JOB PROFILE
:
PROJECT MANAGER
DIVISION
:
Engineering and Scientific Services
BUSINESS UNIT
:
Project Office
JOB TITLE
:
PROJECT MANAGER
JOB GRADE
:
NUMBER OF INCUMBENTS
:
REPORT TO
:
Project Office Manager
LOCATION
:
Head Office
JOB DETAILS:
PURPOSE OF THE JOB:
To initiate and implement complex multi-disciplinary projects
REQUIRED MINIMUM QUALIFICATION / EXPERIENCE:
B Tech Eng + Pr Tech Eng
BSc Eng + Pr Eng
7 – 8 years project design, construction and project management experience
FUNCTIONAL COMPETENCIES REQUIRED:
High level of computer literacy
Ability to scope and manage complex multidisciplinary projects
Knowledge of relevant water legislation
Knowledge of survey, land servitudes and similar disciplines
Vendor/contractor management
Preparation and Management of Tender & Contract documentation (GCC, NEC, FIDIC)
Good knowledge of OHS Act and other relevant legislation
Working knowledge of Engineering systems
Good product knowledge
Ability to apply quality management principles
Ability to derive high level cost estimates
Ability to identify and carry out risk analyses.
Good financial acumen
Proficiency in computer software: MS Suite
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BEHAVIOUR COMPETENCIES REQUIRED:
Innovative: The ability and willingness to generate new ideas and alternative solutions and show originality in actions
Initiative: The ability to act proactively and be self driven in identifying needs and solving problems
Presentation skills: Prepare and deliver well-structured, effective presentations using a range of delivery techniques, advanced technology and media, visual aids, and software applications to enhance information transfer and functioning, and to influence others.
Communication skills: The ability to give and receive information, views and opinions in a manner appropriate to the audience and thereby influence others.
Stakeholder liaison: Builds and maintains relationships, networks and contacts to obtain goals expressing predominant concern for servicing the needs of customers and displaying reliability.
Analytical Thinking Skills: The ability to conduct detailed examinations and recognise and integrate how different types of data, ideas and processes impact on each other.
Accurate: Shows attention to detail, ability to concentrate and to work neatly and accurately, with precision
People Management Skills: The ability and inclination to utilize people individually and in groups, to develop them, lead them to the achievement of objectives, which includes the ability to structure their work properly.
Strategic Thinking To have a broad perspective, focus on far reaching issues, take a long term strategic view of situations, scan internal and external forces for possible impact on the organisation, and consider and develop possible scenarios.
Social Responsiveness: To have insight into and be responsive to Company Water’s social responsibility programme.
Work Management To be able to schedule work, handle more than one problem at a time and to continuously improve performance by planning, controlling and reviewing objectives.
Commitment to Continuous Professional Development: To regularly update and upgrade one’s professional knowledge and skill through research, study and application of aspects which are relevant to his/her professional work in order to keep abreast of current developments and trends in areas of expertise.
Environmental Awareness To have insight into and be sensitive to environmental issues
Team Leadership Effectively utilises appropriate interpersonal styles and methods in guiding teams towards task commitment and accomplishment
Planning and Organisation Establishing a course of action for self and/or others to accomplish a specific goal; planning proper assignments of personnel and appropriate allocation of resources.
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Customer Focus The ability to identify customer needs prior to customer contact by analysis of subtle clues and indicators from both the customer and the environment. The ability to project a professional and helpful image at all times to ensure customer satisfaction and excellent customer service.
Networking Effectively establishing new relationships and maintaining existing relationships by having the ability to meet people, communicate with them and be liked; pro-active development of close relationships.
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KEY PERFORMANCE AREAS: KPA
PERFORMANCE OUTPUTS
TASKS AND ACTIVITIES
CUSTOMER Stakeholder and
WEIGHT 10%
Sound relationships
Role-player
with stakeholders
Liaison
established and
Interact at all levels within various divisions in Company Water to gather relevant information
Liaise with external customers and stakeholders where appropriate to obtain data and information, co-ordinate initiatives and discuss other management issues
maintained
Information is shared to ensure effective
Lead multidisciplinary team
Participate in internal and external liaison forums which address corporate, regional and national issues
use of resources
FINANCIAL
15%
Financial and
Operating and Project
Prepare department’s budget
Budgetary
Specific budget
Monitor and control unit’s expenditure against budget
Control
established and managed
Manage project specific budgets and cash flow.
Prepare and Submit Reports to EXCO and Project Sponsor requesting Approval of Project Funding and variations to cashflow.
Project costing
Total project costs
Establish realistic design costs
and control
optimised
Initiate economic and technical analyses and define key parameters PROJECT MANAGER Page - 4 -
KPA
PERFORMANCE OUTPUTS
TASKS AND ACTIVITIES
Economic and affordable
Interpret risk options with particular attention to strategically important projects
projects with acceptable
Assess tariff indicators with particular regard to long-term capital intensive projects
risk levels
Ensure completion of project within resource budget
WEIGHT
Optimal utilisation of resources INTERNAL PROCESSES Project
Management
60% Timeous and effective
Monitor critical project success factors and decide on deployment/utilisation of resources
action
Generate alternatives and select most appropriate decision i.r.o. life-cycle, quality, quantity,
Projects are
cost and sensitive to environmental, social, economic, technical and political ambience
implemented on
Analyse contractual problems, provide effective solutions and direct corrective actions
programme, cost
Assess (anticipate) potential problems timeously
effectively and to
Implement major contracts and appointments
appropriate quality
Motivates or refers (as necessary) variations for additional payment.
standards
Preparation and management of project cashflow.
Effective planning and
Scrutinises, negotiates and refers to superior recommendations i.r.o. contractual claims
control of projects
Verifies work progress for payment
Projects are
Ensure compliance with project schedule
completed within set
Ensure application of appropriate technology/standards
target dates
Prepare reports, contract documentation and presentations.
Timeously identify resource shortages and propose solutions
Manage and lead complex multi-disciplinary projects PROJECT MANAGER Page - 5 -
KPA
Design Solutions
PERFORMANCE OUTPUTS
Innovative approaches to
TASKS AND ACTIVITIES
Implement risk management strategies in all phases of the project life cycle
Prepare non-conformance reports w.r.t. technical, time, cost.
Preparation of Project Terms of Reference and design briefs.
Recognise the order of magnitude
Compile and customise contract documentation, with due respect to the legislated documents:
design problems Design meets purpose for which it is intended. High quality contractual documentation is produced for use on
GCC 90, NEC, FIDIC, and the nature/discipline of the contract.
Liaise with Company Water’s Legal Team, when compiling relevant contract documentation.
Monitor projects (s) status (i.r.o. programme, cost, quality, resources utilisation) and
Company Water construction contracts Information
Adequate co-ordination of
Management
effort for achieving functional and corporate
recommend interim and final payments and ensures the measurement of work for completion.
objectives
Communicate appropriate technical process and economic information/advice to subordinate (PMS)/Superior colleagues, with reference to specific corrective action/measures.
Maintain (updated) expertise relevant to management, technical, socio-economic and political change.
Ensure co-ordination, and integration of knowledge-bases with those within the organisation
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WEIGHT
KPA
PERFORMANCE OUTPUTS
TASKS AND ACTIVITIES
LEARNING AND GROWTH
15%
People
Competent and
Supervises and directs the duties of team members
Management
satisfied staff
Monitor outputs for cost, quality, quantity
Continuous motivation and support of team members
Ensures that team members adhere to and meet all deadlines set
Participate in performance appraisals of teams members
Co-ordinate contributions to projects from various role players within a multi-disciplinary team
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Incumbent’s Name
Signature
Date
First Level (Project Office
Signature
Date
Manager)
ORGANISATIONAL CHART – JOB LOCATION
GENERAL MANAGER OPERATIONS SUPPORT
MANAGER WATER &
MANAGER
PROJECT
MANAGER
MANAGER
ENVIRONMENT
ENGINEERING
OFFICE
PLANNING
LABORATORY
AL SERVICES
SERVICES
MANAGER
SERVICES
SERVICES
PROJECT MANAGER
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