Litmos eLearning Course and Module Overview for Administrators

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Table of Contents Litmos eLearning How to Enable Litmos eLearning to Build a Course Add a New Module to a Course Updating Modules in a Course Adding Reference Materials to a Course Litmos Reports

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Litmos eLearning The addition of Litmos eLearning is simply adding to the existing eLearning functions available within Training Ops. eLearning courses will be created in the same fashion and will contain the same settings such as pricing, attendee groups, etc. The Litmos eLearning integration allows Training Ops administrators to create course content in a modular form. What this means is that administrators will be allowed to upload content from their computer, as well as create assessment and survey modules into online courses. This how-to document will help Training Ops administrators with the following: ● ● ● ●

How to enable Litmos eLearning to build a course Add a new Module to a course Updating modules in a course Adding references materials to a course

How to Enable Litmos eLearning to Build a Course Once determined that you would like to take advantage of Litmos eLearning in order to build the content of a course, add a Training Ops eLearning course by clicking “eLearning -> Courses”. Within the data input screen, select “Training Ops Litmos” as depicted in the screenshot below:

With the selection of “Training Ops Litmos” as the content provider, the only required field to input prior to saving this new course would be to define a course name.

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After giving this new course a name and clicking SAVE, a new tab labeled “Litmos” will be made available.

Within this new tab, you can add the modules that will make up your course by selecting "Choose a file", "Create", "Browse", or dragging a file into the light grey area.

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Add a New Module to a Course Over the years the Litmos team found that most people building courses in Litmos LMS already have some content that they want to deliver online. So, the Litmos team made it super easy for administrators to create courses by uploading existing content, or by adding a "Create" module, such as an assessment or survey, as modules within an eLearning course.

Modules are the different types of content within a Litmos eLearning course. All modules must be within a course and each module can only hold one type of content. There are three types of module creation: Upload, Create, and Browse. You have several options as to the type of module you can create as part of your eLearning course: Upload: ●

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Video – Upload a video file (max file size: 1GB). The video will be viewable in a similar format to that of YouTube only it’s private so only the people on your course can see it. To learn more about video as it relates to a Litmos eLearning module, please click here. PowerPoint or OpenOffice – Upload your presentations (max file size: 30Mb) and they will be viewable online without your trainees needing to have PowerPoint installed on their computer. To learn more, please click here.

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SCORM – Upload a SCORM 1.2 compliant zip file (max file size: 500Mb). Anything from Captivate, Articulate, Camtasia etc will work perfectly! To learn more, please click here. ● Flash Movie – Upload Flash (SWF) objects (max file size: 300Mb) that you have created in other applications. Create: ●

Assessment - Create an assessment containing Multiple Choice, Keyword, and Free Text / Essay style questions. To learn more, please click here. ● Survey – Create a simple survey using a mixture of different question types to gauge the effectiveness of your course, or just find out more about your trainees. ● Page of information - Create a page of text or an intricate page with HTML. To learn more, please click here. ● Embed - Use this option to embed publicly available content from other websites such as YouTube or Slideshare. To learn more, please click here. ● Link to another website - IFrame content from another website into your Litmos instance. Browse: ●

Duplicate or Link – Use this option to include a module that you have created in another course. If a module is “Linked” between one or more courses the trainee will only have to complete it once. If you want to use most of a module contained in another course but add a little extra to it, you should use the “Duplicate” option. To learn more, please click here. Note: Upload modules have a file limit as defined above. There is no limit to the number of modules or the file size for the course. ●

To create a new module: Make sure the “Litmos” tab is selected within your Training Ops eLearning course 2. Within the Content sub tab of the Course (by default, this is the first tab selected when opening a course). 3. Select if you want to Upload, Create or Browse. 4. Select the module or type to add. 1.

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If you use the Upload function to add a piece of content to the course, once the content has completed processing (ie, uploading), you can click on the module in order to apply additional settings.

Updating Modules in a Course 7

You can change a course by updating content, i.e. uploading a new version of a video module, make edits to an assessment, adding a new module or removing a module (by clicking the ”X” icon to the right of module that you want to remove). When you change the course the attendee will get the latest version of the course. If an attendee has already completed this course and the "Change affects up-to-date status..." check box has been checked, their record will still display as complete however this is marked as “course updated”. To edit an existing module: Make sure the “Litmos” tab is selected within your Training Ops eLearning course 2. Navigate to the Content sub tab of the Course (by default, this is the first tab selected when opening a course). 3. Select the title of the module to update. 1.

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Make the changes necessary and click Save.

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Adding Reference Materials to a Course Documentation can be added to a course for attendees to download for future reference. Attendees are unable to download material directly from a course in order to avoid course material being used in malicious ways; However, downloadable documents can be stored in the Reference Material section and can be accessed before attendees enter into the course's modules. If documentation needs to be available outside of the course, it may be uploaded here. The documentation files support most common file types and is limited to 250MB per file and a total of 100 files per course. To add the documentation: 1.

Make sure the “Litmos” tab is selected within your Training Ops eLearning course

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Select the Reference Materials sub tab

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Select the Add Document button in the column from the column on the right

Note: Most common file types are supported with the exception of .exe. To download the material as an Attendee: 1. 2.

From the “My Profile” view, open the eLearning course with the documentation. Click the “Additional References” tab which is where the document can be downloaded

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Litmos Reports As a Training Ops administrator, in order to review attendee answers to a Litmos Assessment or Survey module, or to view SCORM data related to a SCORM pack added to a Litmos eLearning course, we’ve added Litmos reporting to Training Ops. With the upgrade, when you go to MANAGING DATA -> REPORTS, a new button labeled “Litmos Reports” has been added. From here, you’ll have 3 reporting options, Assessment Report, Survey Report, and SCORM Data report which will allow you to drill into specific data, down to an attendee level.

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