NRG Oncology SemiAnnual Meeting
Houston
February 9 -12, 2017 Exhibit Hall: February 10 -11, 2017 Marriott Marquis Houston Houston, TX
NRG Oncology welcomes you to Exhibit at the upcoming NRG Oncology SemiAnnual Meeting!
NRG Oncology invites you to participate as an exhibitor at the upcoming NRG Oncology SemiAnnual Meeting held at the Marriott Marquis in Houston, TX from February 9 - 12, 2017. This meeting will draw approximately 1500 meeting attendees, providing a unique opportunity to reach a significant cross section of the clinical oncology research community. NRG Oncology hosts two SemiAnnual Meetings each year. The meeting consists of many sessions and workshops to provide an exchange of information concerning current research, establish criteria for the evaluation of protocol compliance, and review research progress. The purpose of the exhibits is to give companies an opportunity to inform the membership about drugs, technologies, supplies and services that are available to oncology researchers. Each Exhibiting Company will receive a complimentary listing in the Final Agenda Program. This program will be distributed to over 1500 meeting attendees.
Hotel Reservations Exhibitors are responsible for making their own reservations. Reservations must be made via the website for the Marriott Marquis Houston (AVAILABLE NOVEMBER 2016).
Registration All onsite representatives must register to receive an Exhibitor Name Badge. To register please complete the attached Exhibit Space Application. Exhibitors are entitled to 3 complimentary name badges per exhibit table. Additional onsite representatives must pay a fee of $100.00. For more information please contact the Director of Exhibits, at 267-519-6630 or
[email protected]. Exhibitors make a significant contribution to the NRG Oncology Meetings. Thank you for your consideration. We hope you will be joining us in Houston, TX!
NRG Oncology Exhibit Hours Friday, February 10, 2017- 7:00 am - 5:00 pm Saturday, February 11, 2017- 7:00 am - 4:00 pm Exhibit Installation Hours Exhibit Set-up begins: 4:00 pm, Thursday, February 9, 2017 Exhibits must be dismantled by: 6:00 pm, Saturday, February 11, 2017 2
2….…..Welcome/General Information
9………Exhibit Space Application
4.……..About NRG Oncology Meetings
11………Your Company’s Objective
5………NRG Oncology Exhibitor Rules & Regulations
12……...Previous Exhibitors
7……..Preliminary Agenda
NRG Oncology
Mission Statement
NRG Oncology seeks to improve the lives of cancer patients by conducting practice-changing multi-institutional clinical and translational research with emphases on gender-specific malignancies including gynecologic, breast, and prostate cancers and on localized or locally advanced cancers of all types.
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About NRG Oncology and the Group Meetings About the Group NRG Oncology brings together the unique and complementary research areas of the National Surgical Adjuvant Breast and Bowel Project (NSABP), the Radiation Therapy Oncology Group (RTOG), and the Gynecologic Oncology Group (GOG). NRG Oncology builds upon our more than 150 years of cumulative research experience to conduct practice defining, multi-institutional clinical trials resulting in the improved survival and quality of life of patients with cancer.
Surgical Oncologists Neuro Oncologists Urologists Pathologists Basic Scientists Physicists Nurse Oncologists Statisticians Research Associates/Data Managers Administrative Personnel
NRG Oncology will focus on the following diseases:
E d u c a ti o n a l O b j e c ti v e s o f t h i s M e e ti n g
Adult brain tumors (primary and secondary)
1.
Head and neck cancer
Localized and locally advanced lung cancer (both NSCLC and SCLC)
Breast Cancer
To inform the meeting participants of the current state of clinical and basic oncologic research, particularly, but not exclusively as it relates to clinical trials by:
Progress reports of recently completed studies including research from the three legacy groups, emerging basic science research, cancer center and other cooperative group activities, and efforts of individual investigators.
Gastrointestinal cancer (including colorectal and noncolorectal
Status update of current clinical trials and basic science research.
Genitourinary cancer (emphasizing nonmetastatic prostate and bladder)
Discussions concerning future clinical programs to diagnose, treat, and/or prevent cancer.
Gynecologic cancer (including ovarian, cervix, and endometrial)
Purpose of Exhibit The purpose of the exhibits is to allow companies an opportunity to inform the membership about drugs, supplies and services that are available to oncology researchers.
A tt e n d e e s a t o u r M e e ti n g s
2.
To provide participants with peer review critiques of progress (or lack of it) with the objective of selfimprovement:
Identify strengths and weakness of individual investigators and their institutions.
Counsel investigators in corrective procedures to obtain better research and better-reported data.
Provide educational programs on research objectives and procedures to improve investigator quality and productivity.
The NRG Oncology SemiAnnual Meeting attendance totals over 1500 attendees. The attendance is made up of:
3. To provide an opportunity to learn research administration and financial management in a cooperative group setting.
Gynecologic Oncologists Medical Oncologists Radiation Oncologists
4. To provide a forum for expert reports from diverse fields to improve research practices and patient management.
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NRG Oncology Exhibitor Rules and Regulations Applications for space for an Exhibit at the SemiAnnual Meeting should be submitted before January 3, 2017. The Director of Exhibits, will act on applications as soon after that date as possible, and NRG Oncology will notify exhibitors of booth assignments. Please note that exhibit space is limited, therefore any applications received after January 3, 2017 may not be accommodated. Every effort will be made to assign adequate space to exhibitors according to their requirements. SPACE Rental of the space includes draped one (1) 6’ x 30’’ table and two (2) chairs. The exhibitor is responsible for signage. Any internet connectivity or electrical needs are the responsibility of the Exhibitor. Information regarding these services will be provided after we have received your application. USE OF SPACE No exhibit shall interfere with another exhibit. Signs, motion pictures, public address apparatus, loud speaking records and tapes are not permitted without special permission. SUBLETTING OF SPACE Subletting of space will not be permitted. The principal exhibitor must sign the application for space. The principal exhibitor may not have materials, representatives or equipment from any organization other than his or her own.
INSTALLATIONS AND DISMANTLING Installation of exhibits may begin after 4:00 pm on Thursday, February 9, 2017. Exhibits must be removed by 6:00 pm Saturday, February 11, 2017. Any charges for Shipping, Installation and Dismantling is the responsibility of the Exhibitor. INSURANCE It is the responsibility of each exhibitor to maintain insurance against injury, property damage, theft, fire, and any other forms of property loss or injury. NRG Oncology requires that all exhibitors maintain general liability insurance in the amount of $1,000,000 and must name NRG Oncology as an additional insured for the period February 9, 2017 through February 12, 2017. Please mail to: Director of Exhibits NRG Oncology Four Penn Center 1600 JFK Blvd., Suite 1020 Philadelphia, PA 19103 COST The cost of one (1) tabletop exhibit: Early Bird Sept. 16, 2016 - Nov. 16, 2016:
$2,500.00
(Early Bird Payment must be received in our office by Nov 16)
Nov. 17, 2016 to Jan. 3, 2017: After January 3, 2017:
$3,000.00 $3,500.00
(If space is available)
An additional table cost:
$1,000.00
ELIGIBILITY An organization that has a product or service that is related to the field of oncology is eligible to exhibit at the NRG Oncology SemiAnnual Meeting. All exhibitor applications must be approved by NRG Oncology in advance of the meeting. EXHIBIT HOURS For your convenience, all Continental Breakfast and Beverage Breaks will be held in the Exhibitor Display Area. NRG Oncology Exhibit Hours Friday, February 10, 2017 - 7:00 am – 5:00 pm Saturday, February 11, 2017 - 7:00 am – 4:00 pm 5
This fee is for the draped table and chairs only. Exhibitors must pay the costs of any electrical or other special requirements directly to hotel. Space will be assigned on a first-come first-serve basis. Once an application with full payment is received, you will be sent a confirmation letter that will include your table number. All checks should be made payable to NRG Oncology.
NRG Exhibitor Rules and Regulations continued REGISTRATION All exhibitors must register as an exhibitor to receive namebadges. Exhibitors are entitled to 3 complimentary badges per Exhibit Table. Exhibitors can pick up their badges at the meeting registration desk. LITERATURE FOR DISTRIBUTION All new exhibitors must submit sample copies of all literature to be distributed, and must accompany the Application for Space, or be forwarded as soon as available to the Director of Exhibitors. NRG Oncology has the right to forbid distribution of any material. DEMONSTRATIONS Competent, well-informed demonstrators must be in charge of all exhibits and must be present during all intermissions.
CANCELLATION In the event that the SemiAnnual Meeting is postponed due to any occurrence not occasioned by the conduct of NRG Oncology or Exhibitor, whether such occurrence be an Act of God or the common enemy or the result of war, riot, civil commotion, sovereign conduct, or the act or conduct of any third party, then the performance of the parties of their respective meeting obligations shall be excused for such period of time as is reasonably necessary after such occurrence to remedy the effects thereof. If the occurrence results in cancellation of the meeting, the obligations of the parties under applicable agreements shall automatically be terminated and all exhibit payments shall be refunded to Exhibitor, less a pro rata share of expenses actually incurred by NRG Oncology in connection with the meeting.
LIABILITY, HOLD HARMLESS: Exhibitor hereby agrees to and does indemnify, hold harmless and defend NRG Oncology from and against any and all liability, responsibility, loss, damage, cost, or expense of any kind whatsoever (including attorney’s fees) which NRG Oncology may incur, pay or be required to pay, incident to or arising directly or indirectly from any intentional or negligent act or omission by Exhibitor or any of its employees, or agents. NRG Oncology, and its respective agents and employees shall not be responsible in any way for 1) damage, loss or destruction of any property of Exhibitor or 2) injury to exhibitor or its representative, agents, employees, licensees, or invitees. PENALTIES Failure to have an exhibit installed on time, to keep exhibit intact until closing time or other infractions of the rules set forth in this Prospectus or established by the Hotel may result in penalties prescribed by the Director of Exhibits. SHIPPING INSTRUCTIONS (Information to follow after we receive your registration form and payment)
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FOR FURTHER INFORMATION CONTACT Director of Exhibits NRG Oncology Four Penn Center 1600 John F. Kennedy Blvd. – Suite 1020 Philadelphia, PA 19103 267-519-6630 Phone 215-854-0716 Fax Email -
[email protected]
NRG ONCOLOGY SEMIANNUAL MEETING PRELIMINARY AGENDA Marriott Marquis Houston Houston, Texas February 9 –12, 2017
Agenda is subject to change – please check website for updates Friday, February 10, 2017 6:30 am – 8:30 am
Continental Breakfast (Exhibit Area)
7:00 am – 5:00 pm 7:00 am – 6:00 pm
Exhibits Registration/CME/Information Desk
7:00 am – 6:00 pm
IT Resource Room/Internet Café
10:00 am – 10:30 am 2:00 pm – 3:30 pm 7:00 am – 8:00 am
General Coffee Break (Exhibit Area) General Coffee Break (Exhibit Area) NRG Radiomics Bioinformatics Working Group
7:00 am – 8:00 am
GYN GTD Subcommittee
7:00 am – 9:00 am
Protocol 210 Subcommittee
8:00 am – 10:00 am
Ovarian Cancer Workshop
8:00 am – 10:00 am 8:00 am – 10:00 am 8:00 am – 5:00 pm 10:00 am – 11:00 am 10:00 am – 12:00 pm 10:00 am – 12:00 pm 10:00 am – 12:00 pm 11:00 am – 12:00 pm
Sarcoma Working Group Scientific Session – NRG Oncology Research Review Pathology Workshop & Review International Members Meeting Functional Imaging Working Group Cervix Cancer Workshop Audit Training Workshop Protocol 225 Information Session
11:00 am – 12:30 pm 11:00 am – 1:00 pm 11:00 pm – 1:00 pm
Immunotherapy and Immune Modulation Workshop Neurosurgical Subcommittee Elderly Working Group
11:30 pm – 1:00 pm
Cancer Care Delivery Research Session Workshop
1:00 pm – 2:00 pm
NRG Oncology General Session
2:00 pm – 3:00 pm
New Investigators Committee
2:00 pm – 3:00 pm
Translational Science Head & Neck Cancer Subcommittee
2:00 pm – 3:00 pm
Translational Science Breast Cancer Subcommittee
2:00 pm – 4:00 pm
Translational Science GYN Subcommittee
2:00 pm – 4:00 pm 2:00 pm – 4:00 pm
Rare Tumor Workshop Radiation Oncology Workshop
2:00 pm – 4:00 pm
Translational Science GU Cancer Subcommittee
2:00 pm – 6:00 pm
Clinical Trials Nurse/Clinical Research Associate Educational Session
2:30 pm – 4:30 pm 2:30 pm – 5:30 pm
Uterine Corpus Cancer Workshop Cancer Prevention and Control Workshop
3:00 pm – 5:00 pm
Health Disparities Committee
4:00 pm – 6:00 pm
Medical Physics Workshop
4:00 pm – 6:00 pm
Translational Science Lung Cancer Subcommittee Workshop
5:00 pm – 7:00 pm
Brain Tumor Workshop
5:00 pm – 7:00 pm
Korean Gynecologic Oncology Group Meeting
6:00 pm – 8:00 pm
NRG Oncology Welcome Reception
7:00 pm – 8:30 pm
NRG Oncology Japan Meeting
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Saturday, February 11, 2017 6:30 am – 8:30 am 7:00 am – 1:00 pm 7:00 am – 4:00 pm 7:00 am – 5:00 pm 10:00 am – 11:00 am 2:00 pm – 3:30 pm 6:30 am – 8:00 am 6:45 am – 8:30 am 7:00 am – 8:00 am 8:00 am – 10:00 am
Continental Breakfast (Exhibit Area) IT Resource Room/Internet Café Exhibits Registration/CME/Information Desk General Coffee Break (Exhibit Area) General Coffee Break (Exhibit Area) Surgical Oncology Workshop Proton Working Group Workshop Medical Oncology Workshop NCORP PI & Administrators Meeting
8:00 am – 10:00 am
Developmental Therapeutics/Phase I Workshops
8:00 am – 10:00 am
Genitourinary Cancer Workshop
9:00 am – 1:00 pm
Breast Cancer Workshop
10:00 am – 11:00 am
Ovarian Cancer Workshop
10:00 am – 11:00 am
Cervix Cancer Workshop
10:00 am - 11:00 am
Uterine Corpus Cancer Workshop
10:00 am – 12:00 pm
Radiation-Developmental Therapeutics Workshop
10:00 am – 12:00 pm
Protocol 225 Workshop
10:00 am – 12:00 pm
Translational Science Workshop
10:00 am – 12:00 pm
Head & Neck Cancer Workshop
11:00 am – 12:00 pm
GYN Operations Committee
11:00 am – 1:00 pm
Translational Science GI Cancer Subcommittee
1:30 pm – 3:00 pm
GYN Protocol Development Workshop
1:30 pm – 3:30 pm
Gastrointestinal Cancer Workshop
1:30 pm – 3:30 pm
Lung Cancer Workshop
2:00 pm – 3:00 pm
Canadian Members Meeting
2:00 pm – 3:00 pm
VA/MTF Meeting
2:30 pm – 4:30 pm
Gastrointestinal Cancer Workshop
NRG Oncology SemiAnnual Meeting February 9 - 12, 2017 - Houston ,TX
Please list Company Name exactly as it should appear in Final Agenda Program and Exhibit Sign:
Company Name
Mailing Address City
State
Company Phone
Zip Company Fax
Company Email
Company Website Address
Please indicate any special Requests regarding Exhibit Space
Please list Principal Exhibitor Contact: Contact Name
Title
Contact Mailing Address
City Contact Phone
State
Zip Contact Fax
Contact Email
Registration: Please List On-Site Representative Names (Three Complimentary Badges per Table): (1) On-site Representative
(2) On-site Representative
(3) On-Site Representative
Additional On-Site Representatives must pay the NRG Registration Fee of $100:
(1) Additional On-site Representative ($100)
(2) Additional On-site Representative ($100)
Exhibit space will be located in close proximity to the NRG Oncology meeting registration area. Exhibit dates are Friday, February 10, 2017 7:00 am to 5:00 pm and Saturday, February 11, 2017 7:00 am to 4:00 pm. Exhibitor agrees to and does indemnify, hold harmless and defend NRG Oncology from and against any and all liability, responsibility, loss, damage, cost, or expense of any kind whatsoever (including attorney’s fees) which NRG Oncology may incur, pay or be required to pay, incident to or arising directly or indirectly from any intentional or negligent act or omission by Exhibitor or any of its employees, or agents. NRG Oncology, and its9respective agents and employees shall not be responsible in any way for 1) damage, loss or destruction of any property of Exhibitor or 2) injury to exhibitor or its representative, agents, employees, licensees, or invitees.
NRG Oncology SemiAnnual Meeting February 9 - 12, 2017 - Houston, TX Page 2 of Application Payment - Cost of Exhibit Space:
$ 2,500 Early Bird — Sept. 16, 2016 — November 16, 2016 (Full payment must be received by November 16th)
$ 3,000 November 17, 2016 — January 3, 2017
$ 3,500 After January 3, 2017 (depended upon space availability)
$__________ Additional On-Site Representatives ($100 each)
$____________
ICT Member (Fee Included in Membership) For more information regarding ICT Membership please contact Kathy Shumaker at 410-721-7126 or
[email protected]
Additional Table ($1,000)
Advocacy Supporters/Professional Societies and Publisher’s Exhibit Rates—Please Contact the Director of Exhibits at 267-519-6630. Total
$____________________
METHOD OF PAYMENT - NRG Oncology Accepts Checks, MasterCard and VISA ONLY
Amount Enclosed $____________________________
e
e
Check (Make Payable to NRG Oncology) Account #_____________________________________________________________ Exp. Date________________
Send payment with application form to : Denise Mackey, Director of Exhibits NRG Oncology Four Penn Center 1600 John F. Kennedy Blvd., Suite 1020 Philadelphia, PA 19103 Fax to : 267-295-9485 or Email to:
[email protected]
I understand that this covers the following: (1) 6ft x 30 in table with draping. I further understand that all display material must be fire proof and subject to inspection by the local Fire Marshall. No flammable fluids or substances may be used. Written requests for cancellation must be received by January 3, 2017 to receive a full refund, less a $100.00 administrative fee. Any Cancellations after January 12th will receive a 50% refund, less $100.00 administrative fee. There will be no refunds for any cancellations after January 6, 2017.
THE UNDERSIGNED AGREES TO BE BOUND BY THE TERMS AND CONDITIONS CONTAINED IN THE PROSPECTUS ACCOMPANYING THIS APPLICATION. Signature of Principle Exhibitor Contact __________________________________________ Date _________________
For NRG Oncology use Only 10 Table Assigned: _______________
Total Paid: ___________________ Check # ____________________ Date Received ____________________
NRG Oncology SemiAnnual Meeting February 9 - 12, 2017 - Houston, TX
Your Company’s Objective NRG Oncology looks forward to your participation as an exhibitor in this years February 2017 SemiAnnual meeting in Houston, TX. We are requesting a brief 4-5 line synopsis of your company’s objective. This information is mandatory for our Final Agenda Program which will be distributed at the meeting. Your company’s objective is due in our office by January 3, 2017. Please forward all responses via email to the Exhibits Coordinator at
[email protected] or fax to (267) 295-9485.
Please Print Clearly Company Name _________________________________________________________ (Please list company name exactly as it should appear in Final Agenda Program)
Company Objective ________________________________________________________________________ ________________________________________________________________________ ________________________________________________________________________ ________________________________________________________________________ ________________________________________________________________________
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Previous SemiAnnual Meeting Exhibitors AbbVie Oncology Abraxis Bioscience, LLC. Advaxis, Inc. AcerMed, Inc. Accuracy Inc. Accuray Advocate Christ Medical Center Ambry Genetics American College of Radiology American Society of Clinical Oncology Amgen, Inc. Althea Technologies, Inc. Aventis Pharmaceuticals Banner Health Belmont Instrument Corporation
International Gynecologic Cancer Society Invitae Janssen Products, LP Laclede, Inc. Lippincott, Williams & Wilkins Marina Medical Instruments, Inc. MAST Biosurgery MD Anderson Cancer Center MedImmune Oncology, Inc. Merck Oncology Mevion Medical Systems Monogen, Inc. Morphotek, Inc Myriad Genetic Laboratories
Best Medical International, Inc.
National Cervical Cancer Coalition (NCCC) National Ovarian Cancer Coalition (NOCC)
Boehringer Ingelheim Pharmaceuticals, Inc.
NCI CIRB
Biogen Idec
Novocure, Inc.
Bristol Myers Squibb
Olympus-Gyrus ACMI
Cancer Genetics, Inc.
ONCOTECH
Cancer Trials Support Unit (CTSU)
Ortho Biotech Products, L.P.
Caris Life Sciences
The Osler Institute
Celgene Corporation
Ovagene
Cell Therapeutics Inc.
OxiGene, Inc.
Centocor Othoro Biotech Products, L.P.
Pacira Pharmaceuticals
Clovis Oncology
PathGroup
Coalition of National Cancer Cooperative Groups
Pathwork Diagnostics
Cytyc Corporation Digene Corporation
Philips Healthcare Plasma Surgical, Inc.
ECOG-ACRIN Cancer Research Group
Precision Therapeutics
Eli Lilly and Company
Siemens Healthcare
Elsevier (Saunders & Mosby)
Society of Gynecologic Oncologists
Endocyte, Inc.
Stryker
Exiqon Diagnostics, Inc.
Tactile Systems Technology
Foundation for Women’s Cancer
Taiho Oncology, Inc.
Fujirebio US, Inc.
TESARO
Genzyme Biosurgery
Tibotec Therapeutics
GlaxoSmithKline
TriPath Imaging Inc.
Gynecologic Cancer Foundation
Udderly Smooth®
Gyrus ACMI
W.B. Saunders/Mosby
Haelan Health
Wolters Kluwer
Helomics Corporation
Varian Medical Systems
Impath, Inc.
Velocity Medical Soluion
Impedi Med, Inc.
VentiRx Pharmaceuticals, Inc,. Vermillion, Inc VisionTree Software, Inc.
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Save The Date! NRG Oncology SemiAnnual Meeting
July|13-16, 2017
Philadelphia Marriott Downtown Philadelphia, PA
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NRG Oncology S e m i A n n u a l M e e ti n g February 9-12, 2017
Exhibitor Prospectus Save the Date for these upcoming SemiAnnual Meetings! July 13—16, 2017 Philadelphia Marriott Downtown Philadelphia, PA January 25—28, 2018 Phoenix Convention Center Phoenix, AZ July 12—15, 2018 Philadelphia Marriott Downtown Philadelphia, PA February 7—10, 2019 Phoenix Convention Center Phoenix, AZ
NRG Oncology Four Penn Center 1600 John F. Kennedy Blvd., Suite 1020 Philadelphia, PA 19103 Phone - 267-519-6630 Fax - 215-854-0716 Website - www.nrgoncology.org