Limited English Proficiency (LEP) Plan Table of Contents Introduction .............................................................................................................1 System Overview ....................................................................................................1 How to Access the LEP Plan .................................................................................1 Searching for LEP Plans ........................................................................................3 Viewing the LEP Plan .............................................................................................4 LEP Plan Toolbar .......................................................................................5 Front Page ..................................................................................................6 Program Participation ...............................................................................7 Program Update.........................................................................................8 Promotion/Retention (Grade 3 only)........................................................9 Post Program Review................................................................................10 Meetings .....................................................................................................11 Printing the LEP Plan .............................................................................................12 Full Print .....................................................................................................12 Section Print ..............................................................................................12 Error Messages .......................................................................................................13 Whom to Call for Assistance .................................................................................13
Limited English Proficiency (LEP) Plan Introduction Miami-Dade County Public Schools (M-DCPS) and Information Technology Services (ITS) has developed a Web-based application for school staff to electronically generate, edit, and print Limited English Proficiency (LEP) Plans for students identified as LEP and eligible for participation in the program.
System Overview School site administrators must assign RACF security access for the Web Limited English Proficiency Plan (WLEP) to their designated staff members. This application is available within the Instructional Planning System (IPS) in the ITS Intranet Web Applications. IPS contains student information and forms through the Intranet to be accessed and completed by schoolbased staff members. Student information originates from ISIS LEP files and is downloaded into the IPS system overnight. ISIS LEP information will continue to be entered and maintained in the same manner.
NOTE: Be advised that by accessing some of the following information, you may be in violation of Federal/State Privacy Laws. You may access this information only to perform the duties and functions described in your job description.
This guide has been created to assist users in the completion of the LEP Plan form. Based on grade level, fields displayed and information required on the LEP Plan form vary to meet the requirements for individual grade levels.
How to Access the LEP Plan To access the LEP Plan, d
Open the Microsoft Internet Explorer browser on the PC at the work location.
In the address field, Type http://intranet.dadeschools.net
d
The ITS Intranet Web Applications Log In screen will be displayed. (See page 3.) Or,
d
Log In to the M-DCPS home page at http://www.dadeschools.net
d
Click
the Employee tab
The dadeschools.net employee web page will be displayed.
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Limited English Proficiency (LEP) Plan On the dadeschools.net employee page, under the Employee Toolbox,
d
Click
Intranet
The ITS Intranet Web Applications Log In screen will be displayed.
NOTE: To locate this link in the future, bookmark this page or create a desktop shortcut. This site is best viewed using the latest version of Microsoft Internet Explorer and Adobe Acrobat Reader which can be downloaded from the M-DCPS Intranet under the Software Updates and Utilities option.
On the ITS Intranet Web Applications Log In screen, in the user authentication box, d
Type
the employee ID number, work location and password (User’s CICS password)
d
Click
Log In (or press Enter)
The ITS Intranet Web Applications screen will be displayed.
d
Click
Instructional Planning System
The ITS Instructional Planning System menu
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Limited English Proficiency (LEP) Plan On the ITS Instructional Planning System screen, using the Tools pull-down menu,
d
Select
LEP
The Limited English Proficiency Plan screen will be displayed. The school number will be displayed. District office users will enter the four digit school number to view a school’s LEP information.
Informational message
Searching for LEP Plans On the Limited English Proficiency Plan screen, users will begin by searching for an individual or group of students in their school, based on their LEP status, grade level and/or number of program semesters. The LEP Plan Status descriptions are summarized below. Status All All Active Initialized in ISIS In Progress Exited but incomplete
Post Program Review in Progress
Description All LEP students assigned in ISIS including all LEP status categories.
All LEP students initialized in ISIS and In Progress status in Web LEP. Students entered into LEP in ISIS only. No LEP information has been entered in the Web LEP system. Information has been entered into the Web LEP. The Program Participation and/or the Program Update tabs have been updated. Student has exited LEP in ISIS, but not in the Web LEP. ALERT: Before clicking on SAVE; verify the exit of the student from ESOL in ISIS, and that the final information has been entered on the Program Update tab on the Web. Once the assessment date has been entered and SAVE has been clicked, the student exits LEP in the WEB. NO further updates on the Program Update tab are allowed. Student has exited in ISIS and Web LEP. Student will be in the review process for 2.5 years. NO new updates will be allowed in the Program Update tab.
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Limited English Proficiency (LEP) Plan Post Program Review Completed
Student has completed the four exit reviews (after student has exited in the Web LEP). Student information will be displayed in the Web LEP search for 2.5 years after the student exited in the Web LEP.
In the LEP Plan Status field, using the pull-down menu, d
Select
All, All Active, Initialized in ISIS, In Progress, Exited but incomplete, Post Program Review in Progress, or Post Program Review Completed
d
Click
Search
The list of students will be displayed. The list can be further modified by entering a specific grade level, student ID number, last name or first name, or number of program semesters, and clicking search again.
Viewing the LEP Plan The search results will display the student name, student ID number, number of semesters, ESOL level, grade, homeroom, LEP Plan status and last update. The ISIS student LEP information is displayed on this screen.
To view a student’s Individual LEP Plan, d
Click
STUDENT NAME
The Front Page of the selected student’s Individual LEP Plan will be displayed.
IPS Navigation Bar
The IPS Navigation bar located at the top right side of the LEP Plan screen allows users to return to the Intranet, IPS and LEP home pages.
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Limited English Proficiency (LEP) Plan LEP Plan Toolbar The Individual LEP Plan is divided into sections. Click on each tab in the toolbar to display each section. The tabs and form information displayed change to reflect grade level LEP requirements. Informational messages are displayed in the yellow bar to assist users. For additional support, a user guide is offered by clicking on the Help icon. 7 2
1 6
3
User Guide
4 5
Informational message
Print options
1 Front Page Basic student demographic information, initial assessment, placement, entry date, scores and exit information originating in ISIS. (See page 6.)
2 Program Participation ESOL subject areas and participation time required for an LEP student. (See page 7.) 3 Program Update Student score, instrument, and level information for LEP student classification after initial entry into the ESOL program. (See page 8.) 4 Post Program Review Monitoring dates for an LEP student who has exited the ESOL program. (See page 10.) 5 Meetings Documents LEP committee meeting dates for specific student recommendations. (See page 11.)
NOTE: Promotion/Retention is an additional tab on the LEP Plan Toolbar which exists for third grade students only. (See page 9.)
6 Current LEP Student Plan LEP information generated from ISIS and updated in Web LEP. Hover mouse over student name to view the student’s demographic information.
The Post Program Review tab is displayed only for students who have been exited from LEP. (See page 10.)
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IPS Navigation The IPS Navigation bar located at the top right side of the LEP Plan screen allows users to return to the Intranet, IPS and LEP home pages.
5
Limited English Proficiency (LEP) Plan Front Page The Elementary and Secondary LEP form information varies in content. Student information displayed on this screen originates in ISIS. Informational messages are displayed in the yellow bar to assist users.
Informational message
Reading %ile score is applicable for FCAT testing only. ESOL exit date in ISIS.
To enter Program Exit Information, d
Click
d
Click
on the assessment date to be entered
d
Click
on the drop-down list to select the assessment test (If FCAT is selected, enter %ile)
d
Click
on the Reading and Writing exit information
on the calendar icon to display the calendar
NOTE: Before clicking on SAVE; verify that the final information has been entered on the Program Update tab. Once the assessment date has been entered and SAVE has been clicked, the student exits LEP in the WEB. NO further updates in the Program Update tab are allowed. After all the information has been entered and verified, d
Click
Save
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Limited English Proficiency (LEP) Plan Program Participation This section defines the ESOL/Language Arts instructional time and the program delivery models used in the basic subject areas. Hover mouse over student’s name to view demographics. Informational messages are displayed in the yellow bar to assist users.
NOTE: Subjects displayed and information entered on the Program Participation screen for Elementary (1-5) students will vary from Secondary (6-12) students.
To enter Program Participation information, in the Action column, d Click on the paper (edit) icon to expand the row and allow entry of new information. Previous row entries can be edited. During the editing process, forms can not be printed. Information entered on the form must be saved before the print option is enabled.
To select a date from the calendar, Use the forward & back arrows to change the month displayed.
d
Click
d
Click
d
Click
on the calendar icon to display the calendar on the date to be entered
to select the related information
After all the information has been entered, d
Click
on the floppy disk (save) icon or,
d
Click
on the paper with an X (cancel) icon to cancel the additional row or,
d
Click
on the X in the Delete column to delete a row
The Delete column will expand. d
Click
Yes (or No)
The row will be deleted from the LEP Plan form. Miami-Dade County Public Schools Information Technology Services – Revised June 2008
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Limited English Proficiency (LEP) Plan Program Update This section includes the student score, instrument, and level information updates for LEP student classification after initial entry into the ESOL program. Hover mouse over student’s name to view demographics. Informational messages are displayed in the yellow bar to assist users.
Informational message
NOTE: No changes are permitted for students who have exited. To enter Program Update information, in the Action column, d Click on the paper (edit) icon to expand the row and allow entry of new information. Previous row entries can be edited. During the editing process, forms can not be printed. Information entered on the form must be saved before the print option is enabled.
d
Click
d
Click
on the date to be entered
d
Click
on the drop-down list to select the instrument
d
Type
the score and level
d
Click
on the drop-down list to select the teacher’s name
on the calendar icon to display the calendar
After all the information has been entered, d
Click
on the floppy disk (save) icon or,
d
Click
on the paper with an X (cancel) icon to cancel the additional row or,
d
Click
on the X in the Delete column to delete a row,
The Delete column will expand. d
Click
Yes (or No)
The row will be deleted from the LEP Plan form. Miami-Dade County Public Schools Information Technology Services – Revised June 2008
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Limited English Proficiency (LEP) Plan Promotion/Retention This tab is applicable for only third grade students. Promotion or retention information on this screen is completed at the end of the school year. Hover mouse over student’s name to view demographics. Informational messages are displayed in the yellow bar to assist users. This information will be displayed on all printed LEP Plans.
Informational message
After the promotion or retention information has been entered in ISIS, only the entry of teacher information will be required.
After the promotion or retention information has been entered in ISIS, the information will be downloaded to the Web LEP. Only the entry of teacher information will be required. d
Click
on the drop-down list to select the teacher’s name
d
Click
Save
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Limited English Proficiency (LEP) Plan Post Program Review This section is used to document the four required monitoring dates for former LEP students who have exited the ESOL program. Hover mouse over student’s name to view demographics. Informational messages are displayed in the yellow bar to assist users.
To enter Post Program Review information, in the Action column next to the teacher name, d Click on the paper (edit) icon to expand the row and allow entry of new information. Previous row entries can be edited. During the editing process, forms can not be printed. Information entered on the form must be saved before the print option is enabled.
d
Click
to select the progress information
d
Type
teacher’s employee number
d
Click
d
Click
on the calendar icon to display the calendar on the date to be entered
After all the information has been entered, d
Click
on the floppy disk (save) icon or,
d
Click
on the paper with an X (cancel) icon to cancel the additional row or,
d
Click
on the X in the Delete column to delete a row,
The Delete column will expand. d
Click
Yes (or No)
The row will be deleted from the LEP Plan form.
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Limited English Proficiency (LEP) Plan Meetings This section documents the meeting dates for LEP committee members to determine specific student recommendations. Hover mouse over a student’s name to view demographics. Informational messages are displayed in the yellow bar to assist users.
To enter LEP Committee Meetings information, in the Action column, Informational message
d Click on the bottom paper (edit) icon to expand the row and allow entry of new information. During the editing process, forms can not be printed. Information entered on the form must be saved before the print option is enabled.
In the expanded row,
d d d
Click on the drop-down list to select Purpose for Meeting Click on the Recommendations box to type information in the field Click on the Rationale for Recommendations to type information in the field
d
Click
d d
Click Click
on the calendar icon to display the calendar on the date to be entered on the drop-down list to select the teacher’s name
After all the information has been entered, d
Click
on the floppy disk (save) icon or,
d
Click
on the paper with an X (cancel) icon to cancel the additional row or,
d
Click
on the X in the Delete column to delete a row,
The Delete column will expand. d
Click
Yes (or No)
The row will be deleted from the LEP Plan form. NOTE: Recommendation to Reclassify as ESOL Level IV will result in the loss of all exit and Post Program Review information. The information will be deleted from the Web LEP Plan!
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Limited English Proficiency (LEP) Plan Printing the LEP Plan Form The LEP Plan form can be printed in its entirety or by sections. During the editing process, forms can not be printed. Information entered on the form must be saved before the print option is enabled. Do not use Internet browser print option.
Full Print To print the student’s entire LEP Plan, d
Click
on the Full icon
Section Print To print a section of the student’s LEP Plan, display the section to be printed, d
Click
on the Section icon
The Print Preview will be displayed. To print the report, on the Print Preview screen,
d
Click
d
Select
printer options
d
Select
Print
the printer icon (Do not use the Internet browser print option.)
NOTE: To print a list of students by status, from the search results page, select the information to be printed and choose print selected on the print screen.
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Limited English Proficiency (LEP) Plan Error Messages Save or cancel a row that has been opened and is in the edit mode before opening another row, section or page.
Red text messages indicate invalid or required information was not entered. Hover mouse over red text to view specific information regarding the error.
Whom to Call for Assistance For technical assistance with the Limited English Proficiency (LEP) Plan information, contact the Information Technology Services Help Desk at (305) 995-3705.
For policy and procedure assistance, contact the Division of Bilingual Education and World Languages at (305) 995-1994.
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