Health & Safety Handbook
2013 - 14
Edinburgh College of Art Health and Safety Health and Safety Handbook 2013‐14 Version 2 Issue Date: 7 Feb 2014 Review Date: 1 Oct 2014
Page 1
Student Disability Service
Disability Statement A copy of this document can be made available in alternative formats (Braille, large print, electronic, audiotape), on request from the Undergraduate Office. Anyone requiring additional support relating to disability, i.e. note‐taking, proof reading, etc., should make a first approach to their Director of Studies and/or the Disability Office. Contact the Disability Office: Telephone 0131 650 6828 Email
[email protected]. Further information can be found at www.disability‐office.ed.ac.uk.
Edinburgh College of Art Health and Safety Health and Safety Handbook 2013‐14 Version 2 Issue Date: 7 Feb 2014 Review Date: 1 Oct 2014
Page 2
1. Foreword
A message from the Principal The School is committed to providing a high standard of health, safety and welfare for all its staff and students. Good practice with respect to health and safety, based on common sense and knowledge of our legal responsibilities, must be an integral part of all our activities. As a member of the University you are required to work safely with due consideration for your own welfare and that of others. The school will provide the necessary training, supervision and information to ensure that a high standard of health and safety is adhered to. Continuous assessment of activities for risk is undertaken, along with the placing of appropriate procedures and systems to minimise risk. No activity is so important that it should be pursued in an unsafe manner. We are obliged to cultivate an attitude that fosters good health and safety practice. Professor Chris Breward
THIS HANDBOOK SHOULD BE READ IN CONJUNCTION WITH THE ECA & UoE HEALTH & SAFETY INFORMATION FOUND AT:
http://www.ed.ac.uk/schools‐departments/health‐safety/ & http://www.ed.ac.uk/schools‐departments/edinburgh‐college‐art/administration/documents‐ information/health‐safety/health‐and‐safety WHERE LINKS TO POLICIES, GUIDANCE & TEMPLATES CAN BE FOUND.
Edinburgh College of Art Health and Safety Health and Safety Handbook 2013‐14 Version 2 Issue Date: 7 Feb 2014 Review Date: 1 Oct 2014
Page 3
Section
Conteents
Page
1
Forew word
2
The G Golden ruless at ECA
3
Emerrgency proceedures
4
Healtth and safetty policy andd arrangem ments
5
Risk a assessment
6
Lone & out of ho ours workingg
7
ECA b buildings
3 5 6 9 12 13 16
8
Workk equipmentt
9
Cuts ffrom craft ttype knives
10
Contrrol of substa ances hazarrdous to hea alth
11
Workking in noisyy environmeents
12
Lifting g and movin ng objects
13
Workking at heigh ht
14
Fieldw work and pllacements
Electrricity
16
17
Perso onal protecttive equipm ent (PPE), lo ocal exhausst ventilatioon and signs & notices Workking with computers (D DSE) Estatee rules Studeent wellbein ng
15
18 19 20
17 18 20 21 22 23 25
27
29 31 32 33 35
Energ gy, Waste and Recyclinng
where you see tthis sign ‐ click on it – it takes yyou to further expert If you havve the electronic version of this document – w guidance on that subjectt. If you have a paper copy thee link to furtherr information is given at the ennd of the sectio on.
Students' A Association
Edinburgh University Studennts’ Association (E EUSA) is run by students, for students. EUSA A is here to help students get tthe most out off their time at university.
o care to the Proviides a range of peopple of Edinburgh h, Lothian and beyoond over ten hospitals sites. Also ‐‐ NHS 24 on 08454 24 24 24 http://w www.nhslothian.scot.n nhs.uk/
http://www.ed.ac.ukk/staff‐ students/students/sttudent‐services/eusa
Student Disab bility Service
The Student D Disability Servicee is a service which suppoorts disabled stude ents. We also workk with the restt of the University to improove access in the w widest sense.
Studentt Servicess A ‐ Z
Studeent Services have an extennsive range off facilities and suppoort services forr students.
http://w www.ed.ac.uk/staff‐ studentts/students/student‐se ervices/student‐ servicess
http://www.ed.ac.ukk/schools‐ departments/student ‐disability‐service/stu udents
Edinburgh Collegge of Art Health and Safety Health and Safetyy Handbook 2013‐1 14 Version 2 b 2014 Issue Date: 7 Feb Oct 2014 Review Date: 1 O
Page 4
2. The Golden Rules at ECA
No Out of hours working for undergraduates in Years 1&2. Out of hours workers must sign into the building. Lone workers must carry out only low risk activities, and must alert security to their presence & location (call 650 2257)
DO o o o o o o o o o o o o o o o o o
Keep Fire doors, exit routes and the floors in work areas, stairs and corridors free of obstruction Familiarise yourself with the fire plans for all buildings you visit, and your nearest exits. Leave work areas tidy – don’t let work or materials accumulate as they may present a fire or tripping hazard. Clear studios and workshops at the end of the year. Take care when cutting, particularly with craft knives or scalpels & use cutting boards. Turn off ALL electrical items when not in use /when you leave. Allow any hot equipment or work to cool before leaving a work area (and carefully check that they ARE sufficiently cool and safe before you go) Only use Machinery and equipment in workshops and work rooms following appropriate induction and in the presence of appropriate staff members. Make sure you receive and understand the Specific and appropriate instruction and training given by Academic and Technical staff before using equipment and machines. Limit the amount of flammable material (Paints, brush cleaners, paper, fabric etc.) in your work area to the minimum required at the time (not more than for the day) Labels‐ If you decant liquids into alternative containers, label it (i.e. bottles, jars, glasses etc.) Wear any appropriate protective equipment provided Wear appropriate clothing and footwear for both the activity and location Only use radios / Music systems with consideration and with agreement of others (no head/earphones whilst operating certain machinery) Discuss any unorthodox working practices with academic or technical staff before commencing the activity. Follow any instructions given by academic or technical staff Carry out appropriate risk assessments for medium & high risk tasks and activities – Discuss with academic and technical staff and the ECA Health & Safety Officer. Report any accidents, incidents or near misses
DON’T 1. 2. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12. 13. 14.
Do not wedge fire doors open Do not spray aerosols (paints, glues or fixers) in the studios, workshops, corridors or outside areas – Use the areas provided. Do not use workshop tools (cutting/ drilling etc) in studios without the knowledge of the technicians Do not paint on walls, floors, screens etc. or on ECA props No devices with open heating elements (Toasters, heaters etc) to be brought into ECA buildings Don’t take your own electrical equipment into studios. All electrical items (other than new IT equipment in good condition) must be PAT tested – available free in the Hunter building Do not lift heavy/ awkward items on your own or without lifting aids. No work at height, for any reason, using ladders / chairs / tables (no matter how short a time it’ll take) without first selecting the right equipment. No food or drink is allowed in studios or workshops. Do not cut towards yourself, or on an unsteady surface Do not leave craft knives or scalpels without covers – keep them (and yourselves) safe Do not bring any chemicals (in any form) into the ECA without first discussing them, their planned use, storage and disposal with tutors or technical staff. Do not carry out cutting or similar high risk tasks if under the influence of drink or drugs (or their after effects) No horseplay in any areas of the building
IF IN DOUBT, ASK! Edinburgh College of Art Health and Safety Health and Safety Handbook 2013‐14 Version 2 Issue Date: 7 Feb 2014 Review Date: 1 Oct 2014
Page 5
3. Emergency procedures The immediate procedures you should make yourself familiar with are our Fire and First Aid procedures – a system that is common throughout the University of Edinburgh (UoE) campus. Because of the wide range of buildings that form the estate (from historic ‘A’ Listed buildings to more modern constructs) you are required to examine the ‘Fire Action Notices‘ in the buildings you visit or study within. In the academic environment your tutor and/or technician will show you the building, your specific workspaces and their specific arrangements ‐ escape routes and assembly points. You should ‘walk’ these to become familiar with them
Fire
All UoE Buildings have defined escape routes from all locations. Although staff and students will have received general instruction on fire procedures, it is essential that the means of escape (and alternative routes) from your specific work area and the appropriate assembly points are identified. If in doubt contact the Health and Safety Advisor Alastair Brown Special arrangements and plans can be provided for those that require particular assistance in the event of Fire or other emergency. Please advise your tutor(s) or technician and they will ensure that the appropriate evacuation systems are put in place. If in doubt contact the ECA Health and Safety Advisor.
First Aid and other Emergencies
Adverse Events The UoE operates an on‐site, First Aid, Emergency Defibrillation (ECA main campus only) and Security provision.
For Emergencies
2222
Dial
From internal telephone For UoE Security 0131 650 3999 (from a mobile)
Edinburgh College of Art Health and Safety Health and Safety Handbook 2013‐14 Version 2 Issue Date: 7 Feb 2014 Review Date: 1 Oct 2014
Page 6
FIRE IF YOU DISCOVE ER A FIRE SOUND THE T NEAR REST ALAR RM AND LEAVE L BY THE NEA REST SAF FE EXIT
IF YOU HE ERE THE FIRE F ALAR RM LEAVE BY Y THE NEA AREST SA AFE EXIT AND A GO TO T YOUR ASSEMBL LY AREA
Do not stop to colllect belonggings, do NOT N re-enter the bui lding until advised to do so s by the F Fire Stewa ard that it is s safe to doo so.
ACC CIDENT T OR IN NCIDEN NTS In the event of o a FIRE or other SERIOUS S S ACCIDE ENT or INCIDEN NT requirring the atttendance e of the FIRE BRIG GADE or AMBULA ANCE SE ERVICE: DIAL S SECURIT TY 2222 FRO OM A MO OBILE 01316503 3999 EMERG GENCY SE ERVICES M MAY NOT BE ABLE TO GAIN A ACCESS. SECURITY Y WILL DIRECT EM ERGENCY Y SERVICES AND O OPEN THE E BUILDING G
F FIRST AID A DURING D NORMA AL HOUR RS: C CONSULT T NOTIC CES AND CONTAC CT NEAR REST FIR RST AIDE ER FTER HOURS AF PHON NE SECURITY 22 222 (FRO OM INTERNAL PH HONES) OM A MO OBILE 01316503 3999 FRO
Edinburgh Collegge of Art Health and Safety Health and Safetyy Handbook 2013‐1 14 Version 2 b 2014 Issue Date: 7 Feb Oct 2014 Review Date: 1 O
Page 7
ECA First A Aid Provisio on LAURISTON PLACE MAIN N BUILDING mming Jan nitor Robert Cum Mark Youngg (S.of Art)
Scu ulpture Techn ician
01331 651 5910
01331 651 5903
Alan Ramsayy (S. of Des)
Pro oduct Design TTechnician – W Wood Worksh hop
01 31 651 5905 5
HUNTER BU UILDING Gary Grobleer (S. of Des)
Jew wellery Techniician
01331 651 5809
Wendy Housam (S. of Dess)
Fasshion & Costuume Technician
01331 651 5814
ble Thursdays)) (not availab Andrew Hillhouse
ure Technician (ESSALA) Landscaape Architectu
01331 651 5801
Alistair Craigg
Head of Technic al Services – R Room D11
01331 651 5849
Margaret Pu urves
pervisor – Cattering Sup
01331 651 5841
EVOLUTION N HOUSE Nancy McIntosh
Recceptionist – F ront Desk
01331 651 5800
FIRST AID ROOM Aid Room. It iss also availablle for use as a a quiet room Room P12 (FFirst Floor Hunter Building)) is designatedd as the First A for staff/stu udents whose condition req quires them too lie down durring the day. It is also availaable USE MINTO HOU Malcolm Cru uikshank
Pauline Gibb b Room 2.58
Roo om 1.10 (Worrkshop)
01331 650 2817
(Main Offices)
01331 650 4124
onally found a at the followinng locations 1st Aid Kits ccan be additio Minto 2
gro ound floor Dissabled Toilet n near Main Office Always avaailable
Minto 2
gro ound floor Unddergraduate O Office Availab ble ‐ Mon to Frri 9am‐5pm
Maltings 4
4th h floor kitchenn Always available
Ava ailable ‐ Mon to Fri 9am‐5p pm
Roo om G15 (part time at Alison n House)
orkshops Maltings Wo USE ALISON HOU John Lee
01331 650 2335
onally found a at the followinng locations 1st Aid Kits ccan be additio Common Ro oom
Roo om 1.06 1st flloor Always avvailable
Staff Room
Roo om 2.09 2nd ffloor Available e ‐ Mon to Fri 9am‐5pm
m Music Room
Roo om G.01 Entraance Available e ‐ Mon to Fri 9am‐5pm
FORREST HILL First Aid Kit Outside B10 –– B15 Aid signage fo or nearest Cen ntral Area Firsst aider Check First A
Edinburgh Collegge of Art Health and Safety Health and Safetyy Handbook 2013‐1 14 Version 2 b 2014 Issue Date: 7 Feb Oct 2014 Review Date: 1 O
Page 8
4. Health and safety policy and arrangements
The Health and Safety at Work etc. Act 1974
This Act and supplementary regulations apply to every workplace and the standards required therein are reflected in the Edinburgh College of Art’s Health and Safety Policy, approved by the College of Humanities and Social Sciences. Full copies of the policies are available online and both staff and students should make themselves fully aware of the contents. It is a legal duty under the Act for anyone engaged in College activity (or in property owned or controlled by the UoE) to exercise care in the prevention of injury and ill health to themselves and to others who may be affected by their acts or omissions. Staff have the additional duty to ensure that those under their supervision receive adequate information and guidance in relation to safety matters and this will feature heavily in your specific workplace inductions. 2.1 Arrangements The Head of School [Principal] is designated the responsible person in terms of overall School health and safety management. Operationally, heads of subject and heads of support teams are responsible and accountable for the activities in their specific areas and are assisted in terms of health and safety by a designated safety officer, tutors and specialist technicians. Safe systems of work and the appropriate assessment of risk have been undertaken to ensure that both staff and students enjoy a safe working environment. Responsibility Head of School/Principal Professor Chris Breward Deputy Principal Mr Alan Murray Heads of Subject Areas
Art Design ESALA History of Art Reid School of Music
Mr Stuart Bennett Mr Alan Murray Mr John Brennan Dr Carol Richardson Prof. Raymond MacDonald
Heads of Support Units
Director of Professional Services Deputy Director of Professional Services Head of Computing Research, KE & Outreach Office Administrator Head of Postgraduate Office Head of Undergraduate Teaching Organisation Head of Technical Services Health and Safety Officer Edinburgh College of Art Health and Safety Health and Safety Handbook 2013‐14 Version 2 Issue Date: 7 Feb 2014 Review Date: 1 Oct 2014
Francine Shields Judith Miller Geoff Lee Louise Fleming Catherine Carmichael Olwen Gorie Alistair Craig Alastair Brown Page 9
Arrangements Students work throughout the college in various locations learning new skills and experiencing different artistic environments. Where a student is allocated to a particular discipline the health, safety and wellbeing of that student is the direct responsibility of that particular head of subject area. Heads of subject areas along with Heads of support Units ensure that suitable and sufficient risk assessments have been undertaken of any significant risk within their particular environment prior to students engaging in UoE activity and that staff are fully informed of all safety procedures and systems appropriate for the specific workplace. Heads of subject areas shall ensure that each student is given adequate supervision, guidance and information with respect to health, safety and wellbeing during periods of tutor led activity and/or directed self‐study within in the College. Additionally, it is a University Court requirement that heads of subject areas and support units must appoint, or arrange access to, a school/subject safety adviser from amongst the school staff. No formal qualifications or standards of training for Health and safety advisers have yet been set down in any of the relevant legislation. Appropriate training, to assist school/subject safety advisers to understand and perform their role and functions within their own schools/subject, is available from the Health and Safety Department. Health and Safety is also a standard agenda heading at Management Group, Planning & Resources Committee, the Staff/Student Liaison and Staff Committee Meetings within the Subject Areas and support units. Weekly safety checks are conducted by the Health and Safety Officer and a member of the Management Group, The Principal or Vice Principal will accompany these checks at least once per semester. Subject Areas Safety Advisers
Subject area safety advisers are concerned with the day‐to‐day safety organisation within his or her school or building. Primary tasks are to advise and assist the head of subject areas in the management of all health and safety matters and liaise between the school/subject area and the Health and Safety Officer and report to Health and Safety Committee. The subject safety adviser will normally be a senior member of the academic or technical staff who has gained a wide experience and a sound understanding of the work carried out in his or her academic subject area. School safety advisers will require sufficient time to discharge their duties efficiently and should have the expertise necessary and the authority to perform these duties. The subject safety adviser has no statutory obligations specifically laid upon him or her, but should act as a focus for the flow of health and safety information to, from and within their school or area, assisted by the Health and Safety Officer, as required. Tutors / Technicians ‐ Local Area Inductions Tutors, supported by specialist technicians, are responsible for inducting new and existing students (and other new members of staff) into the specific workplaces, work processes and activities. In this context fire escape routes, first aid provision and local safety rules will form part of this induction and further on‐going monitoring of student health and safety. Tutors/Technicians will ensure that records are kept of student’s health and safety induction and that these are ready for inspection. No student is authorised to operate any equipment without having been trained by a competent person, demonstrated knowledge and understanding of the same and having signed to say they have received such training. Students Whether you are a new student to the University or a returning one you must receive health and safety induction training as part of your studies here at the University. During induction you will receive best practice guidance and advice on a range of safety issues and these will be supplemented on site in your particular workplace. The University cannot tolerate deviation from these safe systems of work so students are required to demonstrate that they have knowledge and understanding of these systems prior to using any piece of equipment or particular activity. Such deviation would be considered a disciplinary event. Edinburgh College of Art Health and Safety Health and Safety Handbook 2013‐14 Version 2 Issue Date: 7 Feb 2014 Review Date: 1 Oct 2014
Page 10
Additionally, students must; take care of themselves and those who may be affected by their acts, co‐operate with UoE on all health and safety matters, not interfere with any item which has been provided in the interest of safety, report any hazards or suspicious activities, and report all accidents and incidents you become aware of. For greater detail on overall University of Edinburgh health and Safety Policy please refer to; http://www.ed.ac.uk/schools‐departments/health‐safety/policy‐cop/policy 2.3 Health and Safety Committee In line with University of Edinburgh Guidelines the Edinburgh College of Art has a health and safety committee that is a forum to discuss and share wellbeing issues. This committee will meet quarterly and be chaired by the Vice Principal (or school administrator in his/her absence. The purpose of this committee is to ensure that the health and safety performance, the climate and culture within the Edinburgh College of Art is commensurate with the expectations and aspirations of the College of Humanities and Social Science. This can be achieved by the engagement through dialogue of all stakeholders within the College. The records of these meeting will be available to all staff and students within the ECA. The committee comprises of the following groups; Chairperson: ECA Deputy Principal Mr Alan Murray Deputy Chairperson: School administrator Francine Shields Head of Technical Services, Alistair Craig Health & Safety Officer Alastair Brown Local Subject Area Safety Advisers;
Art Design ESALA History of Art Music
Mark Young Neil Kempsell Malcolm Cruickshank Pauline Gibb Kevin Hay
Student Representative; TBA The Chairperson can request additional representation where this would facilitate a specific purpose.
Edinburgh College of Art Health and Safety Health and Safety Handbook 2013‐14 Version 2 Issue Date: 7 Feb 2014 Review Date: 1 Oct 2014
Page 11
5. Risk assessment
The cornerstone of all professional practice, in the context of health, safety and wellbeing, is the suitable and sufficient assessment of all activities that present significant risk and to put in place appropriate control measures to mitigate, remove or reduce harm or loss. This is particularly so in the Click for more info academic environment when young people express their creativity through artistic construction. Tutors, Technicians and Students [essentially, everyone involved with the activity] should work together in the planning stage of any activity to identify hazards and to take steps to reduce the likelihood of injury or loss. This is the Law [Management of Health and Safety at Work Regulations 1999].
The Health and Safety Executive ‐ 5 Steps to Risk Assessment
Hazard is
Anything or any situation that can cause harm if uncontrolled.
Step 1
Look for the Hazards
Hazard
Example
Physical Chemical
Biological Ergonomic
Psychological Unsafe Acts
Unsafe Conditions
Fire, electricity, vibration, noise Fertilizers, pesticides, lead, carbon monoxide Hepatitis, HIV, legionella disease Display screen equipment, manual handling Stress, bullying Not following procedures, using makeshift or faulty equipment, driving too fast for the conditions Slippery floor, faulty ladder, torn carpet, blocked fire exit
Young workers, trainees, new and expectant mothers, etc. who may be at particular risk ‐ cleaners, visitors, contractors, Decide who may get maintenance workers, etc. who may not be in the workplace all harmed and how the time, members of the public, or people you share your workplace with, if there is a chance they could be hurt by your activities.
Step 2
Step 3
Evaluate the risks and decide whether the existing precautions are adequate or whether more should be done
Risk is
the chance, high or low, that somebody could be harmed by these and other hazards, together with an indication of how serious the harm could be.
Step 4
Controlling the risk
Record your findings
Is it possible to eliminate the hazard altogether? If not, how can I control the risks so that harm is unlikely? When controlling risks, apply the principles below, if possible in the following order:
Consider how likely it is that each hazard could cause harm. This will determine whether or not you need to do more to reduce the risk. Even after all precautions have been taken, some risk usually remains. What you have to decide for each significant hazard is whether this remaining risk is high, medium or low.
If you have fewer than five employees you do not need to write anything down, though it is useful to keep a written record of what you have done. But if you employ five or more people you must record the significant findings of your assessment. This means writing down the significant hazards and conclusions.
Sooner or later you will bring in new machines, substances and procedures which could lead to new hazards. If there is any Review your significant change, add to the assessment to take account of assessment and revise the new hazard. Don’t amend your assessment for every trivial it if necessary change, or still more, for each new job, but if a new job introduces significant new hazards of its own, you will want to consider them in their own right and do whatever you need to keep the risks down. In any case, it is good practice to review your assessment from time to time to make sure that the precautions are still working effectively.
Step 5
try a less risky option (e.g. switch to using a less hazardous chemical); prevent access to the hazard (e.g. by guarding); organise work to reduce exposure to the hazard (e.g. put barriers between pedestrians and traffic); issue personal protective equipment (e.g. clothing, footwear, goggles etc.); provide welfare facilities (e.g. first aid and washing facilities for removal of contamination).
If you are doing the assessment yourself, walk around your workplace and look afresh at what could reasonably be expected to cause harm. Ignore the trivial and concentrate on significant hazards which could result in serious harm or affect several people. Ask your employees or their representatives what they think. They may have noticed things which are not immediately obvious. Manufacturer’s instructions or data sheets can also help you spot hazards and put risks in their true perspective. So can accident and ill‐health records.
http://www.ed.ac.uk/schools‐departments/health‐safety/risk‐assessments‐checklists
Edinburgh College of Art Health and Safety Health and Safety Handbook 2013‐14 Version 2 Issue Date: 7 Feb 2014 Review Date: 1 Oct 2014
Page 12
6. Lone and ‘out of hours’ working We recognise that many students may need and want to work out of normal hours, late in the evening or at weekends. This however presents a greater risk of harm and even more so for lone workers when there are no trained first‐aid personnel or others around to assist in emergency situations and perhaps a greater risk for personal safety going to and from place of work late at night. It is prohibited to do work which entails a risk of serious personal injury by working alone in the evenings or at weekend Subject to Risk Assessment and consultation with University Insurers, First and Second Year Undergraduates are restricted to In Hour Times unless an application for extended hours for a limited/specific period is requested and granted.
What is Lone Working? Lone workers are those who work by themselves without close or direct supervision, those who work alone in a specific area or building or mobile workers who work alone in a number of locations. Lone working can occur at any time. Working alone in an office or studio during normal hours carry’s less of a risk than say late in the evening when there may not be many others around in the building. Within the normal working hour’s environment and in the course of your duties it may be expected that others would be aware of your presence.
Permission and periods for late working can only be given by the head of subject area and can be withdrawn at any time should a student fail to apply the procedures and rules outlined. When should I inform Security? If you are a lone or out of hours worker you must inform the Security Department of your presence on arrival and when departing. This also applies to those already in a school building and whose work has extended beyond normal expected building occupancy. Security A telephone will be situated at the entrance to all school buildings for this purpose. Determination of Risk: Lone workers Low risk activity should not require an individual risk assessment following the above stated guidelines should be sufficient. Medium to High‐risk activities by a lone worker shall not be carried out at any time; this would apply especially to work carried out in workshops.
Out of Hours
Low risk activity should not require an individual risk assessment following these guidelines should be sufficient. If your work involves an activity that could represent a significant risk to you, others or the estate the activity must be risk assessed by yourself in association with your tutor/technician/safety officer. The assessment should be undertaken on the prescribed form. http://www.ed.ac.uk/schools‐departments/health‐safety/risk‐ assessments‐checklists
If you are a lone or out of hours worker TELEPHONE SECURITY ON (6)502257 IN AN EMERGENCY TELEPHONE 2222 Edinburgh College of Art Health and Safety Health and Safety Handbook 2013‐14 Version 2 Issue Date: 7 Feb 2014 Review Date: 1 Oct 2014
Page 13
Times and designated Out of Hour entrances are Minto House West door Chambers Street ‐ swipe and PIN required at all times Out of Hour times are 8.30pm till 8.30am. all users to be signed in during these hours. Alison House Main entrance daytime swipe only, OoH swipe & PIN Out of Hour times are 9.00pm till 8.30am. all users to be signed in during these hours. Forresthill Main Entrance ‐ daytime swipe only, OoH swipe & PIN Out of Hour times are 5.00pm till 8.30am. all users to be signed in during these hours. Lauriston Place Main Building – no swipe or PIN required, doors close 9.30pm All users must be signed in between 9.00pm and 8.30am. Lauriston Place Hunter Building ‐ daytime swipe only, OOH swipe & PIN Out of Hour times are 8.30pm till 8.30am all users to be signed in during these hours. Evolution House Entry from Lady Lawson Street daytime swipe only, OOH swipe & PIN Out of Hour times are 8.30pm till 8.30am all users to be signed in during these hours.
All out of hours workers must sign in the late working book located at the designated out of hour entrance to each building. Lone workers must inform Security Tel 0131 650 2257 IN THE EVENT OF EMERGENCY OR INCIDENT CONTACT SECURITY 0131 650 3999 FROM A MOBILE 2222 FROM INTERNAL PHONE OR Contact the Police, Fire or Ambulance service 999 Health and Safety ‐ Out of Hours Working & Lone Working Out of Hours Activity out of hours is restricted to low risk activities, no use of power tools or working at height is permitted. Low risk activity should not require an individual risk assessment following these guidelines should be sufficient. If your work involves an activity that could represent a significant risk to you, others or the estate the activity must be risk assessed by yourself in association with your tutor/technician/safety officer. The assessment should be undertaken on the prescribed form. http://www.ed.ac.uk/schools‐departments/health‐safety/risk‐assessments‐ checklists
Lone Working Activity out of hours whilst working alone is restricted to low risk activities; no use of power tools or working at height is permitted.
When should I inform Security If you are a lone and out of hours worker, all users must inform the Security Department of your presence on arrival and when departing. This also applies to those already in a school building and whose work has extended beyond normal expected building occupancy.
Determination of Risk: Low risk activity should not require an individual risk assessment following the above stated guidelines should be sufficient.
Edinburgh College of Art Health and Safety Health and Safety Handbook 2013‐14 Version 2 Issue Date: 7 Feb 2014 Review Date: 1 Oct 2014
Page 14
Medium to High‐risk activities by a lone worker shall not be carried out at any time; this would apply especially to work carried out in workshops. Lone working further information All lone workers must inform the Security Department of their presence on arrival and When departing. This also applies to those already in a school building and whose work has extended beyond normal expected building occupancy. We recognise that many people need and want to work out of normal hours, late in the evening or at weekends. This presents a greater risk of harm and even more so for lone workers when there are no trained first‐aid personnel or others around to assist in emergency situations and perhaps a greater risk for personal safety going to and from place of work late at night. It is prohibited to do work which entails a risk of serious personal injury by working alone in the evenings or at weekend. What is Lone Working? Lone workers are those who work by themselves without close or direct supervision, those who work alone in a specific area or building or mobile workers who work alone in a number of locations. Lone working can occur at any time. Working alone in an office or studio during normal hours carry’s less of a risk than say late in the evening when there may not be many others around in the building. Within the normal working hours environment and in the course of your duties it may be expected that others would be aware of your presence. When should I inform Security? When working in a studio there may be several others around perhaps doing similar tasks as yourself but as the day or evening goes on and others leave you may find yourself in a lone working situation, at this point we would expect you to inform Security of your presence. Similarly if you continued working on into the night in an office, we would expect you to inform Security at the earliest opportunity when it became an Out of Hours Period. When entering a building after hours and you expect no one else to be around, you must telephone Security also inform them when you depart. Where possible a telephone will be situated at the entrance to all school buildings. Risk Assessment Low risk working should not require an individual risk assessment following these guidelines should be sufficient. An individual risk assessment would be required for any higher risk or one‐off activities. Risk assessment forms are available from School notice boards local safety advisers (who will assist you with the assessment) or the University Health & Safety website http://www.safety.ed.ac.uk/ High‐risk activities should not be undertaken out of hours without a prior risk assessment carried out. High‐risk activities by a lone worker should not be carried out at any time; this would apply especially to work carried out in workshops and laboratories.
Authorised Persons on University property Authorised persons can be classified as, staff, students, contractors, statutory visitors or visitors. All such persons should carry proof of identify and produce this if requested. All others are unauthorised. Any unauthorised person found on university property should be asked to justify their presence and to account for any property in their possession. The University reserves the right to refuse entry to any unauthorised person
Edinburgh College of Art Health and Safety Health and Safety Handbook 2013‐14 Version 2 Issue Date: 7 Feb 2014 Review Date: 1 Oct 2014
Page 15
7. ECA buildings Studios, workshops, practice rooms, computer labs and exhibition spaces
Care, good housekeeping and appropriate behaviours are predominant factors of successful health & safety within studios, workshops and exhibition spaces. Each of the spaces you will be working in have been assessed to ensure they are safe working environments. Because of the diverse activities within the Edinburgh College of Art the various safe systems of work and rules/procedures for every workplace cannot be inserted into this booklet. Each workplace however brings with it its own specific risk and in these spaces there are local rules that must be applied. The rules will be highlighted during your workplace induction and they form part of our contract with you to allow access and use of the workplace and its facilities. Safety on special occasions
Special occasions, such as whole school events, receptions, exhibitions and lectures held out of hours, require increased attention to both general and fire safety. Organisers of such occasions must appoint safety representatives for the occasion and inform their local safety adviser who that will be. There must be at least one safety representative present at all times from beginning to end of a special occasion. He or she must take responsibility for stopping any behaviour likely to constitute a risk. Safety representatives will also be responsible for ensuring that temporary installations, exhibitions or decorations do not constitute a fire hazard. Visitors and contractors
All visitors and contractors must make their presence known when entering a school building; this will usually be done by using the ‘signing in’ book. Children
Only in exceptional circumstances and with the express permission of the head of subject area may persons using University premises bring any children into school buildings, especially out of hours. If permission is granted it is absolutely essential to provide strict supervision at all times. Children are not allowed into laboratories and workshops, other than in connection with open days, etc. Bicycles
Bicycles are not allowed in any of the school buildings, dedicated mounts for locking are available at most buildings or nearby. Animals
Dogs and other pets are not allowed in University buildings, with the exception of guide dogs. Work that is sited on Campus outwith workspaces
If students wish to create an installation or carry out work outwith their designated studio, i.e. in corridors, then they should consult their tutor who should liaise with UoE Fire Safety unit. Staff are sympathetic to the needs of students and will attempt to facilitate student work whilst being mindful of everyone’s safety. Essentially though, Staircase enclosures and fire exit routes are not viable areas for siting work. Unauthorised materials or constructs will be immediately removed by Janitorial staff and the relevant School/department recharged. Failure to comply with this instruction is liable to disciplinary action being taken. This must be carefully monitored by all staff. Students must ensure, when such a project is completed, the removal of their work and leaving all areas as found. Edinburgh College of Art Health and Safety Health and Safety Handbook 2013‐14 Version 2 Issue Date: 7 Feb 2014 Review Date: 1 Oct 2014
Page 16
8. Work equipment
Please note that only work equipment authorised and duly tested* by the UoE Estates team, academic tutors or specialist technicians can be used within the ECA. There are no exceptions to this rule. Where required for a particular process, the tutor or technician authorising the use of non ECA equipment, in association with the student, shall ensure that a comprehensive assessment is made of the risk to the user (this may also include noise and vibration assessment) and that suitable and sufficient training is provided to the student. Emergency stop button found near machinery. *In addition to a portable appliance electrical test. Hand Tools
Students must inform their tutor of any hand tools they propose to use. A hand tool can be used as long as the tutor is satisfied that it is fit for purpose and the student has been adequately instructed and can demonstrate competence in its use. Students must also ensure that any Personal Protective Equipment (PPE) required is used appropriately. Power Tools
By Power Tools, we mean tools powered by an electric motor, a compressed air motor, or a combustion engine.
No Student is permitted to use power tools unless a member of staff is present and is appropriately supervising. Students must inform their tutor of any power tool they propose to use. All equipment and processes employed by a student should be risk assessed so that relevant measures can be taken to ensure the process is safe. Tutors/technicians must be satisfied that the student has been adequately instructed and can demonstrate competence in the use of a particular power tool. Students must also ensure that any Personal Protective Equipment (PPE) required is used appropriately. Props and studio equipment
If any student finds any faulty electrical equipment they are required to bring to bring it to the attention of the appropriate technician as soon as possible so that it can be repaired. Care should be taken not to overload extension leads. Tutors/technicians will lock away all portable still life materials and equipment before they leave at the end of the teaching period. If the equipment forms part of an agreed on‐going set up it can be left in situ but must labelled with a sign indicating who is responsible and when it will be cleared away.
For further info. on this subject, see: http://www.hse.gov.uk/work‐equipment‐machinery/puwer.htm Edinburgh College of Art Health and Safety Health and Safety Handbook 2013‐14 Version 2 Issue Date: 7 Feb 2014 Review Date: 1 Oct 2014
Page 17
9. Cuts from Craft type knives Health and safety legislation in the UK requires that risks be assessed, managed, and reviewed. ECA has a long running history of finger and hand cuts as a consequence of craft knife (Scalpels & Stanley knifes) use. Whilst these injuries are not classified as Major injuries (under RIDDOR), they are significant in both their frequency, and more importantly, in their impact on those involved, their health and well being, and indeed their ability to work. The most applicable HSE guidance (medical biased) is contained at: http://www.hse.gov.uk/healthservices/needlesticks/ The following guidance is based on the hierarchy of control central to all health and safety regulations in the UK. AVOID. Where possible, avoid the need to cut by :
using appropriate sized materials to minimize the need to cut Where possible buying pre cut materials Consider the use of alternatives such as laser cutters etc. SAFER ALTERNATIVE (Engineering control). Where cutting cannot be avoided, consider the use of alternatives to knives:
Guillotine Ripping Scissors (of appropriate size) SELECTION OF EQUIPMENT. Where use of safer alternatives is not practicable, care should be taken to use appropriate equipment:
Sufficiently sized cutting mats or boards (NOT desk tops!) Safety rule (NOT flat steel rule) Where possible, use retractable blades All equipment should be in good condition – sharp blades and a strong handle CONTROL WHILST CUTTING. When cutting with a craft knife, even with the appropriate equipment, safe cutting practices are essential:
Always make sure the material to be cut is held firmly Keep your ‘other’ hand behind the cutting blade at all times NEVER cut towards your body / hands. If necessary, secure work with pins / tape / holding stick etc Always work on a stable surface. Don’t press too hard (if necessary make several cuts) If necessary, make a series of shorter cuts to keep control over long cuts Be aware of others in the area (they may bump or distract you) Concentrate!
Edinburgh College of Art Health and Safety Health and Safety Handbook 2013‐14 Version 2 Issue Date: 7 Feb 2014 Review Date: 1 Oct 2014
Page 18
CONTROL WHEN NOT IN USE. The risk of injury from knives is not limited to their use:
Always cover the blade of a knife when not in use (retract blade, proprietary covers, tubing sleeves, cork, robust storage case) Never leave open knives unattended on desks Never leave knives on floors, chairs etc where others might not expect to find them Never put unprotected blades in your bag / pocket (OBVIOUSLY!)
MAINTENANCE. (i.e. Blade changing) Particular care must also be taken when maintaining knives:
Take particular care when changing blades on ‘surgical’ style scalpels – use pliers, NOT the edge of the desk Keep fingers away from cutting edge if sharpening on a stone DO NOT Sharpen knifes on the workshop grinders – if you need something sharpened, ask a technician.
WHAT TO DO IN THE EVENT OF RECEIVING A CUT. (This guidance is adapted from the HSE website) If you suffer an injury from a sharp knife or blade:
Encourage the wound to gently bleed, ideally holding it under running water Wash the wound using running water and plenty of soap Don't scrub the wound whilst you are washing it Don't suck the wound Dry the wound and cover it with a waterproof plaster or dressing Seek medical advice (for example from your 1st aider) Report the injury ( via the online system at http://www.ed.ac.uk/schools‐departments/health‐ safety/accident‐reporting. )
A selection of cutting equipment available from the ECA shop
Edinburgh College of Art Health and Safety Health and Safety Handbook 2013‐14 Version 2 Issue Date: 7 Feb 2014 Review Date: 1 Oct 2014
Page 19
10. Conttrol of substa ances hazarddous to heallth ‐ COSHH
Click for moree info
Only substancess authorised and assesse ed [control of substances ealth risk asseessment ‐ CO OSHH] by heads of subject hazzardous to he areeas (or by their specialist sttaff) may be u used in ECA prremises or by ECA A staff or stu udents. Full li sts of these assessments are available fro om the appropriate techniccian upon req quest or where this forms parrt of your health and safetyy induction. Qu uantities of Harmful/Flaammable/Corrosive etc substances SHOULD BE KEP PT TO A MINIIMUM. i.e. no more than required for thaat day (or task). All such materrials should be stored app propriately. Use oof Aerosols
Inhalling spray solvents and pa aints can be hazardous an nd harmful. a that of Thesee rules are designed to prrotect your fuuture health and your students. Harmful
Dangerous forr the environmen nt
Highly Flammable
The uuse of aerosols within the b building out w with the design nated areas contrravenes the College C Healtth and Safetyy Policy and disciplinary actioon will be take en against anyone who ignoores this rule.
Toxic
Explosive
Corrosive
Oxidising
Common symbols used when markin ng containers//bottles containing hazardou us materials/ssubstances
Any eevidence of paint p or glue on floors, fu rniture or wa alls, college grounnds or paved pathways will be treated as vandalism m. Students can uuse aerosols o outside only if they take m measures to p protect the grounnd from pain nt or glue with cardboardd, newspaperr or similar and rremove all littter when the ey have finishhed spraying so that the area is left as foun nd.
Studeents must nott use aerosol ssprays anywheere inside the e college exceppt in spray roo oms B12a (wh hen available)) or the Mintto House workkshop as appropriate:
Room B12a (Currently un navailable @ SSept 2013)
This room iss located in th he basement o of the main buuilding at the end of the prrintmaking coorridor. The local exhaust ventilation ((extractor sysstem) should ccome on wheen the light is switched on. This room iss available forr work with Fibreglass, R Resin and spraay paint. This room caan only be bo ooked through h a tutor or te chnician from m the Janitoria al staff who hoold the key for the room. PPE will be ggiven to the p person who is using the rooom and this must be worn a as a condition of use. The P PPE and Key must be retu urned by the time agreed a at the time of booking.
N.B. Room m B12a is cu urrently un navailable fo or use, as a at Sept 2013, so alternnative arran ngements must be m made when spraying aerosols or u using resinss.
Basement W Workshop, Miinto House The basemeent workshop in Minto House has a sprayy booth for th he use of aerosols. Aerosol sprays should d not be used in any other areas o of Minto House. Students m must use only authorised, assessed maaterials in the ese rooms. They must infform their tu utor of any materials th hey propose to o use and the tutor must bbe satisfied thaat the materia al is authoriseed and assesse ed and that the student has been adeequately instrructed in its uuse and can demonstrate competence inn its use. The tutor must also ensure that any Perssonal Protectivve Equipmentt (PPE) is used d appropriately.
For furtherr info. on thiis subject, se ee: http://w ww.hse.gov.uk/coshh/ Edinburgh Collegge of Art Health and Safety Health and Safetyy Handbook 2013‐1 14 Version 2 b 2014 Issue Date: 7 Feb Oct 2014 Review Date: 1 O
Page 20
11. Working in noisy environments The Control of Noise at Work Regulations 2005 requires employers to take action to prevent or reduce risks to health and safety from exposure to noise at work. They also define action levels, where specific additional actions are Click for more info required, and limit values, which must not be exceeded. In ECA noise assessments measuring sound levels have been undertaken to ensure that students are afforded the same safe conditions as staff. Where particular sounds levels cannot reasonably be reduced ECA will have control measures in place to ensure safety. Where you see signs indicating the use of hearing protection these are mandatory. Failure to wear the appropriate hearing protection may damage your hearing and may be considered a disciplinary event.
And in case you wondered! In April 2008 the existing Regulations protecting workers in the music and entertainment sectors from exposure to excessive noise will be replaced by the Control of Noise at Work Regulations 2005 (Noise Regulations). This recognized that music is unusual as it is noise deliberately created for enjoyment and therefore practical guidelines are necessary to help workers, employers and freelancers in the music and entertainment sectors protect their hearing and safeguard their careers. Music and entertainment sectors are defined in the Noise Regulations as all workplaces where: a) live music is played, or b) recorded music is played in a restaurant, bar, public house, discotheque or nightclub, or alongside live music or a live dramatic or dance performance. In this University the regulations will therefore have significant implications for the Edinburgh College of Arts subject area of Music Some technical stuff: Noise is measured in decibels (dB). The action levels are defined in terms of daily noise exposure (the average over the working day), and peak noise exposure (sudden noises).
The ‘lower exposure action values’ are 80 dB for daily exposure and 135 dB for peak noise. The ‘upper exposure action values’ are 85 dB for daily exposure and 137 dB for peak noise. For further info. on this subject, see: http://www.hse.gov.uk/noise/ Edinburgh College of Art Health and Safety Health and Safety Handbook 2013‐14 Version 2 Issue Date: 7 Feb 2014 Review Date: 1 Oct 2014
Page 21
12. Liftting and movving objects Heree at ECA man nual handling is a part of e everyday life. It is somethinng that we ca annot always elim minate, but also somethingg most of us can improve e on. Where activities invvolve manual hand dling operatio ons students should ensure that due ca are and attenttion is given and that the ment of risk ha as been underrtaken. appropriate, suitaable and sufficcient, assessm
Manual Han ndling Risk Asssessment
Good d Practice
As with any Risk Assessment, the aim sshould be to aavoid Beforre Manually H Handling or minimise lifting operattions. Con nduct a suitab ble and sufficieent Risk Assesssment on should be ggiven to the u use of lifting a ids Consideratio (Trolleys etcc) Why is manual han ndling so impoortant? Minimising tthe weight / h height / distan nce of any lift.. Stattistics he 4 specific stteps to consid der for a Manuual These are th Handling Rissk Assessmentt. 80% % of us will expe erience back pain 1. Task ‐ Look at the task at hand. Factors to at some s time in n our consiider are: adu lt lives. 90% % of peop ple get better Is theere any twistin ng in your movement? with hin a few days, d Is theere any bendin ng in your possture? but recurrence is Is theere a risk of su udden movem ment of load? com mmon with 50% Doess it require freq quent or prolo onged physicaal retu urn in the first year efforrt? and 75% within the seco ond year. 2. Indivvidual – Take iinto account tthe size, build and Backk injuries mayy physical strength o of the person affeect ‐ Doess the job requiire unusual he eight or strenggth? • Spine/joints Doess it put at risk those who are e pregnant/haave • Soft tissu ues healtth problems? • Discs Doess it require speecial knowledg ge or training to • Nerves be do one safely?
3.
Load – Consider th he object bein ng help/ transsported
It is h heavy or bulkyy? Is it d difficult to gra asp? Is it u unstable or wiith content likkely to shift? Is it ssharp /hot etcc? Is thee load fragile??
If a m mechanical aid is simply not an option, avvoid these e 4 movementts to reduce thhe risk of injury.
1. Stooping – Ben nding your bacck puts pressu ure on th he disk, increa ases the leveraage effect and d abuses th he back musclles.
2. Twisting – The T e disks are placced under a g great deal of pressur d re when you tw wist your spin ne
4.
Envirronment – Jud dge if the environment is saafe
Is theere insufficient space? Is theere an uneven n, slippery or u unstable floor ? Are tthere variation ns in levels of ffloors or workk surfa aces?
3. Over Stretchin O g – this can leead to strainin ng the back muscles w which can leadd to more problems
4. Parallel Hands P s and Feet – H Here you lack sstability and cannot use your leg muuscles to lift efffectively
http://www.ed d.ac.uk/schools‐d departments/health‐safety/risk‐asssessments‐checkklists/risk‐assessm ments
For furtherr info. on thiis subject, se ee: http://w ww.hse.gov.uk/msd/faq‐manhand.hhtm Edinburgh Collegge of Art Health and Safety Health and Safetyy Handbook 2013‐1 14 Version 2 b 2014 Issue Date: 7 Feb Oct 2014 Review Date: 1 O
Page 22
13. Workingg at heights Work at heiight is statistiically a very high h risk activvity, leading to a significant number of deaths and in njuries every year. However, If planneed, supervised and carriedd out safely, All tasks und dertaken at EECA are capable of being completed ssafely. high risk activiities, the key tto success is eeffective risk aassessment in n line with thee hierarchy off control, and As with all h where workk at height can nnot be elimin nated, approppriate equipme ent is selected d and used. When selectting equipment for work att height, the faactors to conssider include;
thee height the acctivity will takke place at, thee actual activitty – does it invvolve lifting, m moving, the use of tools or equipment (ssculpture, han nging art wo ork etc), people at risk o of a fall, thee number of p thee ground cond ditions, weather or otheer such factorss, her dangers in n the work are ea such as elecctrical components or pipework, oth oth her fall risks su uch as balconiies or window ws
an individual hhanging one ssmall illustratiion requiring aa small step u up will So it can be seen that thee solution for a onsider a veryy different levvel of risk from m that faced b by a group working on a largge sculpture installation. require to co Almost all aactivities with hin ECA which h will involve work at heigght, such as creating c or diisplaying artw works can be carried out ffrom scaffold towers or po odium steps. I f this equipm ment is require ed, it should bbe the subjectt of a specific risk assessm ment by studen nts & staff, an nd appropriatee equipment identified and d used. ust always con nsult your Tuttor or Techniccian prior to w working at heig ghts. Students mu o use ladders whilst within ECA is now llimited, due tto the suitability of equipm ment such as P Podiums and The need to tower scafffolds, so DO NOT make use u of ladderrs without co onsidering the e suitability oof other equipment first. ng. Students should not use any ladders tthey may findd in the buildin
If working high up or with h heavy or aw wkward materrials or above ground level for a prolongeed period students should olding tower o or platform errected by an authorised pe erson (UoE Esstates staff). PPower tools sshould never use a scaffo be used on a ladder or Sttepladder. ed in line withh the hierarch hy of control: As with all risks, they should be assesse oid Avo Sub bstitute / alternative Pro ocess control Traaining and insttruction PPEE
For furtherr info. on thiis subject, se ee:
(Eliimination of W Work at Height)
http://www.h hse.gov.uk/pub bns/indg401.pdf
http://www w.hse.gov.uk/ffalls/index.htm m
(it is hoped tthat an ECA w work at heightt guidance notte will be prod duced during the academicc year 12013‐1 14)
Edinburgh Collegge of Art Health and Safety Health and Safetyy Handbook 2013‐1 14 Version 2 b 2014 Issue Date: 7 Feb Oct 2014 Review Date: 1 O
Page 23
14. Fieldwork and placements Many courses will involve fieldwork where students have the opportunity to engage in different environments for professional development. Staff are governed by standards set by the UoE on the way these trips are assessed for safety and the way they are conducted. On the students part the undernoted standards would be expected. These rules may be supplemented by the tutor or head of subject area depending upon the event or circumstance. Specific Risk assessment templates are available at: http://www.ed.ac.uk/schools‐departments/health‐ safety/risk‐assessments‐checklists/risk‐assessments General All participants in a field trip have a responsibility to adhere to sensible standards of behaviour. They are specifically advised to: Obey all instructions given by field trip leaders; this is a condition for participating in the field trip;
Stay with the party, except by clear arrangement with the leader;
Report any personal injury or illness;
Wear appropriate footwear and clothing as advised beforehand; and
Avoid interfering with any machinery or equipment, or taking unnecessary risks of any kind.
Every individual is responsible, by law, for the observance of safety provisions.
Building Site Visits
In addition to observing the general rules set out above, participants in visits to building sites must recognize that the visit is by permission of the Contractor in possession of the site, whose instructions and conditions must be obeyed entirely. No one may visit any building site without wearing an approved safety helmet at all times, properly adjusted to fit securely. Approved footwear, with strong soles, and suitable clothing will have been advised where appropriate, but loose clothing and hanging straps or belts should be avoided, and both hands should be kept free at all times in case you lose balance. Avoid entering trenches or underground places unless this is approved by both the Contractor and the leader of the group; in any event, never do so on your own. Avoid ladders and scaffolding unless this is approved by both the Contractor and the leader of the group, in which case take special care and watch out for those above and below you. Visits to construction sites should be discussed with the H&S Officer, and planned in accordance with the contents of HSE Publication ‘HSG150 – Health and Safety In Construction’ http://www.hse.gov.uk/pubns/priced/hsg150.pdf Building Surveys
In addition to observing the general rules set out above, there are additional conditions attaching to the carrying out of surveys for individual projects, especially in old or dilapidated buildings and structures. You should never conduct a building survey on your own, especially in a vacant or derelict building. Edinburgh College of Art Health and Safety Health and Safety Handbook 2013‐14 Version 2 Issue Date: 7 Feb 2014 Review Date: 1 Oct 2014
Page 24
If you do need to survey a building for an individual project, you and your colleague(s) must inform the member of staff who is your supervisor and agree on appropriate equipment and clothing (including approved safety helmets), and a specific risk assessment must be carried out, including arrangements for reporting back on your return. In any event, whenever working in small groups, ensure that your intentions are known to a responsible person who will start an enquiry if you are late in returning from the site Additional risks in older buildings may include (but not be limited to): Structural defects Rot and infestation affecting floors, stairs and roofs etc Fire damage. Unanticipated / Illegal occupants on site Zoonosis (diseases due to presence of Vermin etc) Presence of drug paraphinalia Asbestos Theft and security issues In all cases, the building owner must be informed of your intentions, and his/her permission must be obtained and provided to your tutors before the visit; this is your responsibility. Placements
Click for more info
When going on placement UoE staff will have assessed the proposed workplace in terms of health, safety and wellbeing to ensure a safe environment and its academic appropriateness and suitability. In this context students participating in work placement have the same protection under health and safety law as employees and, as such must;
Take reasonable care of their own health and safety and that of other people who may be affected by their actions;
Co‐operate with the placement provider in complying with the provider’s legal duties.
It is essential that students maintain appropriate contact with your immediate tutor to ensure any placement issues are addressed immediately. Placement safety will involve you being inducted into the placement environment and acceptance of their local rules. In the unlikely event a student feels their safety is compromised during their placement they are authorised to withdraw and contact a member of their academic team immediately, highlighting their particular concerns. [http://www.ed.ac.uk/schools‐departments/health‐safety/guidance/students‐young‐persons] Edinburgh College of Art Health and Safety Health and Safety Handbook 2013‐14 Version 2 Issue Date: 7 Feb 2014 Review Date: 1 Oct 2014
Page 25
15. Electricity The Ele ectricity at W Work Regulations 1989, apply wheerever the Health and Safety a at Work Act 11974 appliess and wherevver electricityy may be encountered. The Edinburgh Co llege of Art provides an environ ment where electrical systemss and device s are regularly checked tto ensure coompetency. Prior to use studentts must ensuure that the equipment they are usiing is in good condition with the appropriaate PAT labe el attached. The equipm ment must be used in accorda ance with a cademic dirrection and the manufaacturer’s advice. Many accidents are caus ed by usingg a piece off kit incorreectly. Bets professional p practice e is to seek oout the mostt appropriate e device for tthe specific jjob in hand. Short cu uts lead to shhort circuits lead to electtrical shock. The obviou us hazards asssociated witth electricityy are;
con ntact with livve parts caussing shock annd burns, fau ults, which caan cause fire e, Firee or explosio on where ele ectricity couldd be the sou urce of ignitio on. Danger signs Hot plugs aand sockets, fuses that blow for no o bvious reaso on, flickering lights, scorch marks on sockets or p plugs, are all signs of loosse wiring or other problems. Badly wired plugs If the colou ured wires arre sticking ou ut of the plugg, but water and debris could get in nside. Fraying pow wer leads The outer ccovering of aa power lead must not bee damaged. Overlooaded sockets If you plug too many appliance es into an adaaptor you co ould overlo ad the socke et, which can n lead to oveerheating.
Multipointt adaptors Multipoint adaptors should not be used unless absolutely n necessary, an nd then shouuld only be of a type authorised by the Workks Division. N No more tha n one such aadaptor mayy be used at aany one mains outlet. Edinburgh Collegge of Art Health and Safety Health and Safetyy Handbook 2013‐1 14 Version 2 b 2014 Issue Date: 7 Feb Oct 2014 Review Date: 1 O
Page 26
Portable Appliance Testing At Edinburgh College we require all appliances being connected to the main system to be periodically tested in accordance with the Institute of Electrical Engineers (IEE) guidance documents. What this means that every device used by a student that requires connection to our electrical systems must be appropriately tested before plugging it into ECA sockets. This includes extension leads, computers, lamps, hairdryers etc. The test themselves are quite straight forward but require a competent person to undertake them (usually a person who has undertaken a PAT course) and to make suitable records. Students should examine the device and cabling to ensure there is no damage prior to using any piece of equipment. The frequency of the test will be determined by the use of the device. The undernoted table indicates the frequency required by the University of Edinburgh; Workshop Equipment, hand held power tools, etc. every 6 months Most equipment in Laboratories including IT Equipment every 12 months Most equipment in offices, libraries and similar accommodation (excluding IT every 24 months equipment) IT equipment in offices, libraries and similar low risk accommodation has been removed from the PAT Testing regime, visual checks by users or competent persons will suffice. If you identify and electrical device that you suspect has been damaged or does not have a PAT label you must bring this to the attention of your tutor or specialist technician. For further info. on this subject, see: http://www.hse.gov.uk/electricity/
MAINS ELECTRICITY CAN KILL. Do not plug in or use ANY electrical equipment you have constructed yourself until it has been checked and tested by a competent person. Edinburgh College of Art Health and Safety Health and Safety Handbook 2013‐14 Version 2 Issue Date: 7 Feb 2014 Review Date: 1 Oct 2014
Page 27
16. Personal pro otective equuipment (PPEE), local exha aust ventilattion and sign ns & notices a) Perrsonal protecttive equipment (PPE)
Click for more iinfo
Wh here PPE is required as a coontrol measurre in any process or proceddure students are required to wear these and to report aany defect found. Staff sha all ensure thaat the PPE is a appropriately orn (this will require r instruuction), stored d, regularly in nspected for wear/defect and cleaned wo after use. Any sttudent not weearing the pro ovided PPE at any time will be counselled d by the staff ailures by a sttudent to wea ar PPE will be meember supervising in the firrst instance. SSubsequent fa rep ported to the head of subjeect area for acction.
Where signss and notices indicate the u use of PPE theeir use is mand datory. Your ttechnician wil l be able to giive advice and guidancce on the correct type, use (including thee correct way to wear the P PPE) and storaage of the available PPE.
M Mandatory
Respiratoryy protection requ uired
Eye protectioon required Ear protecction required
Hand prrotection require ed
Foot protecti on required
may indicate Other signs may be evvident that m warning. Staff will expplain to students, as part of stude ent inductionn, the meanin ng of such signage.
b) Loccal Exhaust Ve entilation (LEV V)
Thousands of people in Britain contract occupatioonal lung and d other diseasses, includingg cancer, each year. They hey breathe in n too much d ust, fume or other airborne contaminannts at work. LLocal exhaust develop theem because th ventilation ccan remove aiirborne contaminants befoore people bre eathe them in. Processes w within the College have bee en assessed foor levels of pro ocess contam minants. Wherre appropriate e, competent LEV deemed d has been insstalled. This LE EV is tested byy engineers o on an annual b basis and mainntained by Technicians i.e. filters cleaneed etc. Where LEV iis fitted ensurre that studen nts are familiaar with its corrrect use. If you believe the LEV to be deffective in any way you mu ust stop the prrocess and infform the relevvant techniciaan.
Daily checklisst for LEV
Does thee indicator show the LEV is workin ng properly? Is it takin ng away all the harmful dust, mistt, fumes and gas?? Remember, som me of these may be invisible. Is the stu udent close enou ugh to it so it can do its job properrly? Are therre any signs it is n not working prope erly, like smells oor settled dust? Are therre any unusual no oises or vibration coming from it?
Fixed capturing Hood
Sma all Booth
Edinburgh Collegge of Art Health and Safety Health and Safetyy Handbook 2013‐1 14 Version 2 b 2014 Issue Date: 7 Feb Oct 2014 Review Date: 1 O
Page 28
c) Signs and Notices Signs and notices are placed around the College to ensure that information on a condition or product is easily communicated. The above PPE signs are mandatory – you have to comply. Other signs have different meaning and these are highlighted below; Where there is a sign in place or on a product or piece of equipment tutors must ensure students comply with the notice and understand its meaning. Sign Types Symbol
Shape/Colour
Use of Sign
Square or oblong. White symbol or symbol and text on a green background
To show the way to medical assistance. To show the way to an area of safety. To indicate that a course of action is safe to take.
Mandatory
YOU MUST
Circular. White symbol or symbol and text on a blue background
To convey actions that must be carried out. To confirm emergency procedures in the event of fire.
Fire Equipment
FIRE ‐ Fire Fighting
Square or oblong. White symbol or symbol and text on a red background
To indicate the location of fire equipment. To comply with the fire precautions (workplace) regulations, which require any non‐automatic firefighting equipment to be indicated by signs.
Warning
BE CAREFUL ‐ Warning
Triangular. Black symbol or symbol and text on a yellow background surrounded by a black triangular band.
To warn staff and public of the potential dangers in and around the workplace.
Prohibition
DO NOT ‐ Danger, alarm
Circular with cross band. Black symbol on a white background, inside a red circle with a red cross bar
To convey prohibited actions. To reduce the risk of fire. To prevent personal injury.
Supplementary
Supplementary Information
Square or oblong. Black text on a white background or the safety colour of the safety sign that is supplemented, with text in the relevant contrasting colour
To provide further information.
Meaning SAFE emergency escape route or first aid
Sign Category Safe Procedure
Edinburgh College of Art Health and Safety Health and Safety Handbook 2013‐14 Version 2 Issue Date: 7 Feb 2014 Review Date: 1 Oct 2014
Page 29
17. Working With Computers
Click for more info
Whilst not an obvious and immediate risk, working with computers for long periods can bring about a variety of ailments some of which can be particularly debilitating. Whilst health and safety law covers, primarily, employees the guidance and advice from the Health and Safety Executive is appropriate to everyone. If you anticipate working with computers for long periods, i.e. writing up notes, dissertation, animations etc. the following advice is a must!
The image opposite is considered a good position for working with computers. Note the height of the monitor in relation to the eyes – preventing the need to bend the neck. The document holder too prevents a reader having to move the head and eyes down to the desk. Your back is very important and bad posture can result in various back problems – all uncomfortable and most painful. By supporting it properly you can reduce the pressure on the back. The angles indicated show the best ergonomic positions in relation to joint pressure. If your feet aren’t flat on the ground there will be pressure on the knee joints and the leg muscles. The same applies for elbow and typing position. Taking some simple steps can prevent injury – it only takes a few moments! Take a Break Take a break for 10 minutes after every uninterrupted 60 minutes of computer work. Short, frequent breaks are more beneficial than occasional, longer breaks Computer Screens Most PC monitors swivel and tilt for comfortable viewing. Lighting Screen glare can be an issue in well‐lit areas. Blinds are excellent where glare from sunlight may be a problem.
Posture ‐ Sit Correctly and Stay Comfortable Adjust your chair so that: Your lower back is supported. Your knees are level with your hips. Your feet are flat on the floor. Your eye level is just above the top of the screen. Eye Strain Symptoms of eye strain can include: • Headaches • Itching/painful eyes • Burning sensation in the eyes • Blurred vision • Nausea • Fatigue.
[http://www.ed.ac.uk/schools‐departments/health‐safety/guidance/workplaces‐general/personal‐computing]
Edinburgh College of Art Health and Safety Health and Safety Handbook 2013‐14 Version 2 Issue Date: 7 Feb 2014 Review Date: 1 Oct 2014
Page 30
18. Estate Rules E
It is essentiaal that ECA asssets are care efully monitorred and mainttained. The fo ollowing are rrules for the p protection of the Estate;
Workingg at Heights?
Building W Works Work requests should bbe planned an nd submitted well w in advancce of the degrree show or n. exhibition Work requests W for work to be e carried out by y Estates must bbe approved an nd signed by the head of sub t bject areas. Only authorised O e staff can remo ove fixtures andd fittings from tthe building, d maintenance i.e. doors, etc. i
No matter at w what height you are working you must make th he appropriate arrangements with your respective technician to use th he appropriate equ uipment and to be b shown its correcct use. This would be b considered essential, saffe, professional pracctice. Anyone found ussing unsafe practices at height will b be referred to theeir respective Head o of subject area.
Electrical
No eelectrical work to be carried o out, except by p permission of UooE Estates. No electrical applliances may be used in the e Edinburgh Coollege of Art without the appropriate portabble appliance te est.
No electrical heating appliances are allowed in exhibition spaces.
No electrical cablles shall be laaid across corridors or doorrs (other cables must be
Very Importtant
prottected by ‘walkkovers’).
Build ding Fabric and Use
A definite ‘NO’
be used on wallls. No felt pens to N No painting oth N her than in Studdios (protect floors before painting walls in studios and en nsure that all
eelectrical socketts and switchess, signs, doors, light fittings etcc. are protectedd from paint). N No fixing to floo ors. N No drilling into walls is permittted. N No ‘sticky fixers s’ be used anyw where. T suspension The n of any artistiic construct at height must be approved bby the UoE Esttates and/or H Health and Safe ety Advisor at leeast 14 days in advance.
A definite ‘Yes’
Walll Finishes a and Approvved Fixings
Wall fixings to be on nly as listed beloow and remove ed after Show.
Temporary deg T ree show partittions – any fixin ng except sticky y fixers. Floors and walls F s to be kept cleean of spray ad dhesive – tempo orary bonding instructions to be followed a and any remain ing adhesive reemoved.
Pinboards – pin P s, blu‐tac, etc. Sculpture Court S t wood walls – sscrews, not larger than No.6, pins, mirror plaates, picture ho ooks, blu‐tac
o only.
Sculpture Court S t columns and ppilasters – blu‐ttac only. Corridor walls – C – hang from pictture rails only.
Gene eral
Only O students and College staff are perrmitted to wo ork within thee College. In exceptional c circumstances a a head of subjecct areas may isssue written autthorisation to aallow other assistance.
AAll damage will be charged to tthe responsiblee person/subjecct area. All exhibits mus A t be dismantledd within two daays of your show w closing. Fire F precautionss limit the num mbers attendin ng the Private View. V Entry wi ll be strictly byy ticket only (ttwo double tickkets per exhibittor).
Finally, thee Janitorial/Servitor tea am, Health aand Safety A Advisor and UoE Estatess have the authority a to remove an ny item that in their opiinion repressents a serio ous risk to th he health annd safety of persons or UoE property.
Edinburgh Collegge of Art Health and Safety Health and Safetyy Handbook 2013‐1 14 Version 2 b 2014 Issue Date: 7 Feb Oct 2014 Review Date: 1 O
Page 31
19. Student Wellbeing
Student Services University life can bring personal and academic challenges, so we intend to make sure you are fully supported throughout your time here. If you experience any difficulties in adjusting or have any concerns, you will find plenty of advice available to help you find a solution.
The Advice Place
The Student Counselling Service
The Edinburgh University Students' Association (EUSA) runs the Advice Place which offers free, confidential and independent advice on: health disability issues finance accommodation academic issues financial and legal matters Specific information for international and mature students is also available. You can drop into any of our three centres at King’s Buildings, Holyrood or Bristo Square to discuss any personal or academic concerns. The Advice Place
Our free, confidential service provides professional short‐term help for any personal concerns, whether or not they are related to study. We also offer a range of self‐help workshops and literature. Our counsellors are experienced and professionally trained. Student Counselling Service
The Health Centre The University Health Centre is an independent NHS partnership. To use this service you must register with the practice and live within the practice area. The centre offers: comprehensive medical care contraceptive advice antenatal services child welfare services nursing services physiotherapy clinic psychiatry clinic Alternatively you may wish to register with another general practitioner in Edinburgh. University Health Centre Edinburgh College of Art Health and Safety Health and Safety Handbook 2013‐14 Version 2 Issue Date: 7 Feb 2014 Review Date: 1 Oct 2014
Page 32
Meningitis and Septicaemia In recent years a number of universities and colleges in the United Kingdom have experienced solitary cases, or clusters of cases, of Meningitis and Septicaemia. The following information describes the symptoms associated with both infections. Be on the lookout – these are real issues! The meningococcus (Neisseria meningitis) is an infectious organism which has significance for two reasons ‐
(i)
it has the potential to cause a form of meningitis (inflammation of the covering membranes of brain and spinal cord) and/or septicaemia (blood poisoning), both of which are very serious conditions which can rapidly prove fatal;
(ii)
there is an increased risk of meningococcal disease occurring in young people living in institutions, e.g. first year university students in halls of residence.
Meningitis symptoms
Bacterial Meningitis
Meningitis is an infection of the meninges of the brain and the spinal
cord and when this infection is caused by bacteria, it is called bacterial meningitis. Occurrence; Common bacterial strains that are the cause of infection of the meninges involves Streptococcus pneumoniae, Haemophilus influenzae and Neisseria meningitidis.
Septicaemia symptoms
Edinburgh College of Art Health and Safety Health and Safety Handbook 2013‐14 Version 2 Issue Date: 7 Feb 2014 Review Date: 1 Oct 2014
Page 33
19.Eneergy, Waste & & Recycling
The Un niversity off Edinburghh is comm mitted to continuing our leggally compliiant, environmentally sound and a financia ally controlleed practice with the setting, monitoring and achieveement of ke ey targets. In particcular to redu ucing the unnnecessary u use of raw materials, reuse of products an d by encourraging and enablingg recycling, compostingg or energy recovery. We will reduce landfill waste an d when disposal is the ption we will w dispose of materiaals in an only op environmentally ressponsible m manner. We recognise the imp pact of the transport, t treeatment and d disposal of resou urces and subsequent waastes on ourr local and global eenvironment,, and on ourr carbon foottprint. We are com mmitted to reducing r thiss impact through the continueed improvem ment of our r Recycling and a Waste Manageement practices, good pprocurement practice and the promotion of sustainabble behaviour amongst members of the Uniiversity comm munity.
www..ed.ac.uk/recyycling www.ed .ac.uk/estatess/energy Please visit thhe website for advice. The team will bee pleased to o hear from anyone requuiring advice or o assistance with matterss regarding the Switch and Save Energy Reduction and/or Waste ur main point Reduction caampaigns. You of contact inn Chambers Sttreet is Keith Govern Med dia Centre, Milne (McG Room 2.09 Maltings, ed.ac.uk). mcgovernmeediacentre@e
PREVENTION N / REDUCTIO ON: This is a key priority ffor the Universsity, you can help by prin nting only whhat you need and when you u do, print on n both sides of your paperr by selecting 'duplex' or 'two‐sid ed printing' und der printing p preferences. REUSE / REEPAIR ‐ Get yourself y a reu usable shoppi ng Gift Shop. bag from the University G RECYCLING: You can recyycle most thinggs very easily at d triangular bins b are locateed the University. Dedicated ngs for pape er recycling. A All throughout most buildin aste is for mixeed desk bin waste and clear lined bins wa recyclables, all empty pacckaging will be taken off sitte, aste should be segregated and recycled Food wa ontamination placed in blaack lined bins to prevent co
Swittch off lights tthat aren’t neeeded and make maxximum use of natural dayligght Swittch off lights in any unoccuupied area Log off from yourr computer w when you leave e your desk port any faultss – dripping taaps, broken windows etc. Rep
Edinburgh Collegge of Art Health and Safety Health and Safetyy Handbook 2013‐1 14 Version 2 b 2014 Issue Date: 7 Feb Oct 2014 Review Date: 1 O
Page 34
