HERITAGE COLLEGE & SEMINARY College Student Handbook 2011-2012 The academic year stretches out ahead. This book is a reminder of the tremendous resource of time that you’ve been given. In September, it can seem like there are years until April. Then, one night, you're cramming for finals. Into eight short months you'll pack study, ministry, friends, and outings along with an occasional hour of sleep. How can you keep track of all these activities and use your time wisely? How can you remember what's required of you? Use this book. Write down assignments and socials right away. Take the time to flip through the pages to become familiar with school policy. It will save you time and aggravation! There's no time like the present to begin getting organized. Be careful, then, how you live - not as unwise but as wise, making the most of every opportunity… Ephesians 5:15-16a In addition, remember, if you have any questions about the material you find in here, come see us. No problem. The Handbook section sets out for you certain requirements for you to follow as well as giving you essential information, so we want you to understand what’s in here. And by the way, this Handbook doesn’t cover everything. The Residence Handbook, the Academic Catalogue, and other specially published brochures also contain necessary information on policies and procedures. It will be your job to become familiar with them. God bless you in the year ahead.

Your Student Services Department

Table of Contents A. Calendar of Events ................................................................................................................................................2 B. ‘Names to Know’ and ‘Where to Go’ ....................................................................................................................3 C. Community Living: Lifestyle & Covenant ....................................................................................................... 4-12 Covenant & Application Guidance & Discipline Recognition of Others Dress & Appearance Care of Campus Appeals, Complaints, Grievances D. Academic Policies ......................................................................................................................................... 12-18 Academic Deficiencies Assignments, Exams & Course Requirements Program Completion Academic Misconduct Attendance Standards Grading System Transcripts Advising & Assistance Course Related Information Graduation Transfer Credits Appeals Forms Internships Withdrawal from School E. Student Activities .......................................................................................................................................... 18-21 Athletics & Recreation Residence Policies Spiritual Life Student Leadership Music, Drama, & the Arts F. Support Services ............................................................................................................................................ 21-27 Bookroom Finances Information Services Mail & Messages Chapel Use Food Services the Library Office Hours Career Planning Gym & Weight Room Use Lockers Parking Computer Lab Health Services Lost Items Room Booking/Facility Rentals Counselling Identification Cards Lounges Security Employment G. Other Matters ......................................................................................................................................................28 Policies to Know About H. Student Government Pages ......................................................................................................................... 29-39 Outline Nomination Form Constitution 1

A.

2011-2012 Calendar of Events

Sept. 4 5-6 7 7 8 8-9 12 13 16-18 27-29 28-29

Residence Move In; Welcome Reception and Parent Orientation College - Orientation Sessions Registration Day; Info & Field Ed. Fair; Seminars You will be notified Distance Learning Registration Deadline of any changes to Seminary Classes Begin this schedule Orientation Events for College & Seminary through notices Fall 2011 College Classes Begin placed in your Convocation Service campus mailbox. ALL STUDENT RETREAT AT FOREST CLIFF CAMP Spiritual Life Emphasis Days (Special Chapels) Student Union By-Elections

Oct. 10 11-17 21 24-28

THANKSGIVING DAY (no classes), School Closed College & Seminary Academic Advising Week Winter 2012 Pre-Registration deadline (College & Seminary) College Reading Week (no classes); Seminary Module Week

Nov. 4 8-10

Last Day to withdraw from class without Academic penalty (“F”) Outreach Emphasis Days (Special Chapels & Events: No classes Nov. 9)

Dec. 9 12 13 15 14-20 24-27 30

Christmas Event (Entire Institution) College - last day of classes College - Exam Preparation Day Seminary - last day of classes/exams College - Final Exams School Closed School Closed

Jan. 2-6 9 9 10 30-Feb.1

College & Seminary - Module Week Distance Learning Registration Deadline Registration Day Winter 2012 Classes Begin Missions Emphasis Days (Special Chapels & Events: No Classes Jan. 31 – Feb. 1)

Feb. 2 15 20 21-24 27

Regular Classes Application to Graduate Deadline Family Day (No College or Seminary Classes), School Closed College Reading Week (no classes); Seminary Module Week College & Seminary Academic Advising Week Begins

Mar. 1-2 2 8 9 13-15 23 27-29

College & Seminary Academic Advising Week Nominations Close for Student Union Elections Last Day to withdraw from class without academic penalty („F‟) Spring/Summer 2012 Pre-Registration Deadline (College & Seminary) Student Union Elections Fall 2012 Pre-Registration Deadline (College & Seminary) Arts Emphasis Days (Special Chapels & Events: classes continue)

Apr. 5 6 11 16-17 19 18-24 25 27

College – No Classes except for “Snow Day”, Seminary-regular classes Good Friday (no classes), School Closed College Last day of Classes College Exam Preparation Days Seminary – last day of classes/exams College – Final Exams College – Year End Activities Graduation Practice; Alumni Luncheon for graduands; Grad Banquet; Rez Cleaning Day Graduation; Residence Move-Out Spring/Summer 2012 Classes Begin

28 30 May 3

Distance Learning Registration Deadline 2

B. NAMES TO KNOW AND WHERE TO GO

A list of names will be printed in the Fall and can be picked up at the Student Services office. We are waiting for certain positions to be filled and therefore have some that are TBA! Thank you!

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C. COMMUNITY LIVING: LIFESTYLE & COVENANT I. THE COVENANT & APPLICATION i. The Idea Behind the Covenant By coming to Heritage you have chosen to enter a new community. In addition, this is a place where the idea of community is taken seriously. Why? It‟s because God has spoken in His word about the kind of relationships we should have with each other. The Bible speaks of: caring for each other, seeking the good of the other person before our own, giving up our rights, serving each other and growing together in Christ. This certainly isn't always easy. Heritage is committed to creating an atmosphere where such learning can take place. Learning here isn't just academic. It also happens in our spiritual, social and emotional lives. Our culture says that the rights of the individual stand supreme. The community of God rejoices in the individual but serves and worships as a body of believers. Sometimes the 'rules' (covenant, residence policies, student constitution, and academic regulations) will pinch more than a bit. Pray about these. If you still feel strongly about an issue or a policy then come and talk it over. Things may or may not change. However, in the end, you must decide before God if this is the place of learning to which you've been called. We rejoice that you're here now. Let's grow together. What is Maturity? It's not just age or experience. It comes with reflection and has an attitude that isn't centred on self. As the Apostle Paul said, 'But one thing I do: Forgetting what is behind and straining toward what is ahead, I press on toward the goal to win the prize for which God has called me heavenward in Christ Jesus. All of us who are mature should take such a view." (Philippians 3:13-15) There are rules on campus. An immature person may need the rules to help guide his or her growth. The mature individual may not need the rules but, because of his or her maturity, will work within the rules in order to help others and to be appropriately obedient to authority. That's also scriptural. Community Standards The College has developed a set of lifestyle expectations for all students. Different Colleges have different expectations. Those we uphold are those seen as valuable by numerous Christian communities and by many of the churches to which our students belong. Some may find this College too restricting. Others may see it as too liberal. ii. The Heritage Community Covenant on Lifestyle and Conduct Heritage has prepared the following statement so that students may have guidance and training in the scriptural principles that are to shape the life of the Christian and so that we may live lives of integrity within the context of a vital community. The initial statement is followed by a personal covenant by which each individual pledges before God and this community his or her decision to lead a life dedicated to God as exemplified by the specifics of the three core commitments. Each individual who chooses to attend Heritage does so with the understanding that this Covenant will apply during each semester in which he or she is enrolled in studies here. In addition, each person is asked to consider how the guidelines and statutes of this covenant might apply throughout one‟s entire life. In many cases, aspects of the commitments listed below overlap. Each of the three headings attempts to capture some part of what it means to be a Christian in the Heritage community and together they reinforce our understanding of how to integrate our faith with our lives. Issues not dealt with below, but which are matters of community, academic, or lifestyle concern, are contained within the Student Handbook, the Academic Calendar, or issued statements of policy and practice. The covenant, and any guidelines which interpret it, is your commitment to the values and purposes of the institution and the community. If at any time you find yourself in 4

disagreement with those values then you are also charged to seek resolution of your concerns or a new place of study more in keeping with your beliefs. I have chosen to enroll at Heritage College & Seminary and I covenant to affirm and practice the following statement and commitments (do not sign until you have read the entire Covenant and the section on Lifestyle & Community Standards as these are considered part of the covenant): 1. Community Statement on Lifestyle and Conduct We believe that the Bible is to be our authority in matters of faith and practice and that we can interpret it in a manner, which supplies specific guidance for our lives. We believe that the Bible clearly states that there are standards of ultimate truth and morality that are to guide our conduct. Moreover, we further believe that in matters not clearly defined, we are to submit our actions and attitudes to general biblical principles interpreted in light of both personal conscience and community responsibility. We believe that a student is called of God. We further hold that, as a student, one must make specific commitments to the academic and community life of the institution to which she or he is called. We list these commitments below. 2. Personal Commitments A Commitment to Discipleship I believe that each person who claims the name „Christian‟ is called to become a disciple of Christ. This means a commitment to continual learning and growing in knowledge and faith. It calls me to maintain an attitude of humility and teachability. I agree to a:  Commitment to local church worship and participation  Commitment to participation in official community times of worship as defined and structured by Heritage  Commitment to spiritual growth including the disciplines of personal prayer and the reading of Scripture within my life  Commitment to honest effort in the pursuit of academic studies  Commitment to developing a good witness with my friends, my family, my neighbors, and to the larger secular world  Commitment to seeing the biblical principles of justice and mercy applied to our world in a practical manner  Commitment to care for my physical body  Commitment to submit to appropriate authority. A Commitment to Integrity I believe that the life of a disciple of Christ is to be marked by a unity of knowledge, belief, and action, and that an education that is truly Christian has implications for every aspect of my life. And so I make a:  Commitment to careful stewardship of my time and my resources  Commitment to academic honesty  Commitment to discernment in my choices of entertainment and to the application of biblical values to my leisure time activities  Commitment to discernment in employment and to the selection of employment in which God may be honored  Commitment to the laws, which govern us unless such laws conflict with my personal conscience. In such a case I‟ll be ready to openly acknowledge any non-adherence to the law and I will be fully prepared to accept the consequences of my stand.  Commitment to the training and exercise of my personal conscience.  Commitment to maintain the biblical design for purity in matters of human sexuality A Commitment to Community I believe that I am part of a gathered community of Christians and that I am to uphold standards of right relationship, mutual support, and mutual teaching, as a part of this 5

„body of Christ.‟ I hold that the believer is to think first of the needs of others and of responsibilities to the community before claiming personal rights. I believe that community is built upon a commitment to others and upon an openness to hear and consider the ideas and practices of others in light of the truth of Christ and upon submission to biblical instructions. I agree to a:  Commitment to join in appropriate community activities, both formal and informal, which will enhance my relationships with my „sisters and brothers‟ in Christ  Commitment to giving and receiving appropriate spiritual guidance and correction and to accepting and upholding the institution‟s official disciplinary and restorative procedures  Commitment to upholding the lifestyle guidelines contained in the student handbook  Commitment to personal speech and action which upholds the dignity of persons, including issues related to race, gender, theological or philosophical persuasion, and physical or psychological characteristics  Commitment to the development and maintenance of right attitudes and to the personal development of those qualities that are biblically termed the „fruits of the spirit‟– love, joy, peace, patience, kindness, goodness, faithfulness, humility, selfcontrol. I have read the covenant and the section on Lifestyle & Community Standards that are found in their entirety online and by signing this covenant I am signifying my intent to join the Christian community at Heritage. I am covenanting before God to serve and live both according to the terms of this agreement and to those of the institution‟s academic policies, community and residence life policies, and general administrative guidelines.

LIFESTYLE & COMMUNITY STANDARDS I. Application of the Community Covenant to Students i. General:

The following guidelines are provided to give you guidance in applying some specific implications of the covenant to your life. The signed covenant affirms your commitment to the spiritual values of discipleship, integrity, and community. These values must be reflected in specific standards of behavior, which are grounded in the Bible. In some cases the Bible itself sets the specifics. In other cases it presents principles, which must be interpreted before guidelines may be established. While it is recognized that not every student may have personal convictions that are completely in agreement with the following standards, all students are responsible to uphold them, to practice them, and to maintain the integrity of the commitments that they‟ve made. 1. The following practices are biblically condemned and are not to form part of a Christian lifestyle.  Sexual sins including: pre-marital sex, adultery, homosexual behaviour, and the viewing of pornography (Romans 2:26-27; 1 Corinthians 6:12-20; 1 Thessalonians 4:3-8) [Please see the college brochure entitled “Sexuality and Relationships.”]  All forms of dishonesty and deceit including: lying, stealing, cheating and plagiarism (Ephesians 4:25; Colossians 3:9; 1 Timothy 1: 9-10)  Involvement in occult practices including: witchcraft, divination (such as the use of Ouija boards) and Astrology (Leviticus 19:26;Deuteronomy 18:9-12; Acts 16:16-18)  Participation in activities which deny the sanctity of human life: abortion, suicide and assisted suicide, violent behavior and the glorification of violence (Exodus 20:13; Psalm 139:13-16; 1 Timothy 3:3; 1 Peter 2:23)  Sins of speech: profanity, swearing, gossip, harassment and verbal attack (Romans 12:9-21; Ephesians 4:29-30; James 3:1-12)  Breaking the law (Romans 13:1) 6

2. The following practices, while often considered to be matters of personal conscience, are also matters that affect the spiritual health and well being of others in the community. In accord with the principles of Romans 14 and 1 Corinthians 8, the following practices are not to form part of the lifestyle of a Heritage student during the course of a semester in which one is enrolled. The Student Services Department is available for consultation on any of these issues and welcomes discussion.  The use or possession of alcoholic beverages  All forms of substance abuse.  Students with substance addictions wishing to enroll must be in consultation with the Dean of Student Services before their registrations are valid. Normally Heritage will seek to enroll or ensure that an individual is receiving treatment or counselling for addictions. This includes smoking. (Heritage is designated a smoke-free campus and students are advised to inform guests of this fact.)  Gambling – This refers both to the level of an individual student‟s participation in gambling as well an institutional policy prohibiting the holding of lotteries or the support of lotteries or other forms of gambling on campus.  Co-ed living arrangements or temporary sleeping arrangements for unmarried students  Off-Campus social dancing: a) Participation in social dancing in an unhealthy atmosphere (for example: in a club setting in which alcohol is consumed and/ or the selection of music or style of dance promotes non-Christian values.  On Campus in order to maintain a campus atmosphere, which reflects the principle of respect for conscience, Heritage does not authorize dances on campus.  Immodest dress or behaviour (including intimate or overly obvious public displays of affection) or the wearing of clothing or personal adornments, which may be deemed inappropriate or offensive (See next section for application to this campus.)  Viewing, for entertainment purposes, productions or materials which diminish one‟s moral sensibilities or which promote ungodly behaviours or attitudes (See brochure Arts & Entertainment Standards) 3. Common-law partnerships are not deemed to be marriages.

ii. Special Statement on Respect for People and Property:

As a loving community of Christians, Heritage expects that all students will demonstrate the highest standard of respect for people and property. Scripture is full of exhortations to look out for the welfare of others and to build up each other, to be good protectors and wise stewards of that which God has given to us, and to be honest and keep our word. Heritage is committed to foster respectful interpersonal relationships regardless of gender, race or age. 1. Pranks & Practical Jokes: Practical jokes are a college ritual. Unfortunately, practical jokes often end up hurting people - either physically or emotionally, or damaging property. What often starts out as a simple joke may end up as part of a full-fledged „war‟. Students are asked to refrain from initiating or participating in practical jokes that are potentially harmful to others, damaging to personal or college property, or harmful to the name of Christ or to Heritage. Perpetrators are fully responsible. If you pull a prank then you should be available and willing to clean up the results and to accept responsibility for the consequences. Total and full compensation for damages is expected and will be assessed to a student's school bill if payment is not made within a designated time. Trespassing and "breaking and entering" are unlawful and are viewed as serious offenses. As is true in many situations, "when in doubt, don't." 2. Unacceptable Behaviors: The following are examples of behaviours that are not acceptable in the Heritage community. When a student wilfully engages in these, they may be cause for disciplinary action. When appropriate, these may be reported to civil authorities for legal action.

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Dishonesty: Heritage regards both lying and misrepresentation as unacceptable behaviours. Injurious or Offensive Action: Physical assault; infliction of psychological injury; the spreading of malicious rumours; prejudicial treatment based on gender, race, age, physical challenge or national origin; profane or obscene language which may give offense are unacceptable. Harassment or Intimidation: This may range from verbal abuse through to any forced sexual involvement or activity. Any actions or communicated attitudes that create inappropriate fear in another, or which coerce another to act in a manner not freely chosen, is unacceptable. (See Brochures on Harassment and/or Sexuality). Excessive Disruptive Behaviour: While upholding the need for academic freedom and freedom of speech, acts by individuals or groups which substantially interfere with the rights of others or interfere with the normal activities of Heritage are unacceptable. Civility should be exercised at all times. Stealing or Destruction of Property: Theft of or damage to the property of another person or of Heritage is unacceptable. Purposeful Violation of Institutional Policies: Purposeful violations include refusal to comply with contractual arrangements with College offices or services and unwillingness to abide by established policies in Heritage Housing.

Notes a. Heritage will seek to uphold the principles of freedom and conscience described above by designing activities which meet the intent of the standards. All activities on the campus are subject to these guidelines. For example, we will neither hold nor authorize lotteries or dances on campus by any group. Students seeking further guidance on these issues are advised to consult with the Dean of Student Services. b. Deviation from the standards above will provide cause for intervention of staff or the expressed concern and admonishment of fellow students. In all cases, willful or purposeful disregard for these standards will lead to the stated processes of guidance and discipline. 3. Restricted Activities Due to Insurance regulations we are not permitted to allow skateboarding on campus nor may the climbing wall in the gym be used without the supervision of an accredited instructor approved and scheduled by Heritage. 4. Restricted Goods In addition to illegal substances, the following items are not permitted on the Heritage campus: explosives (including fireworks), firearms, and other items that may be deemed weapons. Please see policy statement available in Student Services. Paintball guns are also covered by this policy.

iii. Dress and Appearance 1. Philosophy: Heritage believes that its students should exercise cleanliness, appropriateness and modesty in the selection of their attire and personal appearance. Modesty is indicative of dress and appearance that does not draw undue attention to oneself in the context of the local community. At Heritage, standards of appearance are informed not only by individual choice or general societal standards but also by a concern for the impressions given to important others- friends, faculty and staff, home churches, and the supporters of the institution. Appropriateness is maintained through an understanding that different contexts warrant different dress and appearance, and by practising accordingly. We all need to recognize that our dress and appearance sends out messages to those who view us and that the message, which we mean to send, is not necessarily the one being received. The classroom and administration environments are more formal locations. This means that dress which may be acceptable in residence or 8

outside may not be suitable in the „A‟ building. For instance, bare feet or pyjamas are not normally considered appropriate. 2. Practice: While using the above philosophy to guide dress and appearance, we also require students to dress according to the following guidelines. Heritage students dress in a fashion that is not offensive or overly casual in classroom or formal settings. Articles of clothing such as short shorts, varieties of sweat pants and tank tops (overlarge, too small, or displaying the body), pyjamas or halter-tops or crop-tops, visible underwear, spaghetti straps, or t-shirts with inappropriate messages/ logos, and other similar attire, are not acceptable in public situations. Men are to leave their shirts on when outside the residences except in the gym. Men are to remove hats during worship in the Chapel. Matters such as piercings, tattoos, or „attention getting‟ hair styles/colours, will be dealt with on an individual basis. These may be deemed to cause problems or offense based upon school standards. Individuals choosing to adopt such methods of self-presentation may expect consultation and guidance concerning the suitability of these in the Heritage context. This is not a ban but it is a strong caution that discretion be used in these matters. We also require that men do not wear earrings at promotional events. (e.g. Graduation, Missions Conference, Travel Teams, etc.) and also reserve the right to require students to remove piercings or cover tattoos, which may be deemed offensive in specific situations. When attending special events at the college (graduation, banquets, etc.) we request that students dress more formally and when attending church services in local churches the student should dress appropriately to the church function and service that they are attending, in accord with the expectations of the church. Heritage recognizes the complexity of the issue. However, in cases under dispute there will be occasions where the institution will exercise authority and determine the appropriateness of dress or adornment. Note that it is the desire of Heritage to present a standard higher than that which may be found in many institutions while not being overly intrusive in matters of personal taste. This is not an easy task and so it is asked that all students employ appropriate biblical principles and community standards in the selection of dress. If there is a question concerning these then it is best to consult with Student Services. Note that there is a difference between merely sloppy dress or current styles and offensive appearance. Concerns over dress and appearance standards, or over the dress of another, should be addressed to student services. Faculty, staff, student leaders, and the general student population, should help each other to understand and apply these principles.

II. GUIDANCE AND DISCIPLINE i. Background Some of the more confusing issues to the average Christian are those of community discipline and the freedom of the conscience. At Heritage our understanding of conscience and freedom is developed from such biblical texts as Romans 14-15, and 1 Corinthians 8-10. In each case, believers are told that they have personal rights that are matched by community responsibilities. Our understanding of guidance and discipline is developed from such texts as: Matthew 18:15-20, Hebrews 12: 1-13, James 5:13-20. The word discipline is closely related to 'disciple,' and it has to do with teaching. These verses suggest that guidance and discipline operate on two levels. Discipline doesn't mean 'punishment'. The desired end of discipline is the rehabilitation and restoration of the individual within the community. You are responsible for your relationships with your brothers and sisters on campus. If you, through your actions or attitudes, harm them, or they you, then it is at the level of individuals involved where the problem must be confronted. Because of this principle, matters of personal offence will not generally be considered by the Student Services Office unless this Biblical principle has been practised. That doesn‟t mean that the community may 9

not need to get involved. Certain cases or issues as determined by those in authority, or problems that seem beyond the ability of individuals to resolve will be considered by the community through Student Services and, in serious issues by the Judicial Committee of the college. Secondly, Scripture clearly indicates that, as members of a community, we have a certain measure of responsibility for the spiritual development of each other. If we have knowledge of a brother or sister struggling spiritually, we should seek to encourage him or her. If necessary, indicate to those who may give better help (i.e. Dean of Student Services, General Counsellor, Faculty, and Residence Directors), the name of the student, and his or her problem.

ii. Non-Academic Discipline General Procedure For more detail, see the Brochure ‘Disciplinary Procedures at Heritage.’ (Students may also consult the Residence Handbook for matters of Residence discipline.) If a student has difficulty in living within the guidelines of the College it may be necessary to begin the process of community discipline. This is the responsibility of the Student Services Team to oversee. Generally, issues which cannot be resolved at a lower level move through the following levels of consideration: Student Services team members, the Dean of Student Services, the Student Services department, the college Judicial Committee (composed of: the Dean of Student Services, the General Counsellor, two members of the Student Union Executive, and a Chair appointed by the college faculty.) Means of Discipline It is our attempt to have means of discipline that are most applicable to the situation. The following are various means of discipline that may be administered to a student. Mentoring or Counselling Relationships: As the purpose of Christian discipline is restorative, the Dean of Student Services may arrange for mentoring or counselling arrangements with a variety of people who might assist the individual under discipline to enter into renewed or restored relationships with God and/or the community. Community Restitution Hours: One basic means of action taken by the Dean of Student Services is the student work program. Most of the cases where violations occur (such as community life, conference, and church attendance, residence violations and such) become subject to the student work program Personal Evaluations: There are times that a student will be asked to consider how he or she sees himself or herself with relationship to the community philosophy, guidelines and regulations of Heritage. With the recommendation of the Dean of Student Services, a student may be asked to complete an evaluative assignment that specifically relates to his or her situation. The purpose of such is to allow the student to come to a personal assessment and understanding of his or her role in the community. Dean Discussions: A student may occasionally be asked to meet with the Dean to discuss his/her actions as they relate to his/her life at Heritage. Such a meeting may only be for means of clarification, or for a recommendation of future action to be taken. Restrictions/Probation: The Judicial Committee may, upon reviewing attitudes and actions of a student, place that student on disciplinary probation. This will be accompanied by removal from college teams as well as by possible other terms determined to be helpful in the restoration of the student. Refusal to abide by the terms of the decision, or any further difficulties requiring discipline, will result in the dismissal of the student. Suspension/Dismissal: If, at any time, the administration of the school believes that the continual presence of a student may be detrimental to the Heritage community or that the student may benefit from having time away from the college, that student may be asked to withdraw from Heritage either temporarily or permanently. The Dean of Student Services has the authority to suspend an individual from classes, on campus accommodations, or 10

the campus for up to three days before the Judicial Committee must be convened. During any suspension, normal academic policies will continue to apply. Issues leading to suspension will be noted on the student‟s permanent file. Dismissal: If a student demonstrates an unwillingness to cooperate with faculty, staff and/or fellow students, and with the stated policies and objectives of Heritage, he/she will be subject to dismissal. Dismissal will take place only after prayerful consideration of the welfare of the student, the student body and the college. The terms of any dismissal will be clearly stated. Issues leading to dismissal will be noted on the student‟s permanent file. Note: Some offenses are so serious in nature that a first offense may result in suspension/dismissal.

iii. Academic Discipline Please see Section II, part D of this Handbook entitled Academic Misconduct.

iv. CARE OF HERITAGE It is our goal to do our best to preserve the campus at Heritage. We have very limited resources with which to employ cleaning and maintenance staff and so we ask you to take special care in using garbage receptacles, and picking up and cleaning up after activities. Also, please walk on the designated paths on the campus. Thank you for partnering with us in keeping our campus clean and attractive.

v. APPEALS, COMPLAINTS, GRIEVANCES For more detail, please see the brochure entitled Appeal & Grievance Procedures. Appeals of Disciplinary Decisions A student may appeal any disciplinary action taken. The appeal will normally be directed to the Dean of Student Services unless the Dean rendered the decision being appealed. In such a case, an appeal would be directed to the Chair of the Judicial Committee for consideration. Appeals of General College Decisions and Policies Getting a Hearing: Appeals will only be heard on the following grounds: 1) There was an error in procedure during the rendering of the initial decision, 2) There is evidence of personal bias or serious personality conflict influencing the rendering of the initial decision, 3) New evidence has arisen which changes the grounds upon which the original decision was made. In cases where the student believes that the College is not adhering to the guidelines contained in the Association of Biblical Higher Education Manual (in Library Reference Collection) then an appeal may be made directly to the ABHE. Note that this is an extremely serious step and may only be made if a decision is in conflict with the guidelines contained in that book. Complaints about other Students Students who have concerns or grievances with others in the Heritage community should first try to resolve their conflicts with those involved. In most cases, discussion on a one-toone basis works best. There are times, however, when a student may feel such an attempt at clarification was inadequate or misunderstood, leaving the conflict unresolved. If this situation occurs, the student may make an appointment with the appropriate Student Services team member or with the Dean of Student Services, who will discuss the complaint with the student and help her/him resolve the problem. NOTE: Certain issues may require the direct involvement of staff. Matters of harassment and intimidation (whether of a sexual or other nature), forced sexual interaction, theft, and other serious issues will be heard immediately. 11

Grievances concerning Faculty or Staff If a student believes that a faculty or staff member has acted improperly and acted either in a sexual, harassing, or discriminatory fashion, a grievance should be brought to either the Dean of Student Services or the General Counsellor.

D. ACADEMIC POLICIES 1. This is NOT a complete listing of academic policies. For full information concerning any of these policies, students are advised to consult the Registrar‟s Office. Students will be held responsible for making themselves aware of all appropriate academic policies. 2. Another source of Academic Policy information is the Academic Catalog. Students are advised to keep a copy for reference. 3. Academic notices will be published during the year. Students are responsible to make themselves familiar with the content of those notices. 4. Although many policies cannot be adjusted, if you have a difficulty with your academic requirements which cannot be resolved through discussion with your Instructor or with the Registrar's Office then you may, in writing, direct your concerns to the Academic Dean.

I. ACADEMIC DEFICIENCIES Course Completion and Retakes i. Retake of a Course: A Student with a "D" or "F" will be allowed to retake a course in order to raise his/her grades. The new grade will be the permanent grade for that course. The previous grade of "D" or "F" will not be included when calculating the AGPA, but will be retained on the student's permanent record. ii. Subsequent Failure in Retaken Courses: If the course is a core one, the student shall retake the course until successful completion. The "F" shall continue to be shown on the student's record but the AGPA will reflect the final passing grade. Academic Warning & Probation Policies Students must attain an academically credible grade point average in order to both maintain their registration status and to participate fully in the life of Heritage. Academic Warning Academic Warning is defined as the status applied to students who receive a GPA under 2.00 in one term, or a degree student whose AGPA is below 2.00 (required for graduation). Students placed on Academic Warning are required to meet with the Academic Counselor once before the end of Reading Week in his or her next term of enrollment, to determine ways in which the student might improve grade results. If the student fails to meet the conditions of their Academic Warning status, they will have an enforced withdraw from one course. The course will be pre-determined in consultation with the Academic Counsellor on Registration day (as per Academic Warning Agreement), and approved by the Faculty Advisor, Registrar or Academic Dean. Academic Probation Academic Probation is defined as the status applied to students who receive a GPA of less than 2.00 in two consecutive terms, or receive a term GPA of less than 1.3 in any single term. Students on Academic Probation will limit the number of credit hours in which they enroll during the subsequent term. Students with an AGPA below 1.75 will be restricted to 12 credit hours, those below 1.50 will be restricted to 9 credit hours. 12

Students on Academic Probation will also be required to meet with the Academic Counsellor to develop an academic plan (which may include a restriction in extracurricular activities, employment, or a further restriction in course load). The student is required to meet with the Academic Counsellor a total of four times in his or her next term of enrollment – once monthly. (Note: The student must meet with the Academic Counselor at least twice before the end of Reading Week.) A copy of the academic plan will be forwarded to the student‟s faculty advisor, the dean of students, and will be placed in the student‟s academic file. The number and frequency of meetings with the Academic Counsellor will be tracked by Student Services. If the student fails to meet the requirements of probation, further academic sanctions may be taken. Academic Suspension Academic Suspension is defined as the status applied to students with an AGPA below 1.50 after having taken 41 hours or more at Heritage, unless there is evidence of significant academic progress. Students who have not met the requirements of Academic Probation will be placed on suspension. Students on Academic Suspension will be required to withdraw for at least one term. Application to return to studies must be made through the office of the Academic Dean. Academic Support Academic Support is defined as the status applied to students who, at the recommendation of the Admissions Committee or the Deans, are determined to require assistance in addressing academic deficiencies for the achievement of academic success. Incoming degree students who do not meet the academic pre-requisites for their chosen program of study, and are therefore entered into the Certificate of Christian Studies, will be placed on Academic Support. In addition, those determined by the admissions committee to have learning disabilities, physical limitations or mental health concerns may also be placed on Academic Support. Students with Academic Support status must meet with the Academic Counsellor once before the end of Reading Week in his or her next term of enrollment.

II. ACADEMIC MISCONDUCT Definition: Academic misconduct is a serious offence, which both undermines the value of the education process and reveals a lack of integrity. It may involve either cheating or plagiarism. Cheating includes all methods of obtaining or increasing academic credit or grades through methods not permitted by the institution. Plagiarism is a specific form of cheating which takes and uses the ideas or language of another person and represents them as one‟s own original work. Examples of writing which would be considered plagiarism can be found in “Survivors Secrets”. A more detailed statement concerning these issues will be found in the published brochure entitled ACADEMIC MISCONDUCT. Penalties: The penalty shall be determined by the seriousness of the offence and may range from the assignment of additional requirements within a course up to expulsion. Academic offenses may be noted on the student‟s Official Transcript and so may affect the willingness of other institutions to accept the student for coursework or employment.

III. ADVISING AND ASSISTANCE At Heritage we want all students to succeed academically. To this end, each student is assigned to a faculty advisor who will help counsel the student for the duration of his/her academic program. The faculty advisor works closely with the Academic Dean with reference to the student's academic concerns. For more information, please see the published brochure entitled ACADEMIC ASSISTANCE AND ADVISING. 13

IV. APPEALS A student may appeal academic decisions to the Academic Dean. Either party may forward the matter to the President‟s Cabinet subject to the terms listed under appeals in Section C.

V. ASSIGNMENTS, EXAMS, & COURSE REQUIREMENTS Course Requirements: At the beginning of each semester, the Instructor will give each student a copy of the syllabus which will detail the responsibilities of the student and students will be held accountable based upon that information. If a student has a question regarding course requirements, he/she should contact the professor concerned. If a student has an issue with course requirements that cannot be satisfied through discussion with the Instructor, the student is advised to initiate a process of Investigation and Appeal according to the procedures outlined in the brochure Appeals and Grievances at Heritage. Late Work: All assignments must be submitted at the beginning of the class on the date they are due. Electronic submissions must also be submitted by the beginning of class if a student cannot attend class. An identical paper copy may be requested by the professor. A late penalty will be deducted per day (according to the syllabus) up to a maximum of 10 days before a failing grade will be given for the assignment. Tests and Exams: Students are expected to take scheduled tests/exams on assigned dates. Please consult with the Instructor if you have an unavoidable and severe scheduling conflict and supply a formal written request. Not all requests will be granted. The Instructor may need to consult with the Dean or Registrar before a decision is rendered. Please see the Academic Calendar and your course syllabi for further information on requirements. Papers: Papers for all courses will follow the Turabian method shown in A Manual for Writers of Term Papers, Theses, and Dissertations. Copies may be ordered at the bookstore.

VI. ATTENDANCE STANDARDS Class Attendance: To receive credit for any course a student must normally attend 75% of the classes. Absenteeism beyond that point will result in the student receiving a failing grade for the course. Additional standards for attendance may be established in each course by the professor, who will indicate in the course requirement the attendance expectations and any subsequent penalties. If because of extenuating circumstances a student will miss more than 25% of the classes, he or she should contact both the Instructor and Student Services. Appropriate documentation listed below will be required to be handed in to Student Services. If the additional absences are deemed warranted, Student Services will ensure any excused absences are noted in the student file and the student will be given the opportunity to complete the course. Student Services will notify the course instructor, the Registrar‟s office, and the Business office, about the excused absences from classes. The course instructor may assign additional work in order to ensure the student has covered the material missed during the absences. Additional standards for class lateness and half-absences will be established in each course by the professor, who will indicate in the syllabus the expectations and any subsequent penalties. The following are suggested examples of documentation required to legitimize an absence. a) Illness – a doctor‟s note or medical certificate outlining the nature of the illness and the period of time the student was away or is expected to be away from classes. b) Family Emergency – such as an accident or death of an immediate family member i.e., spouse, children (natural or adoptive), mother, father, sister, brother, step-mother, step-father, step-sister or step-brother. For an accident, a doctor‟s note or medical certificate confirming the date of the accident and the period of time the student is expected to be away from classes as a result of the accident. For death of an immediate family member, a copy of the obituary, Funeral 14

c)

d)

e)

Director‟s Statement of Death, coroner‟s report or court ruling. For general family emergencies, a letter from a family member and/or doctor outlining the nature of the emergency. Child Care Issues – a letter from the child care provider indicating the unavailability of child care, or a family member attesting to the student‟s spouse was the child care provider and are now separated. If the student‟s child(ren) has a school break and the student does not have a similar break, the institution should confirm this and make a note in the student‟s file. Care of Elderly or Infirm Relatives – a signed statement from the student explaining the relationship of the student to the relative, the reason for the support (as opposed to other family members), letter from the primary care giver or relative confirming the requirement of support, medical documentation from elderly or infirm relative, and the address of the dependent relative. Family Breakdown and/or Homelessness – if the student is in an abusive relationship which can result in homelessness, the student can provide a letter attesting this. However, the student‟s letter should also include one or all of the following: letter(s) from neighbour(s) as witnesses, police report, letter from a shelter or letter from a counsellor

Class Lateness: An Instructor may choose to develop specific standards related to lateness up to and including the assignment of an absence. Note that it is the student's responsibility to inform the instructor after class that he/she was late but present if he/she wishes to ensure accurate records of attendance are maintained.

VII. COURSE RELATED INFORMATION Adding Courses: See Dropping Courses Audit: A student may register for audit or credit in a course. However, during the semester, a student may request to change from credit to audit. This is permissible until approximately the end of the 7th week of classes with no academic penalty (see the date listed at front of Handbook). After this deadline any student wishing to change a course from credit to audit will automatically receive an "F". Changing Courses: See Dropping Courses External Courses: Heritage will allow students to transfer approved courses from external institutions. Students must receive approval in writing from the Academic Dean before beginning any external course in order to be sure of acceptability for credit. All transcripts of grades from transfer credit courses must be received by Heritage before the student is permitted to graduate. Courses taken at other institutions do not impact a student‟s Heritage AGPA. Course Load: The curriculum of Heritage is designed to be completed in the number of years prescribed for each individual program. The course loads are designed for full-time students who do not find it necessary to maintain employment. A student who finds it necessary to be employed should carry a lighter course load and be prepared to extend his/her program over a longer period of time. Dropping/Adding/Changing Courses After Registration: There are administrative fees associated with all course changes after registration day. A student may withdraw from a course by taking the following steps: 1. Obtain a "Course Change Form" from the Registrar's office; 2. Obtain permission from the Faculty Advisor. 3. Submit the completed “Course Change Form” to the Registrar‟s office. For information on refunds, refer to Section F (Finances) in the Handbook. After official withdrawal, a student will receive a formal grade determination:  Withdrawal in weeks 1 to 4: No Record is kept;  Withdrawal in weeks 4 to 7: a Withdraw is recorded;  Withdrawal after week 7 : a Fail is recorded. 15

Independent Studies: Independent Studies courses are offered as an accommodation to students who are unable to fit all required courses into the normal class schedule. An additional fee of $200 is charged for an Independent Studies course. Note: Tuition fees are also due to Heritage in accordance with the fee schedule. All Independent Studies courses must be approved by the Academic Dean in consultation with the supervising professor. Independent Studies Request Forms are available in the Registrar‟s office. The following criteria will be used to determine if a student request for an Independent Studies course may be approved:  Is it possible for the student to take the regularly scheduled course?  Has the student demonstrated initiative and diligence?  Can a "quality" course be offered in the Independent Studies format?  What is the professor's load? Considering an Independent Studies Course? First, they are less desirable than classroom study as they eliminate student interaction. Second, they are more expensive as the $200.00 fee is charged in addition to regular tuition fees. (This charge is paid to the supervising professor since independent study courses are an addition to the normal teaching load.)

VIII. FORMS Look outside the Registrar‟s Office for these (and other) required forms: Intent to Register, Course Changes, Transcript Requests, Program Change, Course Schedules, Course Extension, Independent Study, , Course Substitution, Distance Learning Registration .

IX. GRADING SYSTEM Grades and Grade Point Averages: Heritage issues both a numerical and a letter grade for each course. Each letter grade has a certain quality point value (e.g. an "A" equals 4 quality points for each credit hour of the course. Thus, a student achieving an "A" in a three hour course has earned twelve quality points) employed for determining the student's grade point average. Number Grade 95-100 86-94 80-85 77-79 73-76 70-72 67-69 63-66 60-62 57-59 53-56 50-52 0-49

Letter Grade A+ A AB+ B BC+ C CD+ D DF

Quality Points 4.0 4.0 3.7 3.3 3.0 2.7 2.3 2.0 1.7 1.0 1.0 1.0 0.0

A student's accumulated grade point average (AGPA) is determined by dividing the total number of quality points by the total number of credit hours completed (regardless of grade). A student's AGPA is derived only from courses taken at Heritage. The following should be viewed as the standard for grade determination at Heritage: A This grade represents outstanding academic achievement on the part of the student. This grade indicates consistency of excellence for work in the given course. It reflects the student's ability for independent work, thoroughness, creative and effective use of knowledge, and the ability to view the subject matter with discernment. B This grade represents academic achievement well above the accepted standard. Reception of this grade points to serious work habits, the ability to understand, evaluate and retain the subject matter, to apply the knowledge gained to different situations, and above average initiative. 16

C This grade represents a satisfactory degree of academic achievement. This grade is the acceptable standard for graduation from Heritage. It demonstrates that the student is familiar with, and understands the course content, has adequately completed assignments, and has been involved in class discussions. D This grade represents an inadequate level of academic achievement. It is not transferable to other institutions, and as an overall grade is inadequate for graduation. This grade shows that the student's work has met only very minimal standards.* F This grade represents a very inadequate level of work. The student has not met the minimal requirements and standards of the course, and has not satisfactorily learned the material of the course.* * A student receiving this grade may retake the course for the purpose of grade improvement.

Reports: Grade Reports are issued by the Registrar‟s office. At the end of each semester, all professors submit grades that are entered into the students‟ records. Fall reports are placed in the student mailboxes by mid-January. Winter reports are mailed after graduation in mid-May. The student's account must be paid to date, including tuition and library fines, and/or all books/music owing returned, before grades will be issued.

X. GRADUATION General Graduation Requirements: In order to be eligible for graduation, a student must: 1. Complete all required courses for his or her particular program with an accumulated grade point average (AGPA) of 2.0 (“C”) in a degree program or 1.0 (“D”) for Certificate Students. 2. Show evidence of maturing Christian character and spiritual development. 3. Satisfactorily complete the required units of Field Education for his or her course of study. 4. Satisfy all financial obligations to Heritage three weeks prior to graduation including library fines. 5. Complete a minimum of 30 credit hours at Heritage for a degree program. 6. Complete and submit the Application to Graduate form by February 15th, 2012. Graduation Honours: Students at Heritage who have excelled academically and have maintained at least a 3.5 accumulated grade point average during their course of study may graduate with the following academic honours: AGPA: 3.50 - 3.74 is Cum Laude (with praise); 3.75 - 3.90 is Magna Cum Laude (with High praise); 3.91 - 4.00 is Summa Cum Laude (with Highest praise).

XI. INTERNSHIPS All students must have their intended program approved in advance by the Field Education Director. The student must register and pay the fees in the same semester in which he/she begins the work for these credit hours.

XII. PROGRAM COMPLETION Students are responsible for ensuring that they are taking the right classes in order to complete an academic program. Please follow the guidelines in the Academic Calendar and remember to consult with your Academic Advisor or with the Registrar‟s Office with any questions about your program or its requirements.

XIII. TRANSCRIPTS Students needing transcripts of their work at Heritage must complete and sign the Transcript Request Form and submit it to the Registrar‟s Office. Transcripts will not be released if a student‟s file is incomplete or if money is owed on the student‟s account. Transcripts normally are sent out within 48 hours of receiving the payment form from the business office, but may take up to seven days during peak times of the year. For cost and other information, see the Transcript Request Form or contact the Registrar‟s Office. 17

XIV. TRANSFER CREDITS Transfer credit from recognized institutions may be given for equivalent courses in a degree program provided the grade is a "C" or above. Transfer credit may be granted from unaccredited institutions up to approximately 60% of earned credits. In either situation, compatibility with the Heritage program will also factor into how much transfer will be granted. Transfer credit is subject to the discretion of the Registrar. See section VII (Course Related Information) for more detail on Correspondence Courses. Decisions may be appealed to the Academic Dean.

XIV. WITHDRAWAL FROM SCHOOL Students may interrupt their studies at Heritage in good standing by informing the Registrar‟s office of their intent to withdraw either by a written letter or by email. To resume studies, a student should request permission from the Registrar via a “Return to Studies Form”. A student who has been out of school for five terms must request permission from the Registrar via a “Return to Studies Form.” A letter of reference will also be required from his/her pastor before a determination to readmit is made. If the program requirements have changed, the student who has been out of school for more than five terms will be required to meet the new requirements. If the program has been discontinued, the student will be given the opportunity to choose a new program.

E. STUDENT ACTIVITIES i.

ATHLETICS AND RECREATION

Both the College and the Student Cabinet (STUCA) sponsor athletic and recreational opportunities. Speak to either the Athletic Director or to the STUCA Athletics Chair about participation or about ideas they may have for changing or expanding our programs. Intramural Sports These are held at various times throughout the week. Sports selected are based upon student interest and are planned by student government. See your STUCA chair and watch for announcements. (See Information Services). Gym A gym schedule is kept on the bulletin board and the gym for your convenience. Generally, the gym is open for free use at the times posted. Heritage students may invite a maximum of three non-Heritage students to use the gym. The Heritage student must be present at these times. Larger group use may be scheduled through the Athletic Director if it is part of a defined outreach program of Heritage. Otherwise, the gym may be booked according to a set fee schedule. Recreation Equipment Some equipment is available for student use whenever the gym is open for free activity. Specialized equipment is kept in storage and may be obtained by asking: the Athletic Director, Student Assistant, or STUCA Athletics Chair. (Also, Weight and Fitness Room below.) Varsity Team Sports Heritage offers a variety of varsity sports teams each year. Options may include: men's and women's basketball, men‟s and women‟s volleyball, hockey and co-ed soccer. Student Council also may sponsor teams. See your Student Cabinet Chair for more information. Tryouts and Making Team Tryouts begin in September for all teams. Sign-up sheets will be available at the annual Orientation 'Info Fair' and on the Athletic Bulletin Board. Athletes are to attend the Orientation Athletics Seminar. All students enrolled in more than 3 credit hours/semester and not presently restricted from athletic activities by Academic or 18

Disciplinary Probation are welcome to try out for teams. Teams are able to accept a number of alumni, student spouses, or faculty & staff. Staying on a Team Varsity Athletes may be required to participate in special seminars or training. Individuals who: cannot meet team requirements, cannot maintain an acceptable standard of performance, who come under disciplinary or academic probation, or who do not meet standards of Christian attitude or behavior, will be removed from teams. Time Commitments College policy requires you to attend up to 2 practices plus 1 game per week. Other practices are optional. Road trips and tournaments will involve additional time. Further, teams assist in the hosting of tournaments. Fees & Fund Raising Fees may be required for participation in sports or for special trips or tournaments. Participation fees will be published at the Information Fair and will be due by October 15. Trip/Tournament fees will be announced annually. Team members may be offered the option to participate in fund raising campaigns in order to offset fee expenses. These are to be approved and monitored by the Athletic Director. Weight & Fitness Room This facility is located at the end of the hallway with the change rooms. An orientation session is required. Normal operating hours and procedures are posted. This facility is open to all students. Heritage students may invite a maximum of two non-Heritage students to use the room. The Heritage student must be present at these times. Some fitness machines may require advance sign-up.

ii. MUSIC, DRAMA, AND THE ARTS The Arts are an integral part of our Community, if you have any ideas about the Arts or Drama on campus please talk to Student Services or your Student Cabinet Representative.

Ministry Teams and Choir Ministry Teams Students can become involved in a variety of musical ensembles or a possible drama team. An audition and/or interview are required for all groups. These are held at the beginning of the academic year and will consider: musical ability, spiritual maturity, and academic ability. Chapel Worship Teams Each year several Chapel Teams are formed through Student Services. Band members are auditioned and interviewed to ensure that both musical and spiritual standards are maintained.

iii. RESIDENCE POLICIES These are detailed in the Residence Handbook. General information can be obtained in Student Services or from either the Residence Directors or student Residence Assistants. Non-resident students may stay in apartments for a limited overnight stay according to policy.

iv. SPIRITUAL LIFE Our goal is to 'become more and more in every way like Christ' (Eph. 4:15), but this doesn't just happen automatically. Every year we have both planned and spontaneous events that encourage spiritual growth. Seek to take advantage of these opportunities. First, the college is not your church. All community members- faculty, staff and students are expected to have a local church in which to worship God. Take several weeks to visit some churches and then ask God to assist you in choosing the right one. Don‟t fall into the trap of always visiting 'just one more' and finding yourself not part of any. Second, we all need guidance and the Heritage community is to be one where students find help through advisors or mentors in addition to classroom or chapel settings. Faculty, 19

staff or student leaders are willing to assist you in assessing your spiritual life and practices as you seek to grow in God.

Chapels Three times a week (Tues., Wed., & Thurs.) we come together to worship and pray. Chapels begin at 11:25 a.m. on all days. They last about 50 minutes and present a variety of styles of services with a general emphasis on proclaiming the scriptures. Through the different types we hope to provide a balanced spiritual 'diet'. Attendance This is a matter of your personal word and your integrity. It is also a spiritual discipline. Attendance is not optional. Off-campus students are required to attend 80% of the chapels for which they have a scheduled class immediately before chapel. Residence students are to attend 80% of scheduled chapels. (Generally, this works out to about a maximum 6 missed chapels per term.) Each student will be required to declare the number of chapels missed monthly. Students who experience difficulty with this policy are to consult with the Dean of Student Services.

Impact Groups Weekly small group meetings are built into the Residence Life program. The Student Cabinet Commuter Representative develops optional small groups for commuter students. These groups are designed to work on spiritual growth through prayer, the study of relevant topics, and the development of mutual accountability.

Prayer Groups It is common that each year, in addition to officially scheduled groups, students come together for times of personal prayer or prayer for missions and outreach. Watch for opportunities or start such a group yourself. All such groups wishing to schedule space are requested to report to Student Services.

Ministry Groups and Teams Under the guidance of the Student Cabinet, there are a number of activities and programs offered to promote Christian growth and outreach.

Special Events Several times each year special days of worship and discipleship are scheduled. These are not optional events and an inability to attend must be discussed with the Dean of Student Services. For this year, the designated events are: Spiritual Emphasis Days in September; Outreach Emphasis Days in November, Missions Emphasis Days at the end of January, and Arts Emphasis Days in March. Other optional events may also be offered.

v. STUDENT LEADERSHIP Student Union The Student Union (SU) and its Cabinet (STUCA) form a liaison between the College and the student body. The SU assists the college in its efforts to serve the spiritual, social, and education needs of students while representing student interests to the faculty and administration and creating activities/publications that meet student needs. For more information, see the special SU section at the end of this Handbook section.

Committee Membership The various ministry and activity groups on campus are always looking for ideas and assistance. Entry to a Committee is at the invitation of the Chair so make your interest known to him/her. Some are operated by STUCA; others work with Student Services.

Resident Assistant Program RA's are student members of the Student Services Department, staff who live in the dorms and assist in maintaining residence standards and in providing help and guidance to students. Selection is made based on leadership potential, maturity and Christian 20

commitment. Those interested in such a position should look for announcements in spring or speak to one of the Residence Directors.

F. SUPPORT SERVICES BOOKROOM The bookroom, located at the lower level entrance in the “A” building, supplies required texts and reference materials. Lists of required texts with prices will be available at the beginning of each semester. You will need the course name and course code to select the correct books; the bookroom is only in operation at the beginning of each semester. Payment: Payment may be made by cash, cheque, debit/Visa/Mastercard. Refunds: a) A sales receipt AND course drop slip must be provided with all textbook returns. Merchandise must be in saleable condition, unmarked, in original shrinkwrap (if applicable), with sealed CD-ROM pocket. It is advisable to not open or mark textbooks until you are certain about your course selection. b) Refunds will be given up to 3 weeks from the first day of classes for full semester courses. Refunds for books for courses running less than a full semester (modular, weekend only, bi-weekly, etc.) will only be available up to and including the first day of that class. c) Manner of Refund – Return credits are first applied to student account balances. Credit card purchases will receive a refund to the card. Cash or debit purchases will be refunded by cheque within 2 weeks. Purchases made by cheque will be refunded by cheque within 2 weeks of your original cheque clearing the bank.

CHAPEL USE If you wish to use the Chapel you must book it through Janet Light in the Student Services office.

CAREER PLANNING The Student Services office has several resources available to help with resume preparation, interviewing skills and searching for a job. If you are looking for work, there is an employment board with available positions all over Canada for both seminary and college students. Job postings are received and posted immediately. Also, check out the careers link on the Heritage College & Seminary website. Depending on your question or interest, talk with our Counsellor or your Faculty Advisor. Either one will be able to help you with and review your educational plans.

CHILD CARE To those students with children: We want to welcome you and hope that we can be of assistance in your educational journey. Your children are welcome on our campus provided they are supervised at all times. Please note that Heritage does not provide child care and to avoid distractions and disturbances during class we ask that your children not be in the classroom with you.

COMPUTER LAB Heritage provides a computer lab with basic technology resources available to students (Internet access, word processing, printing). The computer lab is generally available for all Heritage students during Library hours. The Library and HCC also provide wireless access to the internet. In the HCC you will also find two computer browse stations.

COUNSELLING Academic Counselling The first stop should be your faculty advisor. The Registrar is also open for questions regarding academic performance, transfer of credits, etc. Information on program requirements of other institutions is available in Student Services, or in the college catalogue shelf in the Library. A professor may also be a good source of information about 21

specific careers or institutions. Student Services offers academic counselling to assist in time management, study skills, organization, note taking, motivation, stress etc. The Academic Counsellor will sit down with you to discuss your individual concerns, and together you can build a plan of action to conquer these difficulties. Career Counselling Career information and vocational testing is available. Students may browse available material or make an appointment with a counsellor. Personal Counselling Students experiencing personal difficulties are encouraged to seek support. Student Services Department Staff (General Counsellor, Dean, Residence Directors & Assistants) are ready to help. Those with special needs may receive referral to an outside counsellor if desired/required. Support groups and seminar/workshops are also offered throughout the year to assist in personal growth and healing. Remember that, at some time in their lives, the majority of the population receives some counselling assistance. You‟re not alone. Talk to someone today!

EMPLOYMENT On Campus A limited number of positions for student employment are available in: the bookstore, cafeteria, residences, library, offices, and maintenance. Watch for announcements. Interested students can contact Student Services for further information on how to apply for these positions. Off Campus This is an important part of the financial plan of many students. The Career Centre will post opportunities of which it becomes aware. However, students who are employed off-campus should be aware that the college believes that academics should come before work and job requirements and that such requirements will not be permitted to interfere with academic programs and policies. Career Information - Students looking for full or part-time community and ministry jobs should begin their search on the bulletin boards and with their advisors. Also, check out the Careers Link on the Heritage College & Seminary website. Church/Ministry Related Jobs - Students interested in a church related internship should contact the Field Education Director. Students will be assisted to determine which churches will be most helpful to them as they seek to fulfil requirements.

FINANCES Accounts All fees are due on registration day. An administration fee will apply if the total fees are not paid in full within one (1) week of registration day. Course Change Fee A $10.00 change fee is applied to the student's account for each change in course selection or program after registration day. Program Change Fee One program change request may be made at no cost to the student. As of September 1st, 2010 any subsequent program change requests will be subject to a $25.00 fee. Financial Assistance 1) Student Loans: For information on specific Canadian provincial programs you may consult the links on the National Student Loans Service Centre website at www.canlearn.ca OSAP applications are available online at osap.gov.on.ca. Please direct any questions regarding OSAP to the business office. 2) Seniors: Those 55 or older are eligible for a 50% bursary on the comprehensive fee. This applies to courses taken for credit. Other associated fees are as stated in the fee schedule. This is applicable to regular Heritage courses taken on campus in Cambridge. 3) Spouses: The spouse of a full-time student will receive a 50% bursary on the comprehensive fee. "Full-time" refers to a student taking at least 3 courses (minimum 9 22

credit hours). The spouse eligible for the bursary is considered to be the one taking the fewer credit hours. The course(s) must be taken for credit. This spousal bursary is offered when both spouses are registered in the same semester or session and applies only to regular Heritage courses taken on campus in Cambridge. 4) W.S.I.B. Heritage has qualified in certain cases as a retraining program under the WSIB. An individual considering this should speak with his or her WSIB Counsellor. 5) First Nations: Heritage has been recognized by the First Nations as a degree granting institution of post-secondary education. Qualifying students may be eligible for funding assistance from their band council. 6) Heritage Bursaries: Heritage awards bursaries as funds are donated for student assistance. Applications are available for returning students at the Registrar‟s Office. N.S.F. Cheques: A student whose cheque is not honoured by the bank must, within 48 hours, pay the outstanding amount by cash or certified cheque. There will be a $20.00 charge to the student account. Student accounts must have a zero balance before students can register for the next semester, receive grade reports, graduate, or before transcripts will be issued. A service charge will be applied to all outstanding balances at the end of each month. A student who has an outstanding amount owing to the school from a previous term will not be allowed to return for further studies. Refunds: 1) If a student finds it necessary to leave school during the semester, a refund will be issued based on the refund schedule for the balance of the semester, minus an administrative fee. (See Add/Drop form from the Registrar‟s Office). Residence fees will not be refunded. Students who decide to leave residence after the Fall Semester are required to pay a $500 administrative fee in lieu of winter semester rent. 2) For students with outstanding Federal or Provincial loans, all refunds will be forwarded to the student's lender. Heritage will inform the lender that the refund is to be applied against the student's loan account. Residence fees will not normally be refunded. 3) Incidental fees are non-refundable. The comprehensive tuition fee will be refunded according to a schedule in which refunds decrease following specified dates. This structure is mandated by OSAP regulations and applies both to withdrawal from school and withdrawal from individual courses. (Add/Drop Form from Registrar‟s Office.) Refund Schedule Week 1 Week 2 Week 3 Week 4 Week 5 Week 6

100% 90.9% 81.8% 72.7% 63.6% 54.6%

Week 7 Week 8 Week 9 Week 10 Week 11 Week 12

45.5% 36.7% 27.2% 18.1% 9.1% 0%

FOOD SERVICES The cafeteria provides a variety of meal, snack, and beverage options for students and visitors. The cafeteria operates weekdays for breakfast (7:45–9:30am), lunch (12:001:30pm) and over the dinner hour (4:30-6:30pm) Monday-Thursday. Friday the cafeteria is open from 8:00-9:00am and 10:00am-1:00pm (Closed from 9:00-10:00am for delivery). Specific hours will be posted each semester and are subject to change for special events that affect the majority of students. The Cafeteria is closed from 11:00am-12:00pm Tuesday, Wednesday & Thursday for Chapels.

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All residence students are required to participate in a meal plan each semester. This meal plan operates on a declining balance account for each student that is used up based on the meal choices of each individual student. Additional meal plan contributions beyond the mandatory plan can be purchased through the cafeteria or the business office. Please note that outstanding meal plan balances will not be refunded at the end of the school year. The cafeteria is open to individuals who purchase meals from the cafeteria as well as those who bring their own food. A microwave is available in the cafeteria for general use. Cafeteria Plans Plan A - $450 (one meal a day) Plan B - $700 (approx. 2 meals a day) Plan C - $900 (approx. 3 meals a day) Commuter Students can purchase a declining balance cafeteria plan or put any amount on account with the cafeteria to use.

GYM & WEIGHT ROOM USE See statements in Student Activities section (Athletics & Recreation) pg. 17 -18

HEALTH SERVICES Heritage does not have regular health services. If a student requires medical attention, the Student Services office will help the student to find a medical doctor. A walk-in clinic is located on Franklin Blvd. (Talk with Student Services)

IDENTIFICATION CARDS ID card photos are taken at Registration. Those not having their photo taken at his time will have several limited opportunities in the weeks which follow. Some businesses and agencies will accept your Library card as your Student ID card. If you need additional proof of identification please contact Student Services.

INFORMATION SERVICES Keeping everyone informed is a big task. You are responsible for reading published announcements. All announcements, posters, leaflets, etc. for activities not sponsored by Heritage must have approval from the Student Services or General Office. Anouncements Oral announcements are very limited in chapel. Chapel announcements must be approved by the Dean of Student Services and must concern official school functions which are of interest to the general community. Check with the Cafeteria Manager concerning announcements in that venue. Bulletin Boards Bulletin boards with important information are located throughout the buildings. Boards at the HCC entry and across from Student Services offices are to keep you updated on current events, activities, chapels, etc. If you would like to have something posted, please seek permission from the Student Services office and have your item initialled by a Student Services staff member. Boards located in the games room area are for the Student Union and for general use by students to post items for sale, activities, humour, etc. Keep in mind that inappropriate material and outdated materials will be removed. Messages (Phone) Incoming messages to the General Office will be put in student mailboxes. Only in emergencies will attempts be made to contact the student personally.

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Posters Posters for use in the Residences or Community Center are to be approved by Student Services. The only approved methods of affixing posters to walls are through the use of white sticky tack. Tacks are to be used on bulleting boards. Student posters are not to be placed on walls (also ceilings, floors, etc.) in the “A” Building. Publications Both the College and STUCA produce regular publications. "The Clipboard" is published on Tuesdays by the College. Official announcements and reminders will be printed here as will a variety of general information. All students are responsible for reading The Clipboard. These will be sent via email and posted in several locations. Student announcements must be brought to Student Services by 12:00 noon on Friday for distribution the following Tuesday The ALETHIA (Student Newspaper) is published on a schedule determined by Student Cabinet. Please contact the Editor with announcements or ideas for articles.

THE LIBRARY Cards Cards are issued without charge to students upon request, are required for borrowing or booking library materials, and are not transferable. Books may be borrowed for two weeks, audiovisual items for one week; overdue items are subject to a fine and marks will be withheld for non-payment of fines. Replacement cards: $2.00 in the library. Hours of Operation: (These may be adjusted. Check posted times.) Fall and Winter Terms Mon to Thurs 8:00 am to 10:00 pm Fri 8:00 am to 5:00 pm Sat 11:00 am to 4:00 pm Sun Closed

Mon to Fri Sat., Sun.

Third Term hours as posted Closed July Closed

Policies and Procedures These may be found in the Library Handbook available at the Circulation Desk. Other Libraries Library privileges for Heritage students have been negotiated with the libraries of several universities, colleges, and seminaries in the area. This will help you with many of your assignments and papers. Any use or borrowing of materials is subject to the policies of the lending library. Check at our Circulation Desk for more information.

LOCKERS We have three areas of lockers on campus: in the change rooms in the lower level of the HCC, in the hallway by the student lounge (HCC) and in the lower level of the Academic building by the washrooms. Locks are not provided. All lockers are „daily use lockers‟ and locks left on for more than 48hrs will be removed at the discretion of the Student Services office. You may obtain a permanent locker by applying to the Student Services Department. This would enable you to keep the same locker all year and keep it locked at all times. All locks will be cut off at the end of the school year.

LOST ITEMS Check at both the General Office and Student Services for small items or items of value. An open lost and found box for larger items is kept in the Community Centre.

LOUNGES Lounge policies will be posted within each designated lounge.

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MAIL & MESSAGES Mail Services Students will have their own mailbox at Heritage with the following address: Name and Box Number c/o Heritage College & Seminary 175 Holiday Inn Drive, Cambridge, Ontario, N3C 3T2 Students receive a box number at registration and pay a $10 key deposit (refunded when key is returned) for the use of the box. Normally mail distribution is in the early afternoon. Outgoing Mail may be left in Student Services for daily drop off. Urgent mailing should be done off campus. Student Services does not stock stamps or weigh parcels. Internal Mail: Official Correspondence (term papers, assignments, messages) for faculty and staff may be left in the "IN” tray on the office counter. Administrative staff will date and distribute correspondence to the appropriate individual. Student Correspondence Mail for other students should be placed in Student Services. Summer Mail: Check the procedures posted/published in the spring. You will have the opportunity to pay for forwarding services. Any mail not picked up or forwarded by Sept. 30 will be discarded. This will include term papers, etc.

OFFICE HOURS Office hours are normally 8:30 am to 4:30 pm from Monday to Friday unless posted otherwise. This would include: General Office, Financial Office, Registrar‟s Office, and President‟s Office. Student Services is generally open from 9 a.m. to 4:30 p.m. but may have restricted or extended hours at times. Individual faculty members will generally post hours of availability. Please remember that, in all cases, you may not be able to meet with someone immediately. It is generally advisable to expect that you will need to make an appointment for all but routine services. Please respect posted hours.

PARKING There is no charge for parking. There is to be no overnight parking in the Upper lots and please keep visitor parking areas clear at all times.

ROOM BOOKING/ FACILITY RENTALS All room use is to be booked. Official student groups or committees may book rooms for use through arrangements made in Student Services. Non-official functions (e.g. bridal showers, weddings, youth group meetings) may also be booked through the Main Office following payment of a fee.

SECURITY: CAMPUS AND COMMUNITY Our campus is small and may feel protected but attention to proper security prevents many difficulties. Please make yourself aware of safety procedures. When going out, always notify someone. At night, walk in groups if possible. Arrange a walk to the store with friends. At night, keep to well lit areas. Avoid short-cuts that may lead to trouble. Emergencies and Concerns In an emergency, the Police may be reached by phoning 911. Most immediate evening problems should be addressed by contacting Residence Staff. Please note the procedures listed in the Emergency Procedures and the Safety & Security brochures. Ideas for improvements may be given to the Dean of Student Services. Keys & Passcards Non-residence students wishing a passcard for Community Centre access may receive one following the payment of a $10 refundable deposit at the main office. 26

Keys: Those who receive special keys for committee use or use for personal functions are responsible for the full replacement costs for lost security. This means that losing a key will normally also involve the re-keying of locks. Issued keys are not for duplication. Duplicating a key is a breach of integrity and may result in disciplinary action. Residents issued with Security Cards are responsible for care of the card. Bent or abused (e.g. used with or as a key chain) cards may need replacing and will involve a processing fee. Lost cards will be charged at $10. Application for replacement cards or keys is made at the General Office. Lock-Up: Residence Buildings: These operate under a posted schedule. Access to the buildings is gained with a pass card given to residents. A buzzer system is employed for guests. Lock-Up: Other Buildings (Subject to posted changes) Monday to Thursday “A” Building ............................................................... Open from 7:30 a.m. to 10:00 p.m. Community Centre .............. Open from 7:00 a.m. to 9:45 p.m.; Pass card to 12:00 a.m. Friday “A” Building ................................................................. Open from 7:30 a.m. to 4:30 p.m. Community Centre ................................... Pass card access from 7:00 a.m. to 1:00 a.m. Saturday “A"Building ............................. 11:00 a.m. to 5:00 p.m. (Open 9:00 a.m. if Sat. classes) Community Centre .................................. Pass card access from 7:00 a.m. to 1:00 a.m. Sunday “A” Building ......................................................................................................... Closed Community Centre ............................... Pass card access from 7:00 a.m. to 12:00 a.m. Passcard Security Tracking: All passcard use is monitored. Restricted Access: If a door is locked or a building or area is designated closed or off-limits (whether locked or not) entry is prohibited. Unauthorized entry will result in disciplinary action.

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G. OTHER MATTERS Policies Heritage has many policies, which affect students. These have been developed over the years in accordance with legal requirements, community and professional standards, and a focus on providing the best service, which we can within the constraints of limited resources. The annual Academic Calendar (available online), this Handbook, the Field Education Handbook, and the Residence Handbook, are the main published materials. In addition to these each of the offices on Campus (Business, Registrar‟s, Student Services) also have many established policies, which apply to students. Those policies listed below are available in printed form from Student Services. These will be added to on an ongoing basis.

       

Appeals of Institutional Policies and Decisions at Heritage Fund Raising and Promotional Events on Campus: By Outside Groups or Heritage Students Privacy of Information at Heritage Sexuality & Relationships at Heritage Entertainment Standards at Heritage Cheating & Plagiarism – Academic Misconduct at Heritage The Use of Spiritual Gifts at Heritage Disciplinary & Judicial Procedures at Heritage: Academic and Non-Academic

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Welcome to the Heritage Student Union pages. Your Student Cabinet – known as STUCA – is elected by the students to plan activities and to help represent the student voice to the College and to the larger world. Student government only works when students care. On this page you‟ll find an overview of the Cabinet. Every single one of the Committees and programs here needs student planning and input. Get involved. On the other side of this page is a nominating form. You can use it in September to nominate someone for class leadership or by-elections. Or, you can wait until spring and nominate someone for next year‟s Cabinet. AND THEN.... on the pages following is the endlessly fascinating Student Union Constitution. Read it through or talk to a STUCA member for details. STUDENT UNION: Just about everyone STUDENT UNION COMMONS

Cabinet, Class Presidents, Appointed representatives; All SU members have right to speak

CABINET EXECUTIVE President: Vice-President: Secretary/Treasurer: Business Manager

Activities Chair

Global Outreach Chair

Newspaper Editor

Athletics Chair

Local Outreach Chair

Commuter Students Chair

Yearbook Editor

Arts Committee Chair

Elections for Freshman Class President and any vacant positions will be held the 3 rd week in September. 29

Official Type STUCA Nomination Form* We, the undersigned, have read the job description for the position and have prayerfully and carefully considered the needs of our student union. We believe that the person whom we nominate would make an excellent candidate

_______________________________ for the position of ________________________________ We are (print) ___________________________

Sign ________________________________

________________________________

__________________________________

________________________________

__________________________________

________________________________

__________________________________

CANDIDATE ACCEPTANCE I prayerfully accept this nomination and agree to abide by all terms and conditions arising from it. Print _______________________ Sign ______________________________ Date _____________ *Use as is or copy all you want

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CONSTITUTION OF THE HERITAGE COLLEGE STUDENT UNION Article l: Name The name of the organization shall be the Student Union of Heritage College. Article ii: Purpose Section 1 The purpose of the organization is: a. To promote a Christian environment in which Christlikeness is encouraged in the individual as well as in the entire student body b. To provide a voice for student needs and concerns c. To organize events. activities and publications, which address student interests and concerns. d. To assist the college with its larger mission. Article III: Institutional Relationship Section 1 The Student Union is an integral part of the Heritage community and its terms of governance are subject to the governing authorities of the College. It will seek to function autonomously in matters, which are purely of student concern and will function cooperatively with the College in all other matters. Section 2 In general, the responsibilities, duties, and limits of the Student Union's relationship with the College are set down in the Constitution & By laws of the Student Union. Section 3 As a member of the Heritage community with rights and privileges granted by that community, the Student Union will grant right of review and approval of constitutional changes to the governing authorities of the institution. Section 4 The Student Union may, from time to time, enter into cooperative relationships with other organizations, which further the purposes of the Student Union and/or the College. Article IV: Membership Section 1 All students taking six or more credit hours per semester shall be members of the Student Union. Section 2 All students taking 5 or less credit hours per semester, who are registered in an official academic program of the college, shall be considered members of the Student Union unless they make formal request to withdraw to the Cabinet Secretary by the second Tuesday of the semester. Section 3 Membership shall be constituted by payment in full of the correct designated fee as outlined in the College's Official Statement of Fees. Section 4 Only members of the Student Union shall be eligible to hold office and vote. Article V: Fees Section 1 The Student Union fees shall be determined for the succeeding year by a plurality vote of the Student Union upon a recommendation from the Student Cabinet and will normally be levied on their behalf by the Administration of the Heritage Baptist College. Article VI: Structure Section 1 The governing structure of the Student Union shall be constituted in the following manner. There shall be an elected Cabinet composed of an Executive and the Chairs of standing Committees. The Cabinet shall be responsible to report to a Commons consisting of appointed and elected representatives of interest groups and other bodies as approved on an annual basis by the Cabinet (By-Law #5). Official status as a representative shall normally be granted to groups duly constituted and approved by either the Student Union or the College Administration. In addition, all members of the 29

Student Union shall have the right to attend meetings of the commons and to comment upon matters before the commons at times selected by the Chair. Each class of students will also have its own Executive for matters relevant to that class (By-Law 3). Section 2 At times it may be necessary for a Cabinet position to be appointed according to Article VII, Section 8. Section 3 Notwithstanding the privilege of the Chair of the Commons to direct debate, at each meeting of the commons any member of the Student Union shall be granted the right to address the commons in a relevant fashion. Section 4 The Commons shall act as a body of reference and deliberation. Major new initiatives and budget planning shall be brought to the Commons for discussion and review. The Commons, acting upon the recommendation of the Cabinet, may adjust the annual budget by up to 10% of the total. Members of the Commons, and the members of the Student Union in general, may bring forward items of concern to the Commons for review or may choose to refer votes on specific issues to the Commons. The Commons may direct the members of the Cabinet, through the Executive, to prepare reports or to raise issues with the College Administration. Section 5 The Cabinet shall advise the Executive, manage individual portfolios, prepare individual budgets for approval, and manage individual budgets as duly approved. Section 6 The Student Union, acting in session at a duly called Business Meeting, is charged with the following duties: a. Approval of the Annual Budget and approval of financial initiatives outside of the annual budget that exceed 10% of the total budget b. Approving constitutional changes. c. Hearing and reviewing the Candidates for office at an annual Candidates meeting d. Receiving reports and voting upon issues referred by the Commons. Section 7 At any time the Commons may direct that a general vote be taken among the student body to determine budget, constitutional, and other issues, pursuant to the conditions of Article VIII, sections 8 and 9. Article VlI: Officers Section 1 The officers of the Student Union, comprising the Executive Committee, shall be: a) President, b) Vice President, c) Secretary-Treasurer, d) Business Manager. Section 2 The officers of the Student Union, comprising the Cabinet, shall be: a) The Executive Committee, b) the Chair of each standing Committee of the Students' Union. Section 3 All officers of the Student Cabinet shall be elected by secret ballot with a plurality vote during the first two weeks of the month of March on a day or days to be determined by the Executive. Section 4 Terms of Office shall be one calendar year, commencing July 1 prior to the new school term, with the exception of officers elected in the fall. Those officers will have only such authority as is granted them by the sitting Executive until assumption of office on July1. The new Cabinet shall hold office until the following June 30. Section 5 The candidates for office shall be nominated in the following manner: a) A Nominating Committee, which is not deemed to be a Standing Committee of the Student Union, shall be, appointed by the President of the Student Union and the Dean of Student Services (or representative) shall meet no later than one month after the registration of the Fall term. The Vice-President shall be a member of the Committee. The committee. With the advice of the President of the Student Union and the Dean of Student Services (or representative), shall seek to nominate no fewer than two candidates for vacant positions, and then post nominations. b) The nominating Committee appointed in the Fall shall, in the same manner, nominate the candidates for the Spring election at least two weeks in advance of the set date. 30

c) The chairperson of the Nominating Committee shall be responsible for presenting the names to President of the Student Union and the Dean of Student Services the for interview and approval. d) Additional nominations for an office may be made by a member of the Student Union during the first five days the nominations are posted. Each nomination, thus made, shall be accompanied by four signatures and submitted to the Nominating Committee. e) Names of all additional candidates nominated by the Student Union members shall be presented to the Student Dean and the President of the Student Union for interview and approval prior to being posted. Candidates will normally be approved unless there are serious issues related to academic, disciplinary, or personal and spiritual concerns. The meeting will also determine if the nominee understands the requirements of the position. If a potential candidate is not approved he or she may ask for an appeal to the student cabinet through the Vice-President. Such an appeal must be lodged within 24 hours of the initial decision and must be heard on the next available weekday. An appeal must receive a 60% vote in favor if a disqualification is to be overturned. f) The duties and responsibilities for each Student Council position shall be made available to all candidates and Student Union members at least 1 month prior to elections. g) The final list of candidates, thus nominated, interviewed and approved, shall be posted at least one week prior to the election. Section 6 No officer shall hold the same office for more than two consecutive academic years. Section 7 Officers of the Student Union must: a) Not be on Academic Probation. b) Uphold biblical standards of behaviour, live in harmony with the policies of Heritage Baptist College, sign an agreement of confidentiality, and manifest a Christian spirit towards others. c) Be registered in an Academic Program of the College and unless completing their degree shall be enrolled in a minimum of 9 credits at the college during the year in which they serve on Council and shall be enrolled in at least one course at the college during each semester in which they serve on Council unless they are in their final year of a degree program. In such a case they may serve as an officer during a semester in which they are not enrolled in 3 credits of courses at the college if requested to do so by a majority vote of the Cabinet. Failure to meet these qualifications will result in removal from office pursuant to Article X. Section 8 In the event of an office becoming vacant: a) The Vice-President shall fill the office as acting officer until by elections. b) By-elections shall be held no later than three weeks following the date of the office becoming vacant. c) Nominations will be held pursuant to Article V, Section 5. d) In the event of the Vice-Presidential office becoming. vacant, the President shall follow Article V, Section 10, b) and c), and fill the office until a replacement is elected. e) In the event that both presidential and vice-presidential offices become vacant, the Dean of Student Services shall call a by-election following the procedures described in this Article. The remaining officers shall carry out the responsibilities of the offices upon the direction of the Cabinet which shall select an Acting Executive Officer and which shall render such assistance as needed. f) If a Cabinet vacancy occurs at any time following February 1, the Cabinet may choose to declare the position vacant for the remainder of the year or may choose to appoint an individual to serve in an acting capacity for the remainder of the year. Normal review procedures shall be followed before any individual is appointed to fill a Cabinet vacancy. g) If a position for the upcoming year remains or becomes vacant between elections and the September by-election then the Cabinet, with the approval of the Dean of Student Services (or designate) may appoint an individual to serve in an acting capacity until the 31

by-election, Such an individual must meet all the normal requirements of office before her/his name may be added to the ballot at the bi-election. Section 9 Candidates for the Office of President shall be restricted to those individuals who have served, or who are currently serving, as members of the Cabinet or as officially designated representative members of the Commons. If at the time of the report of the Nominating Committee no individual currently serving is willing to allow his/her name to stand for this office, then the Executive Committee may declare that the nomination for the Office of President is open to those who are not currently sitting members of the Cabinet or the Commons. Article VIIl: Government Section 1 The administration of student government shall be vested in the Executive Committee through the Student Union. Section 2 The Executive Committee shall be in charge of setting up the voting poll(s), which will be open according to Article Vll, Section 9, after which the ballots will be counted by a representative of the Executive and the Dean or Student Services or designate. Section 3 The Student Union Cabinet shall meet at least two times per month, the Executive shall meet separately at least two times per month, and the Commons shall meet monthly at a regular and generally convenient time. All other Cabinet and/or Executive Committee meetings shall be at the request of either the President or a majority of the remaining members of Council. Section 4 A simple majority of the Student Union Executive Committee shall constitute a quorum for all Student Union Executive Committee meetings. Section 5 A simple majority of the Student Union Cabinet shall constitute a quorum for all Student Union Cabinet meetings. Section 6 A dual majority of the designated group representatives and the Cabinet shall constitute a quorum for all meetings of the Commons. Section 7 A quorum for All-Student Union business meetings shall consist of thirty percent of the Student Union members. Meetings will be postponed if a quorum is not present. Section 8 Announcements of Student Union business meetings shall be clearly posted and shall either be published in available campus newsletters or advertised through notes placed in each student's mailbox at least one week in advance of the meetings. Regular meetings of the Commons must be published in the College newsletter and posted on designated bulletin boards at least one week in advance of the meeting. Section 9 For the purpose of obtaining a vote on any specific issue or issues, the Cabinet - in consultation with the Commons - may determine that a vote may be taken through secret ballot outside of a Student Union Meeting. Notice of such a vote must be given to each student through individual advertisements placed in student mailboxes at least one week prior to the voting and shall be accompanied with a clear explanation of the reasons for holding a separate vote and a clear presentation of the issue which is to be voted on. For a ballot vote to be declared valid, at least 30% of Student Union members must have submitted ballots. Section 10 Ballot votes {as described in Article Vl, Section 8) shall be held over a minimum 2 day period with a voting station in a clearly visible location in a location frequented by the majority of Student Union members and which shall be manned during a minimum of 1 hour per day during the lunch hour(s). The ballots shall be counted by a Committee consisting of at least one Executive Committee member and the Dean of Student Services or his/her designate. Section 11 The standing committees shall be the: Activities Committee, Athletics Committee, Global Outreach Committee, Local Outreach Committee, Newspaper Committee, Operations Committee, and Yearbook Committee. 32

Section 12 Members of the standing committees shall be selected by the chairpersons and approved by the Students' Union Executive Committee at the beginning of each term. Section 13 Each standing committee will accept the appointment of a faculty or staff member to serve as advisor to each standing committee for the academic year. The advisor will be an ex officio member of the committee and shall be granted full right of review of all committee activities and publications prior to the holding of an event or the issuance of a publication or communication. The purpose of such review shall be to advise and not to direct. However, the advisor may choose to bring concerns with the performance of a Committee or a Committee chair to the Dean of Student Services who will then consult with the Executive. Section 14 In like manner, the Dean of Students will serve as advisor to the Student Council and to the Executive Committee of the Council. Section 15 Accurate minutes shall be kept of all Executive, Cabinet, Commons, and Student Union Business Meetings. From time to time the Executive or the Cabinet may choose to meet in private session. In such cases the minutes of such sessions shall be recorded and maintained in a secure fashion. Minutes posted publicly shall carry the notation, Athe Executive (or Cabinet) went into Executive Session for discussion at this point.@ By a majority vote of two thirds, the Commons may unseal the records of any Executive Session. ARTICLE IX: Constitution, Bylaws & Operating Policies Section 1 The constitution may be amended at any regularly called Student Union business meeting by a two-thirds majority vote on all present providing that: a) A quorum is present. b) Suggested changes have been posted one week in advance of the meeting; or through a ballot vote following presentation of proposed constitutional changes at a duly constituted meeting of the Student Union. Such a vote must still meet the requirement of obtaining a two-thirds majority of votes cast. c) Alternately, a ballot vote as described in Article VIII, Sections 8 and 9 may be employed. d) In each case the proposed changes shall have been reviewed by the College. Section 2 The constitution of the Heritage Baptist College Student Union shall come under review a minimum of every two years. Section 3 The constitution of the Heritage Baptist College Student Union may be added to in the form of Bylaws. Section 4 Interpretation of the Constitution and Bylaws shall be carried out with reference to the Student Union Manual. This document will contain the operating policies of the Student Union in addition to Job Descriptions reference materials relevant to Union functioning. It shall be reviewed annually by a committee consisting of the Executive Committee of Council and the Dean of Students. Recommendations for changes to the manual shall be made to the Student Union, and shall be voted on by the Commons in normal session. ARTICLE X Removal From Office Section l In the event that a council member is not satisfactorily meeting the requirements of her/his position, that person may be removed from office in the following manner. a) Committee chairpersons will be asked to meet with the Dean of Students and President. After this meeting, he/she may immediately be suspended from office by a majority vote of the executive committee upon recommendation of the Dean of Students and President. The Executive Committee shall then bring the matter to the attention of the Cabinet for a majority vote on removal from office. If removal is not deemed necessary at either stage, there may be granted a one-month probationary period during which his/her performance will be examined by the executive. After this time a review by the executive committee may result in removal from office once again requiring a majority vote by the 33

Student Cabinet. If performance has improved to a satisfactory level no further inquiry is required. b) Executive Committee members may also be removed from office on recommendation from the Dean of Students to the Cabinet. The procedure described in Part a) shall apply. Section 2 If a member is disqualified from office the remainder of their scholarship (Bylaw #7) will be withheld and given to the replacement member. Section 3 In the event of removal from office the executive committee shall act in accordance with normally constituted procedures for election to office in the Student Union.

BYLAWS OF THE HERITAGE STUDENT UNION BYLAW #1 DUTIES OF THE EXECUTIVE OFFICERS Section 1 The Student Union Executive Committee will act as the Constitution Revision Committee pursuant to Article IX, Section 2 In addition to duties described elsewhere, the President shall a) Preside at all Executive Committee, Cabinet, and Student Union meetings b) To ensure that all members of Cabinet are aware of and are fulfilling their duties and responsibilities in an appropriate manner, c) Serve as the chief liaison officer with senior institutional administration and, when appropriate, with the Board of Trustees, d) Serve as chief external Public Relations Officer for the Student Union. Section 3 The Vice-President shall a) Fulfill the duties of a vacant Cabinet position in an acting capacity until other arrangements can be made, b) Preside at meetings of the Commons. In the absence of, or at the request of the President, the Vice-President shall preside at meetings of the Executive, the Cabinet, or Business Meetings, c) Serve as a member of the Nominating Committee, d) Oversee the general and class balloting and elections processes in consultation with the Dean of Student Services, e) Assist the President in the performance of her/his duties, f) Oversee the process of creating clubs sponsored by the Student Union, and serving as liaison with such clubs (Bylaw #6). Section 4 The President and the Vice-President shall normally be the Student Union representative to Institutional Committees called for the purposes of: student discipline or institutional planning, In the event that they cannot serve, other members of the Executive may be appointed on an ad hoc basis. Section 5 The President, Vice president and the Business Manager shall serve as signing officers and shall approve all Student Union expenditures. A bank account shall be established which requires two authorized signatures on disbursement cheques. Section 6 The Secretary/Treasurer shall: a) Maintain accurate minutes of all official meetings; b) Conduct all necessary correspondence; c) Maintain a general ledger of the Student Union; d) Maintain adequate records of all accounts and ensure that an organizational bank account is properly maintained at all times, e) Maintain the Student Union bulletin board and ensure that up-to-date copies of minutes are posted, f) Serve as Advisor to Class Secretary/Treasurers and manage their funds g) In the absence of the Vice-President and the President, the Secretary shall preside at meetings of the Commons, 34

h) Ensure that the Annual Budget is clearly posted or distributed to all students and that it is voted on at a duly called Business Meeting or ballot vote by the end of September. A plurality vote is required with the normal quorum of 30% required. Section 7 The Business Manager shall: a) Manage all sales and service operations of the Student Union, b) Work with the Secretary /Treasurer to ensure that all financial records and budgets are accurate and up to date, c) Review the expenditures of each Committee on a monthly basis, d) Ensure that all financial expenditures are carried out according to established policy, e) Review all proposed contracts with suppliers and prepare recommendations concerning such contracts for the Executive and the Cabinet, f) Serve as advisor and signing officer on all proposed Class Organization contracts.

BYLAW #2 DUTIES OF THE STUDENT CABINET AND STANDING COMMITTEES Section 1 Though not restricted to the following, the duties of the Student Cabinet shall be: a) To promote the spiritual interests of the Student Union, b) To propose the annual budget, c) To establish procedures governing the rental and/or leasing of Student Union properties and equipment, d) To review and propose the Student Union fee prior to March 15th and request the Heritage Accountant to assess the fee on behalf of the Student Union for the upcoming year, e) To establish procedures for the carrying out of policy, f) To initiate and propose Bylaws as required meeting the needs of the Student Union, g) Work cooperatively with the College Administration to plan the events of Orientation and other major outreaches and efforts which will advance the work of the College. Section 2 The duty of each standing committee chairperson shall be: a) To submit a written report of its activities each month, including financial statements, to the Student Cabinet, b) To report all planned events to the Executive Committee and to present a calendar of events to the Secretary/Treasurer within two weeks of the beginning of each semester, c) To maintain a diary of events and procedures for presentation to the incoming committee chair for the next academic year. Section 3 The standing committees are required to meet monthly. Section 4 The standing committees shall carry out their responsibilities in cooperation with their faculty/staff advisors. Section 5 The Activities Committee shall plan a regular schedule of social/recreational activities for the entire student body. This will normally include one major social event per month plus additional events as desired. The Committee will also work cooperatively with other standing committees when requested in order to assist with the planning and carrying out of events. Section 6 The duty of the Athletic Committee shall be to work in cooperation with the College Athletic Director in providing an athletic program for the Students. The Committee shall be responsible for the direct planning and oversight of the intramural program and shall assist in the organizing of varsity sports and fitness programming. Section 7 The duty of the Global Outreach Committee shall be to promote mission awareness by organizing mission related activities including regular chapels and an annual Missions Conference as scheduled by the College. The Committee shall also: assist in the hosting of missions personnel visiting the campus, seek opportunities to promote, plan, or sponsor missions trips for individuals or groups of students, maintain a 35

file of missions organizations and opportunities for the Career Resource Centre, and shall work cooperatively with the Local Outreach Committee in the planning and scheduling of events. Section 8 The duty of the Local Outreach Committee shall be to promote evangelism and service awareness by organizing related activities including: occasional chapels, at least one major outreach activity per semester for a larger group of students, sponsor regular groups participating in various forms of outreach, and work cooperatively with other Committees or the College in the planning of events or programs with an outreach component. Section 9 The duty of the Newspaper Committee shall be to publish a student newspaper on a monthly basis. The paper is to support the aims and objectives of the Student Union and the Student Cabinet while providing a responsible venue for the sharing of student opinion. The paper shall seek to provide a variety of content and may seek external advertising with the approval of the Executive. The Chair of the Newspaper committee shall be called the Editor. The Newspaper shall be named “The Alethia.” Section 10 The duty of the Commuter Committee shall be to work in cooperation with the Commuter Services Director in providing a commuter program for the commuter students. The Committee shall be responsible for the direct planning and oversight of the commuter program and shall assist in the organizing of events, connecting commuters to ongoing Student Cabinet events and helping connect commuters to the Heritage College & Seminary community. Section 11 The duty of the Yearbook Committee shall be to produce an annual book on behalf of the student body in cooperation with the Institutional Administration. The yearbook will seek external advertising, which must meet with standards set by the Executive and the Dean of Student Services. The Chair of the Yearbook Committee shall be called the Editor. The Yearbook shall be called “The ___________.” Section 11 b. This is a temporary section, which shall be removed from the constitution at such time as ballot vote is held by the Student Union to determine a permanent name for the yearbook. The Executive shall offer a selection of names. Once a name is selected by a majority of those voting, it shall be inserted into the blank space in Section 11. Section 12 The duty of the Arts Committee shall be the promotion of the Arts on campus. The Committee also assists in the organizing of special chapels and in planning an Annual Arts Emphasis Week. Section 13 All members of the standing committees shall be responsible to the Student Council through their chairperson. In the event that members are not fulfilling their responsibilities in a satisfactory manner, they may be removed from their position by the Student Union Executive Committee. Each Committee should appoint a Vice-Chair who should be prepared to report to the Commons or the Cabinet as required in the absence of the Chair.

BYLAW #3 CLASS ORGANIZATION Section 1 In order to supply more intimate opportunities for fellowship and spiritual growth, and to promote the development of leaders and the creation of communities of interest, the members of the Student Union shall also be members of Class Organizations governed by this By-Law. Section 2 The Class Organizations shall be designated: Freshman, sophomore, Junior, and Senior. At the beginning of each year a determination shall be made as to which class organization and individual belongs. Designation will normally be made upon the basis of academic credits completed except in the case of the Freshman Class. 36

a. All entering first year students shall be members of the freshman class. b. Individuals who have attended Heritage, but who have not successfully completed a minimum of 9 academic credits, may elect to be members o the freshman class. c. Individuals who have attended Heritage for a full semester or more will be placed in a class in the fall semester according to their academic program. Individuals enrolled in a three-year degree program will enter the Junior Class. Those enrolled in a four-year program will enter the sophomore class. d. Only those individuals who are or who will be enrolled in number of academic credits sufficient to allow them to meet degree requirements in a given year will be designated as members of the Senior class. Section 3 The duties of the Class Executive are: a) To organize a monthly chapel which may or may not have a business component, b) To plan one social or retreat each semester in consultation with the Student Union Activities Committee, c) To assist the Yearbook and Newspaper by providing materials relevant to the class d) To represent the specific interests of the class to the Commons. e) In the case of the senior class, to assist in the planning and coordination of events, programs, and services offered to those graduating. Section 4 The class executive shall be composed of: the President, the Secretary/Treasurer, and the Activities Coordinator. a) The President shall: attend meetings of the Commons and serve as liaison with the Cabinet, oversee the monthly chapels and business meetings, and assist other members of the Executive. b) The Secretary/Treasurer shall: keep minutes of meetings, collect and distribute all monies collected under the direction of the Executive Business Manager. c) The Activities Coordinator shall: plan socials or retreats with the assistance of the remaining members of the Executive, shall assist other members of the Class Executive and shall represent the Class President in her/his absence. Before any contracts are entered into, the Activities Coordinator must consult with the Student Union Business Manager who will serve as the signing officer. Section 5 Elections for the Class Executive shall take place during the second full week of the Fall semester. Nominations shall take place at an open Business Meeting scheduled for each class during a Chapel period. Nominations will require the presence of the nominee, her/his acceptance of the nomination, and a seconder. Nominees must not be on academic or disciplinary probation. Elections will take place on a day or days following as determined by the Student Union Executive in a manner similar to that of Cabinet elections. Section 6 Individuals serving on a Class Executive may be removed from office under the following conditions: a) Entrance into Academic or Disciplinary probation, b) A non-confidence vote in the Class Executive, followed by a failed mediation process led by the Dean of Student Services and the Student Union President, culminating in a class vote of impeachment.

BYLAW #4 STUDENT UNION OWNED EQUIPMENT Section 1 This Bylaw covers the operation and use of equipment purchased by the Student Union for the purpose of loan and/or rental to members of the Student Union or to individuals acting on behalf of the Heritage Baptist College. Section 2 The Business Manager shall be responsible for legal, insurance and financial matters related to equipment while the Operations Chair shall be responsible for the proper care and handling of Student Union owned equipment. Any charges for use of equipment shall be set in the Executive, reported to the Cabinet, and should be set in accord with amounts charged previously for similar usage. 37

Section 3 The use of this equipment shall be limited to Heritage Baptist College/Heritage Theological Seminary activities and/or functions involving its students, or with the expressed permission of the Student Cabinet. Section 4 In case of necessary repairs or additions to equipment, proposals by the Business Manager or the Operations Chairman shall be presented to the Student Cabinet for approval.

BYLAW #5 THE COMMONS Section 1 The normally appointed sitting representatives in the Commons shall include, but not be restricted to:  Members of the Cabinet  The Senior Resident Assistants  The Class Presidents  A member of the Chapel Committee  A member appointed by the Heritage Theological Seminary student association if such is operating. This is to be a reciprocal relationship, the nature of which is to be determined and approved on an annual basis by the Cabinet. Section 2 Other groups invited to sit representatives shall normally meet the following criteria; i) They shall be clubs organized and sponsored by the Student Union, or ii) They shall be designated by the Dean of Student Services as student groups sponsored by the institution Section 3 All members of the Student Union shall have the privilege of addressing the Commons. Section 4 Voting at the Commons shall be limited to the sitting representatives and motions will normally be carried by a simple majority of those present.

BYLAW #6 SPONSORED CLUBS Section 1 At any time during the school year, either the Cabinet, or a group of students, may elect to petition the Commons to form a sponsored group which will meet a student need and provide a venue in keeping with the College=s ideals and values. Section 2 The petition must contain: a budget (Including any financial assistance required), a brief outline of organizational principles, a statement of purpose, and a statement of benefits to the student body. The Commons may choose to sponsor the group, deny sponsorship, or seek further information. Section 3 All sponsored clubs will have the privilege of selecting a representative to sit on the Commons. Section 4 The Commons shall determine the length of any sponsorship but may, at its discretion, renew such sponsorship on an annual basis without receiving a new application. Section 5 Varsity athletic teams will not be considered clubs for the purpose of representation on the Commons.

BYLAW #7 SPENDING AUTHORITY Section 1 All individual expenditures over $500 which have not been approved in the annual budget must receive special approval through a vote of the Commons. Section 2 All individual expenditures over $1000, or any expenditures which raise the total annual budget to over 120% of the total originally approved by the Student Union must receive special approval by the Student Union at a Business Meeting or through a Ballot Vote.

BYLAW #8 REMUNERATION, BURSARIES, SCHOLARSHIPS Section 1 Officers of the Council shall receive no remuneration for duties. However, an annual scholarship for Officers of the Council may be given. 38

Section 2 The scholarship program for Officers of the Cabinet shall be funded through the annual budget of the Cabinet. Section 3 The Student Cabinet shall propose the amount of the student leadership scholarship for the following year. Agreement must be received from the Dean of Students and the membership of the Student Union. Section 4 Scholarship amounts may be uniform for all members of Council or they may be differentiated upon the basis of membership in the Executive Committee. Section 5 Any remuneration for duties performed on behalf of the council by Heritage students shall be subject to the terms and provisions contained in the Student Union Manual. Section 6 The annual scholarship shall be payable at the completion of the academic year unless used to purchase items which shall enhance one=s abilities to perform one=s duties as a member of Cabinet. Any amount paid in advance shall not normally exceed a maximum of 25% of the total scholarship. Section 7 The receipt of one‟s scholarship shall be subject to the following terms: a) The Cabinet member receives a satisfactory rating on performance evaluations carried out in December and April by both the President of the Student Union and by the Dean of Student Services (or designate). The President shall be evaluated by the Vice-President and the Dean (or designate). Serious deficiencies in the performance of duties (attendance at meetings, paperwork, improper representation of the Cabinet or its members to others, bringing reproach upon the Cabinet, performance of duties) may make the individual subject to a reduction in bursary as determined by the evaluators. b) The amount of the scholarship for each individual member of the Cabinet shall be reduced by 50% for each member if specific budget targets are not met: fund raising goals, ending the year with a surplus.

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