Item No. 2 Town of Atherton CITY COUNCIL STAFF REPORT – STUDY SESSION TO:

HONORABLE MAYOR AND CITY COUNCIL GEORGE RODERICKS, CITY MANAGER

FROM:

ROBERT OVADIA, PUBLIC WORKS DIRECTOR

DATE:

JUNE 6, 2018

SUBJECT:

RECEIVE THE BOUNDARY SURVEY OF HOLBROOK-PALMER PARK AND PROVIDE FEEDBACK ON NEXT STEPS

RECOMMENDATION Review the Holbrook-Palmer Park boundary survey decide if any action should be taken. BACKGROUND In October 2017, the City Council received a report regarding private gate access to HolbrookPalmer Park. There are 21 private residences that border Holbrook-Palmer Park. There are four (4) houses in Atherton, along Lane Place and 17 houses in Menlo Park, in the Felton Gables neighborhood. The prior report indicated that the existing fences may not be located on the property line between the park and the private residences. ANALYSIS As part of the Water Capture Facility project proposed at Holbrook-Palmer Park, a boundary survey was conducted. As part of this effort, the consultant prepared a property line vs fence line exhibit (Attachment 1) to show the relationship between the park property lines and the existing good-neighbor fences adjoining the park. The exhibit shows that the fence line on the north side of the park (adjoining the properties located on Lane Place) are located on the other side of the park property line (private property side), by approximately 5 feet. The exhibit also shows that the majority of the fence on the east side of the park (adjoining the properties in Menlo Park) is located on the park property. The encroachments are predominantly less than two feet, with a several areas that encroach between two and three feet and an area that encroaches almost four and one-half feet. At a minimum, staff suggests that adjoining property owners should be provided notice regarding the location of their property lines adjoining the park and the fence line in relation to the property

Holbrook-Palmer Park Boundary Survey May 16, 2018 Page 2 of 2

line as indicated by the survey. The property owners should be advised that they may seek the services of a licensed surveyor to assist them in confirming the property line location. Additional options include: • • •

Allowing some sort of agreement to permit fence owners to leave their existing fences in their current location, on park property, for a period of time and requiring that should the fence need repair, as determined by the Town, that it be relocated at that time. Requiring that any fence that encroaches onto park property beyond an acceptable “goodneighbor” limit, be relocated within a reasonable amount of time as determined by the Council. Installation of a new fence along the north property boundary.

POLICY FOCUS The Council’s policy discussion should focus on a reasonable encroachment limit for goodneighbor property line fencing and the process and timeline for any desired corrective measures for the encroachments. The discussion should also include the area where the fences are located beyond the boundaries of the park, and if the Town will share in any fencing relocation costs. Additional issues for Council discussion on this item include allowances for private property gates into the park and any associated liability therein. FISCAL IMPACT The fiscal impact associated with this item will depend on the direction of the Council regarding the policy and the type of fencing desired. COMMISSION/COMMITTEE FEEDBACK/REFERRAL This item

has or X has not been before a Town Committee or Commission.

____ Audit/Finance Committee (meets every other month) ____ Bicycle/Pedestrian Committee (meets as needed) ____ Civic Center Advisory Committee (meets as needed) ____ Environmental Programs Committee (meets every other month) ____ Park and Recreation Committee (meets each month) ____ Planning Commission (meets each month) ____ Rail Committee (meets every other month) ____ Transportation Committee (meets every other month) ____ Tree Committee (meets each month) ATTACHMENTS ATTACHMENT 1 - Park Property Line vs Fence Line Exhibit

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ATTACHMENT 1

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x WATKINS AVE (60)

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EXIT ONLY

STOP

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6.09'

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061-310-100 o

MAIN HOUSE

NORTH LAWN

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PENINSU

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BASEBALL FIELD

061-330-080

LA CORR ID

061-330-070

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OR JOINT

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GILMORE HOUSE

WATER TOWER

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5.16'

JENNINGS PAVILION

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PLAY SCHOOL

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CORP YARD HOUSE CARRIAGE

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TENNIS COURTS

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5.27'

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CARRIAGE HOUSE

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PLAY SCHOOL

061-330-090

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SHEET EH-2

SHEET EH-3

SHEET EH-3

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APPROXIMATE LENGTH OF FENCELINE ON TOWN OF ATHERTON PROPERTY ~ 463.81'

APPROXIMATE LENGTH OF FENCELINE ON TOWN OF ATHERTON PROPERTY ~ 261.89'

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APPROXIMATE LENGTH OF FENCELINE ON TOWN OF ATHERTON PROPERTY ~ 631.77'

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SHEET EH-3

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LEGEND PROPERTY LINE

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TOWN OF ATHERTON

FENCELINE

FOUND SURVEY MONUMENT AT PROPERTY CORNER

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50'

SCALE: 1" = 100'

100'

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SET SURVEY MONUMENT AT PROPERTY CORNER

www.tetratech.com 3475 E Foothill Blvd. Pasadena, CA 91107

PROPERTY LINE VS FENCELINE EXHIBIT

Project No.: 200-01297-18011 Designed By:

EM

Drawn By:

AM

Checked By:

JF

EH-1 Bar Measures 1 inch

Copyright: Tetra Tech

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061-330-100

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SHEET EH-2

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SHEET EH-2

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5/7/2018 6:27:32 PM - O:\PROJECTS\IRVINE\01297\200-01297-18011\CAD\CONCEPTUAL\PROPERTY LINE - FENCE LINE EXHIBIT.DWG - PETRICH, FORREST

5.17'

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ENTRY LAWN

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POWERS BOARD

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TENNIS COURTS

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061-310-040

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PROPERTY LINE

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AT

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061-310-050

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4.55' ON PROPERTY

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1.34' ON PROPERTY

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061-310-230

263.44'

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MATCHLINE - SEE ABOVE

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1.68' ON PROPERTY

1.69' ON PROPERTY

POOL

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061-310-210

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PROPERTY LINE

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LEGEND PROPERTY LINE

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TOWN OF ATHERTON

FENCELINE

FOUND SURVEY MONUMENT AT PROPERTY CORNER

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10'

SCALE: 1" = 20'

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SET SURVEY MONUMENT AT PROPERTY CORNER

www.tetratech.com 3475 E Foothill Blvd. Pasadena, CA 91107

PROPERTY LINE VS FENCELINE EXHIBIT

Project No.: 200-01297-18011 Designed By:

EM

Drawn By:

AM

Checked By:

JF

EH-2 Bar Measures 1 inch

Copyright: Tetra Tech

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MATCHLINE - SEE SHEET EH-3

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FENCE

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2.85' ON PROPERTY

MATCHLINE - SEE ABOVE

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ASPHALT PATH 1.98' ON PROPERTY

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5/7/2018 6:27:36 PM - O:\PROJECTS\IRVINE\01297\200-01297-18011\CAD\CONCEPTUAL\PROPERTY LINE - FENCE LINE EXHIBIT.DWG - PETRICH, FORREST

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157.66'

TENNIS COURTS

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PROPERTY LINE

FENCE

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0.56' OFF PROPERTY

ASPHALT PATH

2.43' ON PROPERTY

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MATCHLINE - SEE BELOW

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MATCHLINE - SEE BELOW

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PROPERTY LINE

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061-310-140

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061-310-130

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261.89'

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061-310-150

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061-310-160

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061-310-170

PROPERTY LINE

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256.21'

1.15' ON PROPERTY

0.84' ON PROPERTY

FENCE

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ASPHALT PATH

MATCHLINE - SEE BELOW

ASPHALT PATH

MATCHLINE - SEE BELOW

1.87' ON PROPERTY

MATCHLINE - SEE SHEET EH-2

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MATCHLINE - SEE ABOVE

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2.55' ON PROPERTY

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061-310-120

061-310-220

1.05' ON PROPERTY

5.27' OFF PROPERTY

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061-310-180

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FENCE

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061-310-200

061-310-190

x 5.22' OFF PROPERTY

LEGEND PROPERTY LINE

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TOWN OF ATHERTON

FENCELINE

FOUND SURVEY MONUMENT AT PROPERTY CORNER

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10'

SCALE: 1" = 20'

20'

N

SET SURVEY MONUMENT AT PROPERTY CORNER

www.tetratech.com 3475 E Foothill Blvd. Pasadena, CA 91107

PROPERTY LINE VS FENCELINE EXHIBIT

Project No.: 200-01297-18011 Designed By:

EM

Drawn By:

AM

Checked By:

JF

EH-3 Bar Measures 1 inch

Copyright: Tetra Tech

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PROPERTY LINE

0.25' ON PROPERTY

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0.77' ON PROPERTY

MATCHLINE - SEE ABOVE

B 0.61' ON PROPERTY

5/7/2018 6:27:40 PM - O:\PROJECTS\IRVINE\01297\200-01297-18011\CAD\CONCEPTUAL\PROPERTY LINE - FENCE LINE EXHIBIT.DWG - PETRICH, FORREST

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FENCE

0.01' OFF PROPERTY

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