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IT Courses: PowerPoint 2000XP Basics Introduction 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. 13. 14. 15. 16.
Presentation Tips Creating a New Presentation Working with Text PowerPoint Views Adding Images Adding Charts Adding Hyperlinks Adding Diagrams Using the Master Slides & Headers/Footers Adding a Slide Transition Adding Custom Animation Using Sounds and Movie Clips Recording Narration in PowerPoint Print Presentation and Handouts Save PowerPoint as Web Pages On-screen Presentations
Quick Reference Guide (Class Handout)
IT Courses - PowerPoint Basics Course Description: This is an introduction of Microsoft PowerPoint2000XP and its features. PowerPoint is an application that lets you build, print, and deliver presentations. This course is designed to provide basic PowerPoint concepts followed by a lesson activity* reviewing the concepts. If a student completes the whole course, you will have created a simple slide show. Note: There are several versions of PowerPoint and each version offers a new interface or new ways to work with the commands. It is hard to write a tutorial so that you can follow step-by-step no matter what version you are working in. This course was written with screen shots using PowerPoint 2000XP. When possible standardize commands will be given that should be applicable with most recent versions of PowerPoint. Intended Audience: Beginners. (Previous experience with Microsoft Office not necessary.) Prerequisities: None Required Software: None Required Hardware: None Objectives for this course: 1. Objectives for this course: z z z z z z z z
Identify PowerPoint features & commands, and navigate through a presentation. Use PowerPoint drawing tools to create a slide. Change the appearance of a presentation by using design templates and the Slide Master. Incorporate clip art and WordArt objects in a slide. Create organization charts, and create and edit graphs. Run a slide show, become familiar with slide show options Preview and save a PowerPoint presentation as a Web page Techniques and tips for using sound and animation.
* Course Note: In some lessons, general PowerPoint information is given first followed by specific steps under the heading - Lesson Activities: OU Tour Tutorial - Topic.
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OU Arts & Sciences Training References (Excel, Word, PowerPoint etc.)
PowerPoint 1: Presentation TIPS!! Developing a presentation is more than just creating a slide show. It is important to think about presentation skills before you get started with writing your material. These are just some guidelines to help you make a creative and effective presentation: Tip 1 - Background Before you begin to develop the content of your presentation, you need to know some basics: Who are you presenting to & where? z z z z
What is audience knowledge level? Will you need to tailor your presentation to beginners in your subject matter or perhaps another higher level of understanding. What is the disposition of the audience? It is good ahead of time to know if they will be friendly, supportive, neutral or hostile. What is the room setup? Very important for you to know this! What kind of projection equipment will be available and who will set it up? What is the room size? This is critical to know so that your text and images are the appropriate size for the room. You want everyone to be able to read and view your material from anywhere in the room. Audience handouts of your slides can be an alternative if you need to use smaller text or images.
Tip 2 - Content/Visuals Once you know your background specs, you are ready to develop your content. Be knowledgeable and organized. Give practical ways to apply your message. You don't want to write out sentences of your topic, but rather use bullet points to guide you in your presentation. You, as a presenter, can use the Notes Pages to give you more detail on what you want to say. Separate your slides for each topic and provide a good meaningful visual to support your key points. A table, chart, diagram or photo can provide more information and enhance the retention of the subject matter. 'Long passages of text are boring, intimidating and leave the rader without a clue to the structure of your content.' Strike a balance between visual interest and conveying a message! Use sounds and animations appropriately! Don't overdo this, it can be very irritating. On the other hand, it can also help develop a mood or effect that can be very effective. Tip 3 - Delivery Once you have created your presentation, it's time to practice your delivery skills! Let's think about this as Bad and Good habits: Not so good delivery habits to avoid: z z z z
Fillers: 'ah", "um", ... Annoying movements, too many gestures or turning your back to the audience Screaming clothing Sloppy editing
Good Delivery habits to strive for: z z z z
Visuals, visuals, visuals Use eye contact, focus on your audience and not your presentation Ditch the podium Be who you are! ...Smile... Often... :)
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Tip 4 - Final Preparation Don't let technical difficulties ruin a good and successful presentation. Be sure you have everything you will need for your presentation. Do you know who will setup the equipment? Or do you remember how to setup the projector and connect it to your computer? Have you a backup copy of your presentation on disk? And, may be most importantly, have you practiced? This can be the most important step you do to ensure you know your material well and can present it effectively. Well, now we are ready to get started with PowerPoint. Good Luck!
PowerPoint 2: Opening PowerPoint XP Note: There are several versions of PowerPoint and each version offers a new interface or new ways to work with the commands. It is hard to write a tutorial so that you can follow step-by-step no matter what version you are working in. This course was written with screen shots using PowerPoint 2000XP. When possible standardize commands will be given that should be applicable with most recent versions of PowerPoint. So now that you know more about delivering a good presentation, you can get started with PowerPoint. PowerPoint is an application that lets you build, print, and deliver presentations. You have several options for the delivery of a presentation, but you only have to develop it once. You can print individual slides, handouts, and notes pages, or deliver an on-screen presentation. As you develop a PowerPoint presentation, it is important to remember that you should not try to include every piece of information you wish to deliver. PowerPoint slides should contain brief descriptive phrases that will help you remember what you want to present and to serve as a reminder for your audience. The most common mistake made by novice PowerPoint developers is to stuff too much information on each slide. Let's take a look at two examples and compare the differences: This first one is very simple and unappealing. The slides show lengthy sentences rather than bullet points. The Library slide covers too many topics and probably should be changed to three slides for each topic. Including graphics and a background design would enhance this slide show tremendously!
Now look at the same topic! What a difference visuals and better organization can make!
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Now that you have some good suggestions, lets begin by creating our own OU Tour slide show while we learn how to use PowerPoint. Note - this document explains how to using PowerPoint 2000. If you are using a different version of PowerPoint, the steps may be different.
Open PowerPoint Under MS Windows, you can select Start - Programs - Microsoft Office - MS PowerPoint When you start PowerPoint2000XP, it opens with a new slide blank slide. In the right window pane, you will several choices for opening a file or selecting a new presentation file. Open an existing presentation displays a list of recently opened PowerPoint presentations from which you can choose. Or, you may choose More Files to move to the location of a previously saved presentation file and open it. New file options: z z
z
Blank presentation opens a new presentation with no template. Design Template allows you to choose the background and color scheme from the a set of predefined templates. If you click on the various types, you will see a thumbnail view of the design. Click 'OK' to choose one. AutoContent Wizard walks you through a series of questions
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Insert new slides - To add a new slide:
z z
located at the top-right side or click the New Slide Tool Choose Insert - New Slide. A new default slide will appear. You can also choose the layout of the new slide from the Slide Layout dialog box in the right window pane. New slides are added after the current one.
Delete slides You can delete a slide in several ways: {
Choose Edit - Delete Slide to delete the current slide
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Select the slide in the Outline Tab and press the delete key In the Slide View - you can select the slide and press the delete key
Note: The following information is associated with an older version of PowerPoint, but you might find it useful.
Microsoft Office 2000 Basics: Get Around the PowerPoint Window Introduction: When you first start PowerPoint, the opening dialog box presents you with several options for starting a presentation. You can use PowerPoint's AutoContent Wizard to create a slide show, base the presentation on one of PowerPoint's many templates, build a show from scratch, or open an existing presentation file. Step 1: The Opening Dialog Box
From PowerPoint's opening dialog box, you can start a new presentation or open an existing one. Click the option you want to start. To close the dialog box without making a selection, click the Cancel button. Step 2: Use the Program Window Controls
The program window controls, located in the top right corner of the PowerPoint window, let you resize or close the program window. Use the Minimize button to reduce the window to an icon on the taskbar, use the Maximize button to enlarge the window to full screen size, use the Restore button to restore the window to its default size, and use the Close button to close and exit the program window. Step 3: View the Window Elements
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The figure points out the main on-screen elements found in the PowerPoint program window. The steps to follow will explain how to use each one. Step 4: View the Title Bar
The title bar tells you what is in the window. When the presentation window is maximized, it has to share the title bar with the program window so that the title bar contains the names of both the program (Microsoft PowerPoint) and the file (such as Marketing Plan). Step 5: Use the Menu Bar
The PowerPoint menu bar contains menus that, in turn, contain all the available PowerPoint commands. All the tasks you need to perform are available through menu commands. To use the menu commands, click the menu name to display the commands and click a command. Step 6: Use the Toolbars
The Standard and Formatting toolbars share space on the PowerPoint window. Both toolbars contain shortcuts for frequently used commands. To activate a toolbar button, click it. To see a button name, hover the mouse pointer over the button for a moment. A ScreenTip appears identifying the button. Step 7: The Drawing Toolbar
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In addition to the Standard and Formatting toolbars, a Drawing toolbar at the bottom of the PowerPoint window contains commands for drawing and working with graphics objects. Step 8: Use the Presentation Window
Use the presentation window to create your slides and arrange them into the presentation. By default, PowerPoint opens in Normal view, which shows the presentation outline, the slide, and the slide notes. Step 9: Use the Scrollbars
Use the vertical and horizontal scrollbars bordering the presentation window (depending on your view) to navigate the presentation and view the current slide. Step 10: View the Status Bar
At the very bottom of the screen, the status bar tells you which slide you're currently viewing and displays the name of the current presentation.
Microsoft Office 2000 Basics: Use the AutoContent Wizard Introduction: The easiest way to create a new presentation is to use the AutoContent Wizard. PowerPoint's AutoContent Wizard walks
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you through each step in designing and creating a slide presentation. You can select a type of presentation, and PowerPoint builds an outline for it. It's up to you to fill in the text and choose graphics. Step 1: Start the AutoContent Wizard
From the opening dialog box, click the AutoContent Wizard option and click OK. If the dialog box no longer appears onscreen, open the File menu and select New. From the General tab, double-click the AutoContent Wizard icon. Step 2: Click Next
When the first AutoContent Wizard dialog box appears, choose Next to begin. Step 3: Choose a Presentation Type
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From the next dialog box, click the button that best represents the type of presentation you want to build. For example, if you click the Sales/Marketing button, the list box displays several types of presentations geared toward this topic. Select a presentation type, then click Next. (To see all the available presentation types, click the All button.) Step 4: Choose a Method
Next, choose the method that best describes how you're going to give your presentation. Click Next to continue. Step 5: Enter a Title
Enter a title for the presentation and choose any footer items you'd like to appear at the bottom of each slide. Click Next. Step 6: Click Finish
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The last AutoContent Wizard dialog box appears. Click Finish to complete the procedure. Step 7: The Presentation Opens
PowerPoint opens the presentation in Normal view, which includes the outline for the entire presentation and displays the first slide in the presentation.
Microsoft Office 2000 Basics: Start Presentation Using a Template Introduction: You can also create a slide show by basing it on a PowerPoint template. You can use the same templates offered by AutoContent Wizard (these templates provide a basic color scheme, as well as a basic outline for slide text), or use PowerPoint's Presentation Design templates. Step 1: Select the Template Option
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From PowerPoint's opening dialog box, click the Design Template option and click OK. If the dialog box is unavailable, select File, New to open the New Presentation dialog box. Step 2: Preview a Template
Click the Design Templates tab to view the available designs. Select a template, and the Preview area displays a sample of the design. Step 3: Select a Template
To choose a template, double-click its name, or select it and click OK.
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Step 4: Choose a Layout
The New Slide dialog box appears for you to choose a layout for the slide. Click the AutoLayout you want to use and click OK (or double-click the layout example). Step 5: The Template Opens
PowerPoint opens the template design and layout you selected. Now you're ready to start filling in text or graphics.
Microsoft Office 2000 Basics: Build a Presentation from Scratch Introduction: If you're the adventurous type, you may prefer creating your own presentations and designs. Rather than relying on a preset color scheme or format, build a blank presentation and add your own touches. After you start a blank presentation, you can add text boxes, attach graphics, and set backgrounds and colors as needed. Step 1: Start a Blank Presentation
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From PowerPoint's opening dialog box, click the Blank Presentation option, click OK, and skip to step 4. Step 2: Or Use the New Dialog Box
If the dialog box is unavailable, open the File menu and select New to open the New Presentation dialog box. Step 3: Display the General Tab
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Click the General tab and double-click the Blank Presentation icon. Step 4: Choose a Layout
The New Slide dialog box appears for you to choose a layout for the slide. Click the AutoLayout you want to use and click OK (or double-click the layout example). Step 5: The Template Opens
PowerPoint opens the template and layout you selected in Slide View. Now you're ready to start filling in text or graphics.
Lesson Activity: OU Tour Tutorial - Title Slide For this tutorial, let's pick a design from the Design Template. Click on this command in the right panel and select a template from the many choices.
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Title Slides
It is important to insert text into each "title" placeholder because PowerPoint uses that information to help you orient yourself during presentations when you need to move to a different slide and when scrolling through the presentation in Normal or Slide View during development. What you type in the 'title slide' text box is what you see in the left pane - Outline Tab. If you save your presentation as a set of web pages, then this Outline information is used as a set of links to navigate through your slide web pages. Go ahead and type in 'OU Tour' for the title of our slide show.
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Save your work! It is always important to save often. Choose File - Save from the menu bar Select a location for your presentation.
PowerPoint 3: Working with Text PowerPoint uses text areas in predetermined layouts. You can customize your own by selecting Insert - Text. (Note in XP you can choose a vertical and horizontal text box). You can reposition the text or change the formatting by highlighting the text. In addition to the standard text formatting tools of font choice and size, bold, italics, and underline, you also can align text left, center, or right. Font Options: z
Select Format - Font. The font option window has some other special formats such as shadow, superscript and emboss features.
When making choices about fonts in the presentation, keep these guidelines in mind: z z z
Text will be easier to read when formatted in a sans serif font such as Arial or Helvetica. Slide titles should be no less than 44-point type. Body text should be no less than 24-point type in order to remain clearly readable to all your audience.
Select a Font:
Select a Size:
Select alignment
Select a Color:
Select a list
NOTE: Only TrueType fonts can be embedded and "taken with you." If the computer on which you are giving an onscreen presentation does not have the font installed that you used during development, a substitution will be made by the computer system itself. Bulleted List from a Text Box
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If you are not creating a bulleted list from an existing placeholder on a design template, or if you would like to add an additional bulleted list, follow these steps to create a new list: In slide view, create a text box by selecting Insert - Text Box from the menu bar. "Draw" the text box on the slide by holding down the left mouse button while you move the mouse until the box is the size you want it. Select - Format|Bullets and Numbering
Click the Character button to select any character from the fonts on the computer. Select a symbol font such as Wingdings or Webdings from the Bullets from drop-down menu for the best selection of icons. Click on the characters in the grid to see them larger. Click OK when you have chosen the bullet you want to use.
Note: The following information, might find be useful to review.
Microsoft Office XP (Office 10 Professional): Add Text Step 1: Select Text in Outline View
After you have started a presentation you're ready to start entering text. Your slides will have one or more text boxes, and
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some may include placeholder text. Placeholder text is simply default text included to give you some ideas about content and the overall appearance of the slide. Select the placeholder text you want to replace. You can select text in PowerPoint just as you do in Word or Excel. Click your mouse at the beginning of the text, hold down the left mouse button, and drag to select the text. Step 2: Enter Text in Outline View
Type your new text. Use the Delete key to delete characters to the right of the insertion point, or use the Backspace key to delete characters to the left. Step 3: Work with Outline View
When in Outline view, your presentation is organized in an outline format. A numbered slide icon to the left of the slide title represents each slide. Each slide's contents are subordinate to the slide title; some have multiple levels of subordination. Step 4: New Level Applied
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To change the level at any time, select the text, and then press the Demote button on the Outlining toolbar to demote a level or the Promote button to promote a level. PowerPoint immediately changes the status of the text to the appropriate level. You can keep clicking the Demote or Promote buttons as needed to place the text in the level you want. Step 5: Select a Text Box in Slide View
If you create a slide show based on a Design template or a blank presentation, the presentation opens in Slide view. To enter text in Slide view, click the text box. After a text box is selected, you see selection handles surrounding the box. Step 6: Enter New Text in Slide View
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Select the placeholder text you want to replace, and then type the new text. The placeholder text disappears. Use the Delete key to delete characters to the right of the insertion point, or use the Backspace key to delete characters to the left.
Microsoft Office XP (Office 10 Professional): Format and Align Slide Text Step 1: Select the Text
Start by opening the slide that contains the text you want to format and selecting the text. (It's easiest to format text in Slide view). Step 2: Bold, Italic, Underline
To bold text, click the Bold button on the Formatting toolbar. To italicize the text, click Italic. To add an underline to text, click the Underline button. Step 3: Create a Shadow Effect
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To add a shadow effect to the text, click the Shadow button located next to the Bold, Italic, and Underline buttons. Step 4: Change the Alignment
To align text to the left in the text box, click the Left Alignment button on the Formatting toolbar. To center text, click Center Alignment. To align text to the right, click Right Alignment.
Microsoft Office XP (Office 10 Professional): Change Fonts and Font Sizes Step 1: Change the Font
Select the text you want to change, click the Font drop-down arrow on the Formatting toolbar and choose a new font from the list. Step 2: Change the Font Size
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To choose a specific font size, click the Font Size drop-down arrow and select a size. Step 3: Use Increase and Decrease Button
If you would rather resize the text a little at a time until you reach the desired size, use the Increase and Decrease buttons. To nudge the selected text up a size, click the Increase Font Size button. To make the text smaller, click the Decrease Font Size button. Step 4: Open the Font Dialog Box
If you prefer handling all your formatting needs at once, open the Font dialog box and select new settings. Open the Format menu and choose Font. Step 5: Change the Font Settings
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In the Font dialog box, make any changes to the formatting settings, and then click OK to exit and apply the new settings to the text.
Microsoft Office XP (Office 10 Professional): Use Background Text Step 1: Choose the Master Slide
From the Format menu, click Master and then click Slide Master. This will place you in the editing mode for the Slide Master. The Slide Master contains the formatted placeholders for the titles and main text as well as any background items that you want to appear on all slides in a presentation. If you make a change to the slide master, the change affects all slides in your presentation that follow the master. Step 2: Enter or Edit Text
You are now viewing the Slide Master. By clicking once on bordered text you will enter the edit mode. You can type over any template default text with your own information.
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Step 3: Text Formatting
Click on a bordered text box and then click on the Format menu. All the formatting tools needed to format text on the Slide Master are included in this menu: Font, Bullets, Alignment, Line Spacing, Changing Case, and Replacing Fonts. Step 4: Closing Slide Master
When you have entered your text you can now exit the Slide Master and view the master text that has been recently entered by clicking on the View menu and choosing Slides. If the text does not appear on your slides, click Format and choose Custom Background and make sure the Omit Background Graphics From Master check box is cleared.
Microsoft Office 2000 Basics: Insert a Table in a Slide Introduction: One way to organize and present information in a slide is to use a table. PowerPoint tables work like Word or Excel tables, columns and rows intersect to form cells where you can enter data. Depending on the presentation you're making, some layouts include tables automatically. Other times, you might want to insert a table yourself. In this tutorial, you'll learn how to use both methods to add tables to your presentation. Step 1: Use a Table Layout Object
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If your slide layout has a preset Table object box, double-click the box. Skip to step 3. Step 2: Insert a New Table
To insert a new table object, open the Insert menu and select Table or click the Insert Table button on the Standard toolbar. Step 3: Define Columns and Rows
In the Insert Table dialog box that appears, enter the number of columns and rows you want for the table. Click inside each text box and enter a number or use the spin arrows to select a number. Click OK to exit the dialog box. Step 4: The Table Appears
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Depending on the number of columns and rows you selected in step 3, the table appears on the slide along with the Table and Borders toolbar. This figure shows an example of a table with three columns and five rows. Step 5: Enter Table Text
By default, the cursor waits in the first empty cell ready for you to enter data. Start typing to enter data in the first cell. Press Tab to move to the next adjacent cell on the right, or use the keyboard arrow keys to move around the table cells. Step 6: Finish the Table
When you've filled each cell of the table, click outside the table to see how it looks in the slide.
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Lesson Activity: OU Tour Tutorial - Text Let's Insert a new slide and title this slide and add some information like the following: z
Select Insert - Slide & type in some points
Notice how the text box was selected and reduced to the left side. You can select additional text boxes by using the Textbox Icon -
at the bottom of the PowerPoint workspace.
Autoshapes Let's add a shape to our Campus slide. I have selected one of the Stars and Banners shapes.
We are not going to change the font on this slide. To be consistent throughout our slide show, we will use the Master Slide to make font size and color changes. That way, the changes will occur for all our slides.
PowerPoint 4: Using Different Views Microsoft PowerPoint has several views: normal view, slide sorter view, slide show view and notes page view. You can reach them by using the icons located at the bottom of the slide area. z
Normal view is the main editing view, which you use to write and design your presentation. You can insert text and images as well as rearrange the content on the slide. To move objects, just click on it and hold, then drag the object to a new position. You can also view the left pane content as an outline of text titles or slide thumbnails by
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selecting the tabs. Choose View - Normal
z
z
z
Slide sorter view is an complete view of your slides in thumbnail form. When you are finished creating and editing your presentation, slide sorter gives you an overall picture of it — making it easy to reorder, add, or delete slides and preview your transition and animation effects. Choose View - Slide Sorter Slide show view takes up the full computer screen, like an actual slide show presentation. In this full-screen view, you see your presentation the way your audience will. You can see how your graphics, timings, movies, animated elements, and transition effects will look in the actual show. Choose View Slide Show Notes page view lets your type notes for your use during your presentation. They will not appear in the slide show. You can also print out these notes and use them for reference. Choose View - Notes Page
Note: The following information is associated with an older version of PowerPoint, but you might find it useful.
Microsoft Office 2000 Basics: Use PowerPoint View Modes Introduction: You can display your slide presentation in different views within PowerPoint to help you work with the slides. You can use the View buttons to change your view quickly, or you can open the View menu and select a view. In this tutorial, you will learn about each view. Step 1: Using the View Buttons
To change your view, click the appropriate View button located in the bottom left corner of the PowerPoint window. Step 2: Or Use the View Menu
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You can also switch views using the View menu. Simply click the View menu and make your selection. Step 3: Normal View
In Normal view, you see a single slide in the right pane, the presentation outline in the left pane, and the slide notes in the bottom pane. You can work with the various slide elements (such as text boxes and graphics) and move them around the slide, or change the outline and add slide notes as needed. Normal view is the default view. Step 4: Outline View
In Outline view, your slide presentation is shown in outline form, which allows you to see the organization of your
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presentation's contents. The slide itself appears in miniature in the top right pane, and the slide notes appear in the bottom right pane. Step 5: Slide View
In Slide view, you see a single slide, including its contents and background, and the outline is reduced to a thin pane on the left. You can work with the various slide elements, such as text boxes and graphics, and move them around the slide. Step 6: Slide Sorter View
In Slide Sorter view, you can see a thumbnail (or miniaturized version) of each slide in the presentation and the order in which the slides appear. You can easily rearrange the slide order and add or delete slides. (You can't select individual slide elements in Slide Sorter view. You will have to switch to Slide view or Normal view to edit slide objects.)
Lesson Activity: OU Tour Tutorial - Views So far our show looks like this in the Slide Sorter View! You can still add or delete files in this view.
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PowerPoint 5: Adding Images PowerPoint comes with a library of "clip art" that includes traditional clip art, as well as videos, photographs, and sounds. You can also insert graphics from other sources into a presentation. To Insert an Image - Select Insert - Picture ... z
z
File - images on your local drive. You can browse and select your image file. NOTE: Gif and Jpg images are the best image formats for PowerPoint because of their small file size. Other image formats will increase the size of your presentation that can affect the loading and viewing times. Clip Art - PowerPoint2000XP Clip Art is very extensive. PowerPoint loads a clip art organizer in a right-window pane. You can search for an object by typing the word & searching. Then you simply click on the thumbnail image to insert it in your slide.
PowerPoint2000XP Clip Art is very extensive. PowerPoint loads a clip art organizer in a right-window pane. You can search for an object by typing the word & searching. Then you simply click on the thumbnail image to insert it in your slide. Other Image Features in PowerPoint
WordArt - selections of creative type styles and colors
AutoShapes -
Organizational Charts NOTE: If your image is really large and you want to make it smaller, it is best to do this first in an imaging application. This will reduce the image file size and not add additional size to your presentation file.
Note: The following information is associated with an older version of PowerPoint, but you might find it useful.
Microsoft Office 2000 Basics: Add an Illustration to a Slide Introduction: Slide shows are meant to be visual, and part of their appeal is graphics-whether it's clip art, a picture you create from a drawing program, or a photo found on the Internet. Illustrations, or graphics, can really spruce up your slides. For that reason, PowerPoint's templates and presentations created with AutoContent Wizard have areas on the slides already designated for graphic elements. Step 1: Select a Graphic Placeholder
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If your slide already has a placeholder for a graphic, double-click the placeholder to open the Clip Gallery (skip to step 3). Step 2: Add a New Graphic Object
To add a new object box to hold a piece of clip art, click the Insert Clip Art button on the Drawing toolbar. Step 3: Choose a Category
From the Pictures tab, peruse the catalog of available clip art. To choose a category, click it. Use the scrollbar to scroll through and view all the available categories. Step 4: Select a Clip
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When you find a clip art piece that you want to use, click it to display a bubble menu and click the Insert Clip button. The clip art is immediately placed on your slide. Click the Close button to close the Clip Gallery dialog box. Step 5: Or Use an Image File
If you have a graphic image file stored elsewhere on your computer, you can insert it into a slide. Open the Insert menu and select Picture, From File. This opens the Insert Picture dialog box. Step 6: Locate the Image
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Locate the image file you want to use. When you find the file, double-click it to insert it into your slide.
Lesson Activities: OU Tour Tutorial - Insert Images We will add 2 new slides for this activity. One slide - called Library will demonstrate how to add clip art. The other slide called OU Union will demonstrate how to copy a web image to a slide. Let's add a new slide and call this Library. We will add some text and clip art like the following: z
Select Insert - Slide
To Insert the Clip Image, you choose Insert - Picture - From Clip Art Organizer. Let's search for a topic because clip art is so extensive. Search for books and then double click on your selection to copy it to your slide.
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Inserting Web Images Let's now insert another new slide and call it OU Union. We want to get an image off of a web page, so you can do this two ways: 1. You can Right-click on any web image & select Copy. Then return to PowerPoint and select Paste. It's that easy!! 2. You can save the file to your local drive/folder and then insert it into your slideshow. So, let's use the OU Visitor Center Picture Gallery and select a picture of the OU Union. Open your web browser and type in the following URL address: http://www.ou.edu/visitorcenter/vc_gallery.htm You will find a large selection of OU pictures. They are organized into architecture, statues and others. Try to find a picture of the OU Union. Once you have chosen one, Right-click on the picture and choose SaveAs. Then save it to a local drive folder so you can insert it into PowerPoint.
In PowerPoint select Insert - Picture - From File and choose your Union Picture. It may appear on your slide as a small picture that you can resize.
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You can reposition the picture by clicking and dragging it to a new position. You can also resize an image by clicking on the image and then dragging the handle anchors in or out. Edit Pictures You can also review & edit pictures by right-clicking on the image. Let's put a frame around our picture. Select Format Picture. Go to the Colors and Lines Tab and select a Line Color & Style.
OK - be sure to save your work!
PowerPoint 6: Adding Charts PowerPoint uses Microsoft Graph to let you create simple charts in a presentation. However, creating the charts and graphs are one of the more complex features in PowerPoint with many options. You probably will need to experiment with charts to see the many options available. To create a chart: z z
Select Insert - Chart or click the Chart Tool. A new window opens with a sample chart and spreadsheet. Enter your data in the spreadsheet window or use data from an existing Excel spreadsheet by choosing Edit - Import File.
You can choose from different styles and colors of charts by choosing: z
Select Chart - Chart Type
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or select Chart - Chart Options
When your chart is finished: z z
Click outside the chart box to exit the chart building program or Select File - Close & Return to Presentation
To edit chart z
Right-click on object & select the appropriate action
Lesson Activity: OU Tour Tutorial - Adding a chart to a new slide Let's begin this lesson with adding a new slide. We want to use a slide named Art Museum. Here is an example of what we will do in this lesson. We add a new slide and some points; then insert a chart.
You are now ready to do your work! So Add a New Slide, some points and Select Insert - Chart. (like the example above.) A new window opens with a sample chart and spreadsheet. You can edit this spreadsheet information and PowerPoint will immediately add that information to the chart. Below we have added the row called "South" and the chart reflects that added information. Go ahead and add that information to your chart.
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Editing your chart type: Let's choose another type of chart for the Art Museum information. To do this, you need to have selected the chart (Double-click to be in chart mode). Now you can choose from different styles and colors of charts by choosing - Chart Chart Type or select Chart - Chart Options. Let's choose a Pie-shape type for our change.
When your chart is finished - Click outside the chart box to exit the chart building program or Select File - Close & Return to Presentation. We now have added a chart to the OU Museum slide and edited the default type. Remember that command for editing a chart requires you to have selected the chart first before you can view the 'Right-Click' options window as seen in the above example.You can see that there are many options under the Chart for you to select - Format Chart Area..., Chart Options, 3-D View etc. Another important feature is that you can import Excel data in to a PowerPoint chart. Once again, you have to be in 'chart mode' by selecting the chart then select from the Excel Main Command Menu (at the top of the screen)- Edit - Import
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File to bring in this external data.
PowerPoint 7: Adding Hyperlinks Hyperlinks can be created in slide shows to several things; send the user to any slide in the presentation, send the user to a slide in another presentation, send the user to a web site (the computer must be online in order to do so or open another program on the computer. You can select an text or object and make a hyperlink to it. To create a hyperlink: z z
Click or highlight your selection Select Insert - Hyperlink & type in the Web URL address NOTE: Be careful of browsing for a file, if you do this, it expects the slide show to be in the same folder as that file. It is probably best to use complete web addresses.
To edit or delete the hyperlink: Right-click on object & select the appropriate action.
Lesson Activity: OU Tour Tutorial - Insert a hyperlink Let's choose the Library slide again and make a web hyperlink to the title - 'Library'. Hightlight the text and Select Insert Hyperlink & type in the Web URL address. You can type in this address or perhaps a better way is to copy the web address from your web browser. You will avoid typos this way!
To edit or delete the hyperlink, right-click on linked text or object & select the appropriate action. NOTE: If you are making links to files and not web pages, be careful of browsing for a file. Iif you do this, it expects the slide show to be relative to that file.
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Optional Feature - To change the color of hyperlinks, do one of the following: 1. On the Format menu, click Slide Design. 1. In the task pane, click Color Schemes, and then click Edit Color Schemes. 2. Click the Custom tab. 2. Under Scheme colors, click Accent and hyperlink or Accent and followed hyperlink, and then click Change Color. 1. Do one of the following: 1. Click the Standard tab to select from the Standard color palette. Click the color you want, and then click OK. 2. Click the Custom tab to mix your own color. Click to select a color, and then click OK. Click Apply.
PowerPoint 8: Adding Diagrams Diagrams are excellent visuals to show relationships with concepts and illustrate your topic. PowerPoint offers the following types: Cycle, Target, Radial, Venn, and Pyramid. You can format the entire diagram with preset styles; or, format pieces of it like you format shapes — add color and text, change line weight and style, and add fills, textures, and backgrounds. You can format the entire diagram with preset styles; or, format pieces of it like you format shapes — add color and text, change line weight and style, and add fills, textures, and backgrounds. Use the Diagram toolbar that appears with your diagram to add elements or segments and to move them forward or backward. To add a Diagram z
Select - Insert - Diagram
To Edit a Diagram z
Click on the Diagram Toolbar that appears with your diagram.
Lesson Activity: OU Tour Tutorial - add an organizational chart to a new slide The example below shows an organizational chart with some example topics. Go ahead and add a new slide by this name; type in some points of info. z
Select Insert - Slide & type in some points
Now you are ready to insert a diagram.
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Select - Insert - Diagram. You will see a diagram gallery from which to make your selection. Let's choose an Organizational Chart.
Now from the example above, you are ready to type in those chart topics (in the chart boxes) for the museum. Finish this and we will discuss how to continue adding information to this chart. Inserting more shapes into an existing chart. Let's click on the Education box and then select the option - Insert Shape - Subordinate. This will add a similiar box directly below the Education box. We can then add some text like - K - 12. See the example below to see how this was done. Add some more shapes such as Coworker and Assistant to other boxes to observe the differences.
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Very good work so far! We have added 6 slides and demonstrated several options and commands. Your slide sorter view should look like this at this point.
We are now ready to look at the Master Slide and do some animation. Proceed, but save your work first!
PowerPoint 9: Using Master Slides & Headers/Footers Masters allow you to define a format and color scheme for the entire presentation. You can insert a graphic, a header or footer on the Master Slide and it will be automatically applied to every slide. There are masters for Slides, Title Slide, Handouts and Notes. You should set up the master before building any slides, and you can always edit it as you go. Just like you can change design templates anytime. To create a Master: z
Select View - Master... Then, choose the master you wish to create from the list
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When making choices about fonts in the presentation, keep these guidelines in mind: z z z
Text will be easier to read when formatted in a sans serif font such as Arial or Helvetica. Slide titles should be no less than 44-point type. Body text should be no less than 24-point type in order to remain clearly readable to all your audience.
Headers & Footers The Slide Master shows you the default location of any date, slide number, or textual footer that you choose to use. To insert text into the footer: z
Select View - Header and Footer
What you type here will be viewed in the located set up in the Master Slide View .
Note: The following information on backgrounds might be useful.
Microsoft Office XP (Office 10 Professional): Insert a Background Picture Step 1: View Slide
Click on File, select Open, and then select the presentation you want to open by double-clicking. When the presentation comes up in PowerPoint, click on View and select Slide. Step 2: Select Background
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On the Format menu, click Background. This is where you will have the opportunity to select the background picture for your slide or slide master. Step 3: Fill Effects
In the Background window, choose Fill effects and then click on the Picture tab. Click Select Picture and find the folder and the file that contains the picture that you want. Double-click on the file name. Step 4: Apply Background Picture
To change the background picture for the current slide, click on Apply. To change the background picture for all slides including the slide master, click on Apply to All.
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Microsoft Office XP (Office 10 Professional): Create a Shaded Slide Step 1: View Slide
Click on File, select Open, and then select the presentation you want to open by double-clicking. When the presentation comes up in PowerPoint, click on View and select Slide. Step 2: Select Background
On the Format menu, click Background. This is where you will have the opportunity to select the shaded background fill for your slide or slide master. Step 3: Fill Effects
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Under the Background fill, click the down arrow. Click on Fill Effects then click on the Gradient tab. Step 4: Choose Gradient Option
Choose an Option and click OK. This is the step where you will choose your gradient effects for the slide or slide master. Step 5: Change Current Slide
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To apply the change to the current slide, click on Apply. Only the slide that you have open in the View, Slide menu will be affected. To change the slide master, click on Apply to All.
Lesson Activity: OU Tour Tutorial - Master Slides - adding a logo | Adding a Header, page # & date For this lesson, we are going to add a logo to our slides. This logo will be inserted under the Master Slide View so you will see it on every slide (except the opening slide). We are going to create this logo using PowerPoint WordArt, so you can learn more about Wordart and applying gradient fill colors to your text. Here is an example of what we will do.
To begin go to the second slide in your slide show. Then select - View - Master - Slide Master You should see this view as seen below. Here are some examples of what you can change in this view: z z z
You can select the text and change the font, size, and color for the entire slide show. You can reposition text boxes such as the date, footer or number area. (Remember this information is edited under the Header-Footer section.) You can add graphics and/or additional text.
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We are going to use WordArt and add a logo called OU Tour. Select Insert - Picture - WordArt. Let's choose the vertical text selection in the top row - far right column.
Use the example below for your text - font, size etc. Then click OK.
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Now we are going to move the text to the lower left corner of slide. The next step will be to change the font color and gradient fill. To do this select the Format WordArt icon in the WordArt properties window.
Change the Format WordArt color fill to gold:
Select the color again and choose Fill Effects as seen below: Click OK twice!
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You should now have an example like this! You are ready to Close the Master View.
Your slide sorter view should look like this! You have created a logo and placed it on every text slide!
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You could have copied any image or additional text in the Master View if you wanted it to appear on every page. Let's look at the Header/Footer information and see how that works.
Headers and Footers - Selet View - Header & Footer Here is an example of what we will do with an explanation following:
1. Select the date and time & choose to Update automatically. This is nice to keep your slides current if viewed on the web. 2. Selet Slide Number - good for the audience to keep them in order 3. Select Footer - type in your email address. This is useful information for every slide. 4. Select - Apply to All (Note the preview pane shows you where the info is displayed. This can be changed or moved under the Slide Master) You now have a presentation that looks like the following! You can see the header/footer info on every slide.
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PowerPoint 10: Using Slide Transitions PowerPoint lets you create "animations" to liven up on-screen presentations. Animations are text, images, or other elements that appear on a slide at timed intervals or with a mouse click. Animations are often accompanied by a sound effect. Slide transitions are similiar to custom animations. They are effects that happen as you change from one slide to the next as opposed to effects on content within a slide. NOTE: You may find it useful to bring a layered object into a presentation one layer at a time, building it on-screen. This topic is covered under Custom Animations. z
Select Slide Show - Slide Transitions In the right-window page, you can choose the speed, add sound and select whether to automatically change slides after a certain time or by a mouse click. NOTE: This transition will only be applied to the current slide unless you select the 'Apply to All Slides' Button.
NOTE: PowerPoint2000XP has another feature called Animation Schemes. These transitions add several effects. Be careful using these - too much animation can be annoying to the audience!(Select - Slide Show - Animation Schemes)
Note: The following information on transitions might be useful.
Microsoft Office XP (Office 10 Professional): Slide Transitions Step 1: Switch to Slide Sorter View
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Click the Slide Sorter View button to switch to Slide Sorter view and choose the slide you want to set a transition for. If you want the same transition for all the slides, select the first slide. Step 2: Click Slide Transition
From the Slide Sorter toolbar, click the Slide Transition button. Step 3: Choose an Effect
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The Slide Transition dialog box opens. From the Effect drop-down list, choose a transition effect. When you make a selection, the transition effect is previewed in the picture area above the drop-down box. Step 4: Choose a Speed
Beneath the Effect drop-down box, choose a speed option for the speed of the transition: Slow, Medium, or Fast. Step 5: Choose How to Advance
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Use the Advance options to control how the slides will advance-either by mouse click or automatic advance. If you select the Automatically after option, you must specify an amount of time in seconds for the advance. You can set the advance at 10 seconds for example, and PowerPoint automatically advances the slide after 10 seconds. Step 6: Apply the Transition
Click the Apply button to apply the transition effects to the slide. Click Apply to All to apply the transition to every slide in your presentation.
Lesson Activity: OU Tour Tutorial - Slide Transitions Now that we have covered Master Slides, let's take a look at ways to animate your slide show. We will begin with using
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slide transitions. Let's 'liven up' our OU Tour presentation with transitions. In most cases, be consistent and just choose one tranisiton for the entire slide show. Also remember PowerPoint 2000XP has several new transitions. If you ever need to edit your slide show in a lower version of PowerPoint, those newer transitions will not be available. Select Slide Show - Slide Transitions A panel on the right will appear with your various selection choices: Apply to selected slides: displays a list of transitions. Select one and test it. Modify transition z z
Speed: you have 3 choices here - Fast, Medium or Slow Sound: you have several choices here. You also have the option to turn it off and a certain number of slides.
Advance Slide: The default is mouse click. You can use the Automatic timing if you want the slide show to run on its own. Apply to All Slides: You must select this or your transition will only play on the current slide.
For your Tour slide show, make your choices! Test it out a few times, before you move on. My selection was Split Vertical Out. I know this selection will also work under older versions of PowerPoint if I need to run or edit the show using an older version.
PowerPoint 11: Using Custom Animations Animate a layered object or animate each object on a slide: You may find it useful to bring a layered object into a presentation one layer at a time, building it on-screen. NOTE: Older versions of PowerPoint require each text object to be in separate text boxes if you plan to build them onto the screen one at a time. With XP, you can now just highlight one bullet of text and animate it without it being in a separate text box. Custom Animation. (You must be in Normal, Outline, or Slide View.) Highlight the text or select the object you want to animate: z
Select - Slide Show - Custom Animation
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The effects appear in the Custom Animation list in the right-window pane, top to bottom, in the order you apply them. The animated items are noted on the slide by a non-printing numbered tag that correlates to the effects in the list. This tag does not show up in the slide show view.
To change the order that the animated objects appear, select the object in the Animation order list, then click the up or down arrow to move the object through the list. There are numerous options that you can review and select under the pull down option menus. You can select the PLAY button to review choices.
Lesson Activity: OU Tour Tutorial- Custom Animations Let's choose a slide with several objects on it - the Art Museum slide. Take a look at the example below and we will discuss the custom animation selections on it.
To begin: Select Slide Show - Custom Animations 1. We have highlighted the 'Point 2' text 2. Next we clicked on the Add Effect icon - Entrance & chose Fade
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3. We can modify this Fade Effect in several ways as seen in the above example. We changed the Speed to Medium. If we wanted it to automatically appear after a few seconds, we could select 'After Previous'. For now let's choose 'On Click'
4. Next highlight 'Point 3' text & choose the same Entrance Effect - Fade. Note how the animated text objects are now listed. You can select this to change your choices at any time.
5. The last example above shows the sequencing of 'Point3a text' on Click and then the 'Chart3' was selected to Start 'After Previous' so it would automatically appear after 'Point 3a text'. Play your slide so you can observe your custom animations: Note the timeline that appears as it plays - helpful information!
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PowerPoint 12: Using Movies and Sounds You can add music and sounds from files on your computer, a network, the Internet, or Microsoft Clip Organizer. You can also record your own sounds to add to a presentation, or use music from a CD. You insert sound or video clips the same way you insert ClipArt images. When you insert these objects, they are inserted in the center of the slide. You can press and drag them to new locations. To Insert a Sound - Select Insert - Movies and Sounds... z z
z
File - browse your local file for a sound file (wav aif, au etc.) Sound from Clip Organizer - PowerPoint loads a clip art organizer in a right-window pane. You can click on a sound thumbnail and you will be prompted to choose whether to play it automatically or when you select it. In the latter case, a speaker icon is placed in the center of the slide. You can toggle the sound on/off with the mouse click option. Record sound - If you have a microphone, you can record a sound inside PowerPoint.
When done, a speaker icon is placed in the center of the slide. NOTE: If you don't want the icon to be visible, you can drag it off the slide and set up the sound to play automatically. To Insert a Movie File - Select Insert - Movies and Sounds... z
File - You can browse your local drive for a movie file (mov, avi, mp2 etc.)
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When you insert a video clip, you will be prompted to choose whether to play it automatically or when you select it. The opening screen of the clip is inserted into the slide. You can choose to play the clip by mouse click or by mouseover. If you choose mouse click, you will need to click the icon during the presentation to start it playing. You can toggle the movie on/off with the mouse click option. z
Clip Organizer - PowerPoint loads a clip art organizer in a right-window pane. You can click on a movie thumbnail to select it. Most of these movies are animating images.
NOTE: Although accessed through the Insert menu, movie files are automatically linked to your presentation, rather than embedded inside it like pictures or drawings. When your presentation has linked files, you must copy the linked files as well as the presentation if you need to show the presentation on another computer. If you are connected to the Internet you can download additional clips from Microsoft's online Art Gallery by clicking on Clips Online.
Lesson Activity: OU Tour Tutorial - Using Sound on a slide We are going to add a sound to a slide - the Natural History Museum slide. We want this sound to play automatically when the slide appear. When you insert a sound file it becomes part of the powerpoint file unlike a video file which remains external to the powerpoint and only a pointer is used to point at the movie file and play it. To insert sound select - Select Insert - Movies and Sounds - Sound from Clip Organizer Search for a good sound, I choose Suspenseful because it fits with Museum bones and such!
Select 'Play Automatically'. A sound icon will appear on your slide. You don't want to see this icon, so drag the icon off the slide as shown in the example above. Good job! If you want to add a movie, just review the information provided at the beginning of the lesson. Check the PowerPoint Help for more details also. You can also get assistance with the IT Digital Media Labs. Experience staff on available to consult with you and assist you in your media needs. There are many issues to consider when you use media such as graphics, sound and video. You want to create the best quality at the smallest possibly file size so that your slide show is easy to load and runs smoothly. You also need to consider copyright issues. The DML can help you!
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PowerPoint 13: Recording Narration You might want to add narration to a presentation in the following cases: z z z
For a Web-based presentation For archiving a meeting so that presenters can review it later and hear comments made during the presentation For self-running slide show presentations
Your computer must be equipped with a sound card, microphone, and speakers for you to record and hear a narration. You can record the narration before you run a presentation, or record it during the presentation and include audience comments in the recording. If you don't want narration throughout the presentation, you can record comments on selected slides. When you're finished recording a narration, a sound icon appears on each slide where you've recorded. You can either click the icon to play the sound, or set up the sound to play automatically. To Record Naration: Select -Slide Show - Record Narration
You should review the 'Change Quality' options to get the best sound at the optimum settings. Below is a good sound selection using 22,050kHz with 8 bit Mono. Depending on how good your sound card and speakers are, you might opt for 16 bit, Mono. If you do this, you will increase the sound file size.
Select OK and you are ready to start recording. You will be prompted on where you want to start recording - at the current slide or at the beginning.
Now you should be in your slide show. Record what you want to say and move on to the next slide continuing with your
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narration. When you are done, hit the ESC key and you will get the final prompt about how you want to save your narrations.
Other Tools to optimze sound Impatica for PowerPoint - http://www.impatica.com Impatica for PowerPoint makes it easy to add narrated presentations to your web site or e-mail marketing programs. Now you can deliver fully narrated and animated PowerPoint presentations to essentially any Internet device without plugins and even at normal modem speeds. Impatica for PowerPoint simply converts the PowerPoint file into a compressed format that is optimized for streaming over the Internet. The Impatica file is typically 95% smaller than the PowerPoint HTML files.
PowerPoint 14: Printing a Presentation When you print a presentation, you have several options. You can print all the slides, the current slide, or a selection of slides. You can choose the format of the printed output. z z z z
Slides—prints a single page per slide Notes Pages—prints a single page of notes Outline—prints the outline of the presentation Handouts—The most popular option for handouts is to print the presentation three slides per page. This option prints three slides down the left margin and a lined area to the right of each slide on which to take notes. { Printing other options don't include space for note-taking.
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Note: The following information on printing might be useful.
Microsoft Office XP (Office 10 Professional): Print a Presentation Step 1: Select Print
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Click the File menu and select Print. Click the Printer pop-up menu and select the printer you want. Step 2: How Many?
Specify the pages you want to print and how many copies you would like. Step 3: Options?
Select whether you want PowerPoint to print color, grayscale or black and white representations of your file. Step 4: Print
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When youre satisfied with your selections, click OK.
PowerPoint 15: Saving PowerPoint as Web Pages PowerPoint presentations can be saved as web pages for viewing on a web server. Placing a presentation on the Web can be accomplished in one of two ways: z
z
Place the presentation file itself (the .ppt file) on a web server. In this option, you would place a hyperlink on a web page, referencing the PowerPoint file. Internet Explorer has a built in PowerPoint player and will open your presentation automatically. Netscape will prompt you to open the file using PowerPoint or save the file. In this case the user will need PowerPoint to open the presentation. The second option is to use PowerPoint's HTML wizard to prepare an HTML version of the presentation that you can then place on a web server.
The remaining information shows you how to create HTML pages using the HTML Wizard. Creating web pages Before you save your presentation as HTML, check to make sure you have entered your current information in the document properties for PowerPoint (Select - File - Properties). This information will be coded into your Web presentation as meta data, which describes your slide to individuals and search engines. Select File - Save as Web Page
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z
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PowerPoint automatically gives your web pages a title. You can select the 'Change Title' button to change this title before you publish. The TITLE information is that which displays in the colored band at the top of the browser window. Select a filename for your web pages. PowerPoint does this for you, but you can change it. It is recommended that you use one word file names (example: sooner_sat.htm) and avoid using capital letters. You should leave the type set to Web page (*.htm, *.html).
To make additional choices for your web pages, click Publish.
In the Publish as Web Page dialog box, you can choose: z z z
To publish the entire presentation or a range of slides. Display any speaker's notes you may have in your presentation. Specify the browser versions you wish your presentation to be viewable by. NOTE: Choosing Microsoft Internet Explorer or Netscape Navigator version 3.0 or later will keep your presentation accessible to the greatest number of readers. Choosing the IE 4.0 version will not produce acceptable results in Netscape Navigator. When you make selections not supported by the reader's web browser, the static presentation slides will show, but any special effects not supported by the browser will be ignored.
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Click Web Options for more selections.
Click the General tab to choose to add navigation controls (such as forward, back, home) and their colors, to display any slide animation you may have used (slide transitions, not movement on the slide itself), and to resize slides dynamically according to the size of the reader's browser window. The Pictures tab allows you to specify the default browser window (800x600 is the current standard). Click OK. To create the web files, click Publish. PowerPoint, PowerPoint 2000, creates a single "control" file name with the name you specified in the Save as Web Page dialog box. All additional files will be placed by PowerPoint in a folder with the same name. The web presentation looks similar to the sample below. Notice the list of slide titles in the left pane, the slide graphic in the upper left pane, and the presentation navigation buttons in the lower right pane. The left pane demonstrate another reason why it is important to title each of your slides in the Title Placeholder.
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PowerPoint publishes an HTML file and creates a folder with the associated images for this web file. It looks something like this:
Note the name of the HTML file does not have any capital letters or spaces. This is recommended for most webservers. Remember that you will still have to move your PowerPoint/HTML files to a web server in order to make the presentation available for public use. Also if you have added any movie files, they are external files and must reside in the same folder as your web pages. For assistance in uploading files to your web space, check out OU support knowledgebase at http://support.ou.edu. Search using keyword - OUweb.
PowerPoint 16: Onscreen Presentations Slide Show View allows you to view the presentation on your computer monitor as the audience will see it projected. Navigation during the Presentation During a presentation, you can navigate to a different slide in the presentation by pressing the space bar or the right-arrow key. You can go back by pressing the left-arrow key. NOTE: When you are giving an on-screen presentation, as you move the mouse, the show controls become visible in the lower left corner. This allows you to access navigation and other tools. These controls are nearly invisible because they take on the characteristics of whatever background you have chosen for that slide, but always appear in the same location, so you'll get used to spotting them. To access the show controls, click anywhere within the show controls rectangle. Automated On-screen Presentations You can setup a presentation that runs on its own. z
Select Slide Show - Setup Show and choose from the various options
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