INTRODUCTION, KEY POINTS, AND ACKNOWLEDGEMENT

INTRODUCTION, KEY POINTS, AND ACKNOWLEDGEMENT We look forward to partnering with you to co-create a successful event. Our goal is that these guidelin...
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INTRODUCTION, KEY POINTS, AND ACKNOWLEDGEMENT We look forward to partnering with you to co-create a successful event. Our goal is that these guidelines will assist you in planning a smooth and successful program. We encourage you to use this document as a comprehensive resource for all your production and exhibit needs. For the purposes of this document, “You” or “Your” is the undersigned General Services Contractor, Production Company, Exhibit Company, Decorator, or Outside Vendor. These guidelines are applicable to all parties associated with the group or organization listed below to which Fontainebleau Miami Beach Facilities and Services have been contracted. As a general mandate, all companies are required to adhere to and acknowledge these Guidelines in order to perform services at Fontainebleau Miami Beach. Note below our “Key” points to note: 1. Preliminary Load-In/Out and Production Order of Events are required no less than 14 days prior to load in. Second/revised schedule(s) are required no less than 7 days prior to load in and your final schedule(s) are required no less than 48 days prior to load-in. 2. Loading Dock and Freight Elevator times must be scheduled in advance. Please adhere to the designated times for loading dock and freight elevator use. The Loading Dock and Freight Elevator are controlled and operated by the Hotel on a shared use and non-exclusive basis. 3. At a minimum, one freight elevator operator and one Southern Audio Visual representative are required for load-in/out purposes. Additionally, a load-in/out occurring between the hours of 6:00 PM and 6:00 AM will always require a minimum of one hotel security officer stationed at applicable Loading Area(s). Please refer to the rate card in the Appendices. Fontainebleau Miami Beach reserves the right to increase the required number of elevator operator(s) or hotel security officer(s) based on the complexity of the load in/out. 4. There is NO truck, bus, or trailer parking facility on site. Vehicles cannot be parked or stored overnight at loading dock, employee/valet garages, or in street parking spaces. 5. Proper attire and behavior is expected of all crew members as well as sub-contracted crew members at all times while on property. All crew personnel must enter the Fontainebleau Miami Beach through the Security Entrance located near the loading dock and show a valid photo ID. 6. Pre and Post inspections of event space will be scheduled prior to load-in and immediately following load-out. The loading or unloading of equipment or freight through ANY public area of the hotel is not permitted. All event rooms have service access to be used at all times. 7. Please be prepared with your own forklift, ladders, tools, carts and other equipment to load-in/out. NO HOTEL FORKLIFTS, LADDERS, TOOLS, OR CARTS OF ANY SORT WILL BE LOANED OUT TO ANY VENDOR. ADDITIONALLY, HOTEL STAFF CANNOT AND WILL NOT ASSIST WITH CARRYING, LIFTING, OR TRANSPORTING ANY VENDOR EQUIPMENT. No forklifts are allowed inside the building. Only electric or propane driven forklifts are allowed within the loading dock area. 8. All show cases, boxes, exhibit containers, staging, etc. along with the appropriate floor covering/protection are to be placed no less than two feet from any wall. FLOOR PROTECTION PROVIDED BY THE PRODUCTION COMPANY IS REQUIRED BEFORE SET-UP CAN OCCUR. 9. All lifts regardless of type (1-man, scissor) must be provided by the in-house exclusive A/V provider, Southern Audio Visual. Please contact the AV representative for equipment rental.

10. It is the responsibility of the Production Company to remove all trash and excessive debris associated with their program production from the hotel, or to make prior arrangements with Convention Management for dumpster rental. Additional fees will apply for dumpster rental. Charges will be assessed for any debris deposited by the Production Company into hotel owned receptacles or dumpsters. 11. Edlen Electric is the exclusive provider of power needs within event space. 12. Southern Audio Visual (SAV) has exclusive right to provide all standard A/V breakout equipment, services, and labor in all meeting space with the exception of the following ballrooms: Sparkle, Glimmer, Fontaine, Fleur de Lis. Outside production companies are welcome to manage production and events in these areas. 13. Unless otherwise authorized by the group contact, organization contact, or meeting planner, all production related charges are the responsibility of the production company. All charges are due in advance unless direct billing has been arranged with the Hotel’s Credit Manager.

I have read the above guidelines and will adhere to Fontainebleau Miami Beach policies as outlined within this document.

Name:_______________________________________

Signed:______________________________________

Date: _______________________________________

Vendor/Company: _____________________________

For:_________________________________________ (group or organization name)

Please sign and fax back to your Catering/Convention Services Manager At (305) 535-3254

CONTENTS ACKNOWLEDGEMENT ................................................................................................ 2-3 CONTENTS................................................................................................................... 4-6 INDEMNIFICATION ..........................................................................................................6 CERTIFICATE OF LIABILITY, VEHICLE PROOF OF INSURANCE, WORKMEN’S COMP. . .............................................................................................................................7 LOAD-IN/OUT SCHEDULE...............................................................................................8 PRODUCTION ORDER OF EVENTS...............................................................................9 GUIDELINES BALLOONS .....................................................................................................................11 BANNERS/SIGNS ...........................................................................................................11 BEACH AND EVENT APPLICATION PROCESS ..................................................... 12-13 BRANDING……………………………………………………………………………………14 BUSINESS CENTER ......................................................................................................14 CAPACITY CHARTS AND FUNCTION SPACE DIAGRAMS ........................................14 CHANDELIERS………………………………………………………………………………14 CHARGES AND BILLING ..............................................................................................14 CLEAN UP RESPONSIBILITIES AND DUMPSTER NEEDS ................................... 14-15 COMMUNICATION DEVICES ........................................................................................15 COMPRESSED GAS IN FACILITY .................................................................................15 CONTACTS............................................................................................................... 15-16 COOKING .......................................................................................................................16 CREW .............................................................................................................................16 DIAGRAMS ............................................................................................................... 16-17 DRESSING ROOMS/ENTERTAINMENT RIDERS.........................................................18 ELECTRICAL/ENGINEERING SUPPORT .....................................................................18 ESCALATORS .......................................................................................................... 18-19 FIRE AND SAFETY GUIDELINES ..................................................................................19 FIREWORKS, PYROTECHNICS AND HAZING....................................................... 19-20 FORKLIFTS AND EQUIPMENT................................................................................ 20-21 GAMES WITHIN MEETING ROOMS .............................................................................21 GENERATORS ...............................................................................................................21

GLITTER AND CONFETTI..............................................................................................21 HAZARDOUS MATERIALS ............................................................................................21 HOUSEMAN ASSISTANCE ............................................................................................21 INTERNET/TELECOMMUNICATIONS SERVICES INFORMATION ....................... 21-22 FRONT DESK HANDOUTS ............................................................................................22 KEY REQUESTS ............................................................................................................22 LINEN SERVICES...........................................................................................................22 LOAD-IN/OUT DIMENSIONS FOR GLIMMER BALLROOM FREIGHT DOOR .............22 LOAD-IN/OUT DIMENSIONS FOR SERVICE ELEVATOR............................................22 LOGOS........................................................................................................................... 23 LOAD-IN/OUT FOR PRODUCTIONS, EXHIBITS,VEHICLES IN BALLROOM ........ 23-28 NOISE OR SOUND ORDINANCE ............................................................................ 28-29 OUTSIDE CONTRACTORS/PRODUCTION COMPANIES/DECORATORS .................29 PARKING .................................................................................................................. 29-30 PLANTS ..........................................................................................................................30 POLICE, MIAMI BEACH POLICE DEPARTMENT .........................................................30 PRODUCTION

CREW

BREAKS

AND

MEALS-FOOD

AND

BEVERAGE

POLICIES ........................................................................................................................30 PRODUCTION SERVICES ....................................................................................... 30-31 READER BOARDS .........................................................................................................31 RIGGING AND OVERHEAD SAFETY ............................................................................31 SECURITY ................................................................................................................ 31-32 SHIPPING, RECEIVING, AND STORAGE OF GROUP, EXHIBIT, AND PRODUCTION MATERIALS ..................................................................................... 32-36 SOUND SYSTEMS .........................................................................................................37 STAGING/PLATFORMS AND HOTEL EQUIPMENT .....................................................37 TELEPHONE LINES .......................................................................................................37 TENTS & LAWNS ...........................................................................................................38 TRADESHOW STYLE EXHIBITS ............................................................................. 38-39 UTILITIES........................................................................................................................39 VIDEO .............................................................................................................................39 APPENDICES CERTIFICATE OF LIABILITY SAMPLE .................................................................... 41-42

FEDEX OFFICE BUSINESS CENTER PRICE SHEET ............................................ 43-44 INTERNET & TELECOMMUNICATIONS ORDER FORM..............................................45 CREDIT CARD AUTHORIZATION FORM......................................................................46 MIAMI BEACH FIRE PREVENTION DIVISION SAMPLE CHECKLIST .........................47 EXHIBITOR PACKAGE HANDLING FORM ...................................................................48 RATE CARD………………………………………………………………………………..49-50

INDEMNIFICATION In order for any outside vendor to operate on the premises of Fontainebleau Miami Beach, the below Indemnification Certificate MUST be completed and returned notarized no later than 45 days prior to production load-in:

INDEMNITY: _____________________assumes entire responsibility and agrees to protect, defend, indemnify and hold-harmless the Hotel, its owners, its operator, Fontainebleau Miami Beach, and each of their respective parents, subsidiaries, affiliates, employees, officers, directors, and agents harmless against any and all claims, losses or damages to persons or property, governmental charges or fines and attorney’s fees arising out of or caused by ______________________ (or ________’s parents, subsidiaries, affiliates, employees, officers, directors, and agents) installation, removal, maintenance, occupancy or use of the premises or a part thereof, excluding such liability caused by the sole gross negligence of the Hotel and its employees and agents.

The undersigned is a duly authorized and acting agent for:

Company:_______________________________________________________

Name: _________________________________________________________

Title ___________________________________________________________

Signature: ______________________________________________________

Notary: ________________________________________________________

Notary Public, State of: ____________________________________________

My Commission Expires: ___________________________________________

Notary Seal:

CERTIFICATE OF LIABILITY, VEHICLE PROOF OF INSURANCE, WORKMEN’S COMP. At all times during your event, you must maintain comprehensive commercial general liability insurance naming the following as additional insured: Fontainebleau Florida Hotel, LLC Fontainebleau Florida Tower 2, LLC Fontainebleau Florida Tower 3, LLC Fontainebleau Resorts, LLC their parents, subsidiaries and affiliates The following coverage minimums are required: Contractual indemnity coverage and combined single limits of: Personal Injury and Property Damage: $1,000,000 per occurrence $5,000,000 in the aggregate Commercial and Comprehensive automobile liability insurance with coverage for owned, non-owned, rented and borrowed automobiles to be used in and out of the hotel’s facilities: No less than $2,000,000 combined single limit Workmen’s Compensation Insurance: As required by Florida law for all personnel working at the Hotel directly or indirectly employed by you. Such insurance shall provide coverage insuring against loss, damage of liability for injury or death to persons and loss or damage to property and shall contain no exclusion with respect to property of Fontainebleau Miami Beach All insurance policies shall be issued by a carrier with a current A.M. Best Company rating of at least A: VII and the insurance policy obtained by you shall be primary regardless of any coverage maintained by Fontainebleau Miami Beach. Additionally, you are required to provide at least 30 days advance of event written notice to Fontainebleau Miami Beach of cancellation or reduction in policy limits or coverage. No less than 60 days prior to production load-in please forward above Indemnity Form and your organization’s Certificate of Insurance to: Fontainebleau Miami Beach c/o Catering and Convention Services (insert manager’s name) Name of your Program 4441 Collins Avenue Miami Beach, Florida 33140 Fax: (305) 535-3254 Be sure to note the name of your program. Refer to the Appendices section for a sample certificate of liability.

LOAD IN/OUT SCHEDULE Preliminary Load-In/Out Schedule is required no less than 14 days prior to load in. Second/revised schedule is required no less than 7 days prior to load in and your final schedule is required no less than 48 hours prior to load-in. Include the arrival time and size of each vehicle or truck as well as the number of crates or equipment being un/reloaded. It is imperative that the time required to un/reload each vehicle is indicated as well. By no means can a Truck be left un-attended and parked for more than 15 minutes to un-load the event equipment. If a group has to load out after 6:00pm through the loading dock, an in house security officer and a freight elevator operator will have to be hired at $40 per hour with a 4 hour minimum EACH. If a group has a truck over 42 feet, the load in will have to take place on the Street (Collins Avenue). Loading through the street entails a fee for (1) Miami Beach Police to monitor the traffic, (2) Fontainebleau Security Officers to monitor the upper ramp into the garage, and (1) Freight Elevator Operator to execute the elevator to the ballroom. All hired personnel are rated at $40 per hour with a 4 hour minimum. ***It is the sole responsibility of the Group or the Production Company to produce this schedule*** The loading dock cannot accommodate a truck over 13 feet tall or over 42 feet long. NO SEMI trucks can come to the actual dock, please contact us should this need arise. Please note additional information throughout this document which will facilitate planning your load-in/out. i.e. Marshaling, parking, freight elevator dimensions, etc. Utilize this Sample Load-IN/OUT Schedule: NAME SUNDAY 10.23.2011 – THURSDAY 10.27.2011 CONFERENCE CONCIERGE MANAGER CONTACT: AARON FELD 786 269 5701 PRODUCTION CONTACT:

VENDOR CO. NAME CONTACT NAME CONTACT #

FREIGHT DESCRIPTION # of Crates, Boxes, Pallets, etc.

# OF VEHICLE & TYPE

LOAD IN Date & Time

LOAD OUT Date & Time

DESTINATION ROOM

LOADING LOCATION North Dock Collins Ave NW Apron South Dock

SAMPLE FREIGHT CO JOE SCHMOE 305 555 1234

2 PALLETS OF MEDICAL EQUIPMENT 200 CHAIRS & PADS

1 24’ BOX TRUCK

MONDAY 01.01.2011 2PM

MONDAY 01.01.2011 2PM

FONTAINE BALLROOM

NORTH LOADING DOCK

• Every crew member must check in at security with a valid, government issued ID and receive a visitor’s badge. • No vendor parking is available on-site. Vendors must make other arrangements. • Vehicles may not remain at the dock during setup. Unattended vehicles will be towed at owner’s expense. • Only one bay on the dock is allotted for convention use. Vendors must stagger arrival schedule. • Vendors are not allowed to operate freight elevators. If freight elevators are necessary, you must arrange in advance to schedule a freight elevator operator with the Hotel.

PRODUCTION ORDER OF EVENTS All production companies/decorators are required to submit a preliminary DAILY Production Order of Events no later than 14 days prior to your first event. A final DAILY Production Order of Events is due no later than 48 hours prior to your first event date and updates should be submitted thereafter with changes highlighted. It is the sole responsibility of the Group or the assigned Production Company to produce this Order of Events. Please note additional information throughout this document which will facilitate planning your production. All Production Order of Events should include the following information at minimum:            

List of subcontracted companies with contact name, address and phone numbers. Specify exactly what services each company is providing and when they will be on property. Exact time when protective floor covering will be installed as well as its installation location indicated on diagram. Load in/out times. Complete scale diagram of the event. A checklist which will be utilized by City of Miami Beach Fire Dept for diagram approval may be found in the Appendices section and may be used as a reference. All power requirements and their location. Please see Electrical Section of this document for additional specific contact information. Full list of all equipment to be supplied by Fontainebleau Miami Beach within each event space as well as any ancillary equipment requested for the production crew (e.g. tables, chairs, garbage cans, phone and internet lines, etc.) Exact timeline of when all staging, control and camera risers, audience seating, etc. are to be completed by Fontainebleau Miami Beach porters. Exact size, including placement and height of all control and camera risers. Schedule of all rehearsals (including pyrotechnic) and “dark times” for video focus, etc. Exact times that any Hotel provided equipment should be removed by porters to facilitate your loadout. Daily crew meal times. Schedule for Pre and Post Event walk through with Hotel representative. This walk through will document any existing damage to the facility prior to your load-in and any new damage incurred during event. Charges will be assessed for any new damage to the facility.

NOTE:  The Luster Gallerie features marble flooring; all props and décor providers must use carpet in the Luster Gallerie. For load-in/out, protective floor layering must be used.  Crew meal requirements must be coordinated no less than 21 days prior to your load-in.  The official decorator/exhibit/production company selected is responsible for and must submit floor plans of the proposed exhibit/production layout to the Catering/Convention Services Manager no later than 45 days prior to event. The Catering/Convention Services Manager will obtain approval from the Fire Marshall. Any changes to approved plans will require additional and separate approval by the Fire Marshall. All diagrams must accompany Production Order of Events. Event rooms will only be set by hotel staff according to the approved plan.  An Audio Visual Supervisor, at your cost, is required to oversee any and all production/stage/rigging functions (including those functions being produced by outside companies). Base rate for this supervisor is $750 for the load in and $750 for the load out. Contact Fontainebleau’s Audio Visual provider for additional details.

Load-In/Out and Production Order of Events MAY BE COMBINED into one document. PLEASE indicate all required information.

GUIDELINES

BALLOONS Convention Services Manager must approve the use of balloons.  The use of helium balloons smaller than 36 inches in diameter is prohibited. Smaller air-filled balloons may be used for decoration and/or handouts.  Approved helium gas cylinders for refilling must be secured in an upright position on safety stands with the regulators and gauges protected from damage.  Overnight storage of helium or compressed air cylinders inside the building is prohibited.  Balloons must be removed from the property by the company who provided them. A charge will be assessed if balloon removal is required.  Balloons will not be released outdoors especially due to airport flight patterns in the area.

BANNERS/SIGNS To protect the integrity of the Hotel and for the mutual respect for travelers and other groups in house, Fontainebleau Miami Beach does not permit exhibits, displays, signs or banners in the public lobby areas, guest floor corridors or guest elevator banks of the hotel. Special provisions may be made for companies sponsoring hospitality suites on guest room floors; please consult your Catering/Convention Services Manager. In order to keep Fontainebleau Miami Beach function space hazard free, we reserve the right to remove excessive signage. Signs or banners may not be taped, stapled, nailed, tacked, or otherwise affixed to any hotel doors, walls, columns, or other parts of the building or furnishings. Banners are not to be hung outside of meeting rooms or convention facility space. Nothing is to be placed against or leaned against any wall in the meeting space that may damage the facility. A two (2) foot distance must be maintained between the wall and any object. The repair of any related damages will be the billed to as the responsibility of the Client to whom the space is leased. All banners or signs to be hung from the ceiling must be hung by our Fontainebleau Engineering Team. Plans for hanging signage must be described in writing in detail and submitted at least 30 days prior to arrival. Labor charges will apply. Pricing is subject to change based on the scale of labor needed and also if “Scissor Lift” will be needed. For all signage, banners, etc. that will be hung from the ceiling inside Ballrooms or Meeting Rooms, the load is not to exceed 50 lbs. per running foot. Fontainebleau Miami Beach does not provide printed signage. All printed signage brought in must be professionally made and meet the requirements of Fontainebleau Miami Beach Management. Fontainebleau Miami Beach is not responsible for signage or promotional materials left inside or outside of meeting rooms after functions have concluded. Permanent facility signage is located throughout Fontainebleau Miami Beach and may not be visibly blocked in any manner. This signage includes directional graphics, emergency exits, restrooms, exhibit hall/ballroom signs, etc. Sponsoring groups will be limited to one sign outside the meeting room. Easels for exhibitors in trade shows must be provided by the exhibit service company.

BEACH AND EVENT APPLICATION PROCESS A City of Miami Beach Special Events Permit is required for any organized event which takes place on public property. A completed City of Miami Beach Special Events Permit Application (provided upon request) will provide the City with information pertinent to permit processing. This also includes any large special events in our pool areas that may affect neighboring establishments or residents. No Events after Sun Down can be issued as the City of Miami Beach does not allow Evening Events. Applications are processed on a first come, first serve basis. No exceptions will be made for the following deadlines.  

SIXTY (60) days notice is required for processing non-beachfront event applications. NINETY (90) days notice is required for processing for all beachfront event applications.

To submit a Special Events Permit Application the following minimum requirements must be completed: 1. 2. 3. 4. 5. 6. 7.

Application and Questionnaire Form $250.00 Application Fee ( non-refundable) $250.00 Permit Fee (refundable) $250.00 Security Deposit by separate check (refundable) Site plan to scale (detailed with narrative)-----Very Important Indemnity Agreement (the original, signed and notarized) Certificate of Insurance naming the City of Miami Beach as the Additional Insured

Special events, depending on their nature and scope, often require the hiring of City of Miami Beach employees, such as off-duty Police and Fire Rescue. The City of Miami Beach Administration will determine minimum staffing guidelines. In addition, events may require the review and recommendations of the impacted neighborhood or residents. Other fees, including but not limited to, the Lincoln Road and Lummus Park User Fee, Square Footage Fee, Vehicle Beach Access Fee, a Concession Agreement, and/or requirements may be applicable. For detailed information on the permit guidelines, we strongly encourage you to become familiar with the Special Events Requirements and Guidelines available at the Special Events Office on the City’s website at: www.miamibeachfl.gov The following is required by the City of Miami Beach Risk Management Department. An original copy of the awarded certificate is required for final approval of special event.        

Commercial General Limits $1,000,000.00 Proof of Worker’s Compensation (for companies employing more than three people). Liquor Liability Limits $ 1,000,000.00 All policies must be issued by companies authorized to do business in Florida with a Best Key rating of B+VI or better. Certificate of Insurance must be current The City of Miami Beach must be a CERTIFICATE HOLDER, including the following address: City of Miami Beach, 1700 Convention Center Drive, Miami Beach, FL 33139 The City of Miami Beach must be named as an ADDITIONAL INSURED. Description of operations/locations/vehicles/special items to be listed accordingly for each event.

SPECIAL EVENT FEE SCHEDULE: Application Fee Permit Fee Vehicle Beach Access Pass Parking Meter Rentals

$250.00 $250.00 $150.00 per pass $10.00 per meter/per day plus Administrative Fees

Building Department Permit Fees Tent Permit Fence Rental Bleacher Permit Stage Permit Electrical Permit Plumbing Permit Police Administrative Fee* Police Hourly Amount* Fire Rescue Administrative Fee Fire Rescue Hourly Amount Lummus Park User Fee Lincoln Road User Fee

$130.00 $130.00 $130.00 $130.00 $250.00 $40.00 $4.00 per hour/per officer $35.00 per hour/minimum 4 hours $25.00 per shift $27.00 per hour/minimum 4 hours 25% of City Services 25% of City Services

*The Miami Beach Police Department requires a minimum of 5 business days notice. Concession Agreement Beach Events Sales Tax

15% of food, beverage, ticket sales and merchandise + 7%

Non-Beach Events Sales Tax

10% of food, beverage, ticket sales and merchandise + 7%

Square Footage Fee

$0.25 per square foot + 7% Sales Tax (N/A with Concessions Agreement)

WEDDING CEREMONIES: A Special Events Permit will be required for the beachfront ceremonies that include the set-up of temporary structures (e.g. tents, tables, etc.) and/or food and beverage service. Ceremonies that do not include the set-up of temporary structures do not require a permit, but organizers of such events are asked to submit a questionnaire, a site plan and are recommended to hire off-duty police personnel. Beachfront concessions must be notified, if applicable. Beachfront operations may not be in any way obstructed. The completed questionnaire provided upon request must be submitted to the Special Events Office via fax at (305) 673-7063. If you have any questions regarding the application process, we urge you to call the Special Events Office at (305) 673-7577 as soon as possible. We look forward to working with you to produce a successful event.

Branding The Fontainebleau Miami Beach offers one in Branding Opportunities for Certain Areas of the Hotel. Please visit Link for complete Branding details.

BUSINESS CENTER The Fed Ex Office Business Center at the Fontainebleau Miami Beach can rent cellular phones, pagers, walkie-talkies, fax machines, copiers, typewriters, computers & monitors (PC & Mac), modems, printers, zip drives, and much more. In addition, the Business Center may be able to assist with menu cards, sign printing, and all of your on-site printing needs. A price sheet is available in the Appendices section for your reference. Please contact them directly at: Fed Ex Office Business Center 4441 Collins Avenue Miami Beach, FL 33140 Phone: (305) 695-4811 / Fax: (305) 672-1317 [email protected] Madelyn Villalona [email protected]

CAPACITY CHARTS AND FUNCTION SPACE DIAGRAMS Please contact your Catering/Convention Services Manager.

CHANDELIERS Glimmer Ballroom: (8) Chandeliers; each are 63x18’; The Clearance of them hanging down is 4’

CHARGES/BILLING Unless the group contact/meeting planner gives authorization, all production related charges, i.e. meals, refreshment breaks, security, electrical, site costs, etc. will be billed to the Production Company. Please call the Accounting Office or your Catering/Convention Services Manager for a Credit Application Form. All charges are due in advance unless direct billing has been pre-arranged with the Hotel Credit Manager.

CLEAN-UP RESPONSIBILITIES & DUMPSTER NEEDS Fontainebleau Miami Beach will provide the exhibit/production/event space in a clean condition, including event/exhibit floor, pantry areas, and freight dock/garage areas. ALL vendors are responsible to return these facilities in the same clean condition as received. Disposal of all trash, props, cardboard, plastic, etc. must be discarded off property by the General Service Contractor. Fontainebleau dumpsters and trash receptacles are NOT to be used by the General Service Contractor. The receptacles at The Loading Dock are reserved ONLY for Fontainebleau internal use. If any unusual cleanup is required, labor-hours will be billed for as required to restore event space to the same condition in which it

existed prior to event. This cost is currently $30.00 per hour with a four hour minimum per staff for any area not cleaned by General Service Contractor or Production Company. Fontainebleau does not provide daily janitorial service in any area which contains exhibits/trade shows/production, except those areas designated for coffee breaks, food courts, etc. For exhibit events, daily booth and aisle cleanup must be arranged with General Service Contractor. If anticipating a large amount of waste disposal, alert your Catering/Convention Services Manager in advance for dumpster arrangements. All associated charges are to be paid by the Production Company or the Client. Arrangements must be made 30 days prior to the load in date. Dumpster Rental charges begin at from $1300 - $1500 depending on how large the container must be. Furthermore, there is a $75.00 Permitting Fee for the City of Miami Beach and a Fontainebleau Administration Fee of $25.00. Please fill out the WSI Container Rental Form, located in the Appendix of the Vendor Guidelines, and present it to your Catering/Convention Services Manager. In the event a Dumpster is Hauled and Delivered without Fontainebleau approval and a City of Miami Beach Permit, a fine will be implemented by the City of Miami Beach. The General Service Contractor/Client will be held responsible for the cost of any fines incurred.

COMMUNICATION DEVICES Two way radios are available to rent through Southern Audio Visual. In the event you outsource these devices, for the respect of your attendees as well as other hotel guests, we encourage and highly recommend that these include ear pieces.

COMPRESSED GAS IN FACILITY Compressed gas cylinders are prohibited unless prior approval is obtained from the Fire Marshall. Refer to City of Miami Beach Fire Department Checklist in the addendums. Approved cylinders must be stored in an upright position. Helium canisters are permitted but must be stored in a secured, upright position.

CONTACTS Fed Ex Office Business Center

Edlen Electric

Southern Audio Visual

4441 Collins Avenue Miami Beach, FL 33140 Phone: (305) 695-4811 Fax: (305) 672-1317 [email protected] Madelyn Villalona [email protected]

16110 NW 13 Avenue Miami, FL 33169 Phone: (305) 623-5335 Fax: (305) 623-5337 www.edlen.com Giancarlo Solari Mobile: (786) 219-5527 [email protected]

4441 Collins Avenue Miami Beach, FL 33140 Phone: (305) 535-3271 Kees Smit Mobile: (954) 547-9816 [email protected]

MIAMIBEACH Miami Beach Fire Department Jorge Linares, Captain Special Events Coordinator FIRE-RESCUE DEPARTMENT, Fire Prevention Division Fire Watches, Change In Occupant Load Fire Works, All Staffing Requests Work: (786) 276-2620 Non Emergency: (305) 673 7111 Fax: (786) 276-2644 [email protected] Fire Prevention Division

th

Miami Beach Fire Department Jorge Clavijo, FPA Approves All Floor PLans Work: (305) 673-7123 Mobile: (786) 229-7636 [email protected] 2300 Pinetree Drive Miami Beach, FL 33140

1901 Convention Center Drive Miami Beach, FL 33139

COOKING Cooking within an exhibit booth will be permitted only with the approval of the Miami Beach Fire Department and the Catering/Convention Services Department. A permit from the Miami Beach Fire Department is required if cooking will be performed. Induction Cook Tops are the only cooking equipment that can be approved but the steps will still have to followed. Consult your Fontainebleau Miami Beach Catering/Convention Services Manager prior to the application process as Fontainebleau must approve any deviations from its policy of “No outside Food or Beverage Will Be Allowed on Property.” A permit from Miami Beach does not entitle the organization to bring in outside food or beverage. Public food service establishments, food vendors at temporary food serving events, or special events shall comply with all applicable sanitary requirements of the Miami Beach Health Department regulations. All booths serving open food must apply for and receive a Food Permit by mail or in person at the Miami Beach Health District Office. All booths serving food must supply copies of health cards for all individuals involved in distributing any food product. No smoking or eating is permitted in any booth preparing or serving food. A fire extinguisher must be provided in any area using canned heat, gas, or fire. These also must be approved in writing by the Miami Beach Fire Department. Adequate extension cords must be available and stored to prevent electrical shock or a tripping hazard. All food must be stored off the floor. Corkage fees will apply. If you have any related questions or need assistance, contact the office below: Special Events Coordinator FIRE-RESCUE DEPARTMENT, Fire Prevention Division 1901 Convention Center Drive, Miami Beach, FL 33139 T (786) 276-2620 / F (786) 276-2644 / www.miamibeachfl.gov / [email protected]

CREW Each outside company is responsible for providing an onsite primary contact along with cell phone number while performing any services at the Fontainebleau Miami Beach. The contact will be responsible for the actions of their crew and will respond to Hotel Security or Hotel Management when needed. Proper attire and behavior is expected of all crew members as well as sub-contracted crew members at all times while on property. This includes the wearing of shirts, closed toe shoes (no slippers or sandals), long hair pulled back, no foul language, and no smoking on property. All personnel must initially enter through the Security Entrance located near the Loading Dock. All personnel must show a valid photo ID as well as proof of employment with said company such as a work card or business card, as well as a copy of the invoice of work to be performed. Each person will receive an exclusive security identification badge which must always be worn while in all areas of the property. Visitor badges expire at the end of each day. Each person must enter and exit through Security and retrieve a visitor badge daily.

DIAGRAMS

The official decorator/exhibit/production company selected is responsible for and must submit floor plans of the proposed exhibit/production layout to the Catering/Convention Services Manager no later than 45 days prior to event. The Catering/Convention Services Manager will obtain approval from the Fire Marshall. Any changes to approved plans will require additional & separate approval by the Fire Marshall. All diagrams must accompany Production Order of Events. NOTE: EXHIBIT BOOTHS ARE NOT PERMITTED IN OUR PUBLIC SPACE/PRE-FUNCTION/FOYER AREAS. Please keep in mind that: All points of ingress and egress must have a minimum of 20 feet clearance. Aisles must be a minimum of six feet in width. Access to all restrooms and all exits cannot be restricted by any obstacles including pipe and draping with a clearance of no less than 2 feet to door frames as well as exit signage above all doorways. Pipe and draping extended to the ceiling must allow for a minimum clearance of 18 inches around all fire-sprinklers. Valid (current) Certificate(s) showing all items are Flame Retardant are required for drapes and other materials. All columns within aisles must have a minimum of 6 feet clearance passage on at least three sides. Fire hose cabinets, emergency strobe light devices, and fire extinguishers must be clear of obstructions and must remain where they are placed. One fire extinguisher per every 6,000 square feet is required and travel distance is not to exceed 75 feet. All fire exits must be clearly visible with an illuminated exit sign above each. A clear floor path with directional arrows to exits, bordered with yellow or white tape, is required backstage from stage pipe and draping lines to exit door(s). NO cable ramps may be placed in front of exit doors; cables must be bridged over these doorways. Please indicate the location of these on your diagram. For theatre seating, a minimum of 2 feet is required between rows (front to back of chairs) and rows may have a maximum of 11 chairs each. Cyber Café’s with multiple computers are required to have all associated wires single tracked to the wall. Floor plans must be drawn to a minimum of 1/20 scale and MUST indicate the following: Specific intentions for all function areas including unutilized space within a divisible ballroom Name of contact person and their on-site phone number Function name and the Fontainebleau Miami Beach address Total max occupancy Dimensions of the entire area to be occupied: gross square footage Room name Load-in and load-out dates Key of scale used Location and construction of any structure or object taking up floor space in the room including: FOH, VOG, exhibit booths, food service areas, tables, chairs, props, production and decorator storage, registration areas, as well as space and all other props, signage, banners and structures. Width of all path and egress aisles as well as all fire exits Location of ALL fire extinguishers and fire hose cabinets Display of items: materials, vehicles, equipment, grandstands, bleacher seats, riser seats, and the like Location and width of all exits: exiting required, exiting provided, and number of exits used Area(s) where Polytak or Visqueen will be required and installed for both load-in/out and storage. Polytak and Visqueen pricing vary upon Square Footage needed. Feel free to utilize the City of Miami Beach Fire Prevention Division Checklist in the Appendices as a reference. This form will be completed and processed with your diagram by the Catering/Convention Services Manager to the City of Miami Beach in order to obtain diagram approval(s).

DRESSING ROOMS/ENTERTAINMENT RIDERS There are NO permanent entertainment dressing rooms located behind our event space. For this, photo sessions, or green rooms, please contact your Catering/Convention Services Manager to secure meeting room space and requirements; based on availability. We try our best to fill most entertainment riders; however, 21 days notice prior to the event is recommended. Your Catering/Convention Services Manager can assist you with securing arrangements. Due to the nature of legal contracts that name act entertainers require, special considerations are made to accommodate within reason. Please keep in mind that Fontainebleau Miami Beach does NOT have full service laundry and valet (dry cleaning) capabilities on premise; advance arrangements need to be made through your Catering/Convention Services Manager. Any Vendors that need parking, the Municipal Parking lot is available for your parking needs. The hotel will not validate any valet voucher without the clients consent for charging it to their master account.

ELECTRICAL/ENGINEERING SUPPORT All electrical services are provided exclusively by our contracted in-house provider, Edlen Electric. These services include but are not limited to: trade shows, exhibits, general sessions, productions, etc. Outside electrical providers will not be permitted to work within the property. Contact the Convention Services Department or Edlen Electric for rate sheets, exhibitor order forms, etc. Edlen Electric th 16110 NW 13 Avenue Miami, FL 33169 Phone: (305) 623-5335 Fax: (305) 623-5337 www.edlen.com Giancarlo Solari Mobile: (786) 219-5527 [email protected] All equipment, regardless of source of power, must comply with Federal, State, and local codes. Edlen Electric reserves the right to inspect all electrical devices and connections to ensure compliance with all codes. Edlen Electric is required to refuse connections if wiring is not in accordance with local electrical codes. Use of open clip sockets, latex or lamp cord wire, duplex or triplex attachments, plugs, or non-U.L. approved equipment is prohibited. Trade Show orders for electric must be submitted to Edlen Electric directly from each exhibitor. Reselling of Edlen Electric Service is strictly prohibited. Electrical and technical support may be provided through the hotel with advance notice. requirements must be ordered at least 30 days in advance of set-up.

All power

ESCALATORS th

The Versailles escalators connecting the Upper Lobby and 4 floor of the convention space are exclusive to guest usage only. Escalators may not be used to load in/out or for movement of any equipment. It is possible to change the direction of the escalator for event purposes (such as changing both th escalators to UP at the start of a function on the 4 floor and to DOWN at the end of a function). Such

requests must be organized in advance and will require a member of security to change the direction and be stationed at the escalator for the duration of the change. Labor charges apply with a 4 hour minimum. Please contact your Catering/Convention Services Manager for more information.

FIRE AND SAFETY GUIDELINES Fontainebleau Miami Beach maintains 24-hour security over the interior/exterior of the facility, including all life safety and equipment systems. Fontainebleau Miami Beach requires copies of all incidents of injury, vandalism, theft, etc. These should be reported to contracted security immediately so appropriate investigations/reports may be initiated. The 24-hour Security EMERGENCY hotline number is extension 53. If an event requires additional security officers from Fontainebleau Miami Beach, there will be a charge of $40.00 per hour, per officer, with a 4-hour minimum per officer. Request for officers must be received a minimum of 14 days prior to the event. The facility is equipped with an alarm system and sprinkler system that activates by heat-sensitive devices and smoke detectors in the ventilation system. Fire extinguishers and other emergency equipment are strategically located in all areas of the building. Fontainebleau Miami Beach Fire Command Center continually monitors all building emergency systems throughout the facility. NOTE: MSDS sheets for every foreign element being brought in to the Hotel must be provided. Certificate(s) showing all items are Flame Retardant are required for drapes and other materials. Fire watch presence is required the entire time special effects are utilized which require Fontainebleau Miami Beach to manually zone down any section of its fire safety system. Special effects are, but are not limited to, fog machines, pyrotechnics, and cooking. Open flames including candelabras are not permitted on Fontainebleau Miami Beach property. Candles are required to be glass contained within a cylinder and sturdy base and set only on top of tables. These may never be placed on floor surfaces, risers, props, staging, or immediately on or near floral arrangements or other décor. Chuppahs may be placed within event space, however, any overhead material utilized must be porous or thin enough so that water may penetrate from above.

FIREWORKS, PYROTECHNICS & HAZING Per the Fire Marshall, a Catering/Convention Services representative from Fontainebleau Miami Beach MUST coordinate any fireworks/pyrotechnics shows. This is due to the strict, detailed guidelines the hotel must follow to ensure that all security and set up requirements are met. Consult Fontainebleau’s Catering/Convention Services Manager to coordinate an amazing fireworks show with a reputable, licensed pyrotechnics company. Pyrotechnics for special events may only be permitted with the approval of the Miami Beach Fire Department and Fontainebleau Miami Beach. Consult with your Catering/Convention Services Manager to obtain Fontainebleau Miami Beach approval. City approval is obtained from the Miami Beach Fire Department by submitting a written plan of operations within 60 days of the scheduled event date to the Catering/Convention Services Manager. Upon written approval from the Miami Beach Fire Department, forward the plan to your Catering/Convention Services Manager within 30 days of the scheduled event. If pyrotechnics are to be used, the Insurance Certificate provided must specifically state that the use of pyrotechnics is covered by insurance policy.

The company providing the pyrotechnics must submit to Fontainebleau Miami Beach and the City of Miami Beach Fire Marshall, an insurance binder indemnifying the City of Miami Beach and Fontainebleau Miami Beach, its parent, subsidiaries and affiliates. Pyrotechnics will not be allowed without submission of this binder. The binder is to be copied to the Director of Security at Fontainebleau Miami Beach. The Miami Beach Fire Department must be present for a full test of the pyrotechnics prior to the actual event. A number of hazers will set off Fontainebleau Miami Beach’s Fire Safety systems. Any type of hazers used (water, chemical or oil) will require that the Fire Safety System be disabled. Advanced Security must be present. Rates are as follows: Rehearsal Time: Starting at $50.00 per hour, minimum of 4 hours (depending on officer’s rank) Function Time: Starting at $50.00 per hour, minimum of 4 hours (depending on officer’s rank) These costs begin one hour prior to the required time and continue one hour after ending time to permit enabling and disabling of the system. The Fire Safety System will be disabled or “put into test mode” anytime hazing or pyrotechnics are used. Due to disablement of the Fire Safety System, this process will require several personnel to be dedicated to watching for potential fire or smoke in the area:  An Engineer and an employee of the Fire Safety System provider are required to monitor the Fire Command Center.

FORKLIFTS & EQUIPMENT Forklifts Forklifts or other motorized equipment must be propane or electric powered only. No gas-powered forklifts are allowed on property at any time. Forklifts may only access the loading dock and may NOT be driven inside the hotel itself. There is no storage or parking available for Forklifts at Fontainebleau Miami Beach. Please plan accordingly with your Convention Services Contact. Forklift operators MUST be in possession of OSHA Certification for Powered Industrial Trucks when in use on property, available for inspection upon demand. A 5-mph speed limit for forklifts will be enforced at all times. Forklift operators must be certified and able to provide supporting documentation. Equipment  Manual and electric pallet jacks are allowed on carpeted surface only if heavy duty Visqueen or Polytak is placed on top of the hotel carpet and taped with a non-residue tape. Visqueen is required 30ft. out from all freight entrances.  Use 4-wheel dollies instead of forklifts whenever possible.  Electric 3- or 4-wheel carts are not allowed on the Convention Levels. Please be prepared with your own staff as well as forklift, ladders, tools, carts and other equipment to facilitate your load-in/out. No hotel forklifts, ladders, tools, or carts of any sort will be loaned out to any vendor. No forklifts are allowed inside the building. Only electric or propane driven forklifts are allowed within the loading dock area. In the event you are unprepared and without your own staff, forklift, or forklift operator and Fontainebleau Miami Beach equipment or personnel are asked to assist, lofty service penalty fees will be incurred; if resources are available and provided. All lifts regardless of type (1-man, scissor) must be provided by the in-house exclusive A/V provider.

Moving equipment from the hotel loading dock into the meeting rooms requires the use of a service elevator with the following dimensions: Outside door opening: 7’ in height and 11’ in width Inside dimensions: 19’ in depth and 10’ in height, and 21’ from corner to corner. Max capacity load: 20,000 pounds.

GAMES WITHIN MEETING ROOMS Meeting rooms utilized as children’s game rooms must adhere to the following rules:  

Games associated with tossing, throwing, running, or kicking items are not permitted. Video games, board games, books, pool tables, puzzles, and air hockey are permissible.

These items may be subject to change as is deemed necessary for the protection of resort property and our guests.

GENERATORS Fontainebleau Miami Beach does not provide generators. These may be rented through Edlen Electric. Note a special permit will be required through the City of Miami Beach. Please contact Edlen Electric directly.

GLITTER & CONFETTI Convention Services Manager must approve the use of Glitter and Confetti on Hotel premises. If approved, standard labor fees will be incurred. Please refer to the rate card at the end of this document for current pricing.

HAZARDOUS MATERIALS All parties affiliated with event are prohibited from possessing, storing, or bringing onto the property materials that constitute hazardous materials (as defined by federal, state and local law) unless the hazardous materials are possessed and used in compliance with all federal, state and local laws. You will indemnify us for any possession, storage, transportation and use of such hazardous material for any reason whatsoever.

HOUSEMAN ASSISTANCE The assistance of a houseman for your production dedicated solely for your use must be arranged no less than 12 business days in advance. Fontainebleau Miami Beach staffs housemen according to work scheduled and may not have them available to assist without notice. Houseman assistance will be billed to the Master Account at a rate of $35.00 each, per hour, four hour minimum.

INTERNET / TELECOMMUNICATIONS SERVICES INFORMATION Voice over IP customers must provide their own VOIP modulation equipment for their meeting space and any meeting space they wish to connect to and purchase the VOIP package from Fontainebleau Miami Beach. If public IP addresses are needed, these must be purchased. IP addresses and other configuration information will be available five days prior to load in. Information regarding your internet service will be sent via e-mail whenever possible.

Include a floor plan indicating where your Internet drops should be within your booth or meeting space. The end user is responsible for making your computers internet-ready. This includes Ethernet cards, drivers, adapters, TCP/IP software, Internet browser, mail client, etc., installed for each machine to be utilized. There is a connection fee for each device that can access the Internet. This fee may be for an additional public IP address, private IP usage, or DHCP routing

FRONT DESK HANDOUTS All flyers, packets and related printed materials will be a charge of $3.50 per handout

KEY REQUESTS Should a meeting room lock need to be re-keyed, our Security Department will perform the work at a rate of $150.00 per room. Access to the event room is limited to event designee(s) and the hotel’s Security Team. In this scenario, a $75.00 lost key fee will be charged for any keys not returned at the end of the Program. As an alternative, for easy in-out access, convention room keys (no re-key of the lock) are available. Up to five keys may be requested at no charge. Additional keys are available at $10.00 each. NOTE: Due to the design of Fleur de Lis, Fontaine, Glimmer, Sparkle, and Splash 9-12 Ballrooms, as well as other select meeting rooms, these spaces are not necessarily securable. Should these rooms need to be secured, Special Event Security will need to be employed.

LINEN SERVICES Fontainebleau Miami Beach offers standard white cotton linen for dining tables. Please advise your Catering/Convention Services Manager when a production company/decorator will supply any specialty linens. Vendors providing these linens, chair covers, sashes, etc. are responsible for their placement. For labor fees, Fontainebleau Miami Beach staff can also place linens, chair covers, and bow/sash. No pins or fasteners are to be used in the installation of linens that may cause harm to guests.

LOAD-IN DIMENSIONS FOR FREIGHT DOOR Width of Door: 17.90 Feet Height of Door: 9.00 Feet Deep: 17 Feet

LOAD-IN DIMENSIONS FOR SERVICE ELEVATOR Outside door opening: 7’ in height and 11’ in width Inside dimensions: 19’ in depth and 10’ in height, and 21’ from corner to corner. Maximum capacity load: 20,000 pounds.

LOGOS: FONTAINEBLEAU Fontainebleau Miami Beach has explicit rules and regulations related to the use of its logo as well as marketing materials. These include the use of pictures and diagrams of the hotel, its indoor or outdoor areas as well as staff. Please consult with Fontainebleau’s Catering/Convention Services Manager.

LOAD-IN/OUT FOR PRODUCTIONS AND EXHIBITS LOAD IN/OUT AND PRODUCTION ORDER OF EVENTS Along with your Production Schedule of Events, a final Load In/Out Schedule must be provided to your Catering/Convention Services Manager at least 14 days in advance of load in. Load In/Out and Production Order of Events MAY BE COMBINED into one document as long as all required information is indicated. Loading Dock and freight elevator access must be scheduled in advance with Convention Management. The Hotel’s Dock Master, Director of Security, and on-site team(s) must be informed of all loads-in and outs. Additionally, Fontainebleau Security and Miami Beach Police presence must be coordinated in advance. When Meters are necessary for Special Events/Load In/Outs, a Miami Beach Police Officer is required. All requests can be reserved through your Convention Service Manager. Please refer to Police, Miami Beach Police Department and to the Hotel Security sub-heading within Load-In/Out for Productions and Exhibits section. ACCESS TO HOTEL’S LOADING DOCK Normal hours of operation for the Main Loading Dock are 6:00AM to 6:00PM Monday through Saturday, and 6:00AM to 2:00PM on Sunday. Any variance to these hours of operation must be approved in advance. Due to noise restrictions Load In/Out during the hours of 11:00PM-6:00AM are not permitted. The maximum vehicle dimension for a truck to gain access to the hotel’s loading dock is 42 feet long and 13 feet tall. Large Semi-trucks/trailers cannot be accommodated at the Main Loading Dock. Oversized freight will need to be ground unloaded/loaded at street level metered spaces on Collins Avenue by forklift. These street level metered spaces are available on a first come first reserved basis through the City of Miami Beach. Please see Meter Rental Procedures and related nominal fees. If a group has to load out after 6:00pm, an in house security officer and a freight elevator operator will have to be hired at $40 per hour with a 4 hour minimum EACH.

METER RENTAL PROCEDURES Parking on Collins Avenue should be reserved through the hotel’s Convention Services Department. When Meters are necessary for Special Events/Load In/Outs, a Miami Beach Police Officer is required. All requests can be reserved through your Convention Service Manager. (Please see Police, Miami Beach Police Department). Payment: 

Payment for Parking will be billed to your Master Account.

Following are the current rates for your review: Rates:  Meter Rental Fee: $200.00 per day used (i.e., Can accommodate up to 1-53’ Truck)  Date and Time Request is required for ALL Load In/Out  City of Miami Beach requires Police Officer Present for any Load in taking place at the meter location on Collins. Each Officer will work a minimum of 4 hours at $35.00 per hour rate.  No Double parking of any size vehicle is permitted on Collins



Maximum of (1) 53’ Truck at a time, once truck is unloaded the vehicle must be removed from the space. The Metered area is NOT to be used for parking at any time.

TRUCK PARKING/MARSHALING Fontainebleau Miami Beach has limited loading docks which are always reserved for in-house use; unless reserved in advance for event load-in/out. There is no truck, trailer, or bus parking facility on site. Vehicles cannot be parked or stored overnight at the loading dock, employee/valet garages, or in street parking spaces. MIAMI BEACH POLICE WILL TICKET VEHICLES LEFT OVERNIGHT. Once a vehicle has been unloaded, it (along with any empty crates) will need to be stored off property. At no time will freight be allowed to block egress on the dock level. No storage is available on the dock level. All load-in and load-out must flow from the truck to the event floor and vice/versa. Trucks should be dispatched to Fontainebleau Miami Beach only when space is available. Production companies should make advance arrangements to find the nearest parking. may be used as a resource:

The following

Salomon Mayberg (786) 543-8825 [email protected] st Lot on Alton & 41 Street th Lot on Alton & 48 Street

Haulover Park (305) 947-3525 No weekend, overnight or major holiday parking Closes at sunset Rates start at $15.00 per vehicle

American Park, Miami Adriana (305) 376-6140 [email protected] Parking on lots around the AA Arena (Will not reserve during basketball season October-April regular season & May-June Playoffs) Parking available if there is not a game scheduled $150.00 per vehicle

Miguel Beingolea [email protected] (786) 402-8757 Parking at the Convention Center Can only guarantee parking 30 days out $15.00 per space

When establishing travel routes to Fontainebleau Miami Beach, please consider that the best approach is from the SOUTH on Collins Avenue. EVENT SPACE WALK THROUGH Prior to load-in and at the conclusion of load-out, a walkthrough of the function room(s) in use must be conducted with an authorized representative of the production company and a designated representative of Fontainebleau Miami Beach. The authorized representative will be the hotel’s Banquet Set Up Manager, Catering/Convention Services Manager, Convention Concierge Manager, or other designated representative of Fontainebleau Miami Beach. This walk through will document any existing damage to the facility prior to your load-in and any new damage incurred during Event. Charges will be assessed for any new damage to the facility. LOAD-IN CANNOT BEGIN UNTIL WALK THROUGH HAS OCCURRED In order to avoid delays to load-in be sure to schedule the walk through with your Catering/Convention Services Manager in advance. Should a walk through not occur, it is agreed that the facilities are received in good repair. During the course of events, if any damage is sustained to the property, vendor will be liable and responsible for all repairs and costs incurred.

FREIGHT ELEVATOR AND ACCESS SPECIFICATIONS One freight elevator is available for group use: 11’ wide x 19’ deep x 7’ entry clearance (10’ ceiling height). It is rated for no more than 20,000 lbs. The freight elevator is not exclusive to the use of one group. Fontainebleau Miami Beach is not responsible for any mechanical malfunctions that may delay scheduled load-in or load-out times. Elevator Operator coverage is mandatory at Fontainebleau Miami Beach for load-in AND load-out. This must be arranged in advance. Current charges of $40.00 per hour, per Operator, with a 4 hour minimum will apply. No forklifts are allowed in the building and are restricted to operate ONLY on the dock level. Only electric or propane driven forklifts are allowed within the loading dock area. No forklifts, ladders, tools, or carts of any sort will be loaned out to any vendor. All lifts regardless of type (1-man, scissor) for use within Fontainebleau Miami Beach facilities must be provided by the in-house exclusive A/V provider: Southern Audio Visual. LOAD-IN/OUT SUPERVISION Southern Audio Visual: When working in the Ballrooms, all outside production work must be overseen by a Southern Audio Visual staff member for both load-in and load-out. This technician will serve as a point of contact and act as a liaison to answer questions, be a resource regarding the facility technical capabilities, ensure the hotels assets are protected and cared for, and assure that equipment is properly installed both in terms of safety and aesthetics. The technician will remain with the outside vendor for the duration of the setup and again during the load-out of the event. Southern Audio Visual will also be available to assist in any changes during the event; however, not as a set up assistant/laborer. The mandatory current rate for this supervisor is $750 for the load in and $750 for the load out. The Audio-Visual Representative, Convention Concierge Manager, Catering/Convention Services Manager, and/or Banquet Manager are considered the authority within event space. Directions from these representatives must be followed or the load-in or load out must entirely cease and the Director of Banquets and Catering/Convention Services contacted to resolve the issue(s). Hotel Security: In order to oversee and protect the integrity of the hotel’s loading areas and hotel equipment, two hotel security officers must be employed during both load-in/out. These officers will be stationed at the appropriate loading area scheduled to be used: the Main Loading Dock or North Parking Garage (for ground unloaded/loaded freight). Officer coverage at the Main Dock is required any time outside of the dock’s normal operating hours of 6:00AM – 6:00PM Monday through Saturday, 8:00AM – 2:00PM Sunday. Fontainebleau reserves the right to require additional security officers based on the scale of production. The mandatory current rate for Security Services is $40.00 per officer per hour with a fourhour minimum schedule. PROPERTY CARPET AND FLOOR PROTECTION It is the responsibility of the contracted service provider to cover all aisles and hotel carpeted areas with Visqueen, carpeting, heavy-duty rubber matting, or Polytak to ensure that pallet jack wheels do not touch hotel carpet at any point. Any heavy traffic areas (front and/or backstage) for dollies, rolling crates, or containers must have heavy-duty Polytak or Visqueen installed and secured with tape that does not leave residue on the carpet fibers. Any pallets, crates, or woodentype boxes must have Visqueen or Polytak placed underneath to protect the carpet. For interior carpet installation, only a low adhesive tape is permitted on Fontainebleau carpet. For decorator carpet, Visqueen is to be laid directly over Fontainebleau carpet and secured with a low adhesive tape. Decorator carpet may then be laid over the Visqueen with tape securing the carpet to the Visqueen.

All wheels must be taped with approved tape if tires are not certified non-marring tires. If there are tire tracks, scrapes, or any other marks that must be cleaned by methods other than traditional sweeping, an additional cleaning fee will be assessed to the final bill.   

Manual and Electric pallet jacks are allowed on carpet if heavy duty Visqueen or Polytak is placed on top of the hotel carpet and taped with a non residue tape. Use 4 wheel dollies instead of forklifts whenever possible. Electric 3- or 4-wheel carts are not allowed on the Convention Levels.

Southern Audio Visual can provide and install Polytak as required. Feel free to contact SAV directly for additional information and competitive pricing. STORAGE OF EXHIBIT AND PRODUCTION MATERIALS Fontainebleau Miami Beach cannot accept and store large exhibit-type shipments of materials in advance of a show. Due to Miami Beach Fire Department regulations, crates, boxes, and such cannot be stored on Fontainebleau premises during a show. It is necessary to make arrangements with production company/exhibitor service to receive and store equipment for delivery to Fontainebleau on the load-in date only. These arrangements must also include the removal of empty crates, their storage during the show and their subsequent return to Fontainebleau on the load-out date. Any store rooms inside Fontainebleau Miami Beach must be maintained free of any outside contractor equipment. It will be the responsibility of the outside contractor to secure storage for any and all equipment off property. Should property be left by the group, the group’s decorator, or the group’s production company after the contracted period, Fontainebleau Miami Beach will dispose of the property and will charge the licensee accordingly. EVENT WASTE REMOVAL It is the responsibility of the Production Company/Contractor/Decorator to remove all pallets, crates, trash and shipping materials associated with their shipment from the dock area, event space, and/or exhibit space during set up, tear down, and/or daily use. Fontainebleau Miami Beach dumpsters are reserved for collection of normal operating trash deposits. Outside Vendors are required to haul load-in/loadout/daily trash off site or arrange for “special service” at their own expense. It is understood that the Company will present back to the hotel a clean, empty area upon completion of tear down and load out. All materials related to the show and all trash is to be removed by the Production Company. The Production Company will be financially responsible for any repair or clean up resulting from failure to abide by these guidelines: see “Event Space Walk Through” above. For more detailed information, please refer to Clean-up Responsibilities & Dumpster Needs section. Fontainebleau Miami Beach reserves the right to charge additional clean up fees for trash left behind by the Production Company/Decorator/General Contractor/Sub Contractor. Hotel will provide a clean room in and the General Contractor will return a clean room out. Please advise if a dedicated dumpster will be required for use throughout the program. There is no weekend service due to Miami Beach laws unless there are special arrangements made. For more detailed information, please refer to Clean-up Responsibilities & Dumpster Needs section. AUTOMOBILE / FUEL-POWERED VEHICLES INSIDE FACILITY Any exhibit/product that is mechanical in nature must provide additional floor covering to prevent damage to carpet. Motorized vehicles are defined as any vehicle that is propelled by an internal combustion engine using Class I or Class II fuel, such as, but not limited to automobiles, trucks, motorcycles, aircraft, watercraft, garden tractors, snowmobiles, chainsaws, and other gasoline-powered equipment. No motorized vehicles of any kind, including scooters, may be used on hallway carpet without prior authorization from your Convention Services Manager.

All motorized vehicles displayed are required to:  Disconnect batteries at the “hot” lead. The lead shall be safely secured.  Be no more than 1/8 full of Fuel/Gas in its tank.  Keep its gas cap in the locked position at all times.  Have a copy of its ignition keys removed and turned into Security.  Be equipped with its own fire extinguisher.  Be clean before entering exhibit/ballroom space. Floor Runners must be in place at all load-in/load out entries consisting of Polytak or Visqueen.  A Fire Marshal Present at $45 per hour and a 4 hour minimum.  The Group contact has to arrange hiring the Fire Marshal and pay the invoice that is supplied. The invoice that the Fire Marshal supplies cannot be paid by the hotel master account.  The placement of the Vehicle will need to be approved by the Hotel Engineering Team. The Calculations of producing the sketch for the placement of the vehicle is approximately $450. Additionally:  All specs on vehicle(s) are needed to calculate pound per square foot (not just the weight, i.e. wheel base, etc.).  The requested layout of parked automobiles is required in advance.  Glimmer currently handles 200lbs/sq foot; Sparkle currently handles 100lbs/sq foot.  Sparkle Ballroom offers a floating floor; particular Engineering studies and surveys are required based upon specific needs, in advance of the program dates. Associated costs will be billed to the Client.  Propane tanks to be removed.  Visqueen, Polytak, or other protective covering approved by Fontainebleau Miami Beach placed underneath the vehicle.  No motorized vehicles of any kind, other than Handicap scooters and wheelchairs may be used on hallway carpet without prior authorization from your Catering/Convention Services Manager.  Vehicles on display require a drip pan.  Garden tractors, snowmobiles, chainsaws, and other gasoline-powered equipment must be safeguarded in a similar manner.  The Production Company, decorator, or outside company MUST provide its own labor for the movement of any vehicle throughout the facility. For liability reasons, under NO circumstance will hotel staff assist. MISCELLANEOUS  No tape or rope should be used to hold doors at any time; use door wedges instead.  Loading through public space must be approved and coordinated by your Catering/Convention Services Manager.  Equipment cannot be stored in any service corridor adjacent to the ballrooms or hallway alcoves.  Due to issues of liability and the need for hotel staff to have access to its own equipment, Fontainebleau Miami Beach does not offer complimentary/loaned power cables or equipment (motorized forklifts, genie booms, lifting devices, tools, ladders, etc.), to outside companies. You must secure all equipment in advance.  All lifts regardless of type (1-man, scissor) for use within Fontainebleau Miami Beach facilities must be provided by the in-house exclusive A/V provider: Southern Audio Visual.  Please be prepared with your own forklift, ladders, tools, carts and other equipment to facilitate your load-in/out. No forklifts, ladders, tools, or carts of any sort will be loaned out to any vendor. No forklifts are allowed inside the building. Only electric or propane driven forklifts are allowed within the loading dock area. In the event you are unprepared and without your own forklift or forklift operator and Fontainebleau Miami Beach equipment or personnel are asked to assist, lofty service penalty fees will be incurred.  Fontainebleau Miami Beach assumes no responsibility for outside contractor’s equipment.

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Fontainebleau Miami Beach does not provide production staging for large or outdoor events. These types of stages should be custom built by the client, rented through an outside source, or rented through SAV or Fontainebleau Miami Beach at an additional cost applied to a Master Account. Extraordinary set-ups, set delays caused by a decorator/production company, and schoolroom sets may incur a labor charge. Set-up changes made less than 24 hours prior to a function may incur a labor charge. Hourly labor rates are currently $40.00 per hour, per person with a 4-hour minimum for each person. Floor load limits vary throughout the facility; contact your Catering/Convention Services Manager. Should the set up of session/event room(s) by us be delayed as a result of outside production companies, overtime labor charges may be incurred. It is very important that your production company review all aspects of their set up and rehearsals with assigned Catering/Convention Services Manager in order to establish workable timelines. Any cables/cords used must be run to the perimeter of the room for audience and employee safety. All cables 1” or more in diameter must be ramped with Hiperthane® cable protectors when placed within guest foot traffic areas. All wires less than 1” in diameter must be securely taped down with low adhesive tape. When placed within guest foot traffic areas. NO cable ramps may be placed in front of exit doors; cables must be bridged over these doorways. Fontainebleau Miami Beach cannot accept and store large exhibit-type shipments of materials in advance of a show/event. Due to Miami Beach Fire Department regulations, crates, boxes, and such cannot be stored on premises during a show. There can be no painting or extensive carpentry work done in the ballroom or meeting room area.

OUTDOOR LOAD-IN/OUT AND OTHER GUIDELINES To facilitate the planning of a successful event, please provide your Catering/Convention Services Manager with your intended outdoor event inclusions no less than 45 days prior to your event. In order to protect the integrity of the resort’s landscape and natural grass areas for all guests to enjoy, based on the complexity of an event, these guidelines are subject to change. Note that all larger outdoor events must have Fire Marshall approval and special permitting may be required. Please consult your Catering/Convention Services Manager.   

At no time may the permanent fire egress lane be obstructed. Vehicles may not be placed on the grass or other outdoor areas. Because of extensive underground piping and infrastructure, only heavy leg support above ground may be utilized. These include, drums with water, sand bags, concrete bags. Thus, there may be no staking or digging onto any outdoor area(s).  Please consult your Catering/Convention Services Manager for resources available to rent outdoor staging as well as outdoor dance floors.  Open flames including fire-pits, bon-fires, etc. are not able to be dug onto the natural grass area.  Any lighting or décor requested to be set up the day/evening prior to an event must not interfere with guest access to the pools or lawn areas. Availability is not guaranteed unless contracted.  Fontainebleau Miami Beach DOES NOT own or service events on the physical beach adjacent to the resort.  Propane or gas powered heaters are NOT allowed on property within a distance of 100 Feet of any physical building. Any damage to the grass or other outdoor area surface(s) are subject to surface repair or replacement costs.

NOISE OR SOUND ORDINANCE City of Miami Beach noise ordinances state that all music and sound related to outside events must cease no later than 10:30 PM and no earlier than 7:00 AM. Thus, all outdoor music and sound must be turned off no later than 10:30 PM. Fontainebleau Miami Beach must strictly adhere to this ordinance as it relates to area residents and other guests.

Fontainebleau Miami Beach reserves the right to limit sound levels in order to provide a safe, favorable, and adequate environment for all guests.

OUTSIDE CONTRACTORS/PRODUCTION COMPANIES/DECORATORS Please be aware that it is your responsibility as Meeting Professional, General Contractor, Decorator, Producer, Outside Vendor, etc. to copy this Guide to any outside contractors hired and to ensure that all are in compliance with all policies. 



Be sure to inform your Catering/Convention Services Manager of all companies that you have authorized to bid on outsourced services for your Event. This will ensure that we do not give out information on your Event to unauthorized sources that may call Fontainebleau Miami Beach. Outside contractors would include all audio-visual, production, security, ground transportation providers, general service contractors, etc. Be advised that any company contracted to perform services for programs or events on Fontainebleau Miami Beach property will be required to sign an Indemnification Agreement and provide proof of insurance as outlined in the Agreement. See the Insurance Requirements portion of this Guide.

No exceptions will be granted unless the contracted vendor has specifically named the other contractor as additionally insured under their policy and can provide supporting documentation of such. This includes, but is not limited to, the following types of service providers:       

Audio Visual Company (excluding Fontainebleau Miami Beach contractor) General Service Contractor/Exhibit Company Production Company Security Company Special Effects/Laser Providers Pyrotechnic Providers Props and other Entertainment Service Providers

PARKING There is NO truck, bus, or trailer parking facility on site. Vehicles cannot be parked or stored overnight at loading dock or on the street parking spaces. The following parking spots are available for Vehicles Only. Chateau VIP Parking (Per Vehicle): Max 2 Parking Spots -Hourly Rate: $50 per hour for up to 8 hours -Daily Rate: $500 (1 Vehicle) North North Entrance; Under Awning: No Parking Main Ramp: -Breezeway (Walkway from Sorrento to Chateau; Per Vehicle): Max 2 Vehicles -Hourly Rate: $50 per hour for up to 8 hours -Daily Rate: $500 (Up to 2 Vehicles) -VIP Parking (Per Vehicle): Max 4 Vehicles -Hourly Rate: $50 per hour for up to 8 hours -Daily Rate: $500 (1 Vehicle) Upper North Garage (3) Lanes (1 Bay): -Daily Rate: $500

North Apron: Approval needed by Leo Carrillo, Mary Rogers, and Derek Lescrinier. Premium charge $XXX ***The Valet team will provide a cover letter to the client and a parking pass to place on their vehicle dashboard*** Daily Parking: 0 – 8 Hours 8-24 Hours

$25.00 (Daily Parking) Overnight rate of $39.00 plus tax is $41.73

PLANTS Indoor palms, plants and tree rentals may be ordered through the Catering/Convention Services Department. At no time will live potted plants be placed on carpeting without appropriate carpeting protection to include Visqueen or Polytak.

POLICE, MIAMI BEACH POLICE DEPARTMENT A Uniformed Miami Beach Police Officer is required for event purposes to assist with directing street traffic or for situations when additional Security (above Hotel Security) is necessary. This includes all of Collins Avenue Parking Metered Load In/Outs. The Miami Beach Police Officer is not always stationed in a marked car. These requirements will be coordinated through your Convention Services Manager. Rates are mandated by the Miami Beach Police Department and subject to change. Rates begin at $46/per hour, per officer, with a 4 hour minimum depending on the date (rates are higher on Holidays) and the Officers’ rank. Payments must be received in advance before the Officer is scheduled.

PRODUCTION CREW BREAKS & MEALS – FOOD AND BEVERAGE POLICIES Crew breaks must take place in the ballroom/set-up area or another pre-designated room. Refreshments, snack and meal station(s) can be set in the alcove of the ballroom for set up staff to utilize throughout production work. Please consult with your Catering/Convention Services Manager for crew break and meal menu options. Due to licensing requirements and quality control issues, all food and beverage to be served on Hotel property, including any Food and Beverage in exhibit booths on the Show Floor, must be supplied and prepared by Fontainebleau Miami Beach. All food and beverage prices are subject to a 23% mandatory taxable service charge and 9% state sales tax (subject to change without notice). Fontainebleau Miami beach requires the Production Company/General Contractor/Decorator to include this information in the Exhibitor Kits and advise all Exhibitors accordingly. The employee cafeteria is for the exclusive use of Fontainebleau Miami Beach team members only and not available to production crew or outside vendors. Additionally, food and beverage from outlets outside the Fontainebleau, such as Pizza Hut, are not allowed in the meeting rooms or ballrooms.

PRODUCTION SERVICES Fontainebleau Miami Beach has retained “Southern Audio Visual” (SAV), a full service production company, to provide a comprehensive range of production services on property. SAV has full time management and staff located directly on property. Services include:   

Audio/visual equipment and technical staff Sound and light systems Video production

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Multi-image production and programming Computer graphics and graphic design

We recommend that you discuss your needs with SAV early in the planning stages. Please contact Kees Smit, Director of SAV at (305) 535-3271 or [email protected] Please note:  To maintain the integrity of our in-house audio system, outside companies are not permitted to operate this system. This system may be utilized by hiring an on-site technician who will be solely responsible for patching the in-house system. Please contact Southern Audio Visual for detailed pricing.  Please contact SAV directly for a list of reserved frequencies to eliminate crossover.  Southern Audio Visual is the only company authorized to provide audio visual equipment within hotel guest rooms and suites. For security purposes, outside vendors are not permitted access to hotel guest rooms or suites.

READER BOARDS Fontainebleau provides complimentary posting of meeting agenda information on our Event Directory Boards and the individual flat screen monitors outside most meeting rooms. The Title given to individual meetings, which appear on the event monitors throughout the property, due to physical constraints, may not exceed 20 characters. If you wish the full title to read on these screens, keep the name of the meeting, including blank spaces, within the 20-character limit. Identical meetings information is also posted on an in-house television channel available to all guest rooms and suites.

RIGGING AND OVERHEAD SAFETY To ensure safety and consistency in our service levels, Southern Audio Visual is the sole provider of rigging labor and services at Fontainebleau Miami Beach. The three ballrooms with rigging capabilities are the Sparkle, Fontaine, and Glimmer Ballrooms. All lifts, chain motors, and necessary accessories above truss must be provided through Southern Audio Visual. Please contact SAV directly for additional information. Please note that nothing may be hung from air wall tracks.

SECURITY As a general principle, the Fontainebleau Miami Beach Security Department has exclusivity for all Security Services performed on Hotel premises. If a third party vendor is requesting to provide security services in any context (ongoing coverage or on a periodic or special event basis), there are specific Background Requirements that the vendor is responsible for supplying the Hotel with respect to any security personnel assigned to work on Hotel premises. Please contact the hotel’s Director of Security for additional information. NOTE:  Outside security agencies will keep the Fontainebleau Miami Beach Security Department informed of any action against any persons or of any properties seized, recovered, or found.  The Fontainebleau Miami Beach Security Department must be provided a radio by the outside security agency working in the building.  Contracted Security must provide copies of all incident reports written on property, regardless of nature, to Fontainebleau Security Department on a daily basis.  Contracted Security Companies must complete a standby log when assigned to an area after show hours. This document will provide an accurate count on items of value that are being watched and accounted for. The standby logs will be available to Fontainebleau Miami Beach Security when requested for review.  Our Security Department will work closely with contracted company at all times.

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Firearms are prohibited on Fontainebleau Miami Beach premises. The only persons allowed on Fontainebleau Miami beach premises with firearms are off duty Police Officers. The 24-hour Security EMERGENCY hotline number is extension 53.

Third party vendors must also supply additional General Liability and Worker’s Compensation Insurance for all employees as per the Fontainebleau Miami Beach Indemnification Agreement. This request must be submitted 30 days in advance to receive approval. Proper attire and behavior is expected of all crew members as well as sub-contracted crew members at all times while on property. This includes the wearing of shirts, closed toe shoes (no slippers or sandals), long hair pulled back, no foul language, and no smoking on property Fontainebleau Miami Beach does not require 24 hour Security for exhibits or productions, however, Security coverage is strongly recommended. Please note that Fontainebleau Miami Beach will not assume responsibility for damage to or loss of any merchandise or articles brought into the hotel. Security coverage needs may be provided by Fontainebleau Miami Beach at a rate of $40.00 plus tax per hour per officer. The advantages of hiring Hotel security is they carry a hotel radio, have back up resources and do not require an additional break person for continual coverage. Due to the design of the Sparkle, Fleur de Lis, Fontaine, Glimmer Ballrooms, Splash 9 – 12, as well as other select meeting rooms, these rooms are not fully securable. Should groups wish to secure any of these spaces, Special Event Security will need to be employed. The Hotel is not responsible for theft or damage to any property of the company/organization/host. Security arrangements are the responsibility of the Client and must be pre-arranged.

SHIPPING, RECEIVING, AND STORAGE OF GROUP, EXHIBIT & PRODUCTION MATERIALS EXHIBITOR OR TRADE SHOW SHIPMENTS Fontainebleau Miami Beach cannot accept OR store exhibitor shipments or materials in advance of a trade/exhibit show. Due to Miami Beach Fire Department regulations, crates, boxes, and such cannot be stored on Fontainebleau Miami Beach premises during a trade/exhibit show. It is necessary to make arrangements with production company/exhibitor service to receive and store equipment for delivery to Fontainebleau Miami Beach on the load-in date; also known as Drayage. These arrangements must also include the removal of empty crates, their storage during the show and their subsequent return to Fontainebleau Miami Beach on the load-out date. There will be financial penalties levied to Exhibitors who choose to forward their materials to the hotel directly (see the Package Handling Form in the Appendices section). Any storerooms inside Fontainebleau Miami Beach must be maintained free of any outside contractor equipment. It will be the responsibility of the outside contractor to secure storage for any and all equipment off property. Should property be left by the group, the group’s decorator, or the group’s production company after the contracted period, Fontainebleau Miami Beach will dispose of the property and will charge the licensee accordingly. There is ONE lane available comprising of 3 parking spots in the North Garage that may be rented in advance for the purposes of storing or staging equipment/items at the rate of $100 per parking spot per day. The lane is not a secured area nor is it monitored by security. Fontainebleau assumes no responsibility for lost, stolen, or damaged items stored in said area. GROUP OR MEETING PLANNER PACKAGES All Meeting Planner packages/mail should be addressed as follows: Fontainebleau Miami Beach Attention: Your Name and Arrival Date Group Name and Contact Name (Catering/Convention Services Manager Name) 4441 Collins Avenue

Miami Beach, FL 33140 Arriving boxes and freight are handled by the hotel’s Package Room. Items will be secured and stored in the Package Room and delivered by Package Room staff. Tracking numbers with designated billing information required in advance. Shipping & Receiving personnel deliver group materials to assigned function rooms. If there is necessity to move boxes or packaged materials within function space following initial delivery, banquet staff may be arranged to assist. Packages received or delivered outside of normal scheduled hours of operation may incur additional fees. Due to varying courier delivery times beyond Fontainebleau’s control, in-house delivery request times are not guaranteed. Fontainebleau, its agents or assigns accepts no liability, whether expressed or implied for package receipt condition, delivery delays to or from event location, nor outbound courier pickup delays. Packages are tendered and or received as-is, subject to mailroom S.O.P's, incorporated herein by reference. Rates applicable to incoming and outgoing packages as separate charges per instance of handling and cannot be pro-rated. There will be a handling charge for all incoming and outgoing group or planner packages. This charge is for receiving and handling packages to the proper ballroom or meeting room as well as for the retrieval of packages and arranging shipment back to the guest or any other destination. A shipping authorization form must be filled out for each different address that packages are being shipped to. Handling fees will apply as follows: $3.00 Flat fee per letter/envelope $5.00 Flat fee per box $95.00 Flat fee per Pallet Pallets and crates wider than 4 feet or higher than 6 feet are subject to a $25.00 surcharge. Maximum entry doorway dimensions without tilting are 74" H x 65" W. Items equipped with "anti-tilt devices" require 3rd party handling irrespective of weight. Weekends or holidays DO NOT qualify for free storage. Extraordinary storage needs must be arranged in advance and within event space. Any package(s) received at the hotel more than three days prior to the planned function will be charged an additional $50.00 per day per box for storage. Storage begins on, and includes the day of arrival. Pallet storage is $100.00 per day. Fontainebleau Miami Beach is not responsible for the condition of any product either received in or shipped out. All packages will be inspected for obvious signs of damage before shipments are received or sent to protect Fontainebleau Miami Beach and its guest’s interests. FedEx currently picks up from the hotel at 4:30 PM Monday thru Friday. All outgoing packages need to be boxed and all corresponding paperwork needs to be completed no later than 4:00 PM to be picked up that day. UPS currently picks up from the hotel at 10:30 AM Monday thru Friday. All outgoing packages need to be boxed and all corresponding paperwork needs to be completed no later than 10:00 AM to be picked up that day. Saturday pick-up is available for an additional charge; FedEx $12.00 additional and UPS $14.50 additional. These packages must be ready for shipment by 4:00 PM on Friday. Fontainebleau will exercise reasonable effort to return unclaimed or post-event received packages to sender (RTS) at shipper’s expense. Thereafter consent is granted Fontainebleau for the remaining

packages to be disposed of after 90 days from arrival to recover handling and or storage expenses incurred, without prejudice or right of shipper or consignee recourse. Shipments will not be received if the following applies:  Any packages that are sent C.O.D. for either shipping charges or for purchase.  All international shipments that are marked “bill recipient for duties and taxes”.  Any packages that contain perishable materials unless previous arrangements have been made.  Any packages that may contain biological hazardous materials.  In addition, Fontainebleau Miami Beach reserves the right to refuse to accept any package in its commercially reasonable discretion.

SOUND SYSTEMS The ballroom and meeting rooms are equipped with state of the art sound systems. Please contact inhouse Audio-Visual for any questions you may have regarding it. There are fees assessed for certain hookups and hourly labor charges.

STAGING/PLATFORMS AND HOTEL EQUIPMENT Fontainebleau Miami Beach has the following inventoried; availability and usage to be coordinated in advance with your Catering/Convention Services Manager. Availability is subject to change. In-House risers are offered for group use based on the group size, length of use, and is available on a first reservedfirst served basis. The inventory consists of: 5 Pieces of 4’x8’x24”, 30”, or 36”H Riser Sections 10 Pieces of 6’x8’x12” Riser Sections 50 Pieces of 6’x8’x24”, 30”, or 36”H Riser Sections 9 Each 6’ Stage Rails 24 Each 8’ Stage Rails 4 Each 2 Step Stairs 8 Each 5 Step Stairs 1 ADA Ramp Fontainebleau Miami Beach maintains a standard inventory of equipment such as banquet chairs, tables, linens, etc. This inventory is shared by all groups in the facility at one time and will not be dedicated solely to any one group. Should your equipment requirements be greater than what can be provided from the then available hotel inventory, rental costs will be the vendor or Client’s responsibility. Examples of equipment that may need to be rented would be, but not limited to: podiums; chairs; easels; tables; risers; dance floor pieces.

TELEPHONE LINES Please refer to IT and Telecommunications Order Forms at the end of this document. The following services are available to assist you with all of your communication needs: Single lines Phone Drops Modem line Dedicated Ethernet Access ISDN-T1 Data Additional IP addresses Audio and Video Teleconferencing Ethernet drop w/ one IP address

Multi lines Voice Mail Extended T-1 lines Network Connectivity 24 port switch Category 5e or 6 cable (per foot) 8 & 16 port auto sensing hub Private Ethernet VLAN

Private IP addresses for use with your router or DHCP server Dedicated, secure, point to point line to your location Fontainebleau Miami Beach Technical Services is the exclusive provider of internet services at Fontainebleau. The services available will cover all needs including Ethernet drops, IP addresses, hubs, and routers. One IP address will be assigned with each Ethernet drop.

Voiceover IP customers must provide their own VOIP modulation equipment for their meeting space and any meeting space they wish to connect to and purchase the VOIP package from Fontainebleau Miami Beach. If public IP addresses are needed, these must be purchased separately. IP addresses and other configuration information will be available five days prior to load-in. Information regarding internet service will be sent via e-mail whenever possible. Include a floor plan indicating where internet drops should be within booth or meeting space. End users are responsible for making computers internet-ready. This includes Ethernet cards, drivers, adapters, TCP/IP software, internet browser, mail client, etc., installed for each machine to be connected. There is a connection fee for each device that can access the Internet. This fee may be for an additional public IP address, private IP usage, or DHCP routing. Required equipment for creating a network, such as cables and hubs, are available on site at an additional charge. Installation service is also available at $75.00 per hour during regularly scheduled business hours; $150.00 per hour after regularly scheduled business hours. Indicate on the order form if you require internet labor. Failure to return rental equipment after your event will result in additional charges. Further details can be provided by our IT Department. Special orders must be coordinated in advance and may require lines to be ordered through the local telephone company.

TENTS & LAWNS Tenting in outdoor spaces is NOT permitted without proper permitting and approval from the Miami Beach Fire Department. If the Tenting is approved, NO Stakes can pierce the grass or Astroturf. Outdoor 2 2 spaces available for tenting are: Ocean Lawn (5,000 ft ), La Cote Lawn (7,000 ft ), Sea Green Lawn, and Tropez Lawn (hereinafter “Hotel’s Outdoor Spaces”). Tenting atop fire egress areas is strictly prohibited. Complete underground utility surveys, permitting (structural/tent, electrical, plumbing, generator; etc.) and power arrangements remain the responsibility of the meeting planner when tenting is planned. Tent installation may only occur after Fire Department approval and all required permits are secured. ONLY sand bags, weights or other systems that do not require underground support or surface penetration may be utilized on our lawn and artificial turf surfaces. Any damage to Hotel’s Outdoor Spaces, including but not limited to Hotel’s lawn and artificial turf surfaces, by the contracted party, its guests, invitees, employees, independent contractors or other agents, shall be levied against the contracted party. Separate estimates may be required as it relates to the cost of repair or replacement of Hotel’s Outdoor Spaces. Current repair costs for sod replacement are $20,000 for Ocean Lawn, $15,000 for La Cote Lawn, and $10,000 for Sea Green Lawn. Said cost of repair or replacement shall be applied to the Master Account of the contracted party. Please refer to the map in the appendices section for reference.

TRADESHOW STYLE EXHIBITS All tradeshow style exhibits requiring Pipe and Drape booths and /or booth style displays must be coordinated by an approved exhibit company (for further details, please contact your Catering/Convention Services Manager). Floor plans must be submitted and approved by Fire Marshall no less than 45 days prior to exhibition load in. Please refer to Diagram Section above. Fontainebleau Miami Beach will not receive individual shipments from exhibitors. All shipments (Drayage) must be routed through selected exhibit company, delivered to an offsite location and then

delivered to individual booths by the exhibit company. coordination and charges.

The Group is responsible for all drayage

Any food or beverage being prepared and/or served is subject to corkage fees and/or the current rate of gratuity/ service fee. Exhibits requiring a large amount of refrigeration must rent a refrigerated truck and coordinate dock space in advance. Cleaning service for inside and outside of booths is the responsibility of the individual exhibitors or the exhibit company regardless if before, during, or after show hours. Clean up and any damage to the facility is the ultimate responsibility of the group or agent for the group. Any utility lines must be flown over aisle ways in an aesthetically pleasing manner. Fontainebleau Miami Beach does not provide miscellaneous items such as chairs, tables, ashtrays, punch bowls, easels, etc. to exhibitors. The General Contractor must provide these items. Nothing is to be placed against or leaned against any wall in the meeting space that may damage the facility. Absolutely nothing may be attached to the air wall tracks at any time. The repair of any related damages will be the billed to as the responsibility of the Client to whom the space is leased. See the Banners/Signs section of this document for more information as it relates to signage. Reflective ceiling plan available upon request. NOTE: All rigging, running of electrical cables, lighting on trusses, and plug-in of lighting is exclusively done by the hotel’s in-house Electrical Contractor. All rigging points must utilize existing ceiling hang points. Cutting holes in the ceiling is strictly prohibited. TABLE-TOP EXHIBITS All exhibits over the size of (15) table top booths must have an official decorator/exhibit company or production company which will be responsible for floor plan production and approvals and freight handling in-bound and outbound. Fontainebleau can provide up to (15) tables and (50) chairs for table top displays if noted in the Sales Contract. Fontainebleau will not provide easels, wastebaskets, electrical or any other equipment needed for display/exhibit booths; you must use a General Service Contractor.

UTILITIES Electrical cables, cords, telephone lines, etc. cannot be run along the floor in any area of access or egress. These items must be flown over all doorways in order to comply with local enforcement of national fire codes. Nothing can be attached to any of the movable air wall tracks at any time. Do not plan to use movable wall tracks for support or hanging of any items.  Fontainebleau Miami Beach’s function space is not equipped with water or drain service  NO cable ramps may be placed in front of exit doors; cables must be bridged over these doorways.

VIDEO Fontainebleau Miami Beach offers one in-room channel available to group’s for video presentation(s). A looped video may be played through this channel for a pre-determined amount of time and is available at a rate of $500.00 Plus tax per day. To reserve this channel, please see Catering/Convention Services Manager.

APPENDICES

IT RATE CARD

Pricing subject to change without notice and Florida State Sales Tax applies.

Fontainebleau Miami Beach provides a variety of facilities and services not specifically described or guaranteed within document, which are available to you and individual attendees at additional charge(s). Please consult the Catering/Convention Services Department.