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INDIAN COUNCIL OF AGRICULTURAL RESEARCH DIRECTORATE OF KNOWLEDGE MANAGEMENT IN AGRICULTURE KRISHI ANUSANDHAN BHAWAN-I, PUSA NEW DELHI-110012

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F.No . 2~t)/201I;.ARIC

To

Dated

\4 January,2012

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Sub:Limited Tender for Award of Comprehensive of Contact for maintenance of Computers and Printers etc installed at Directorate Knowledge Management in Agriculture,(ICAR), Krishi Anusandhan Bhawan-I, Pusa, New Delhi-ll0012. Sir,

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Sealed quotations are hereby invited on behalf of Project Director (DKMA), ICAR for award of comprehensive contract for maintenance of computers, printers and peripheries installed at DKMA, KAB-I, Pusa, New Delhi-l 10012. In case you are interested to undertake the work, you are requested to send your quotations in a sealed cover and super-scribed as "Comprehensive Contract for Maintenance of Computers, Printers, Scanner, UPS etc. installed at DKMA, ICAR", accompanied by a Demand Draft of Rs.20,0001· as earnest money drawn in favor of Project Director (DKMA), ICAR which should reach the undersigned latest by 3.00 P.M. on'~!l2012. The quotations may be dropped in the tender box kept outside Room No.614, Krishi Anusandhan Bhavan-l, Pusa, New Delhi-12 in the presence of tenderers who may wish to be present. A Copy of the prescribed form showing specifications and tentative quantity of equipment along with Terms and Conditions is enclosed.

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(ASHOK KUMAR) UNDER SECRETARY (DKMA)

TERM & CONDITIONS 1. Correction or over-writing in the tender documents is not permissible. Every sheet of the tender document and the terms and conditions should be signed and stamped by the authorized signatory of the firm. 2. The competent authority in the council shall have the right to reject all or any of the offers, accept more than one offers, and assign part of the job. 3. The firm should send the quotation ina sealed cover scribed "Comprehensive Contract for Maintenance of Computers, Printers and other equipment installed at DKMA, ICAR. 4. A demand draft of Rs.20,000/- as earnest Money in favour of Project Director(DKMA), ICAR is to close along with the quotation No. Quotation shall be considered without the earnest money. 5. In case violation of any terms and condition on the part of the firm is noticed and lor the services are found unsatisfactory, performance security can be the discretion of Competent Authority. Further in case the complaint not attended to promptly and within the specified time, the work will be got done from other sources at the contractor's risk and cost. In this regard the decision of the Competent Authority in Council shall be final and binding on the contractor. 6. Rates once finalized will not be enhanced during the period the contract, which isfor a period of one year from the date of amending contract. 7. The contract may be considered for extension by mutual consent and for such further period as may be 'agree upon subject to approval of the competent authority in the Council. 8. In case, the successful bidder shows inability at any stage, after the contract is finalized and awarded, for what so ever reason(s), to honour the contract, the earnest money/performance security deposited would be forfeited. 9. Mere quoting lowest rates will not amount to commitment for award of contract. The annual turnover of the firm must be at least Rs.SO.OO lakh in the last 3 financial year 2008-09, 2009-10 & 2010-11. Company audited accounts to be attached. Quoting lowest rates will not amount to commitment for award of contract. 10. The firm should be handling similar type of AMC's in the Govt. Organizations each of value exceeding Rupees two lakhs and certificates to that effect (at least from two organizations) should also be attached with the tender. 11. The outer cleaning of the systems and accessories will be done free of cost once in a quarter. 12. The contract shall be effective from the date of acceptance of the contract by the firm and the contract for maintenance of computers and printers etc (i.e. covers all the items like CPU, memory, Monitor, Speakers, Mouse, Keyboards etc.). No extra charge whatsoever would be paid to the firm. However consumables like printer head, toner cartridge etc. will not be covered under this contract. 13. It shall be the responsibility of the firm(s) to make all the computers and printers work satisfactorily throughout the contract period and also to hand over the systems to the council in working condition on the expiry of the contract. 14. The firm will provide genuine parts of computers and printers and other equipments and in case of replacement of parts is needed, the parts shall be of the same make. In the event of their non-availability, good quality parts should be used under intimation to this office.

,/:...., 15. Any reported fault would be taken up by the AMC engineers within two hours. As far as possible, the repairs would be carried out on-site itself, however, in case the equipment is taken to the workshop, the firm would provide, a stand-by for the same. , 16. The firm shall depute at least one efficient and qualified engineers maintenance for computers and other equipments at DKMA during the entire period of contract on full time basis. The firm shall avoid frequent change of the engineer and if at all it is necessary at times, due to unavoidable" reasons, intimation to the effect should be sent in advance. 17. No advance payment in any case would be made~ However payment will be made on quarterly basis after the submission of satisfactory reports by the nodal officer of IT along with the bill of each quarter. 18. To avoid interruption in the official work at the council, standby inventory of computers and printers should be kept in the council. 19. The quantity of computers, printers and other equipment proposed to be given under AMC as listed in Annexure-I. These equipments are installed in various room of DKMA, Krishi Anusandhan Bhawan_l, Pusa, which are also detailed in enclosed Annexure. The Computer and peripherals, which are covered under company warranty as on date, are not included in this list. However, they shall be a part of equipment upon expiry of its warranty and paid prior changes as offered by the firm for that category of equipment. 20. As the contract shall be comprehensive, hence if the firm wishes to inspect the equipments, the same may be done between 10.00A.M. to 1.00 P.M. at any day. 21. The competent authority in the council reserves the right to cancel the at any time during the currency of contract without giving any reason. 22. The successful firm, the tender will be awarded will have to deposit the performance security equal to 10% of the total amount will such the period of contract expires. 23. During the contract period, if it is found that the firm is not adhering to the terms conditions of the contract, contract would be terminated without any notice and performance security would be forfeited. 24. The firm will provide maintenance and repair service on holidays, in case of emergency. 25. Penalty as deemed fit by the competent authority in the council will be deducted in case of any of the items (computers& printers) is not repaired within 24 hours of reporting of fault. 26. If any dispute(s) arises between the council and the firm with reference to the contract, the council will decide it and its decision will be binding on the terms.

ANNEXURE-l QUOTATION FOR' AWARD OF COMPREHENSIVE. CONTRACT OF MAINTENANCE OF COMPUTERS, PRINTERS AND OTHER EQUIPMENTS INSTALLED AT DKMA, ICAR, KAB-l, PUSA, NEW DELHI.

AMC FOR COMPUTERS & PERIPHERALS Equipment

CO,nfigurationlMake

COMPUTERS

I:

------.f---:r-~r-II~r-:=-a-:-t:-:--,-c-o-re--+-I-· - - - - - - - -

Ir-c-o-m-p-ut-e-r

PRINTERS "l

J

Printer

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Samsung 310

4

Samsung 2550

5

HP-4050 . ,

6

HP-2100TN

7

HP-3800N

8

HP-6P

9

HP-4V

10

HP-1020

11

HP-3390

12

HP-1505

13

HP-1005

14

HP-5610

15

HP-1007

16

Networking Switches

..

..

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,

Eight (only KAB-l)

14

15

Connectivity Internet Nodes in KAB-1& II Scanner

500 No

HP 5590 (Four)

16

HP 3770 (Three)

17

UMAX (One)

18

Agfa T 2500 (one) UPS OFF LINE

19

600 VA (without battery)

20

IKVA (without battery) UPS ON LINE

21 22

2KVA (without battery) 5 KVA (without battery)

Authorized Signature Name of the firm: Address: Phone/Mobile No:

_ _ _ _

RATEFORCOMWUTERITE~

I-S-.-N-O-----,I'E-Q-U-IP-M-E-N-T--------------I-u-n-it-w-is-e-R-a-te-in-R-s----------, COMPUTER ITEMS 19

P IV Cabinet

20 21 22

DVDWriter P IV Processor Dual Core Processor Core 2 Duo Processor

23 24 25

Quartz Processor SMPS P IV

26 27 28 29 30 31 32 33 34 35 36

Keyboard Mouse Graphic Card 512 MB Graphic Card 1 GB USB Card USB Printer Cable Printer Cable Floppy Drive Blue Ray Disk Pend rive 1 GB Pend rive 2 GB

37 38 39 40

Pend rive 4 GB Pendrive 8 GB Pend rive 16 GB Pend rive 32 GB

41 42 43 44 45 46

8 Port Switch 16 Port Switch 24 Port Switch Information Out Let L.I.U. Rack

SWITCHES & NETWORKING ITEMS

47 48 49 50 51 52 53 54 55

Cat 6 Cable LAN Card Conduite Pipe/Button PVC Pipe Laying Charges of Cat 6e Fixing Charges of PVC Pipe Fixing Charges 7 Outlet Termination of Cable Patch Chord 1mt. Patch Chord 2mt. SERVER ITEMS

56 57 58 59

512 MB Ram 1 GB Ram 2 GB Ram 36 GB SCSI HOD

60

72 GB SCSI HOD

61

73 GBSAS HOD

62

146 GB SAS HOD

63

OAT Drive Motherboard for Higher CPU

64

1

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TFT

_~_~-::;/5_;_F~_F_T

. 22" TFT

68

7 AH

69

12AH

. UPS BATTERY (INCLUDING INSTALLATION CHARGES)

70

17 AH

71

26AH

72

42AH

73

65AH

75

P-1I1

76

P-IV

77

MOTHERBOARD FOR HIGHER CPU

78

80 GB INTERNAL

79

80 GB EXTERNAL

80

120 GB INTERNAL

MOTHERBOARD

HARD DISK FOR COMPUTER

81

120 GB EXTERNAL

82

160 GB INTERNAL

83

160 GB EXTERNAL

84 85

360 GB INTERNAL 360 GB EXTERNAL

86

128 MBSD RAM

87

256 MB DDR1

RAM FOR COMPUTER

88

256 MB DDR2

89

512 MB DDR1

90

512 MB DDR2 1 GB DDR1

91 92

1 GB DDR2

93 94

2 GB DDR1 2 GB DDR2

Authorized Signature

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Name of the firm: Address: Phone/Mobile No:

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Annexure - II Name of the firm: Registered / Postal Address: -

1

E-mail Address

2

Pan No

3

VAT No if applicable Bank Details: 1. Bank arne 2. Brach Address 3. Account No 4.Type of Account (Current / Savings)

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