ‘rightsizing’ of classroom and lab space, or program repurposing and redevelopment.  Discuss integration of Sustainable Building 2030 goals, energy benchmarking, and Presidents Climate Commitment.  Consolidation and possible relocation of programs to better serve students.  Energy Efficiency plan and sustainability efforts defined.  Review and incorporate any COPE (Construction Occupancy Protection exposure) findings.  Other considerations: : - Regional issues (county/population projections/economic indicators) and connections to other Minnesota State Colleges and Universities institutions. - Short, mid, and long-term demographics with trend analysis on the last ten years of growth decline or stabilization. - Analysis for campus (campus location/city zoning/relationship to Minnesota State Colleges and Universities partner campuses). - Learner types (program fit, growth, on line development impact/workforce influence, etc.). - Distance matrix for surrounding campuses (private and Minnesota State Colleges and Universities). - Key elements of Academic Master Plan, Higher Learning Commission Self Study, AQIP Systems Portfolio, and other academic partners. - Collaborative programs, business/workforce partnership with Minnesota State Colleges and Universities, public and private partnerships, and regional issues. - Changes in enrollment due to program and workforce needs. - Outcomes (degree, certificate attainment) - Reflect the Board of Trustees principles for capital planning and overall strategic direction. - Municipal partnerships. Site:  Aerial map of the campus, land use, zoning, and intersection of campus with the wider community.  Location and relationships of facilities, leased, amenities and surroundings.  Land acquisition or reclamation of existing land for “higher and better use”.  Parking analysis, vehicle, overall transportation issues and pedestrian circulation.  Pedestrian circulation, assist in overall site planning with care given to sustainability in transit issues, wetlands, rain gardens, landscape strategy, campus littering campaign, native prairie landscape.  Mass transit, bus, bike and carpooling impact. Template version 20140903

 Security components as it fits the cost (scope) of the project to be considered. Include comprehensive security plan.  Improvements and alignment of the existing site with future facility modifications.  Demolition, renovation, mothball, addition delineated on the site maps that reflect demographics, workforce or mission. Building:  Improve overall facilities stewardship by reducing deferred maintenance, Facilities Condition Index (FCI), FRRM, and improving space use.  Propose an incremental guide for improvement to reach the short, mid and long term vision.  Short (1-5 year), mid (6-15 year), and long-term (16-20 year) of demolition, right-size, mothball, renovate, leasing, or addition to improve campus.  Renovate and repurposing classroom and lab spaces to improve utilization.  Space utilization evaluation - integrating the newly implemented EMS space utilization system o Total room inventory o Room utilization rates o Class times and time scheduling blocks  Overall gross square feet of classrooms (110) and lab spaces (210).  Reflect facility and property changes that have occurred the past five years and to prioritize future projects.  Sustainability components to advance facilities and financial issues.  Define existing physical plant capacity and infrastructure, current and future space needs, reflecting short and long-term demographics.  Define existing sustainability.  Provide square footage for short term (1-5 year) classroom and lab space capital projects.  Inventory of existing rooms that are dedicated to academic space, office space, common space, etc.  Integration of technology infrastructure and projected impact of online offerings. Other:  Prepare an updated document as outlined in the 'Master Plan Update Review Form’ (Facilities website).  Compile and analyze data from previous studies and plans to ensure a consistent plan for the North Hennepin Community College (i.e. graphics that clearly indicate building plans with names and room numbers, space utilization, deferred maintenance analysis of reinvestment module, facilities condition index (FCI), academic plan, enrollment and demographics of growth/decline, security plan, energy management improvement, technology and overall access issues with transportation and parking). Note how the consultant will perform this work in conjunction with the campus.  Align with the principles established in the core commitments of the Strategic Framework Guidance as well as the ‘Charting the Future’ report which was adopted by the Board of Trustees. Visit the Facilities website for full details.  Consultant to provide a 35%, 50%, and a 95% document to the campus and to Capital Development at the System Office for review and comments. The results of this review should be incorporated before submitting the final document.  Present the document and recommendations to Campus President and College Administration. Provide 10 bound copies of the final document plus one unbound copy ready for reproduction to North Hennepin Community College.  Provide a CD/thumb drive with an electronic copy of the document in pdf format.  Present the plan with the President and North Hennepin Community College administration to the System Office. Assistance in the documentation for the preparation (other than graphics made available in the master plan documents) may be requested at a later time.

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Candidate Minimum Qualifications: The consulting team shall have a minimum of 5 years prior experience with college or university planning and master planning on a similar campus type environment. Municipal, corporate, or other relevant campus planning may be considered. The prior experience must demonstrate the ability to determine facilities utilization, evaluate conditions, understand deferred maintenance condition assessments, incorporate sustainability components, ability to suggest project and potential total project costs, evaluate multi-campuses, assess academic program needs, and project future space needs based on that data.

Required Proposal Information:        

 

Name of the firm and its legal status Company background – brief statement of company history and relevant experience Qualifications of all personnel involved with the project Identify lead person responsible for the project and their specific qualifications Three references pertinent to Master Plans including contact name, date of work performed, and phone numbers. Consultants shall state how they will perform the scope of work required within the proposed fee range of $30,000 to $35,000. Include a description of methodology on how consultant will work with the campus to perform this scope of work to gather information, create options, and how overall communications are expected to flow along with proposed schedule with key milestones to complete the master plan. Copies of at least three master planning documents that have been completed by the firm should be sent to campus contact. These plans will be returned within 30 days of receiving them. Documents will be used for review only by the selection team to evaluate the graphics and ability to convey efficiently and effectively the master plan. Proposals should be no more than 30 pages. A commitment to enter the work promptly, if selected, along with adequate staff to meet the requirements of the work and a proposed schedule to demonstrate the ability to complete the update. The schedule should show key meetings and review times.

This solicitation does not commit to award a contract or to pay any costs incurred in the preparation of the proposal. North Hennepin Community College reserves the right to accept or reject any and all proposals.

Selection Process: Consultants’ responses will be evaluated by the Master Plan Committee based on the experience and demonstrated capacity of the consultant to meet the needs of North Hennepin Community College. The following criteria will be taken into account in evaluating responses:  Qualifications/Experience  Capacity of firm to complete the project on time  Evaluation of methodology and proposed description of how scope of work will be performed by the consultant and college to complete the master plan.  Cost

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Proposed Schedule: (Dates for completion of work and presentation are approximate.) RFP Issued:

October 10, 2014

Proposals are due:

1:00 pm October 27, 2014

Note: Selected consultants will be notified by 5:00 pm November 4, 2014 for interviews* Potential Interviews - to be at campus*:

8:00 am to 5:00 pm November 6, 2014

Contract Signed:

November 13, 2014

Notice to Proceed:

November 14, 2014

Preliminary Kick-Off Meeting w/Capital Development (System Office)

November 20, 2014

35% Completion for review (existing conditions):

February 4, 2015

65% Completion for review:

March 5, 2015

95% Completion for review:

April 9, 2015

Presentation to the System Office:

May 14, 2015

* Interviews will be held at the prerogative of the campus

Fees: Provide a rate for each fee option: 

Hourly rate (include a total for all personnel costs listing individual rates.)

Fixed fee (lump sum fee) includes all personnel costs associated with the project.

Reimbursable expenses - per the Professional Technical Contract available at

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