INTRANET. A way to make your company better than ever before

INTRANET A way to make your company better than ever before WWW.FUTURE-PROCESSING.COM working inagile @ The sad news it that we do not have such ...
Author: Clyde Carter
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INTRANET A way to make your company better than ever before

WWW.FUTURE-PROCESSING.COM

working inagile

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The sad news it that we do not have such a world for you, but we have a tool with which you can make one for yourself. What is it? Let us tell you a little bit about Intranet – a new way to make communication within your company better than ever before.

Intranet, as the name suggests, is the internal system of communication within the company.

It doesn’t matter if you work in a big corporation or a small just-a-few-people start up – Intranet can be beneficial for both.

In this whitepaper you will discover all the merits of having Intranet at your workplace. We will show you why it is a perfect solution, which may bring a lot of positive changes to your company and your daily routines.

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Imagine a world, a where all your data and latest versions of documents are at your fingertips. Discussion feeds, news, recent photos and surveys at the press of a button. Problems cease to be, since solutions are just few clicks away.

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ARE YOU CURIOUS?

DON’T WAIT ANY LONGER AND EXPERIENCE INTRANET!

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IMPROVE COMMUNICATION

New Client, changes in the schedule or problems with the conference room on the 2nd floor? News usually don’t reach each employee when they are given out on paper. Intranet guarantees instant access to all the crucial information and frequent updates on company’s events, helping you to make sure no one is left out. What’s more, since everyone gets the same message, miscommunication becomes just a definition in a dusty dictionary, not an everyday problem.

Communication occurs in a natural manner in small companies. This seemingly simple activity becomes a challenge in the midsized and big ones though. So if you still feel that there is something that can be done within your company to improve it, Intranets can serve as powerful tool to help you with that.

The scope of things that can be published is very diverse, it may be something really important or just FYIs sent by individuals looking for a lift to the city centre.

Intranet can help you turn your company into a place with great internal culture and efficient communication.

# INCREASE PRODUCTIVITY Intranet can actually help your employees be more productive, as it gives them access to tools that increase their ability to perform tasks more effectively and with confidence that they have the right information.

How? Let’s take a look at what can you do thanks to having your internal network.

Intranet also allows task automation - from simple ones like applying for business cards or notifying about delegations, to more complex processes like CRM. No more engaging in mundane daily errands.

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# HAVE UP-TO-DATE INFORMATION

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Lively discussions on various topics? Not a problem anymore. Most intranets have a discussion segment, thanks to which you can share your opinion with your colleagues. It also allows co-workers to ask for assistance. Sometimes, having many pieces of advice in one place can really make your daily work easier.

# INTEGRATE WITH CO-WORKERS Sense of togetherness – that’s what can make Intranet a vital tool in your workplace. It connects people who usually don’t see each other in the corridors, by giving them a chance to collaborate, come up with strategic initiatives, share experience or look for a solution to a problem. This can help you create a community with a unique culture that others will try to look up to. Modern Intranets can also have social tools built into them, which makes it even easier for your employees to get to know each other and keep them engaged.

# HAVE EASY ACCESS TO DATA Do you remember when working on a document with your colleagues meant that you had to email the newest versions to each other every time something changed? Not only was it almost impossible to find the one you actually needed, but it also took quite a lot of time. Intranet allows us to store and view all your documents, manuals, and data via web browser. You no longer need to keep it in your desk’s drawer or search your inbox looking for the most recent versions, because thanks to Intranet these are just a click away. What is more, Intranet can be equipped with the search engine that ensures easy access to company blogs, wikis, discussions and documents across the organisaton.

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# EXPRESS OPINIONS

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# PROTECT INTERNAL CULTURE Another advantage of Intranet is that it helps to sustain the culture of the workplace. Materials posted there are usually perfectly matched with company’s philosophy. Users can unwind reading internal blogs, looking through photos showing everyday life of the company, or submitting their opinions on newsfeeds by completing surveys. Business development, effective communication, and collaboration are only some of the benefits that you’ll experience the moment you decide to incorporate Intranet into your company. Now you are probably wondering how it is possible to achieve so much with just one tool. Well, we have a surprise for you – Intranet has so much more to offer, apart from the above-mentioned advantages.

Discover why collaborative environment is the key to company’s success

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It is also a perfect tool for the CEOs, helping them run, monitor and develop their business, at the same time making it place where people feel like a part of a community that has the same goal in mind. Having Intranet allows you to:

# BE PREPARED You have an important presentation but forgot your pen-drive? Not a problem with Intranet. All of your personal (and your company’s) important documents are stored in the cloud. This gives you a possibility to view, edit, print, and show them whenever and wherever you are. Not to mention you never run out of space on your laptop.

# BE ON TOP OF THINGS Intranet can synchronise all your timetables. Having everything in one place gives you the possibility to plan your day and make the most of it. Not only does it make you more efficient, but also replaces the need for paper calendar. Additionally, Intranet helps you keep your company running, since it automates most of administrative and internal processes.

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INTRANET CAN DO MORE THAN IMPROVE INTERNAL COMMUNICATION AND COLLABORATION AMONG YOUR WORKERS.

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There is no doubt that each company has extensive knowledge base. Intranet can be a great hub, where you can store all educational materials. It benefits your employees, as they are given access to many internal trainings, as well as external platforms. After all, the more skilled they are, the more interesting and challenging projects your company will get.

# SAVE THE PLANET

# SUPPORT COLLABORATION

As it has been already mentioned before, Intranet keeps all the important documents in virtual databases, which eliminates the need to print them and keep tangible paperwork piling up on your desk. In case of emergency they can be shared via email or other means of online communication. It allows you to save substantial amounts money, while making your company eco-friendly.

There are situations when employees from different departments have to work on the same document. Intranet enables them to work on it in real time, without worrying about interrupting each other, since their changes are updated and visible straight away. No need to send it back and forth – Intranet does the job for you! Worried about privacy? You don’t have to, as your files may be public or access to them can be granted only to given people.

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# HELP EMPLOYEES GROW

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Skill’s portal – allowing us to justly evaluate our employees according to their passions and skills ff Training portal - keeping track of available trainings within our company, giving our people a chance to grow ff Internal communication dashboard – giving our employees an opportunity to unwind and catch up on company’s news ff Recruitment portal – evaluating potential employees with simple e-form and broadening the reach thanks to synchronisation with our social media profiles

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At Future Processing we chose Microsoft SharePoint as our Intranet platform. Why? Because it helped us optimise business processes and highly improved communication within our company by reducing a number of communication channels into a single platform with easy access.

The main advantage of SharePoint, however, is that helped our company grow thanks to the fact that it is was adjusted to suit our individual needs. These are only few examples of what you can do thanks to SharePoint.

SharePoint has proven invaluable in making our time at work more effective.It helps us have ongoing access to company news, lunch service, kudo box, newsfeed, blogs, and all important personal data with just a few clicks.

Discover more

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WE USE IT TOO

Examples of our internal solutions based on SharePoint include:

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In today’s fast pacing world it is very hard to stay on top of things. This is why, having a ‘work-kit’ with all the crucial data, contacts and deadlines stacked in one place may make your work life much easier. Let us finish with a quote of Henry Ford, who once said:

Henry Ford

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COMING TOGETHER IS A BEGINNING; KEEPING TOGETHER IS PROGRESS; WORKING TOGETHER IS SUCCESS.

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THANK YOU FOR READING! If you want to experience what Intranet has to offer, don’t wait any longer and contact us! ul. Bojkowska 37A 44-100 Gliwice POLAND +48 32 461 23 00 [email protected] www.future-processing.com

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I’m interested

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