3rd Draft January 2007

Compiled by Nicke Rodgers Steward - General

This Manual is split into two sections: Section1 Relates to Stewarding functions within the sporting discipline of dressage including able bodied and Para Equestrian riders.

Section 2 Relates to Stewarding functions for Para-Equestrian riders only, within the discipline of the dressage.

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Section 1 Table of contents Preamble ............................................................................. Code of conduct ................................................................... ARTICLE


What is Stewarding ? ............................ ... ..................... 1.1 Why does Stewarding Exist ? ........................…................. 1.2 When do we Steward ? .................................................... 1.3 THE PURPOSE OF STEWARDING The aim of FEI Stewarding ................................................. 2.1 Promotion to Stewards....................................................... 2.2 Organisation of Stewarding within FEI ................................. 2.3 Responsibilities of an FEI Steward ....................................... 2.4 Steward qualifications ...................................................... 2.5 Principal requirements ..................................................... 2.6 Psychological Approach of the Stewards ..................................... 2.7 Steward Groups ............................................ ......................... 2.8 The co-operation between FEI Officials and participants. .............. 2.9 Where do we find wrong behaviour ? ....................................... 2.10 What kind of precautions should Officials “Stewards” take ?.......................2.11 STABLE STEWARDING Access to the stable area ......................................................... Stewarding of the stable area ................................................... Grooms ................................................................................. Movement throughout event grounds ......................................... Stewarding of practice area ...................................................... Grazing area ..........................................................................

4.1 4.2 4.3 4.4 4.5 4.6

WARNING CARDS VETERINARY EXAMINATIONS, HORSE INSPECTIONS AND PASSPORT CONTROL Definitions ............................................................................. Veterinary Examinations .......................................................... Horse Inspections ................................................................... Inspection Panel ..................................................................... Page 3 of 86

6.1 6.2 6.3 6.4

Requirements for Horse Inspections .......................................... 6.5 Horse Inspection Protocol ..........................................................6.6 Procedure of the Horse Inspection ............. ............................... 6.7

PROCEDURE FOR HORSE INSPECTION IN FEI COMPETITIONS Use of the Holding Box ............................................................ 7.1 Re-inspection ......................................................................... 7.2 Appeal .................................................................................. 7.3 ABUSE OF HORSES MISCELLANEOUS Public ................................................................................. Footing ............................................................................... Timetable for exercising areas ............................................... Advertising and Publicity on Competitions and Horses ……………….

9.1 9.2 9.3 9.4

LEGAL PROCEDURE AND SANCTIONS The Legal Base .................................................................. Some practical advise ........................ ................................ Protests ........................................................................... Reports ............................................................................ Appeals ........................................ ....................................

10.1 10.2 10.3 10.4 10.5

REPORT AND FOLLOW-UP After the competition ............................................................. 11.1 FEI Check List for Chief Stewards ............................................ 11.2 ANNEX (separate file) FEI Report of the Chief Steward ............................... Annex I Layout of Veterinary re-inspections....................... Annex II Veterinary Horse-Watch service (example)............Annex III & IV Night Control in Stables ............................... Annex V Authorised Dressage Bits (4 pages)..................Annex VI Dressage Arena ....................................Annex VII

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Preamble The following constitute specific provisions of the FEI General Regulations reprinted for ease of reference. Provisions not relevant to dressage have been removed, and some of the provisions printed below may need to be interpreted in the context of other provisions of the General Regulations or Statutes. Please note that in the event of conflict between the text of this Stewards Manual and that of the General Regulations, the latter will prevail.

Code of Conduct The Fédération Equestre Internationale (FEI) expects all those involved in international equestrian sport to adhere to the FEI’s Code of Conduct and to acknowledge and accept that at all times the welfare of the horse must be paramount and must never be subordinated to competitive or commercial influences. 1. At all stages during the preparation and training of competition horses, welfare must take precedence over all other demands. This includes good horse management, training methods, farriery and tack, and transportation. 2. Horses and competitors must be fit, competent and in good health before they are allowed to compete. This encompasses medication use, surgical procedures that threaten welfare or safety, pregnancy in mares and the misuse of aids. 3. Events must not prejudice horse welfare. This involves paying careful attention to the competition areas, ground surfaces, weather conditions, stabling, site safety and fitness of the horse for onward travel after the event. 4. Every effort must be made to ensure that horses receive proper attention after they have competed and that they are treated humanely when their competition careers are over. This covers proper veterinary care, competition injuries, euthanasia and retirement. 5. The FEI urges all involved with the sport to attain the highest levels of education in their areas of expertise.

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THE IDEA OF FEI STEWARDING AND ITS PURPPOSE The terms “Stewarding” and “Steward” (and the included responsibilities) need clear definitions, because they can have different interpretations. 1.1


It is a world-wide practice of and specialised organisation to prevent HORSE ABUSE and INCORRECT BEHAVIOUR of COMPETITORS/GROOMS/INDIVIDUALS at international events. 1.2



Fast growing horse-sport more and more complex more sophisticated technical fairness


World-wide, whenever FEI Events. For Pony riders, Children, Juniors, Young Riders and Adults. Should become a SNOWBALL EFFECT at National and Regional Shows.



The purpose of FEI Stewarding is to prevent dangers and irregularities in equestrian sports through proper measures and supervision. This implies that: to prevent Dangers and Irregularities in Equestrian Sports through propermeasures and supervision, to avoid criticism from “Animal Protection Associations” and any other parties, WELFARE = Ensuring FAIR SPORT for ALL, equestrian sport is kept fair for all competitors, and sportsmanship is guaranteed, the best possible conditions for running an event are provided by OCs, thereby avoiding infractions of FEI rules and regulations by competitors, grooms and other individuals, the fair and well-behaved competitor is protected, Page 6 of 86


horses are protected against abuse, cruelty and irregular medication. (doping), correct stabling and feeding are provided, assure that adequate technical facilities are provided.


The FEI organises seminars in order to educate Stewards General. Each NF or groups of NF’s organise courses for their own FEI-Stewards. The participants of these courses are promoted to FEI-Steward, if they complete the course and meet the necessary requirements. FEI Stewards General and FEI Stewards are appointed by their respective NFs, who take the responsibility for their performance. Their names are listed on the FEI list for Stewards General or the FEI list for FEI Stewards. FEI STEWARDING MOTTO : HELP PREVENT INTERVENE Stewarding Basics: FEI General Regulations FEI Veterinary Regulations FEI Code of Conduct FAIRNESS and ENVIRONMENTAL PROTECTION FEI Dressage Rule Book Ethics (not written Rules) Manual for Stewarding 2.3


FEI Honorary Steward General The FEI Honorary Steward General is appointed by the FEI Bureau for each discipline and is responsible for stewarding throughout the FEI for that specific discipline. The FEI Honorary Steward General’s duties are to : Liaise with the Regional Groups and the Technical Committees. Direct Seminars for Stewards General. Establish course programmes for FEI Stewards. Supervise stewarding activities within the FEI in general. Cooperate with the FEI Secretariat.

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Stewards General The Steward General is appointed by his/her NF and is responsible for the stewarding at international events within his/her NF, as well as for the training of stewards under his authority. Prior to his appointment as General Steward he/she must attend a seminar for FEI Stewards General and subsequent seminars when requested. In addition he/she is required to keep in contact with the FEI Honorary Steward General to make suggestions for improvement relating to stewarding matters. The Steward General is the contact person between his NF and the FEI concerning matters on stewarding. He is required to advise his NF on all matters relating to his responsibility. The Steward General is required to be a specialist in his specific discipline and have a good knowledge of all FEI Rules and Regulations. In addition, he must be familiar with the organisation of an international event and have a good knowledge of veterinary matters and the FEI legal system. He must be able to speak at least one of the FEIs official languages. The Steward General must inform the OCs of international events under his jurisdiction of their responsibilities relating to stewarding and stable security. Within large NFs, more than one Steward General may be appointed. Each Steward General may be responsible for a discipline or a geographical area within his country. However, in this case, the NF must designate one Steward General as the contact person with the FEI, who is responsible for the overall co-ordination of stewarding within the NF. Under certain circumstances Stewards General other than the contact Steward General may contact the FEI directly, providing that his NF is in agreement and providing that they remain in close contact with the contact Steward General. The Steward General must organise courses within his/her NF for persons to be appointed at international events as FEI Chief Stewards. Following such courses the Steward General nominates through his NF those to be included on the FEI list of Stewards. The Chief Steward at an International Event FEI Stewards must have successfully completed an FEI Stewards course and have been nominated to the FEI through their NF by their Steward General for inclusion in the list of FEI Stewards. The number of FEI Stewards in any country should be in proportion to the number of international events held there. Only Stewards on the FEI list may act as Chief Stewards at international events. FEI Stewards must be able to speak English as one of the FEIs official languages. The Chief Steward is required to be a specialist in his/her specific discipline and have a good knowledge of all FEI Rules and

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Regulations for Dressage, the General Regulations and the Veterinary Regulations. An official list of FEI Stewards will be kept by the FEI and published in the FEI Directory to indicate the names and relative disciplines of those qualified to act as Chief Steward. Each OC must appoint a Chief Steward from the list of FEI Stewards. If the event includes more than one discipline, a Chief Steward must be appointed for each discipline. One of these must be appointed as overall Chief Steward of the entire event. The Chief Steward should be integrated into the Organisation Committee of the event. His/her name must be printed in the event schedule. He/she is responsible for organising the stewarding at the event and is under the authority of the Technical Delegate. If a Technical Delegate is appointed they must work closely with the Chief Classifier prior to and during the event. The Chief Steward must report immediately, to the President of the Ground jury and Foreign Judge, any act by anyone that he/she considers to be in contravention of the rules and regulations relating to his responsibilities. Technical Delegate must inform the President of the Ground Jury/Foreign Judge and the Appeal Committee of any infractions that merit a Yellow Warning Card and/or additional action. The Chief Steward may issue Yellow Warning Cards to competitors, in accordance with General Regulations Art 174.8.1-2 , for reasons including, but not limited to, abuse of horses and incorrect behaviour towards Officials. During the event the T.D. and the Chief Steward must wear a clearly visible badge or arm band. All Stewards must be clearly identified. The Schedule of stewarding including the list of active stewards, their telephone numbers, together with the different time tables, must be posted at the stables and the show office. After any event at which he/she officiates, the Chief Steward must send a written report to the FEI, Chairman of F.E.I.P.C. and the T.D. with copies to the President of the Ground Jury, the OC, the Steward General of the NF where the event took place and the NF where the event took place. Where appropriate, recommendations for improvements should be made (Chief Steward’s Report). Where possible reports should be sent electronically. ASSISTANT STEWARDS According to the size and type of event, a sufficient number of assistant stewards must be chosen and instructed by the Chief Steward. These persons (e.g. national judges, stewards, instructors, or course designers) should have some knowledge of the discipline in

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question and be well informed of their duties and any relevant rules and regulations. STEWARDING TEAM The OC must provide the Chief Steward with means to choose and instruct the number of assistants necessary to perform all required duties. Together with the OC, he is responsible for the selection of a competent stewarding team capable of providing the appropriate stewarding service during the event. Briefing sessions must be organised every day. Stewards at international events (assistants to the Chief Steward) must be trained by the Chief Steward. The following topics must be covered : supervision and security of the stables; control of schooling areas; patrolling of event area; dealing with requests of the different disciplines to avoid abuse of horses; veterinary assistance with regards to facilities as well as precautions against doping; early intervention to prevent abuse to horses, grooms, trainers or any other person; ensuring correct behaviour towards horses and officials. 2.4




To protect the welfare of the horse, thereby ensuring fair play for all. To ensure that the principles of good sportsmanship are respected. To ensure that the best possible conditions of running an event are provided by the OCs, so that infractions of FEI Rules and Regulations are prevented. To prevent abuse of horses and irregular behaviour in equestrian sports at international levels. To ensure horses are protected against abuse, cruelty and the administration of unauthorised medication. To ensure correct stabling is provided.




Horsemanship Experience in the specific discipline (Dressage) Knowledge of rules of the discipline Prepared to work.


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Perceptiveness Diplomatic skills Minimum 25 years of age




Profound knowledge of theoretical and practical aspects of correct Horsemanship. Ability to interact with all event participants using a diplomatic approach. Sound knowledge of Para-Equestrian Dressage rules FROM THE STEWARDING POINT OF VIEW. 2.7



The behaviour and the approach of the Steward must have a Long Term Effect. Non-verbal communication. Problem Solving Approach to Reactions. Overreaction or provocative reaction can escalate! Negotiated Management (Teams Chiefs Meeting, Briefings....) Law and Order Approach, minding the spirit of the Rules and minding humanity. An FEI Steward must be : * REPRESENTATIVE – Appropriate Dress * RESPONSIVE - Reactive * ACCOUNTABLE Dealing with the function of FEI Steward: * AGREEMENTS WITH PARTNERS * PREVENTION * WILLINGNESS TO DIALOGUE TO SOLUTIONS * EVALUATION






Arrival Stable Duties Schooling (specific Dressage Duties) Warming-up Horse Inspection Checking the saddlery including checking the F.E.I. Para-Equestrian Identity Cards which show grade and compensating aids Competition (Marshalling)


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Prize-giving MCP

Working Place for Stewards(s) The OC must provide the stewards with adequate working facilities. A room or trailer should be available so that they have a place to rest from time to time. At events where they have to work outdoors every effort should be made to provide them with a sheltered area in the middle of or immediately adjacent to the exercise arenas from where they can effectively supervise the activities of the competitors. It is also important to provide the stewards with good equipment. For purposes of communication the entire team should be equipped with radios. The organising Committee of an International Event must appoint a Chief Steward and an appropriate number of stewards under his authority, in order to assist him/her in his task. All must wear distinctive badges or armbands and must have complete freedom of access to restricted areas. During the entire event every part of the restricted area and schooling area, when in use, must be controlled by stewards. 2.9

THE CO-OPERATION BETWEEN FEI-OFFICIALS AND PARTICIPANTS (riders, owners, chefs d’Equipe, trainers, grooms)

Normally there is a good working relationship between Officials and Participants. But we should not forget that participants always have their own interests at heart and are subjective. It is up to them to interpret the rules and instructions to their advantage. This is ok as long as they behave fairly and do not violate (or bend) the rules. Unfortunately, the limits are not always fairly respected, and a reaction from the officials is inevitable. It is however much better to prevent violations than to react (punish). To be able to prevent, one has to know the rules and regulation agreements; one must observe and listen and keep good contact with the participants. Contact should not be avoided. This attitude needs courage, and often the responsible person is exposed to critics. 2.10



abuse of horses (cruelty, doping),

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avoiding or neglecting the rules, cheating or concealing incorrect behaviour, aggressive behaviour and arrogance, repeated critics and objections in every possible situation with minor differences of opinion (decisions made by the Ground Jury). One does not accept an unpleasant decision without negative remarks. Appeals without any clear grounds of disadvantage (expecting an “easy” Appeal Committee), threats, ignorance or bad education (assistance and explanations by the official can work miracles).

At all times, the Officials (Stewards) should be quiet and objective. One should start with listening to the complainer and try to explain the situation afterwards. Why do people react in this way ? ambition greed spoiled morals ignorance competitiveness 2.11



Solid knowledge of the rules (FEI Para-Equestrian Dressage Regulations, FEI General Regulations, FEI Stewarding Regulations) and the sport. Thinking, considering and reflecting before any reaction. When we respond, we do it in a calm, objective way, without showing any emotions. We should explain the answer we give as well as the measures we will take. If we are not completely sure about the way we should deal with the problem, we must consult the rule-books before answering or taking measures. We must take our time, consult witnesses, to be sure that we deal with the problem in a correct, objective way. Take an understanding point of view (try to understand your partners attitude, as long as the partner behave in a correct, acceptable manner). One should know and apply the legal FEI procedure. Once you take a decision, be strict in your reaction or sanction.



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Do not be afraid of pronouncing a sanction when following the rules. Always report the serious cases to the FEI (FEI Stewarding Report) and FEI Foreign Judge/President of Ground Jury with explanations.

Do not forget: a psychological attitude and approach, keep to rules, maintain good relations with all partners, impartial vision ,view, logical system in your procedure, the courage to act and to make decisions. STABLE STEWARDING 4.1


The stables must be completely enclosed within a suitable restrictive perimeter (stable area) which will act both as a deterrent to the admission of unauthorised persons and to the exit of horses. The area must be sufficiently large to allow horses to be evacuated from the stables in an emergency, but still remain within the confines of the perimeter. Whenever possible the stable area must include only stables. Lorries, caravans, etc… should not be permitted within the area unless specifically needed as accommodation for horses and/or grooms. Access to stables must be checked : F.E.I. Officials, The Technical Delegate or Foreign Judge, members of the Ground Jury and Appeal Committee, the Stewards, the Veterinary Commission/ Delegate, The Medical Control Program Testing Teams and the Official farrier in addition to persons responsible for horses, two owners per horse, Chefs d’Equipe, trainers, grooms, Team Veterinarians and veterinarians accompanying individual competitors and Team farriers , all of whom have been duly authorised by the Organising Committee. It is essential that the official issuing authorised access be a responsible person of seniority within the Organising Committee. Control of access A control system must operate at all entrance gates so that there is an efficient and reliable method of identifying those who enter and leave the stable area at any time. Extra vigilance must be used in establishing the identity of persons and reasons for entering the stables during the night.

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At least one stable steward directly responsible to the Chief Steward, must be present or readily available in the vicinity of the stable area 24 hours a day during the entire duration of the event. He may be assisted by deputies as required. The steward/deputy must regularly patrol the stable area, without establishing any predetermined pattern, to discourage any form of illegal practices or abuses to horses. Any misdemeanours must immediately be reported to the stable steward who must, in turn, report to the Chief Steward. The duty of the stewards is therefore to safeguard the welfare of the horses and to prevent any form of illegal practices. Stabling -

If possible on the Showground. Permanent or temporary. Satisfying requirements of local authorities. Clear-kept emergency exits. Appropriate fire-fighting equipment. Non-smoking signs. Checked for physical safety and solidity. Horses in allocated stables and boxes. Boxes numbered and labelled. Adequate ventilation, feed, water and bedding. Yards cleaned ,manure disposal. Working / Resting hours. Information board including emergency numbers.

Stable Area – Minimum Requirements One entrance (if possible). RESTRICTED AREA (Security). Washing facilities for horses. Enough electricity. Space for Tack and Equipment. Showers and Toilets. No lorries, cars or motor bikes. Office for Stewards, Stable Manager and Treating Vet for Assistance. Info Board, Pigeon Holes. Minimum 2 MCP boxes. Cafeteria - “Meeting corner”. Accommodations for grooms in vicinity. Accreditation possibility.

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Horses cannot leave the stable area unless wearing bridlenumber (ID). Cleanliness, ventilation and hygiene of all stable areas. All horse must be stabled in the fenced FEI area. All aisles to be kept clear. No riding of horses in aisles. Enough mounting blocks and mounting ramps must be available near stables and arenas.


Only grooms, duly registered under the OC, wishing to remain with their horses during the night, are permitted to do. All responsible persons must ensure that they and their team are familiar with the security and stewarding procedures operating at the event attended. 4.4


Movement of horses between the stables, practice area, grazing area and main arena must be strictly controlled. 4.5


The Chief Steward must ensure that each practice arena is adequately stewarded at all times that they are officially open. He must also ensure that all practice arenas are subject to regular control when they are officially closed. Where possible arenas should be locked when not in use. 4.6


It is recommended that a grazing area be provided at all outdoor events and that this be subject to random control. If available, horses must only be grazed or walked in hand within this area with ID number.

WARNING CARDS In accordance with the modifications (General Regulations Mar 91, Art 177.6) only the President of the Ground-Jury and the Chief Steward in conjunction with the T.D. may issue a warning card to the Person Responsible. The warning card may be issued for two purposes only:

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abuse (formerly cruelty) to horses or incorrect behaviour towards officials. NFs and OCs must ensure that the President of the Ground Jury, T.D. and the Chief Steward at all international events are in possession of sufficient warning cards. Presidents of Ground Juries, T.D. and Chief Stewards are reminded that when issuing a warning card they should pass the “tear-off” section (on the right hand side) to the Person Responsible. They should fully complete the left hand section and forward it to the FEI Attention Legal Department - where a record is kept of all penalties awarded under the FEI legal system.



The term “VETERINARY EXAMINATION” is used to denote a clinical examination carried out by a qualified veterinarian to establish the general health status of a horse about to compete. Veterinary Examinations are also used to ensure safe international movement of competition horses. The term “HORSE INSPECTION” denotes the procedure used to verify when a horse is fit enough to participate an event or competition (i.e. “fit to compete”). Horse Inspections are designed to promote equestrian sports, without compromising the welfare of the participating horses. The term “PASSPORT CONTROL” is used to denote the process of establishing the identity of the horse and checking that the current vaccination requirements and all other relevant details have been properly entered in the passport. The term “VERIFICATION OF IDENTITY” refers to the means of checking the identity markings of the horse against its diagram in the passport at a veterinary examination or horse inspection. 6.2


The (Foreign) Veterinary Delegate or a deputy must examine all horses entering the event stables, whether for competition, exhibition or any other reason. This may be the treating veterinarian. The first veterinary examination (“examination upon arrival”) should be carried out as soon as possible after arrival, but in any case before the horse enters the event stables. The object of the veterinary examination is to:

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verify the identity of each horse from its passport, check that the vaccination status of the horse is in accordance with the current veterinary regulations, verify that all other details are correctly recorded in the passport, check that the animal has not been in contact with other animals suffering from infections or contagious disease (e.g. strangles) or has come from an establishment that is not free of such disease (Art 1004.4 VR), to check that the official measurement certificate for Ponies (Annex XV.6 VR) is in order at an FEI event for ponies, carry out a clinical examination to ensure that the horse is not suffering from any infectious or contagious disease. This examination may include the palpation of limbs and body, monitoring heart and respiratory rate, body temperature and any palpated or lifted to examine a suspected abnormality. However, an examination for any lameness (i.e. flexion tests or a trot-up) is not part of this examination. A record of the clinical findings must be made which should follow the horse through successive examinations and inspections. If the veterinarian’s opinion is that the horse should not be allowed to be in contact with other participants or should not take part in the event, the case must be referred to the Ground Jury and the Veterinary Commission/Delegate for a final Decision. 6.3


The aim of the standardised Horse Inspection protocol is to ensure the “Fitness to compete” of horses taking part in FEI competitions by providing the same objective protocol for all disciplines. Horse inspections are not intended to be an equivalent standard to a veterinary examination for soundness or a pre-purchase evaluation. The implementation of the “fitness to compete” principle ie essential to the fairness and objectivity of those inspections. The decisions involved (i.e. accept/not accept or referred to the Holding Box) must be made by a panel of judges and veterinarians (i.e. the Inspection Panel) including the President of Appeals. 6.4


The responsibility for accepting or not accepting horses to compete is shared between the Ground Jury and the Veterinary

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Commission/Delegate, but should be based on the professional opinion of the veterinarians. The Inspection Panel should act as a committee, consisting of representatives from both the Ground Jury and Veterinary Commission/Delegate. When necessary, discipline rules will provide details of the specific composition of the Panel. The President of the Ground Jury (as Chairman of the Panel) shall have the casting vote, should that be necessary. The Inspection Panel should meet together with the Technical Delegate and President of Appeal Committee prior to the Horse Inspection to review the inspection protocol and any specific arrangements that may be required. In addition, the Inspection Panel must approve the surface on which the Horse Inspection is to take place. 6.5


The organising Committee must consider all the necessary requirements for the Horse Inspection. It must also liaise with the Technical Delegate/Veterinary Commission and will discuss the protocol for the inspection well in advance of the competition. Surface It is important that the inspection surface provides a fair evaluation of the horse’s fitness to compete. The surface should always be firm, level and not slippery. This can be accomplished in three ways: Freshly laid asphalt; if this surface is old and has become slippery, it can be improved by adding a light cover of sand. A competition arena that has been scraped to its firm base layer. The surface should be watered and rolled so that it is sufficiently compact to prevent it cutting up during the inspection. A firm gravel or stone dust road that has been swept to remove all loose stones There should be approximately 50 metres of surface available to inspect the horses at walk and trot, but a shorter surface may be acceptable for indoor horse inspections. In some circumstances the Horse Inspection may, of necessity, be carried out on the competition surface, in which case the Organising Committee must discuss the conditions with the Inspection Panel and the TD beforehand. In such a situation the surface must be firmly rolled to provide the appropriate conditions. Organisation The inspection area must be properly cordoned off from the public and

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effectively stewarded so that horses are ready for inspection at the scheduled time and quickly lead away afterwards. Wheelchairs should not be allowed into the inspection area. But shall be cordoned off in a suitable viewing area. Holding Box A cordoned off area should be allocated close to the inspection area that can be used for a further examination of horses exhibiting doubtful fitness to compete. This area should be separate and if possible out of sight of the main inspection track. Announcements to the public A system of keeping spectators or public aware of the progress of the inspection (i.e. horse being presented and its competition number) should be made by public address. The decision as to whether the horse has been accepted, not accepted or sent to the Holding box should be given out immediately. Safety of horses and handlers Special care is necessary with strict stewarding practices at Inspections where there are going to be a high density of horses in the collecting area. The same applies if stallions are included in the Inspection, as they can create a significant safety risk to attendants and other horses. 6.6


The Horse Inspection should be held not more than 24 hours prior to the start of the first competition. 6.7


General Remarks The Person Responsible or a representative should present the horse for inspection, unless prior permission to have a substitute lead the horse has been granted by the Inspection Panel (through Chief Steward/OC). The Veterinarian will walk around the horse to carry out a brief visual inspection of the horse. Palpation of a limb or other part of the body will only be carried out if deemed necessary. However, other clinical tests may not be

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performed at this time (i.e. active flexion tests or walk the horse in a circle). After the visual inspection, the horse will be walked for a short distance (10 paces) and then trotted on a loose rein (for 30 - 4O m) with the handler on the left side of the horse. The veterinarian watches the horse’s gait from the centre of the inspection track. Walk before turning to the right and trot back. The inspection panel than makes a decision, taking into account the opinion of the FEI Veterinary official, to accept, not accept or refer the horse to the Holding Box. Rules for Horse Inspections -

Horses presented in bridle with ID number (snaffle or double) Handlers neatly dressed No rugs or bandages No dye or paint on horses or hooves Keeping the horses on Time - Marshalling Whips are allowed

PROCEDURE FOR HORSE INSPECTIONS IN FEI COMPETITION The veterinarian(s) watch the horse’s gait from the centre of the inspection track. The exact location of the Holding Box, entry and exit points for the horses and the public area may vary depending on the competition venue. 7.1


The Holding Box procedure should be used for horses that are considered “doubtful” as to their fitness to compete. If a horse is unacceptably lame or clearly unfit, the President of the Ground Jury/Inspection Panel should make a decision not to accept it at that point. There must be only one Examining Veterinarian in charge of the Holding Box, whose responsibility is to examine all horses referred there. The examination in the Holding Box should be carried out in consultation with the team veterinarian or the competition private veterinarian. If in the opinion of the examining veterinarian the horse is found consistently lame or unfit to compete, this should be pointed out to the Person Responsible as

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they may wish to withdraw the horse rather than have it presented to the Panel again. However, the Examining Veterinarian must avoid making a decision for the Inspection Panel and should therefore not explain the detail of the report to be presented to the Inspection Panel. The Examining Veterinarian should inform the Person Responsible and the Chef d'Equip that it is the Inspection Panel that makes the final decision. The horse will be examined physically and by palpation if any region of the body is suspected as being abnormal or injured. Hoof testers may be used to evaluate pain in the feet and passive flexion of the distal limb joints may be carried out. The horse will then be walked and trotted in hand. Walking and trotting in a circle is permissible, but not tests involving active flexion. The examination continues until the Examining Veterinarian is satisfied that sufficient clinical information has been collected to enable a report to be made for the Inspection Panel.




After the horse has been examined in the Holding Box and the Examining Veterinarian has reported the findings to the Panel, the horse will be reinspected either immediately after the last horse or at a suitable break during the Horse Inspection. A re-inspection may also be permitted the morning after the Horse Inspection if circumstances exist which might prejudice the Horse’s chances of being accepted (e.g. the horse arrived at the event only a short time before the Inspection). The reinspection involves walking and trotting the horse once more so that a final decision if the horse may be accepted or not can be made. If the horse is accepted it may be required to undergo medication control testing.





The decision of The Inspection Panel is final and there is no appeal process.

MEDICATION CONTROL OF HORSES (MCP) At any event where testing is to take place, the Testing Official (MCP Testing Veterinarian or Veterinary Delegate) will require the assistance of stewards with testing. In most cases, the Steward will be asked to notify the rider (at the moment of leaving the arena) that the horse

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will be tested and accompany the horse thereafter until the sample has been collected. It is essential to not let the horse out of sight until collection takes place. It is most helpful if the Steward allocated to Testing is familiar with the procedure, so that testing can be as aware of what the correct procedure is (FEI website/Veterinary/ Medication Control). Detail information of cooperation is needed. MEDICATION CONTROL OF RIDERS (WADA) Testing of Riders, if carried out at an FEI event, is done under the rules of WADA (World Anti Doping Agency). This means that WADA Officials will carry out the Testing instead of FEI Officials, as the case for horses. However, just as in Testing of Horses, the assistance of Stewards may be requested to ensure a smooth procedure.

ABUSE OF HORSES No person may abuse a horse during an event or at any other time. ABUSE is defined as acting in a way which may cause pain or unnecessary discomfort to a horse. It means an action or omission which causes or is likely to cause pain or unnecessary discomfort to a horse, including any of the following: to whip or beat a horse excessively, to subject a horse to any kind of electric shock device, to use spurs excessively, to jab the horse in the mouth with the bit or any other device, to compete an exhausted, lame or injured horse, to abnormally sensitise or desensitise any part of a horse, to leave a horse without adequate food, drink or movement/exercise, to use any device or equipment which cause excessive pain to the horse. Any person witnessing an act of abuse must report it in form of a protest (Art 167) without delay. If abuse is witnessed during an event, it should be reported as a protest (Art 167) to an Official. If an Abuse is witnessed at any other time it should be reported as a protest (Art 167) to the Secretary General for referral to the Judicial Committee.


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always ID-numbers. 4 days prior to the first competition : NO rider other than competitor. Art 8422.8.7/8. Groom may ride at walk on a safe long rein. Protection headgear allowed. Art 8427.1.3. Compensating aids allowed (See Head Classifiers List for each event) 2 - 4 schooling arenas recommended, available when stables are open. Whip allowed (Any length). Art 8428.6. Boots, bandages, boots and ear muffs allowed. Spurs : same rules as allowed at the competition ground. Art 8427.1.8. Blind riders must wear approved blindfolds. Art 8427.1.7. Riders must pass left hand to left hand. Riders must be aware of visually impaired riders.

NOT ALLOWED Any behaviour or training method that could be considered abusive to the horse, such as A excessive use of spurs, abuse with the whip, brutal use of reins, repeated tugs at the horse’s mouth, slap the horse with the hand. B training methods that could be considered as in opposition to the Happy Athlete Principles. C training methods that are excessive : cantering, without any interruption, for more than a reasonable time, and overriding, considering the weather conditions. Training horses that are clearly exhausted. D training methods that are cruel (nosebands and curbchains that are too tight). E riders showing no respect for other horses and riders in the Schooling arenas, and creating dangerous situations by doing so. F trainers or grooms following, touching or hitting the mounted horse with a whip or a wooden stick (bamboo). Working in hand is not allowed. G horses bleeding on the flank(s) or bleeding in the mouth and riders with blood on their

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spurs as well as marks of excessive use of the whip on the flanks or on the back of the horse. Any unauthorised compensating aids. Showing, riding or walking in the main arena, without authorisation. Use of forbidden bits (FEI Dressage Rules).



For safety reasons, the public must be separated and kept away from the areas where horses exercise. The entire event area should be patrolled randomly. 9.2


The footing of all exercise areas is of great importance. Horses spend much more time in schooling areas than in the competition arena. The OC must be prepared to improve the footing (watering, sand, shavings, etc) and even move to another area if this is available should the footing of the designated areas become or be considered inadequate by the President of Ground Jury/Technical Delegate/Chief Steward. 9.3


Timetables for the use of exercise areas must be established, posted and adhered to, changes can be made, but must be announced as soon as possible. Whenever possible, flexibility is required and the dressage areas should be opened outside the established times on receipt of reasonable requests. 9.4


At all events, except F.E.I. Regional and I.P.C. Olympic Games (see Special Regulations for Olympic Games), competitors may wear the identification (name and/or logo) of the manufacturer of clothing and equipment or as an alternative that of a sponsor as outlined below: 1.1 Identification of the Manufacturer 1.1.1 While present in the competition area and during the prizegiving ceremonies the identification of the manufacturer of the clothing and equipment may appear only once per item and may appear on a surface area not exceeding:

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3 cm for clothing and equipment 50 cm2 on each side of carriage 1.1.2 If the manufacturers of clothing and equipment act as sponsors, the provisions under paragraph 1.2 of this article apply. Identification of Sponsors 1.2.1 While present in the competition area and during the prizegiving ceremonies the name and/or logo of the individual’ sponsor(s) and/or team sponsor(s) may appear on a surface area not exceeding: a. 400 cm2 on each side of carriage and vaulting back pads. b. 200cm2 on each side of the saddle cloth. c. 80 cm2 only once on jacket or top garments at the height of breast pockets for Dressage events. d. 80 cm2 on each of the two sides of jackets or top garments at the height of breast pockets for Jumping events. e. 100cm2 only once on Vaulting outfits; General Regulations, 21st edition. f. 16cm2 on both sides of the shirt collar. g. 200cm2 on arm of garment for the endurance tests of Eventing and Endurance events. OC’s of Championships or CIO’s may state in the schedule that such logo’s are not permitted in Nation Cup Classes, with the exception of the names and logos of the team sponsors under the limitations of 1.2.2 Only in the marathon phase of Driving events, the surface area of the name and/or logo of the individual’s and/or team’s sponsor(s) appearing on the dash board and both sides of the carriage may not exceed 2520 cm2; on the back of the grooms they may not exceed 1260 cm2. 1.2.3 The OC may display the name and/or logo of a competition and/or event sponsor(s) on members of the area party and on the numbers worn by competitors and on stable rugs while present in the competition area and during the prizegiving ceremonies at all FEI events. The size of name and/or logo on the competitor’s number shall not exceed 100 cm2. No advertisement or publicity other than logos defined in paragraph 1 above may be displayed on any competitor, official, horse or carriage while present in any competition arena or during the performance. However, competitors inspecting the

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3. 4.

course may wear the logo of their sponsor within a frame not exceeding 400 cm2 on the front and the back of their top garments within a frame not exceeding 50 cm2 on head gear. Advertising may appear on the outsides of the arena provided the TV agreement allows for it. For the purposes of this article, the competition area shall include all areas where the competitor is being judged or his horse is undergoing a horse/veterinary inspection. It shall not include collecting rings, the “10 minute box” in Eventing, the holds at the veterinary gates in an Endurance event or the compulsory rests in e Driving event.



A number of rule books and regulations describe the basic tasks, responsibilities and organisation of the FEI Officials must be in possession of these rule books and know the rules which cover their responsibilities. The Chief Steward should have the following: - FEI General Regulations. - Veterinary Regulations. - Rules for both Para-Equestrian and Able Bodied Dressage. It is of course impossible to know all the rules by heart. Therefore the first priority is to become familiar with the relevant articles, in order to understand how to proceed. The First Principles are: HELP PREVENT INTERVENE In accordance with the maxim that prevention is better than cure, the first principle of Officials is to ensure that everything is organised according to the rules. Competitors for their part, have a duty to ensure that they observe the rules with regard to their horses and within relation to their own preparation for and participation in the event. The legal system is fairly complex even for a professional lawyer. Therefore those concerned with applying it, while they must know

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what rule to look for and where to find it, ought not to try to learn the system by heart. When a difficulty arises, it is wise even for the wellinformed to read the relevant Articles carefully before tackling the problem. If someone objects informally to a decision by an official and persists in his objection after the decision has been explained to him, the official should clarify the situation, by politely telling him to give his objection in writing. If the objector is not the appropriate person, this should be pointed out. The Steward should inform the Chief Steward who in turn will inform the Technical Delegate. This also applies if the Steward deals with the objection. 10.2


The facts of a case, if not already agreed, must first be established. A decision must then be reached on the agreed or proven facts. Witnesses to prove alleged facts are of great importance. If an objection (including an informal objection) is clearly correct, thank the objector, apologise and correct the mistake, however caution is needed on two points - think carefully before you change your decision: the official may have been right. Except when making a quick decision, a quiet place should be found where the proceedings will not be overheard. A courtroom atmosphere should be avoided, but order must be maintained and interruptions discouraged. Each interested party must receive a fair hearing and be allowed to state his/her case regarding the facts and, where necessary, the law. Judges, other officials and stewards, who were in the arena or the restricted area, may be able to give relevant evidence. Where severe cruelty is alleged, see the horse as soon as possible and enlist the help of the veterinary official. If the horse shows signs of having been illtreated, point out any marks to the person accused. Even if the act of cruelty has been seen by you, ask the accused person for his comments before reaching a decision. If an incident has to be reported, do not forget the officials will need written statements from those involved and witnesses (impartial!). These papers must be signed and dated (with the time noted, if possible). Finally while a layperson cannot expect to be a qualified legal expert, it is important to be fair and patient, to give each party an opportunity to state his/her own case and ask each questions of the witnesses, to weigh the evidence (where it is disputed) and reach an impartial decision in a sporting spirit.

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Who must have a good knowledge of the rules ? The president of the Ground Jury Technical Delegate The President of the Appeal Committee The Chief Steward The Veterinary Delegate/President of the Vet. Commission 10.3



Protest may be lodged against any person or body involved in any capacity in an international event or otherwise subject to the jurisdiction of the FEI including for failure to observe the Statutes, Regulations or Rules or violation of the common principles of behaviour, fairness, or accepted standards of sportsmanship, whether occurring during or in connection with an international event or at any other time. Protests may only be lodged by Presidents of NFs, Officials, Chefs d’Equipe or, if a Chef d’Equipe is not present, by a Person Responsible or a Team Veterinarian responsible for horses taking part in the event, with the exception of protests for abuse which may be lodged by any person. Protests must be lodged with the Ground Jury during its period of jurisdiction for failing to observe the Statutes, Regulations or Rules in the organisation or conduct of a competition, including the matters referred to in paragraph 7 below. Protests for other matters must be lodged with the Appeal Committee during its period of jurisdiction. Protests regarding matters which have not occurred during or in direct connection with an international event or which were not known until after the end of the event, shall be reported to the Secretary General and dealt with by the Judicial Committee. A case shall only be deemed to occur in direct connection with an event if it occurs during the journey towards the event or, after arrival, including during the period of quarantine, training or acclimatisation. Protests lodged with the Secretary General for referral to the Judicial Committee should be received by the Secretary General not later than 14 days after the end of the event. Protests must be in writing, signed by the authorised person making the protest, and presented personally to the President of the Ground Jury, to the President of the Appeal Committee or sent to the Secretary General, as the case may be, together with any supporting evidence, names of witnesses and the necessary deposit.




5. 6.

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7.1 7.2 8.




Notwithstanding any provision to the contrary, protests against any of the following matters may only be lodged with the Ground Jury and within the following time limits and a decision by the Ground Jury in these matters is a prerequisite to a right of appeal to the Appeal Committee: Protests concerning the eligibility of a competitor or horse or to the conditions of the arena: not later than 30 minutes before the start of the relevant competition; Protests concerning irregularities or incidents during a competition, not later than 30 minutes after the announcements of the results. Notwithstanding anything to the contrary, the Secretary General may, in special circumstances which - in his sole discretion warrant a decision, refer to the Judicial Committee a protest against any person or body made by any person or body or on his own initiative, at any time, in regard to any matter and even without the payment of a deposit. Any person making a protest should, if possible, secure witness to the incident and any other form of evidence, and either bring them to the body before whom the protest is lodged, or obtain written statements from them, duly signed, together with their names and addresses. The Foreign Judge, Technical Delegate , Veterinary Delegate and Foreign Veterinary Delegate must report to the Secretary General all acts or omissions constituting a protest (without a deposit). REPORTS (GR ART 169)

Officials are required to send reports to the Secretary General at the conclusion of events, in accordance with these General Regulations and the applicable Veterinary Regulations, Rules and Special Regulations. Matters giving rise to Protests must be included in such reports. 10.5 1.


APPEALS (GR ART 170) An Appeal may be lodged by any person or body with a legitimate interest against any decision made by any person or body authorized under the Statutes, Regulations or Rules, provided it is admissible (see paragraph 2 below). With the Appeal Committee against decisions by the Ground Jury.

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1.2 1.3 2. 2.1 2.2 3.


5. 5.1 5.2

5.3 6.

With the Judicial Committee through the Secretary General against decisions by the Appeal Committee or by one member of the Judicial Committee (Art 165.5). With the CAS through the Secretary General against decisions by the Judicial Committee. An Appeal is NOT admissible: Against decisions by the Ground Jury in cases covered by Art. 163.5.1-4; Against decisions by the Appeal Committee of appeals from decisions by the Ground Jury. Appeals to the Appeal Committee must be in writing, signed and accompanied by supporting evidence in writing or the presence of one or more witnesses and must be lodged not later than 1 hour after the decision of the Ground Jury. Appeals to the Judicial Committee must be despatched to the Secretary General and signed by appellant or his authorised agent and accompanied by supporting evidence in writing or the presence of one or more witness at a designated hearing and must reach the Secretary General within 30 days of the date on which the Secretary General’s notification of the earlier decision was sent. Appeals to the CAS together with supporting documents must be despatched to the Secretary General and signed by the appellant or his authorised agent: In case of an appeal against decisions of an Appeal Committee so as to reach the Secretary General not later than 14 days after the end of the event; In case of an appeal against decisions of the Judicial Committee so as to reach the Secretary General within 30 days of the date on which the Secretary General’s notification was sent according to Art. 172.2; Appeals reaching the Secretary General after the time limits as indicated above will not be considered. No new evidence may be presented on appeal, other than in circumstances where it is shown that such new evidence could not have been obtained reasonable diligence prior to the hearing before the first instance.

PENALTIES (GR Art. 174) 1. The President of the Ground Jury, the President of the Appeal Committee and the Chief Steward, instead of instituting the procedures foreseen in the legal system, may deliver to the Person Responsible a yellow card, either by hand or by any

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other suitable means. The acceptance of a warning card suspends any penalty until new offences take place. The Person Responsible may or may not accept the warning card. If the PR does nor accept a card which was delivered or presented during or after the event, the event officials may take any action within their capacities deemed necessary and shall report the case to the Secretary General for any further action deemed necessary. Should the same Person Responsible receive one more warning card at the same or any other international event within one year of the delivery of the first card, the case shall be submitted to the Judicial Committee. Where a warning card has been accepted, the offence for which it was delivered shall be taken into consideration when deciding the penalty to be imposed for a similar offence committed within the next twenty-four months. The penalty imposed in any given case can consist of a combination of fine, suspension and disqualification. The amount of a fine and the duration of a suspension shall be decided according to the guidelines mentioned in paragraph 6 above and to the circumstances of the case. All fines imposed by anybody under the Legal System are due to the FEI. They must not be paid to the OC or any other body but must be paid to the FEI on receipt of a demand. Any person who has not paid a fine within 30 days of receiving a demand for payment will be automatically suspended until the fine is paid. If fines are inadvertently paid to the OC or any other person such fines shall be remitted to the FEI.

REPORT AND FOLLOW-UP 11.1 AFTER THE COMPETITION Complete the blank report form which you should have downloaded from www.horseport.com, Para-Equestrian Working Documents Report of the Chief Steward by the FEI or your NF (Steward General) and send it to the FEI as soon as possible after the event, after discussion with and signed by the Foreign Judge/Technical Delegate. Communicate to the OC any points which need improving for the following year. This paper will help to improve the standard of the event in the following fields: overall interest in equestrian sport, special OC arrangements for officials and staff who help run the event, Page 32 of 86


interest of competitors and fair play, welfare of the horse.

11.2 FEI CHECK LIST FOR CHIEF STEWARDS – QUESTIONS TO ASK ADMINISTRATION Do you have the names of the other Officials? Do you have an Information Leaflet for the competitors? Will the Information/Message Board give instructions in English or French? (General Map of Area, Exercise/Schooling Areas, Time Schedules, Important Telephone numbers, Starting Lists, Results, Allocation of Boxes) Are distinctive Stable Bracelets and Access Passes distributed? Are telephone-lists of teams available? Are letter boxes (pigeon holes) for Chefs d’Equipe installed? Is there a list of all horses entered available? (Master list) Are Bridle Numbers ready to deliver to the grooms at the Arrival Examination? See Appendix LOGISTICS Is -

the following satisfactory? Accommodation for grooms (outside stables)? Accommodation for your Assistant Stewards? Meals for your Assistants? Are drinks available for the Stewards? Are radios, walkie-talkies, or telephones provided for you and your assistants? Is there a Stewards' Office?

MEDICAL and VETERINARY SERVICES Ambulances, doctor and a veterinarian must be on site during all training sessions. A doctor and vet must be on call throughout the competition. Are isolation boxes available? Are there two separate boxes prepared for MCP (in a quiet corner) ? Is there a trained Steward in attendance for MCP? Are the MCP-facilities ready (office, freezer, table, chair ...) STABLES Is there a close co-operation with the stable manager? Are the trucks, lorries and vans outside the stables enclosure? Is the Stable Area properly fenced-off (Restricted Area)?

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Are the boxes sufficiently large and safe? Is there a list of stabled horses (Boxes numbered - Master-list)? Are the boxes labelled accordingly (Stall Information Card)? Is ventilation in the stable sufficient? Will access be monitored day and night? Is a night-book available? Are the water supply points and showers sufficient? Is the electricity working? Is a Horse-Watch service organized for the night? Do the stables have enough fire-fighting equipment? Is there a designated smoking-area? Is there a special time and plan for grazing? Is a farrier readily available? Is a cafeteria/meeting point organised?

HORSE EXAMINATIONS and INSPECTIONS Was the arrival (identification and examination)of horses with stewards and one veterinarian organised? Are the ID numbers (bridle) readily available? The site for the Horse Inspection: Is it flat? Is it firm ground? Is it not slippery? Are there enough Stewards to help? Is the Holding Box area satisfactory? Are starting-lists, table, passports, loudspeaker system, whips, manure collector organised? Is there enough room for the spectators? Are spectators/owners cordoned off from the Inspecting Panel? EXERCISE/TRAINING AREAS Is there enough space for training? Is there a designated lungeing area? Are the best Stewards available for the daily schooling? Is there a timetable for training? Is the ground maintained? Is it similar to the competition ground? Are the arenas numbered? Is the lettering OK in every arena? Are the Stewards briefed on compensating aids and training schedules for all grades? Are there shelters for the Stewards in adverse weather conditions? Horse Ambulance:

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Screen? Sled? Halter and Lead Ropes If something goes wrong, is there a plan? Who is in charge? Has there been a rehearsal? Who will organise setting up the screen? Human Ambulance and Doctor?

GENERAL MATTERS Are starting lists available? How is the marshalling organised? Should the Stewards help? Are the lungeing and ridden training areas separated? Is a farrier readily available next to the warm-up? Is harrowing organised? Is there contact between the OC and the Chief Steward? Is the prize-giving organised with the T.D. and the Organising Committee (mounted or dismounted)?

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