International Shipment & Customs Regulations and Information for

Malaysia

MALAYSIA On behalf of UniGroup Relocation, we will be coordinating the shipment of your goods to Malaysia. To simplify the process, we have outlined the necessary steps to ensure a smooth transition. This will also review your responsibilities in assisting with this process In addition to the points below; the following pages will outline the requirements, which will be facilitated by our local representative in Malaysia to complete the clearance. They will assist with each item specific to your shipment so please be assured they will do whatever is necessary to facilitate a quick and efficient clearance. The documentation process can take one to two weeks in addition to the movement of your shipment; airfreight between three to four weeks or ocean between six to eight weeks, depending on the origin. Please be advised, customs is a dynamic factor in any country and regular updates and changes are made. It is extremely important that you take a few moments to review these important requirements, as they will allow us to process the release of your personal property through foreign Customs. Customs and immigration requirements are established by the country of import and not by UniGroup Relocation. This guide has been designed to assist clients understand and comply with country-specific requirements. Substantial effort has been made to ensure that the information provided is current and correct. Such regulations, however, are subject to change without notice by the country of import. UniGroup Relocation assumes no liability for changes in the law or interpretation by enforcement personnel as it exists at the time you and/or your goods enter the country.

Visa Requirements – Details Please advise your local representative or UniGroup Relocation Representative of the “Type” of passport or visa you will be travelling under (working visa, temporary visa, diplomatic, etc.). When moving to Malaysia, some specific documents will be required in order to satisfy local immigration officials. Note that Malaysian Immigration Committee will review every Employment Pass application, on a case by case basis, in order to determine whether the applicant’s age matches the qualifications, and experience required for the respective position. *Contact address and telephone number must be listed on all documents. U

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Required Documents

Details

Tourists

Requirements for a tourist visa: • Passport with validity of more than six months. • Two visa application forms duly filled out and signed. Photocopy can be used. • Two recent passport-sized color photographs with a light background glued as indicated on the visa application form. • Covering letter from the applicant on company's letterhead stating name, designation, purpose and duration of visit. • Financial solvency proof (i.e., bank statement for the last six months, income tax paper for the last 3 years). • Confirmed return air ticket. Online I-visa application (only for single-entry): • Passport valid for minimum six months. • Two recent passport-sized color photographs with white background. • Covering letter from the applicant stating name, designation, purpose

Effective: Oct. 22, 2012

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International Shipment & Customs Regulations and Information for

Malaysia

and duration of visit along with flight details (travel date and flight number). On Arrival Visas (Currently Tourists may obtain these at Malaysia’s entry points, if they have tickets to depart the country within up to 14 days): U

As of August 15th, 2010, the Malaysian Immigration Authorities will stop issuing Visas on Arrival to visitors from several countries, who will have to apply for Visas at their respective Malaysian Embassy/Consulate overseas prior to traveling to Malaysia. See countries affected by this changes below: Bangladesh, Cameroon, Ghana, Mozambique, Nigeria, Pakistan, Sri Lanka, Afghanistan, Angola, Bhutan, Burkina Faso, Burundi, Central African Republic, China, Colombia, Comoros, Congo Democratic Republic, Congo Republic, Cote D’Ivoire, Djibouti, Equatorial Guinea, Eritrea, Ethiopia, Guinea – Bissau, Hong Kong (C/I or D/I,) India, Liberia, Mali, Myanmar, Nepal, Niger, Rwanda, Serbia & Montenegro, Taiwan, United Nations (Laissez Passer,) Western Sahara.

Professionals Professional Visit Pass

Requirements for researcher, member of an international organization/volunteer, invited lecturers/speakers: • Cover letter. • Form Imm. 12 (Two copies). • Form Imm. 47 (Two copies), if applicable. • Two photographs (3.5 cm. x 5 cm.). • One photocopy of passport/travel document. • Security bond duly stamped. • HIF 62 & 63 (for Sabah and Sarawak). • Statement from Income Tax Department. • Letter from the Embassy and letter of support from relevant government agencies. Requirements for expert on installation or maintenance of machine/computer: • Cover letter. • Form Imm. 12 (Two copies). • Form Imm. 47 (Two copies), if applicable. • Two photographs (3.5 cm. x 5 cm.). • One photocopy of passport/travel document. • Personal Bond duly stamped. • Six copies, each HIF 62 & 63 (for Sabah). • Purchase invoice. • Manufacturing license.

Businesspeople Business Visit Pass Effective: Oct. 22, 2012

Requirements for a business visit pass: 2

International Shipment & Customs Regulations and Information for

Malaysia

• • • •

Valid passport. Return or onward air ticket. Ample funds. Supporting document stating purpose of visit.

Employees Temporary Employment Visit Pass

Requirements for a domestic helper: • Covering letter. • Form Imm. 12 (Two copies). • Photograph of employer, 3.5 cm. x 5 cm. (4 copies). • Photograph of intending domestic helper, 3.5 cm. x 5 cm. (4 copies). • Personal bond, duly stamped. • Contract of agreement between employer and employee, duly stamped. • Photocopy of passport/travel document of intending domestic helper. • Photocopy of employer's identity card (husband and wife). • Photocopy of marriage certificate or children's birth certificate. • Latest income tax return of employer (Borang J). • Medical report of domestic helper from home country. • Form DBA 2 (amendment) PRA 1. Requirements for others: • Covering letter. • List of foreign worker's name. • Details of employer's form. • Detail of foreign workers and their dependents. • Bank guarantee. • Medical report. • Form Imm. 12 (1 copy). • Form Imm. 38 (1 copy), if applicable. • Company registration (i.e., ROC 13, 49 and 24). • Photograph (black & white) measuring 3.5 cm. x 5 cm. • Passport/travel documents.

Artists Professional Visit Pass

Effective: Oct. 22, 2012

Requirements for a professional visit pass: • Cover letter. • Form Imm. 12 (Two copies) per applicant with two passport-sized photographs. • Form Imm. 47 (Two copies), if applicable. • Two photographs (3.5 cm. x 5 cm.). • One photocopy of passport/travel document. • Security bond, duly stamped. • HIF 62 & 63 (for Sabah and Sarawak). • Statement from Income Tax Department. 3

International Shipment & Customs Regulations and Information for

Malaysia

• • • • • • •

Contract, duly stamped. Letter of undertaking by agent, duly stamped. Letter from the Embassy and Malaysian Foreign Affairs for government matters. Letter of recommendation from Ministry of Home Affairs (if any). List of names of artist/crew. Letter from Film Censor Board (for filming). Shooting schedule (for filming), locations and estimated period of filming.

Religious Workers Professional Visit Pass

Requirements for a professional visit pass: • Covering letter from respective religious body. • Form Imm. 12 (Two copies). • Two photographs (3.5 cm. x 5 cm.). • One photocopy of passport/travel document. • Security bond, duly stamped. • HIF 62 & 63 (for Sabah). • Additional information forms. • List of names of committee members of the organization. • Photocopy of identity cards of committee members.

Diplomats Diplomatic Passport

Copy of passport.

Tickets

Tickets and documents for return or onward travel.

Students Letter of Acceptance

Letter of acceptance from the government of private educational institutions.

Form IM 14

Two copies.

Passport

Photocopy of passport/travel document (Two copies). Passport-sized photos of applicant measuring 3.5 cm. x 5 cm.

Name List

Student name list.

Covering Letter

Covering letter from educational institution.

Personal Bond

Personal bond duly stamped.

Details:

Forms can be downloaded at: www.imi.gov.my/eng/Forms/im_forms.asp.

Document Requirements – Details When moving to the Malaysia, some specific documents will be required in order to satisfy local immigration officials.

PERSONAL & HOUSEHOLD GOODS Effective: Oct. 22, 2012

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International Shipment & Customs Regulations and Information for

Malaysia

Documents required to import personal & household goods are:

Required Documents

Details

Customs Declaration Form No. 1

Local representative will submit paperwork online through EDI system.

Passport

Photocopy of the owner’s passport, including the photo page and the first 3 pages stamped by immigration with the date of entry.

Work Permit

Copy of work permit or work permit application or letter from Malaysian employer stating reason for import, job function and approximate duration of stay.

Invoice

Invoices of new items or items that look new.

Certificate of Origin

Certificate of origin of goods, if possible.

Import Permit

Import permit, if necessary.

Inventory List

• •

•

Detailed inventory in English (Two copies) listing exact contents of the shipment. Separate list of electrical items/appliances stating brand, model, serial numbers, year purchased, country of origin and voltage. This list must be submitted prior to the shipment’s arrival, so an electrical permit can be obtained for Customs clearance. Separate list of new items.

Letter of Authorization

Letter authorizing the destination agent to clear the shipment, signed by the shipper.

Letter of Undertaking & DP10 Application

Effective Aug 18th, 2010, the Immigration Authorities require the sponsoring entity, to submit a signed Letter of Undertaking, along with the standard DP10 application documents, for expatriates regardless of salary. • Letter of Undertaking must be signed by the Company Director, and submitted to the Immigration Authorities in two original copies. • The original employment contract between the expat and sponsoring entity must be duly stamped and submitted to Immigration Authorities for the DP10 stage.

Duties Personal & household goods can be imported duty-free under the following conditions: •

• • • •

Goods must been in the shipper’s possession and used for a minimum of six months prior to arrival in Malaysia. The shipper must be in Malaysia prior to the shipment’s arrival to sign the appropriate documentation and submit a copy of his/her passport and entry stamp. The goods will not be disposed of within 3 months from the date of import. The shipper is a foreigner who has a work permit or a letter from his/her employer in Malaysia. The shipper is a returning Malaysian resident who has resided abroad continuously for at least 12 months.

Effective: Oct. 22, 2012

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International Shipment & Customs Regulations and Information for

Malaysia

Details: • • • •

Returning Malaysians may import one shipment of used (at least six months old) household goods/ personal effects duty-free. Purchase receipts must be presented to Customs for items that look new. Expatriate personnel may import shipments of used items duty-free. Customs clearance is always completed at the port of entry and subject to 100% Customs examination. Duty-free, temporary import of goods can be granted for 3 months, if a bank guarantee is posted for the amount of duty due.

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Restricted and Prohibited – Imports All countries, including Malaysia, prohibit and restrict the importation of certain dangerous or sensitive items.

Restricted Items: • All items less than six months old or items that appear new require invoices. All new items will be subject to taxes and duties. • Alcohol and tobacco products (for personal consumption) are subject to high import duties and sales taxes of 15%. • All precious metal objects. • CDs, DVDs, laser discs and video tapes are subject to approval and possible editing by the censorship board. Censorship fees are levied on these articles and the cost depends on the quantity imported. Anything deemed unsuitable will be destroyed.

Prohibited Items: • • • • • • • • • •

All types of firearms (including toy guns and pistols), weaponry, fireworks, explosives, ammunition, daggers and flick-knives. Narcotics and drugs are strictly prohibited. Violators will be subject to the death penalty. Politically sensitive or subversive literature. Communist literature. Short-wave radios. Obscene books and pornographic materials. Any products of Israel, South Africa or Haiti. Coral. Turtle eggs. Cloth with reproductions of verses from the Koran.

Restricted and Prohibited – Exports •

Not available.

Effective: Oct. 22, 2012

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International Shipment & Customs Regulations and Information for

Malaysia

Motor Vehicles – Imports Motor vehicles are subject to import permit and duties whether new or used. Duties are 60% for motorcycles and 170300% for cars. Importing motor vehicles is generally not recommended.

Required Documents

Details

Malaysian Approval Permit

Obtained prior to importation.

Bill of Lading

Please verify with local representative what is required.

Letter of Authority

Please verify with local representative what is required.

Registration Card

Please verify with local representative what is required.

Insurance Policy

Please verify with local representative what is required.

Passport

Original and copy of passport of shipper.

Letter of Intent

Letter from owner stating reason for importing vehicles.

Ownership Certificate

Please verify with local representative what is required.

Invoice

For new vehicles.

Details: •

Vehicles over 5 years old are prohibited entry.

Pets The requirements to transport dogs and cats may vary per country. If you wish to ship your pet, please contact the airline or country Consulate/Embassy for specific details concerning your type, breed and documentation for pets.

Effective: Oct. 22, 2012

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International Shipment & Customs Regulations and Information for

Malaysia

IMPORTANT CUSTOMS REMINDER Customs and immigration requirements are established by the country of import, not by UniGroup Relocation and are subject to change without notice by the country of import. All regulations may vary according to the customer’s nationality or immigration status. This guide has been designed to assist clients understand and comply with country-specific requirements. Substantial effort has been made to ensure that the information provided is current and correct. UniGroup Relocation cannot be responsible for changes in the law, or interpretation by immigration or customs enforcement personnel, or non-compliance with the law as it exists at the time you and/or your goods enter the country. Contact with the local Consulate or Embassy for further information concerning your specific visa, residence and entry situation is strongly recommended prior to planning your move.

Effective: Oct. 22, 2012

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International Shipment & Customs Regulations and Information for

Malaysia

WOOD PACKAGING MATERIAL U

International wood packing requirements are in accordance with ISPM 15 (International Standards for Phytosanitary Measures: Guidelines for Regulating Wood Packaging Material in International Trade*) as of 5 July 2006: *ISPM 15 is produced by the Secretariat of the International Plant Protection Convention (IPPC) of the United Nations' Food and Agriculture Organization (FAO). ISPM 15 requires certain phytosanitary procedures, in particular heat treatment or methyl bromide fumigation, relating to wood packaging material (including dunnage) made of raw wood in use in international trade; the phytosanitary procedures are meant to minimize the risk of introducing and spreading certain pests that live and breed in raw wood.

REQUIREMENTS OF ISPM 15 Wood packaging material in the form of: • • • • • •

Packing cases, boxes, crates, drums, and similar packings Pallets, box pallets, skids, and other load boards Pallet collars actually in use in the transport of objects of all kinds, except: Raw wood of 6mm thickness or less Processed wood produced by glue, heat and pressure, or any combination thereof

Effective: Oct. 22, 2012

The wood packaging material shall: • •

Be subject to one of the approved measures as specified in Annex I To FAO ISPM 15 (currently, heat treatment or methyl bromide fumigation) Display a mark with: o The two-letter ISO Country Code (in place of XX in the image below) o A code identifying the producer (in place of 000 in the image below) o The code identifying the approved measure applied to the wood packing material in the mark as specified in Annex II to FAO ISPM 15 (in place of YY in the image below; examples are HT For “Heat Treatment” and MB for “Methyl Bromide Fumigation”) o Where “debarking” is required, the letters “DB” shall be added to the abbreviation of the approved measure included in the said mark o The logo as specified in Annex II to FAO ISPM 15 (this logo is the ippc trademarked graphic symbol shown in the image below on the left side)

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International Shipment & Customs Regulations and Information for

Malaysia

REQUIREMENTS OF ISPM 15 (Continued) Wood packaging material in the form of:

The wood packaging material shall: •

Markings should be: 1. 2.

• •

Permanent and not transferable Legible and visible, preferably on at least two opposite sides of the article being certified

Be marked in accordance with Annex II to FAO ISPM 15 (see directly above under "Display a mark with:") If not, at a minimum it should be made from bark-free wood that is free from pests and signs of live pests

DUNNAGE, i.e. wood used to wedge or support non-wood cargo, including that which has not kept its natural round surface except: • •

Raw wood of 6mm thickness or less Processed wood produced by glue, heat and pressure, or a combination thereof

Effective: Oct. 22, 2012

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