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Document Resources How to Apply for Job Opening • FAQ for Applicants • Technical Troubleshooting

How to Apply for a Job Opening External applicants that currently do not work for the UW System (any campus or institution) must register online before applying for any posted position(s) such as academic staff and faculty positions. Classified (State of Wisconsin Civil Service) positions are currently posted through WiscJobs. 1. On the Careers page, click on the "Click here to Register" link. You will then be taken to the Register page.

2. On the Register page, enter a username (not case sensitive) and password (case sensitive). Click the Register button.

3. Once you have registered, you can update your personal profile by clicking the My Profile link in the My Career Tools section.

4. Fill in your personal and contact information: name, address, phone number, and e-mail here. E-mail address is required; many state job service agencies and most community libraries have public-access computers you can use to apply online. The staff there can assist you with setting up a free e-mail account.

5. After entering your information, click the Save button. You will then be returned to the Careers Home Page. 6. You can view current job postings by clicking on the Search button or Job Search link.

7. When using the Job Search, enter the criteria to narrow or broaden your search. Then click the Search button.

8. Click on the Posting Title you'd like to learn more about.

9. To apply for the job posting, click Apply Now.

10. Choose the Upload a new resume radio button, and click Continue.

11. Use the Browse button to find your resume. 12. Change the Resume Title if necessary and click the Continue button.

13. You are brought to the Complete Application pages. Click on the Add Attachment link in the Cover Letters and Attachments section to upload required application materials, such as, transcripts, cover letters, teaching philosophy, etc. *Be sure to upload all required materials to ensure your application is considered complete.

14. Select the Attachment Type from the menu. Enter a description in the Attachment Purpose field. Click on the Add Attachment link. 15. Use the Browse button to find your attachment. 16. Click the Upload button.

17. Click the Save & Return button to return to the Complete Application screen (if you are finished adding attachments), or the Save & Add More button to continue to add more attachments. *Be sure to upload all required materials to ensure your application is considered complete.

18. Click the link for Preferences. At this point, you can add the requested information in the Preferences area.

19. Click the link for Online Questionnaire. If this position has screening questions set up, you must answer those in this section.

20. Click the link for References. Add your references to the system by clicking the Add Reference icon/link.

21. On the Add Reference screen, enter the reference details, and either click the Save & Return button to return to the Complete Application screen (if you are finished adding references), or the Save & Add More button to continue adding references.

22. Click the link for How did you find out about the position? This page asks what the source of learning about the job opening was. Answer these questions.

23. Once you have filled out the four sections, you can now either Save the application, Submit your application, or Close Application to remove your application from this opening.

24. After submitting your application, you will be brought to a demographic and confidentiality questionnaire screen, asking for gender and ethnicity information as well as whether you want your identity publically revealed per Wisconsin Statutes. Click the Add Ethnic Group link to add additional ethnicities, select one as the primary by clicking on the checkbox next to that Ethnic Group. Once you enter the information, click the Submit button. You can also click Cancel if you want to go back and look over your application. *Once the application is submitted, changes can no longer be made.

25. You will see a message asking if all required materials are attached. Click Yes to submit, click No and the Return to Previous Page to make further changes. *Once the application is submitted, changes can no longer be made.

26. After you have submitted your application, you are brought back to your My Applications page, listing the jobs for which you have applied, or for which you have started the application process. To verify that your application has been successfully submitted: 1. Check for the “You have successfully submitted your job application” message on the My Applications page. 2. The job will be listed in the Applications column along with Applied in the Status column in the My Applications section. 3. You will receive a confirmation email.

FAQ for Applicants

I’m a current UW Employee. Can I apply for a job I see on the UW Careers Web site? How long will it take to apply online? Do I have to answer all of the questions? Can I attach my resume instead of pasting it into the form? What happens to my application after I submit it?

I don’t see a job that suits me; can I submit my resume anyway? Do I need to log in to search? How frequently are job postings updated? A job has been posted for a number of months. Is this still open? Do jobs remain posted after the position has been filled? Can I update an application once it has been submitted? Do I have to re-enter my information every time I apply? I applied for a job yesterday. I saw another job that I want to apply for today. Will I have to fill out all my information again? Can I apply for more than one job at a time?

Will my submitted application be considered for other open positions?

Current UW employees should apply online through HRS Employee Self Service. This will ensure that your resume is handled appropriately. If you have a current, up-to-date resume prepared, it should take less than 10 minutes to register and submit your resume. To fully portray your education, skills and experience, it is best to complete every question to make sure we have all your qualifications. Yes. After you select a job and click the “Apply Now” button, you will be asked to either ‘Upload a resume’ file or to ‘Type resume text’. Once you apply, you will receive an e-mail confirming submission of your application. All applications received are reviewed and screened against position qualifications and to ensure all required documents are submitted. If your application meets these requirements, it will be forwarded to the hiring manager for review. Hiring managers will contact candidates who best meet position requirements. We require that applicants apply to a current job opening. No. You can view open positions by clicking Search. Note: To apply, you will need to register and log in. Job postings are updated daily with the addition of new positions and the removal of filled positions. If a position is on the website, it is still open and the hiring manager is seeking candidates. Postings are removed once a job has been filled. Once you have submitted an application, you will not be able to change the information. The only information that can be changed is your profile, such as address, e-mail and phone number. If you have already submitted an application in the past, the information you entered will populate into your new application so you do not have to re-enter the same information every time you apply.

No, you must apply individually for each posting, and doing so allows you a great advantage. Each job is created with different Minimum and Desired Qualifications. Your application should be adjusted to address the different requirements of each job. It may, but you will greatly improve your chances by applying. That is why it is a good idea to set up a Job Agent so you are notified of new postings in your areas of interest. Once you have created an account and have a resume uploaded, it is very quick and easy to apply for new postings.

How long are the job postings available?

The latest job postings are viewable for 180 days. However, any job postings that are posted longer are viewable by doing an Advanced Search, using search criteria.

Can I customize my search?

Yes, you can search by: • • •

Can I save searches that I have customized?

How can I make sure I find out about new job openings? How do I know if my application was submitted correctly?

How can I find the status of my application? Can I e-mail or mail you my resume?

Who can I contact if I need assistance due to a disability?

Key word: Enter a Key Word (e.g., professor). Advanced Search: Click on Advanced Search. From here, you can customize criteria like location, job type and full/part-time status. Posted: In the Posted drop-down box, you can view positions that were posted this week, this month, etc.

Yes. Click on Save Search to save your customized search criteria. You will be prompted to log in (follow instructions in the Username and Password FAQ section for log in help). Once logged in, you can name your search for future reference. You also have the option to enter an e-mail address to be notified when new positions that match your search are available. Simply click the Use as Job Agent button and enter your e-mail address in the Send Saved Search Notification box. When you have completed your online application, click Submit Application. You will receive an automated e-mail confirming that your application has been submitted successfully. However, all required materials stated in the specific job posting you are applying to must be submitted with your application to be complete. Click on “My Career Tools” at the top of your home page. This will bring up a listing of each of the positions you have applied for and their status. Jobs can be applied for online; the online application system is an easy and quick way to apply from any Internet-ready computer. You can use a computer for free, and perhaps even get some help, at almost all libraries and job centers. If you need to email or mail a resume, please follow the contact information listed on the Job Posting. If you need assistance completing this application because of a medical condition that may qualify as a disability under the American Disabilities Act, please contact the campus' human resources department or the contact person listed in the job posting to request accommodation. You may be asked to provide documentation to support your request

How do I notify you of a change in address or phone number?

Who can I contact if I have other questions? Tips: Under the Online Questionnaire Section- Add PostSecondary Education History

You may update your contact information (address, phone, email, etc.) by returning to the applicant homepage and logging in with your username and password. Click the “My Profile” link. From there, you may change your address, phone number, e-mail address or your name. If you have questions about the hiring process or working at UW, please contact the campus' human resources department or the contact person listed in the job posting directly. • If a School or Major is selected, it automatically fills the Other field and the applicant will not be able to edit the field. • If the incorrect School or Major is selected, you need to select a “blank” in order to type in the Other field. • If you are still unable to edit the Other field, you will need to cancel and reenter the page. • Fill in the highlighted fields by clicking on the magnifying glass.

I’m having trouble remembering my username and/or password. How do I change my password?

How do I view previous applications and cover letters?

The screen looks odd and I can't see the whole page. What's wrong?

Technical Troubleshooting

If you do not remember your username or password, click the Login Help link on the Careers page. To change your password, sign in on the Careers page. Click on the Career Tools link on the top menu. Next, click on the Edit Profile link below your name. This will bring you to the Edit Profile page. Click the Change Password link to enter a new password. From the Careers Home page, click on the Applications link in My Career Tools box. Click on the Display applications from dropdown box, select correct timeframe, and click Refresh. All applications will be displayed that you have applied for. Most likely your monitor's resolution is set to 800x600. For ease of use with this online

I can get to the View Current Job Postings and Apply Online page, but when I click on it, I receive an “Error 500--Internal Server Error From RFC 2068 Hypertext Transfer Protocol -- HTTP/1.1:10.5.1 500 Internal Server Error”. Now what? I can get to the UW Careers Web site; however, I am unable to access the online application system. Now what?

application system, we recommend a screen resolution setting 1024x768 or higher. This setting is typically found under “My Computer>Control Panel>Display>Settings>Screen Area” on most computers. Log out of your browser (i.e., Internet Explorer, Firefox, Netscape, etc.), completely and try again.

Please make sure your browser pop-up blocker is turned off. Or, our system may be down at times for maintenance and/or other technical support issues. If you are unable to access the online system, please try again at another time. I am having a problem using the Back button to get Do not use your browser's "back," "forward" or to a prior page. It keeps returning me to the same "refresh" buttons to navigate the online page, what do I do? employment site. This may cause unexpected results, including loss of data or being logged out of the system. Please use only the navigational buttons within the site ( ie Return to Previous Page) Are there any rules about attaching files? Please use your own name when you title the document (e.g. Jane Doe Resume) and do not use any special characters, such as () [] {} - , ‘ ; / \