Health & Fitness Expo 2017 Hours:

Saturday, April 1st | 9:00 am – 4:00 pm Sunday, April 2nd | 7:45 am–12 noon (Finish Line Fest) Exhibitor Set-up: Friday, March 31st | 8:00 am - 5 pm Saturday, April 1st | 6 am – 8:15 am Exhibitor Move-out: Sunday, April 2nd | 12:30 pm - 6 pm

THE ALAMODOME IS LOCATED IN DOWNTOWN SAN ANTONIO AT 100 MONTANA STREET.

The Alamo Health & Fitness Expo takes place in conjunction with the H-E-B Alamo Run Fest (ARF) and is a unique Expo opportunity. The Expo takes place on the floor of the Alamodome on Saturday and then on Sunday is part of the Finish Line Festival for the three main events of the ARF. The H-E-Buddy Kids Classic takes place on Saturday. All H-E-B Alamo Run Fest events finish inside on the floor of the Alamodome, adjacent to the Expo area. The guaranteed “great weather” (we’re inside) at the Finish Line eliminates the risk of bad weather negatively impacting the Expo. What a great guarantee at no additional cost! With a great sound system and jumbo LED video screens, the Finish Line environment in the Alamodome is energized and exciting, adding additional value for exhibitors. Participants in the Run Fest must attend the Expo to pick up their bib number and timing chip for the race helping to insure a great turnout! Public admission to the Expo is free. We’re very excited to announce the Health & Wellness Expo that H-E-B has produced in the Spring for the past four years will now be merging with the 2017 Alamo Health & Fitness Expo! This means heightened awareness of our Expo in the South Central Texas market and a greatly increased potential for a higher traffic flow visiting your exhibit! It also means our exhibitor booths may sell out with the additional vendors attracted to the Alamo Health & Fitness Expo from prior H-E-B Expo vendor relationships. Health, nutrition, wellness, exercise, fitness, running, cross-training and much more are all expected to expand this into one of the largest Health & Fitness Expos in San Antonio! Prior H-E-B Health Expos have also included free health screenings, which we expect will be a part of our Expo this year for the first time! There will also be a full program of health, nutrition and training talks and entertainment activities taking place from the Expo stage through the day on Saturday. As of 9/12/16, runner registrations for the 2017 event are running over 200% ahead of this same time a year ago. Should this trend continue, the 2017 event could see close to 7,000 participants. Along with runner's friends, family and the general public that also attend the Expo each year, attendance at the 2017 Alamo Expo should easily be in excess of 12,000 or more unique visitors, over the two day period, making this one of the largest Health and Fitness Expos in San Antonio! Our experience with the Saturday/Sunday Expo layout has shown that the thousands of friends and family members who come to cheer on their runners at the event move inside the Alamodome after the start of the various events from outside the North Plaza of the Alamodome. Especially for those folks waiting an hour and a half to 3 hours or more to cheer on their half marathon finisher, these folks provide a whole new and fresh flow of traffic through the Expo on Sunday! With all the activities on Saturday and then the post-event awards and live music taking place on Sunday from the main stage, the floor of the Alamodome will become one of the healthiest and fun places to be in Texas the weekend of April 1st & 2nd in 2017!

Booth Opportunities* ‘Earlybird’ Rates (thru 11/30/16)

From 12/01/16 to 2/15/17

10’x10’ booth: $795 10’x10’ corner booth: $995

10’x10’ booth: $895 10’x10’ corner booth: $1095

After 2/15/17 10’x10’ booth: $1095 10’x10’ corner booth: $1295

Oversized or ‘Island’ type Booth Space requests will be handled on a case-by-case basis for both pricing and space availability. If you are interested in a larger booth, please contact us directly at [email protected]

Booth space is available on a first-come, first-serve basis and expected to sell out. A preliminary floor layout plan will be made available as soon it has been completed. We will handle priority of booth selection to vendors based on the date/time stamp in the order we receive paid registrations (provided on the payment confirmations). Should floor plan changes be required, this same priority list will be utilized in contacting vendors for making required changes, to any who may be impacted. The online form will ask for your top three booth preferences, however there is no guarantee the space/s you request will be available. We will be updating the booth availability on the floor plan chart on a regular basis, however there are is no guarantee it will be current at the time you register. Should one of your top three preferences not be available, we will contact you with an updated list of available booth spaces. Race management retains the right to reconfigure the floor layout as necessary to accommodate potential changes that may be required due to race size and/or added participant flow, etc! Each booth will be supplied with 3’ high side drape, 8’ high back drape, one wastebasket, two folding chairs, one 8’ draped table and identification sign. Booth space cannot be reserved without full payment. Once payment is made, you will receive an email confirmation of your registration. An Exhibitor Service Kit with booth assignment and additional information on costs for electricity, phones, A/V equipment, carpeting and other furnishings will be provided no less than 90 days prior to the event, or within 5 days following your registration if registration is made within the 90 days from event period. Exhibitor registration is available online at: www.alamorunfest.com/Expo-Exhibitor-Info.html. Payment must be made at the time of reservation registration by credit card. If your company requires you to use a check, please call us first. Just keep in mind that booth selection is priority based, on paid registrations as we receive them. If you have additional questions email us at: [email protected] or call at: 210-247-2221.

Goodie Bags* If you are interested in advertising or sampling your product we have opportunities for you to be included in either a physical and/or a Virtual race bag. Physical Bag* - The runners “race bag” is given at Packet Pick-Up during the Expo. It’s a great opportunity to give out printed info about your upcoming event, your product and/or discount coupons, etc. If you also have a booth at our expo and are doing drawings for prizes, its a great way to provide an insert that lets them know to stop by your booth! Race management will provide you with shipping info and deadline for inserts. Virtual Event Bag* - In case you are not familiar with these, the Virtual Goodie Bag is sent out digitally to all registered event participants approximately 7 – 10 days prior to the event, and again just prior to the event. This is a great opportunity to provide a special coupon or promotion to help drive event participants directly to your booth to redeem or enter a promotional giveaway, etc. The Virtual Goodie Bag ‘insert’ is simple to set up and full instructions on setting your insert up are emailed to you well in advance of the Virtual Goodie Bag release date. PRICING: Non-Exhibitor Insertion Fee: $300 for physical or virtual bag insertion or $450 for insertion into both. Expo Exhibitors will receive a $50 discount on the insertion fee! After Feb 28th, 2017 - $350 for either physical or virtual bag, $500 for combo *NOTE: Please note that race management maintains the right to approve/disapprove of products and/or information on services being exhibited, inserted and/or advertised. This may also include disapproving of products and/or services that may conflict with certain higher level event sponsors who have ‘category exclusivity’ as part of their sponsorship of the event.

Terms & Conditions Exhibitor agrees to have booth display set up no later than Saturday, April 1st at 8:30 am and removal starting no earlier than 12:30 pm Sunday, April 2nd - with removal completed by 6 PM. Exhibitor agrees to have booth staffed during the entire Expo on Saturday and at the Finish Line Festival on Sunday, April 2nd. All exhibit products and signage must be within the booth space and must not block or intrude on other booths. Event management reserves the right to remove any inappropriate or obstructive displays from the Expo. Use of exhibit space is limited to use by one company only - use by two or more companies is not permitted. Event management reserves the right to reject, restrict or remove any exhibit. Exhibitor agrees that space assignments may be changed at the discretion of Event/Expo show management.

Insurance All Exhibitors must provide proof of $1M of Commercial General Liability coverage applicable to Exhibitor’s activities at the Alamo Health & Fitness Expo. The certificate of insurance must name “H-E-B”, “Make a Difference Events, LLC” and “City of San Antonio” as additionally insureds. The address for Make A Difference Events is: 180 Joe Wimberley Blvd., Suite 200, Wimberley, TX 78676. The Alamodome address is: 100 Montana St. San Antonio, Tx 78203. You will forfeit your payment and not be allowed to exhibit if you do not provide this proof of insurance by Wednesday, March 15, 2017. You may contact your current insurance carrier for this coverage, or any carrier of your choice. An independent temporary EXPO coverage insurance provider is John Buttine Inc. at www.buttine.com.

Food & Beverage Permits Permission to serve food/beverages including bottled water, candy, chips, supplements, sample sizes, etc. must be obtained in advance by calling race management at 210-247-2221 for specifics, restrictions and guidelines. After your booth number is assigned, all food/beverage Exhibitors must provide “booth cleaning services”. In addition, all food/beverage Exhibitors must obtain a City of San Antonio Temporary Health Permit. This applies whether the Exhibitor is selling or sampling product. A copy of the permit must be received by Make a Difference Events at least five days prior to the event, and must also be posted at the Exhibitor’s booth. The COSA Health Inspector may visit your booth. City food permits must be requested prior to the EXPO.

Clear Shopping Bag Policy Exhibitors are asked to use clear shopping bags for purchased merchandise or samples due to security and safety measures. Event management reserves the right to inspect all Expo related materials, merchandise, etc. as part of its overall security measures. If you have questions about this policy, please contact us.

Vehicles as part of a Display Display’s that include a vehicle fall under special guidelines, including inspection from the City of San Antonio Fire Department. If your display includes any type of vehicle (including trailers), be sure to contact the Expo manager for special requirements and guidelines. Management reserves the right to disallow the use of vehicles in a display.

Request For/Assignment Of Space Expo management reserves the right to refuse applications that are deemed inappropriate for any reason. Booth assignments will be made in the order the Guidelines and Applications are received. Space IS NOT confirmed until you receive a confirmation email from the EXPO Director. Space will not be held without payment. Make a Difference Events reserves the right to limit the number of Exhibitors with same type products, but is not obligated to do so.

Expo Management reserves the right to relocate exhibitors or modify the floor plan for any reason, at any time. NOTE: The Activities Stage, while a significant attraction to attendees, features loud music on occasion. If you choose space nearby, you are expected to tolerate the noise.

Use Of Exhibit Space Exhibit space is to be used solely for the display of the Exhibitor’s products and services offered for sale or information. Exhibitors are not permitted to sublet any portion of their space. If an exhibitor is found to be using any of their space to promote products and/or services it does not carry or sell, they will be asked to remove these items from display to the public. Exhibits must not obstruct the view or interfere with exhibits of others. Exhibitors must use discretion in utilizing sound-amplifying equipment. All exhibitor booths are expected to be presented and maintained in a clean, orderly and professional manner throughout the Expo. Show officials retain the right to require adjustments be made to instruments causing any annoyance, including loud representatives interfering with another Exhibitor’s business, signage, banners, speakers, etc. No exhibit material may extend beyond the boundaries of the exhibit space. End cap and inline Exhibitors may not display any item higher than 10’. Island booths may display up to 16’. Sight lines must be preserved – no significant obstructions are allowed in the forward corners of the booth. Exhibitors must install their booths during the assigned set-up times (please see set-up schedule above). Because of some restrictions for certain types of access to the Alamodome on Saturday morning (due to the race course being set for the H-E-Buddy Kids Classic, etc), it is highly recommended that all exhibitors utilize Friday, March 31st, (see times) for booth set-up. If an Exhibitor’s booth is not set up by Saturday, April 1st by 8:30 am, exhibitor will not have access to set-up after that time. No refunds will be given. Exhibitors must have their booths open and staffed at all times during the EXPO. See schedule above.

Unloading/Loading Area Exhibitors will be provided information regarding unloading instructions and procedures prior to the event. Exhibitors MUST check-in and receive an Exhibitor Packet prior to unloading. Credentials included in the Exhibitor Packet must be worn at all times during set-up, the EXPO, and tear-down. You will need to show your ID to the gate attendant prior to being allowed in the unload area. Access to unloading area is via the Alamodome South Lot (Lot A). Once unloaded, all Exhibitors are required to move their vehicle(s) to one of the nearby surface lots which will be identified in your instruction packet prior to the event. Vehicles may not remain parked in the dock area for any reason, and are subject to ticketing/towing. Credentials are required for re-entry.

Facility Restrictions Attaching anything to the building structure is prohibited. All display material must be fireproof.

Hotel Reservations For information on Hotels offering discounts with the event, please click on the link that follows for our event website travel page: www.alamocityrunfest.com/Hotel---Travel.html For more information on the H-E-B Alamo Run Fest visit: www.alamorunfest.com

Event Cancellation - No Refunds In the event the H-E-B Alamo Run Fest should be prevented from holding the EXPO due to circumstances beyond the control of Make a Difference Events, including but not limited to acts of God, fires, floods, terrorism, labor strikes and hurricanes, Make a Difference Events will not be held liable for any claims which may arise in consequences thereof and shall not be held liable to Exhibitor for any loss of business, damage or expenses the Exhibitor may endure. No refunds shall be given.

INDEMNITY EXHIBITOR SHALL AND DOES HEREBY AGREE TO INDEMNIFY, DEFEND AND HOLD HARMLESS MAKE A DIFFERENCE EVENTS, LLC AND AFFILIATES, THE H-E-B ALAMO RUN FEST AND ASSOCIATED DIRECTORS, OFFICERS, PARTNERS, EMPLOYEES, AGENTS, AND REPRESENTATIVES (COLLECTIVELY, THE “INDEMNIFIED PARTIES”), H-E-B AND THE CITY OF SAN ANTONIO, FROM ALL CLAIMS, LIABILITIES, LOSSES, COSTS, DAMAGES, LIENS, JUDGMENTS AND EXPENSES (INCLUDING, BUT NOT LIMITED TO, ATTORNEY’S FEES AND COURT COSTS), RESULTING OR ARISING OR ALLEGED TO RESULT OR ARISE, DIRECTLY OR INDIRECTLY, FROM ANY AND ALL INJURIES TO OR DEATH OF ANY PERSON OR DAMAGE TO OR LOSS OF ANY PROPERTY WHICH ARISES OR IS CLAIMED TO ARISE FROM ANY EVENT RELATED TO ANY ALAMO RUN FEST EVENT, TO THE EXTENT THAT SUCH CLAIM IS THE RESULT OF OR CAUSED BY THE NEGLIGENT ACT OR OMISSION OF EXHIBITOR, ITS DIRECTORS, OFFICERS, EMPLOYEES, VOLUNTEERS, AGENTS OR REPRESENTATIVES, OR THE GROSS NEGLIGENCE OR WILLFUL MISCONDUCT OF SUCH PARTIES. I understand the EXPO will be held inside the Alamodome. I understand move-in will take place on Friday (and a small window of time Sat. morning) as outlined in the instructions. I understand I must check-in at the Exhibitor Check-In table at the south entrance to the Alamodome floor. I understand the EXPO and Finish Line Festival times of operation as explained in the Expo informational materials. I understand that there are NO refunds. I authorize that I have read, understand and will abide by all the EXPO Exhibitor Guidelines stated above and that All Exhibitor representatives from our Company have also been informed of the above Guidelines.

Signature _______________________________________________________________

Date ______/______/________

Print Name: _____________________________________________________ Title: _______________________________ Company Name: ______________________________________________________________________________________

**************************************************************************************************************** MADE Use Only Date Received: ______/______/________ Booth #(s) assigned ______________ _________________________________ Special Notes ________________________________________________________________________________________