HSE Regulation & Enforcement, Doha, Qatar

Qatar Petroleum Doha Tower, Doha, Qatar Tel 974 493 1416 Fax 974 429 3473 1

HSE Regulation & Enforcement, Doha, Qatar

2

HSE Regulation & Enforcement, Doha, Qatar

ISO 8420

ISO 8402

“Systematic and independent examination to determine whether activities and related results comply with planned arrangements and whether these arrangements are implemented effectively and are suitable to achieve objectives” 3

HSE Regulation & Enforcement, Doha, Qatar

Institute of Internal Auditors

"… an independent, objective, assurance and consulting activity designed to add value and improve an organization's operations. It helps an organization accomplish its objectives by bringing a systematic, disciplined approach to evaluate and improve effectiveness of risk management, control, and governance processes." 4

HSE Regulation & Enforcement, Doha, Qatar

More Audit Definitions

Doing what the president of the Organization / Company would do if he/she had the Time Making sure that appropriate, adequate and effective controls are in place

5

HSE Regulation & Enforcement, Doha, Qatar

More Audit Definitions

Leaving the site in a better situation than when arrived When Auditors stomp their feet, the sound must resonate throughout the enterprise 6

HSE Regulation & Enforcement, Doha, Qatar

(Systematic)

Notification Plan Scope Objective Terms of Reference Program / Schedule Opening Meeting Closing Meeting Report 7

HSE Regulation & Enforcement, Doha, qatar

Critical Success Factors [CSFs] for Audits Include: Knowledge Psychology

[i.e., Adequate Information] [i.e., Make the Auditee feel at ease]

Skills

[i.e., line of questioning]

Intelligence

[i.e., when to pursue and when to stop]

Communication

[i.e., language]

Professionalism Objectivity Curtsey & Respect

[i.e., punctuality] [not subjective, impartial, impersonal, etc.] [Gain auditees’ s confidence & cooperation] 8

HSE Regulation & Enforcement, Doha, Qatar

Critical Success Factors for Audits Include: • Conduction Training • Consistency & Fairness • Independence • Ethical Conduct • Taking time and following leads 9

HSE Regulation & Enforcement, Doha, Qatar

Enhancing Audit Objectivity Tools

10

HSE Regulation & Enforcement, Doha, Qatar

The alternative is Gross Reporting Misinformation and,  Misjudgment

11

HSE Regulation & Enforcement, Doha, Qatar

Somebody appears to be Exercising!

12

HSE Regulation & Enforcement, Doha, Qatar Now it looks like he is running After somebody !

13

HSE Regulation & Enforcement, Doha, Qatar Now it looks like both are running away from somebody !

14

HSE Regulation & Enforcement, Doha, Qatar Now every body seems to be running to help somebody !

15 Qatar Tips on the Auditing / inspection Process Presentation 2007 Doha,

HSE Regulation & Enforcement, Doha, Qatar

Asset Integrity Audit 21 11 4 6

Companies / Operations Total Onshore Operations Offshore Operations Mixed Operations [Onshore and Offshore]

16

HSE Regulation & Enforcement, Doha, Qatar

Scope of Audit 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. 13. 14.

Management Systems In general Procedures for operation, inspection and maintenance Evaluation, selection and training of personnel Design practices, codes and standards Certification in various areas of operation and maintenance Document control and record keeping Management of change Safety critical equipment Pressure equipment Electrical & Instrumentation Lifting equipment Hazardous areas Emergency systems Structure 17

HSE Regulation & Enforcement, Doha, Qatar

Reviewing and appraising the soundness, adequacy, and application of in house Asset Integrity management Systems [AIMS] Ascertaining the extent of compliance with established in house policies, plans, and procedures Promoting practice

effective

controls

and

best 18

HSE Regulation & Enforcement, Doha, Qatar

Geography covered Ras Laffan

Dukhan

Doha

Mesaieed

19

HSE Regulation & Enforcement, Doha, Qatar 17 18

16

14

No. of Companies

12

10

8

6

4

4

2

0 In Opera ti on

Under Constructi on / Commi ssi oni ng 20

Compa ny Pha se

M an ge m e n t Syst e m s

9 9

8 8

7

6

5

4

4

4

3

2

1

0 ISO 9001

ISO 14001

OHSAS 18001

Cer ti fi ca ti on

IM S

21

M an age m e n t of C h an ge & Plan t M odi of i c at i on s

20 20 18 16

14

No. of Companies

14 12 10 8 6 4 2 0 M OC Compl ete

Pl a nt M odi fi ca ti on

22

M a in t e n a n c e

P h yl os o p h y

20 20

18

16

14 13

No. of Companies

14

12

10

8

6

4

2

0 Run To Failure

Preventive Maintenance

Predic tiv e Maintenanc e

Phylosophy

23

Ove r all Status

697

700

Total Items Inspected Total Items Commented on

600

465

400

286

300

200

100

163

150

129

75 40 24

18

51

27

15

13 Safety

Instrumentation

Electrical

Lifting Appliances

Machinery

Stationary Pressurized

0 Structure

No. of Items / Systems

500

24

HSE Regulation & Enforcement, Doha, Qatar

 Develop a reputation for Objectivity  Know the objectives  Good salesmanship. Sugar coated pills are much more palatable than bitter ones

25

HSE Regulation & Enforcement, Doha, Qatar

 Almost all defects can be traced back to violations of good Management Principles  Never depend solely on what you are told or on hearsay. Always go for objective evidence 26

HSE Regulation & Enforcement, Doha, Qatar

 Ask

open ended questions whenever possible  Don’ t use names of individuals  Give the auditee the benefit of the doubt  Keep the auditee informed of findings. There should be no surprises in the closing meeting. 27

HSE Regulation & Enforcement, Doha, Qatar

Emphasize that you are there to audit the system/process; not the person  Take accurate and detailed notes during the audit to ensure accurate reporting. Make sure the auditee understands that  Make sure you have all the details of a defect / nonconformity. It must be verifiable and traceable

28

HSE Regulation & Enforcement, Doha, Qatar

 Make sure you take the induction Training, if there is one  Make sure you ask for a Management presentation and take a plant tour before commencing audit activities  Every site has its own culture. Try to understand it while reporting on findings 29

Tips on the Auditing / inspection Process Presentation 2007 Doha, Qatar

HSE Regulation & Enforcement, Doha, Qatar

 Never commence audit activities without a detailed audit schedule  Knowledgeable senior Managers are the best source of information  Findings should be settled and agreed upon during the audit; not after it (i.e., during closing meeting)  Make use of previous audit reports and local internal auditors 30

HSE Regulation & Enforcement, Doha, Qatar

 Enquire about and comply the auditee safety rules

with

Avoid asking for too much or unnecessary pre-audit information.  Give credit to satisfactory findings during the closing meeting as well as in the audit report Tips on the Auditing / inspection Process Presentation 2007 Doha, Qatar

31

HSE Regulation & Enforcement, Doha, Qatar

Audit Team Structure  Principal Auditor Project Manager [Auditor / surveyor]  Mechanical [Auditor / surveyor]  Electrical & Instrumentation [Auditor/ Surveyor]  Process / Structural [Auditor / Surveyor]

32

HSE Regulation & Enforcement, Doha, Qatar

33

HSE Regulation & Enforcement, Doha, Qatar

Two weeks to one week Depending on  Plant size, and  Diversity

34

HSE Regulation & Enforcement, Doha, Qatar

35