Master Data Management Data fit for the intended purpose

Pete Alvarez, Senior Director, Master Data Management, GS1 Global Office 19 April 2016

Data needs to be trusted to be used

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When trusted data is used

• Patient outcomes improve • Greater efficiencies • Lower costs

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The Australian data crunch report puts a cost to the problem!

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Source: https://www.gs1au.org/resources/publications/

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The ultimate value

Improved lives! © GS1 2016

What happened to “Master Data” • Systems have evolved in “silos” over the last 40 years

1970s

• The link between “process” and data was broken (remains so in many cases) • Numerous efforts to “unify” data and process, or views of data – one use at a time

1990s

• So what? Business success still happened anyway… (and hospitals operated) • Only when the costs increase, profits fall, (or a patient is impacted ) does the real impact of bad data become known

2000s

Source origen: Gartner © GS1 2016

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Reality today! Storage and Handling Unit of Measure Package Status Storage and Handling Unit of Over the Counter (OTC) Net Content 3 UOM Pack Value Supplier Stock Number Measure Max Order Qty Primary UPC Primary Delivery Method UDEX Chemical Indicator Product Type Serial Number Issuing Agency Storage and Handling High Value Suppressed UPC Medium Product Description Size Unit of Measure Unit UOM MFG GLN Quantity per Package Production Start Date Device required to be Spec Height GMDN Preferred Term Department T Merchandise Height Package Discontinue Date Signing Description Brand Container Type labeled as containing Primary DI Number Flavor i Device Description Spec Width Storage and Handling High ValueUnit Size Spec Length Shipping Start Date Gross Weight natural rubber latex or Product Category Base Unit of Measure Brand Group Storage and Handling Type Brand Name dry natural rubber (21 Product Code Sub-Brand Device Exempt from Material # Spec Unit Merchandise Width Premarket Submission Item Description 1 Container Content CFR 801.437)Volume UOM Brand Owner Storage and Handling TypePlatform Hazmat ClassificationNet Content 5 UOM Storage and Handling Unit of Measure Name Nutritional Is Security Tag Present

Cancel Date UPC Description Merchandise Length MFG GLN 1 Style Trade Item Recall Ind MFG GLN 5 BarCode Type Storage and Handling High Value Company Physical AddressPackage Name Merchandise Weight 2 Package Name 4 Package DI Number What MRI safety information does Definition Conveyable Product Percent Juice Lead Time Item Type Storage and Handling Unit of Measure Package Name 3 Direct Consumer Delivery the labeling contain? Discontinue Date Storage and Handling Low Value Device Subject to Direct Marking (DM), but Exempt MFG GLN 4 Supplier Pack Cost Gross Weight UOMWeight Unit Target Market Return Goods Policy Human Cell, Tissue or Cellular or Tissue-Based Product (HCT/P) Merchandise UnitFDA Listing Number Special Storage Conditions Short Product DescriptionOrder Qty Multiple Register with GS1 Net Weight UOMLanguage Code Net Weight Cluster Storage and Handling Unit of Measure" Package Type Sub-Department Shipping Unit Ordering Unit Device Count Net Content 2 UOM Model Number Catalog Number Customer Contact Phone Net Content 2 Product Size Combination Product Storage and Handling Low Value Material Group Packaging Material CodeDeposit UPC Business Unit Device Count Fineline Net Content 4 UOMStorage and Handling Unit of Measure H Storage and Handling High Value" Size Value Height UOMDevice labeled as "Not made with Net Content i RFID Tagged Virtual UPC Code Item Identifier Primary DI Number RPPC Indicatornatural rubber latex" Recyclable Package Storage and Handling Low Value Multi-Pack Indicator Commercial Selling UOM Package Net Content 5 Package Marked ReturnableLabeler DUNS Number Distribution Status Type Min Order Qty Graphics Specialty Storage and Handling Unit of Measure Graphics Specialty Base Storage and Handling Unit of Measure" Company Name Composite Wood Level Code Spec Weight Supplier Number Expiration Date FDA Preferred Term Code CPSC Regulated Indicator Secondary DI Number Storage and Handling High Depth UOM Unit of Use DI Number Sub-Type Cluster Material Base Unit Storage and Handling Type Large Product Description GPC Coupon Family Code CAW Customer Contact Email Environmental Identifier Value Product Classification Storage and Handling Unit of Measure Net Content 3 MFG Code Trademark Family Registration Status Base Unit UOM Cluster Marketing Wrap Storage and Handling Type Storage and Handling Unit of Measure Storage and Handling Unit of Measure Item Scannable Tare Weight Consumer Unit Invoice Item Container Specialty Version or Model NumberInformation Provider Vending DM DI Different from Primary DI Size Text Device Packaged as Sterile Manufacturing Date Kit Variable Weight Item Contains Wood Product Sub-Group Valid From Secondary Information Provider Net Content 4 Deposit Text Storage and Product Code Name Package Name 1 Ordering UOM Handling LowMFG GLN 2 Commercial Distribution End Date (mm/dd/yyyy) For Single-Use Contains DI Package Private Label Indicator Country of Origin Information Private Third Information Providerv Value FDA Premarket Submission Number Register with DataPool Storage and Handling Low Value Sterilization Method Storage and Handling High Deposit Code Deposit DM DI Number Aerosol Indicator SAP Description Value Priced Net Content 1 UOM Amount Nationally Audit Date Packaging Type Storage and Handling Type Storage and Handling Unit of Measure Segregation Code DI Record Publish Date (mm/dd/yyyy) Barcode DerivableMaterial Code Agency Secondary DI Issuing Agency Pesticide Indicator Size Type Lot or Batch Number Donation Identification Number National Account Package Code © GS1 2016 Requires Sterilization Prior to Use Health Category Storage and Handling Low Value Special Order Available Storage and Handling Type 7 Width Deposit Currency Lowest Level Deposit State Pallet Stack Height Base Unit Retail Subject to US Patent UOM Fourth Information Provider Prod Hierarchy

Height

Depth

Width

GTIN

Volume

Source: Nick Manzo, 1WS

We need to understand the hospital’s data pain point Data Use Case: • Why is the data needed? • What are the data requirements?

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Industry defined data Use Cases for healthcare • Tendering and Sourcing • Contracting • Procurement • Order and Invoice Reconciliation • Reimbursement Codes and GTINs • Regulated Product Formulations and Target Markets • Logistics & Logistics for Distribution • Unique Device Identifier (UDI) • Medicine Dispensing and Safety http://www.gs1.org/healthcare/share-data © GS1 2016

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We typically don’t fully trust…

…what we can’t verify © GS1 2016

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Master Data Management

Data Governance Roles and Responsibilities Enterprise wide Data Management

The quality of the data is reflection on the quality of the product

Data Quality © GS1 2016

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How to achieve data quality Complete

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Is data missing? Consistent

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Is data consistent across systems for the same field? (zip code - 5 or 9)? Accurate & Timely

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Is data precise, correct, and current? Standards Based

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Have formatting rules and global standards been applied? Logical

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Is data valid or conflicting across data sets? (Does L x W x H = Cube?) Integrated

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Are there appropriate data linkages between systems? Unique

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Are there unnecessary representations of the same data? Data quality is the result of deliberate actions taken which ensure the data is fit for the intended purpose

Best Practices: http://www.gs1.org/data-quality

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What data quality is NOT Data Quality is not • a tactical “IT task” • a one-time solution • technology specific • a “thing” – like a program or application

As with beauty, it’s in the eye of the beholder! © GS1 2016

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Trusted data means better collaboration and lowers costs

Collaboration

• Publishing product catalogues only once in the GS1 Global Data Synchronisation Network (GDSN) instead of using multiple formats, improves accuracy of data and collaboration With clinical time back to patient care!

Lower costs

Reduction of human intervention!

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What could it mean for you? • Manufacturers: cost optimisation and process improvement • Hospitals: adequately identified medical devices and pharmaceuticals in an integrated system of information management

REGULATOR

• Regulators: higher levels of market surveillance, more efficient adverse event reports and quicker recall - also across borders

Global data standards enable safer and more efficient supply chain to ensure that the right device or medicine is available at the right place and the right time for the right patient

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GUDID and GDSN points to consider
The Global Unique Device Identification Database (GUDID) implemented by USFDA in 2013 contains UDIs for all medical devices according to the regulation.


GDSN contains not only UDIs for medical devices but also pharmaceuticals, consumable products, weight, dimensions and storage information.

The GDSN currently contains over 19 million GTINs, of which over 1.5 million are healthcare

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The right data for the right product to the right recipient

Manufacturers can register their product data in the GDSN and make it available to all of their customers worldwide, in secure and trusted environment. At the same time they can direct their Data Pool to register the appropriate device data in the GUDID, and any other UDI database anywhere in the world when they come online, via a single connection. © GS1 2016

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Download the paper http://www.gs1.org/healthcare/share-data

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Contact Information

Pete Alvarez GS1 Global Office Senior Director, Master Data Management +1 609 557 4547 [email protected]

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Download the paper http://www.gs1.org/healthcare/share-data

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For more information

www.gs1.org/gdsn www.gs1.org/healthcare © GS1 2016

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Lessons along the way 1. Data is a powerful asset for your business. 2. Quality of the product data  quality of the product itself and quality of the manufacturer. 3. Automate the order-to-cash process for better product recall, inventory management and asset tracking. 4. Collaborate with suppliers for mutual benefits. Sharing trusted data shared responsibilities and shared benefits. 5. Attention to details by breaking it up into manageable pieces and using a cross-functional governance body. 6. Communication with internal stakeholders, executives and suppliers. Share improvements and progress. 7. Remember the Benefits patients’ care, time, costs and productivity. 8. Take a long-term approach with a sense of urgency determination and patience are key when changing systems and how people work. © GS1 2016

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