Health and Safety Review Report

Health and Safety Review Report Reviewer: Christine Cocks Establishment/Team/Service Manager: Paul Wisken Establishment/Team/Service: Forches Cro...
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Health and Safety Review Report Reviewer:

Christine Cocks

Establishment/Team/Service Manager:

Paul Wisken

Establishment/Team/Service:

Forches Cross Community Primary School Forches Avenue Barnstaple Devon EX32 8EF

Date of Review:

17/04/2013

Review Status:

Signed Off

Review Reference:

AU000985

Overall Score:

98%

For more information about this report please contact the Health and Safety Helpline on 01392 382027

  1. 1.1

Introduction The review carried out, and this report, are designed to measure the extent to which your establishment or team complies with current health and safety legislation, Approved Codes of Practice (ACoP's), Devon County Council (DCC) Policies and established best practice. The aim of the process is to ensure that continual improvement in your overall health and safety performance can be achieved, thus ensuring that significant risks are reduced or controlled as far as is reasonably practicable. The process includes: • identifying the good practice and control measures already in place; and • providing an action plan where issues have been identified

2.

Executive Summary

2.1

Overall the health and safety management arrangements were of a good standard and reflect the commitment and effort put in. However, the report does identify a number of recommendations and you are advised to carry out the actions within the required timescales.

3.

Scoring and Follow up Procedures

3.1

The key points are presented in Section Two in a tabular formThe questions are categorised according to three priority levels - red, amber and blue. These priority levels determine the weighting of the question scores and the target date for actions. Timescale for actions following receipt of this report

Colour Represents A major legal non-compliance where enforcement action and/or likelihood of a serious injury or significant loss is high Amber A legal non-compliance A non-compliance with an organisational policy, a British / European Blue Standard or established best practice Red

3.2

4.

Within 3 months Within 6 months

The question scores are totalled to give the overall percentage score displayed on the front page. This score identifies the following processes: Score

Follow up actions by Devon Health & Safety Service (DHSS)

Any score with a Red issue or where the total is less than 70%

If provided with evidence of actions taken within 6 weeks, DH&SS will supply an updated score and report

70-89% with no Red issues

If provided with evidence of actions taken within 12 weeks, DH&SS will supply an updated score and report

90-100% with no Red issues

None – establishment or service remedial actions will be checked at the next review visit

Detailed Report Structure Section Section Section Section

5.

Within 4 weeks

2 3 4 5

- Summary of Findings - Evidence of Good Practice and Existing Control Measures - Actions to be carried out - Additional Comments

If you require any further clarification or assistance in carrying out the actions listed, please do not hesitate to contact the Devon Health and Safety Service on 01392 382027.

 

Section 2 - Summary of Findings 2.1   Review Scope A Health & Safety Management Review was undertaken as detailed on the front cover of this Report. This Report identifies both good practice and the areas for improvement that were highlighted. 2.2   Results by Section SECTION

% RESULT 100%   

1 Health and Safety Policy

91%   

2 Organisation and Arrangements

100%   

3 Health and Safety Training

92%   

4 Fire Safety 5 First Aid and Accident Reporting

100%   

6 Contractors

100%    83%   

7 Transport 8 Facilities Management

97%   

9 Working at Height

100%   

10 Gas, Oil and Electrical Safety

100%   

11 Kitchen Safety

100%   

14 Display Screen Equipment

100%   

15 Manual Handling

100%   

16 Staff Health and Wellbeing

100%   

17 Client/Pupil Safety, Health and Wellbeing

100%   

18 Work Equipment

100%   

19 Personal Protective Equipment (PPE)

100%   

Percentage 

10

20

30

40

50

60

70

80

90

100

Overall Score: 98% 2.3   Actions Required by Question Priority Level

Number of actions identified in each priority level

Red

Amber

Blue

0

3

1

 

Section 3 - Good Practice and Control Measures in Place Question Evidence of Good Practice and Control Measures in Place 1.1

The school has an appropriate health and safety policy in place which is reviewed regularly and signed and dated by the Head Teacher and the Chair of Governors. Review Question: Does the school have a current Health and Safety Policy? Reviewer Response: Yes

2.1

Practical measures are in place to monitor compliance with, and the suitability of, the agreed arrangements for H&S described in the school's policy. Reviewer's Notes Annual audits carried out and external audit of the kitchen. Defects log in place and used. Accident records reviewed. Review Question: Are adequate arrangements in place to monitor health and safety performance? Reviewer Response: Yes

2.2

There is a Health and Safety Co-ordinator acting as a focus for health and safety activities. Reviewer's Notes Paul Wisken Review Question: Is there a named Health and Safety Co-ordinator? Reviewer Response: Yes

2.3

Staff are being consulted about health and safety issues. Where present, Union Safety Representatives or Representatives of Employee Safety are being provided with appropriate time and facilities. The Health and Safety Law poster is displayed. Reviewer's Notes Regular meetings with staff. Staff Handbook in place. Review Question: Are appropriate arrangements in place for consulting with staff? Reviewer Response: Yes

2.6

Hirers of the premises have been given the necessary information to ensure their safety. Reviewer's Notes Muga only hired, formal agreement in place with Community Action. Review Question: Have hirers of the building been made aware of all emergency procedures? Reviewer Response: Yes

2.7

The significant findings of the school's risk assessments have been recorded by amending the RA22/RA21 risk assessments or an acceptable equivalent. Reviewer's Notes RA22/RA21 completed. Review Question: Have the significant hazards within the school been risk assessed? Reviewer Response: Yes

3.1

Health and safety training is appropriate for the activities which staff undertake and training is regularly reviewed and updated. Review Question: Is there a process for identifying and implementing employee health and safety training needs? Reviewer Response: Yes

3.2

All staff receive health and safety induction training when they start at the establishment, plus periodic updates and refreshers thereafter. Reviewer's Notes Induction process and checklist in place and staff issued with Staff Handbook. Review Question: Have all staff received health and safety induction training? Reviewer Response: Yes

3.3

The Health and Safety Co-ordinator has attended the current minimum training requirement for this role. Reviewer's Notes Training undertaken: asbestos, legionella, fire awareness, fire risk assessment and CDM. Review Question: Has the health and safety co-ordinator for the establishment undertaken appropriate training? Reviewer Response: Yes

3.4

Where appropriate, governors have received health and safety training. Review Question: Have governors received appropriate health and safety training? Reviewer Response: Yes

4.1

There is a suitable and sufficient fire risk assessment in place for the establishment. A Premises Fire Emergency Plan is in place along with Personal Emergency Evacuation Plans where necessary. Reviewer's Notes Fire risk assessment revised and updated following review visit. Minor alterations recommended to Paul. A Premises Fire Emergency Plan is also required for the school. All documents referred to can be found on OSHENS Document Library. Review Question: Is a suitable and sufficient fire risk assessment in place? Reviewer Response: Yes

4.2

The fire risk assessment has been recorded using the RA08 document. Review Question: Has the Fire Risk Assessment been undertaken using the RA08 document? Reviewer Response: Yes

4.4

The establishment manager, or an appropriate nominated person, has attended the Devon Fire Safety Awareness and Fire Risk Assessment training. Where necessary, staff have been trained for the role of Fire Warden/Marshal. All staff have been briefed in fire safety arrangements and the procedures identified in the Premises Fire Emergency Plan Reviewer's Notes Fire safety training carried out 5/10/12. Regular fire drills undertaken termly. Instruction on the emergency procedures also provided at induction. Review Question: Is an appropriate level of fire safety training in place? Reviewer Response: Yes

4.6

Where necessary, Personal Emergency Evacuation Plans have been drawn up and staff briefed accordingly. Review Question: Where necessary, have Personal Emergency Evacuation Plans been created for individuals? Reviewer Response: Yes

5.1

The level of first aid has been established by undertaking a risk assessment. First aid arrangements are appropriate for the level of risk. A Paediatric First Aider is in place where required. Arrangements have been made known through staff briefings and signage. Reviewer's Notes Recommend that the revised RA09 First Aid Provision risk assessment is used. Review Question: Is an appropriate level of First Aid cover provided? Reviewer Response: Yes

5.2

All accidents to staff and accidents to members of the public arising out of work are being reported on the DCC online OSHENS system. Review Question: Are accidents reported as required by the law and DCC policy? Reviewer Response: Yes

6.1

Contractors are either being sourced via the NPS lists or independently. When sourced independently evidence has been sought to ensure that the contractors used are competent and have at least £5 million Public Liability cover. Review Question: Has the client taken reasonable steps to ensure that all contractors are competent? Reviewer Response: Yes

6.2

The client has shared information with contractors about hazards within the site and has cooperated with the contractor to agree appropriate health, safety and welfare arrangements for the planned works. Reviewer's Notes Pre-start meetings held, information on hazards eg asbestos, contractors rules shared with the contractor, and risk assessments and method statements provided by the contractor. Booking in system in place. The majority of the work is undetaken either outside school hours or school holidays. Review Question: Is the client cooperating and communicating with contractors? Reviewer Response: Yes

6.3

Construction projects lasting more than 30 days or 500 man days that are not managed by NPS are being undertaken in compliance with the Construction (Design and Management) Regulations 2007. A CDM Co-ordinator has been appointed along with a Principal Contractor and a Construction Phase Health and Safety Plan is in place. A Health and Safety File is in place for completed projects. Review Question: Do all notifiable projects comply with the CDM Regulations 2007? Reviewer Response: Yes

7.1

A risk assessment has been undertaken on vehicle/pedestrian conflict on the site and appropriate controls are in place. Reviewer's Notes Covered in RA22. Review Question: Where necessary has vehicle/pedestrian conflict been subject to risk assessment? Reviewer Response: Yes

8.1

The significant hazards related to the premises and grounds have been risk assessed and appropriate control measures identified. The significant findings of this process are recorded. Reviewer's Notes Covered in RA22. Review Question: Have the significant hazards arising from the building and site been risk assessed? Reviewer Response: Yes

8.2

A security risk assessment has been undertaken for the establishment which identifies control measures that are appropriate for the level of risk present. The findings have been recorded. Reviewer's Notes Security policy and RA24 in place. Review Question: Is security provision sufficient for the level of risk? Reviewer Response: Yes

8.3

The significant hazards related to the premises and grounds have been risk assessed and appropriate control measures identified. The significant findings of this process are recorded. Review Question: Have the significant hazards arising from caretaking, cleaning and maintenance activities been risk assessed? Reviewer Response: Yes

8.4

A glazing survey and risk assessment has been undertaken for the establishment and glazing identified as high risk has been made safe.

Reviewer's Notes Carried out on the 24/01/12. Review Question: Has a glazing survey and risk assessment been undertaken? Reviewer Response: Yes 8.5

Where fragile roofs or skylights exist staff and contractors have been made aware of the hazard. All reasonable steps have been taken to discourage access to the area in question and, where necessary, warning signs are in place. Reviewer's Notes Signage in place and contractors warned of areas of fragile roof. Review Question: Where necessary are appropriate arrangements for the management of fragile roofs in place? Reviewer Response: Yes

8.6

The Asbestos Register is in place and is being shown to all contractors to make them aware of the location of known asbestos containing materials. Contractors sign to confirm receipt of this information. Review Question: Is the Asbestos Register in place and shown to all visiting contractors? Reviewer Response: Yes

8.7

An Asbestos Management Plan is in place for the premises which outlines the practical methods in place to manage asbestos on the site. Reviewer's Notes At the time of the review the plan had not been updated, however evidence of this was provided by email prior to this report. Review Question: Is there an Asbestos Management Plan in place? Reviewer Response: Yes

8.8

The recommendations from the DCC legionella risk assessment are being implemented as described. Reviewer's Notes New contract with EPlus states that they will carry out monthly temperature checks, I suggest that you confirm this with EPlus as this would mean that both the contractor and your caretaker are carrying out the same monthly checks. Review Question: Have the recommendations from the DCC legionella risk assessment been implemented? Reviewer Response: Yes

8.9

The manufacturer's safety data sheets (MSDS) are available for all hazardous substances. Risk assessments have been undertaken and appropriate control measures have been introduced. Staff have been briefed accordingly. Review Question: Have risk assessments been undertaken for all hazardous substances? Reviewer Response: Yes

8.11

A risk assessment has been undertaken and actions taken according to the risk levels identified. Review Question: Has a risk assessment been undertaken for the risk of lightning strike? Reviewer Response: Yes

8.12

Records for both routine and formal tree inspections are in place. Both inspection types have been undertaken in accordance with the frequencies described in the Tree Safety Management Policy. Reviewer's Notes Carried out on the 26/06/12. Review Question: Have tree inspections been undertaken in accordance with the DCC Tree Safety Management Policy? Reviewer Response: Yes

8.13

Records for both Routine and Formal Tree Inspections are in place. Evidence was available that all actions identified as being essential have now been undertaken. Review Question: Have remedial actions identified within the tree inspection process been actioned? Reviewer Response: Yes

8.14

The air-conditioning system has been maintained on an annual basis. Records are in place and recommendations enacted. Reviewer's Notes ICT suite only, maintained and serviced by KJR on 23 July 2013. Review Question: Have air-conditioning systems been maintained in safe condition? Reviewer Response: Yes

8.18

All maintenance contracts are known to establishment management and are being monitored to ensure that they are up to date. Review Question: Are ongoing maintenance contracts suitably monitored? Reviewer Response: Yes

9.1

Work at height tasks have been risk assessed and appropriate safe working methods adopted. Staff have received instruction and training. Reviewer's Notes Included within RA22 and RA04. Review Question: Have work at height tasks been risk assessed? Reviewer Response: Yes

9.2

Access equipment on the site has been placed on an inventory and is regularly inspected. Items failing inspection are replaced. Reviewer's Notes Carried out by the Caretaker and recorded. Review Question: Is access equipment (ladders, scaffold towers etc) subject to a programme of inspection?

Reviewer Response: Yes 10.1

An appropriate maintenance contract is in place for the maintenance and servicing of all gas appliances. This is being undertaken by someone on the Gas Safety Register Scheme. Reviewer's Notes Contract in place for inspection and maintenance. Last recorded service 03/03/13. Review Question: Have gas appliances been inspected and maintained on an annual basis? Reviewer Response: Yes

10.2

A test of gas tightness on all gas pipe work is undertaken annually. This is being undertaken by someone on the Gas Safety Register Scheme. Review Question: Have gas tightness tests been undertaken on pipe work? Reviewer Response: Yes

10.3

The electrical installation is subject to a 5 yearly programme of inspection. All Priority 1 and 2 issues have been addressed. Reviewer's Notes Last undertaken in November 2008 and due again this year. Paul has contacted NPS regarding the recommendations listed in the report, and they confirmed that they would have flagged up with the school any serious actions. They have advised that any minor outstanding actions will be picked up in the next inspection due in October. Review Question: Is the electrical installation subject to a process of 5 yearly inspection? Reviewer Response: Yes

10.4

Portable electrical equipment is being subject to a suitable process of inspection and testing. Reviewer's Notes Carried out by contractor on 17/05/12. Review Question: Are all portable electrical appliances maintained in safe condition? Reviewer Response: Yes

10.6

Emergency gas isolation valves are available and are appropriately located for emergency use. Staff have been made aware of their location and operation through instruction and training. Reviewer's Notes I would recommend that the position of the gas isolation valve is recorded on a copy of the school plan which is provided to the Fire Brigade in the event of an emergency. Review Question: Are gas emergency isolation valves in place? Reviewer Response: Yes

11.1

The significant hazards relating to the activities of kitchen staff have been risk assessed and appropriate control measures identified. The significant findings of this process are recorded. Reviewer's Notes RA11 completed with the Kitchen Manager. Kitchen audit carried out in September 2012 and EHO visit carried out in July 2012 and awarded 5*. Review Question: Have the significant hazards within kitchen activities been risk assessed? Reviewer Response: Yes

11.2

Kitchen extraction systems have been inspected and maintained on an annual basis. Records are in place and recommendations enacted. Reviewer's Notes Carried out on the 29/06/12. Review Question: Have kitchen extraction systems been maintained? Reviewer Response: Yes

14.1

The school has at least one person identified as the DSE (Display Screen Equipment) Assessment Co-odinator. This person is responsible for co-ordinating identified DSE users workstation assessments and training. Review Question: Is there a named DSE Assessment Co-ordinator for the school? Reviewer Response: Yes

14.2

Workstation assessments have been completed for school staff identified as DSE users with remedial actions undertaken accordingly. Identified DSE users have received training and information about workstation set up. Records are being maintained. Review Question: Have risk assessments been undertaken for identified DSE users workstations? Reviewer Response: Yes

15.1

Risk assessments have been undertaken for significant manual handling tasks and appropriate control measures are in place. Staff have been briefed accordingly. Reviewer's Notes Covered in RA22. School requests that deliveries are taken to point of requirement. Review Question: Where necessary, have risk assessments been undertaken for significant manual handling tasks? Reviewer Response: Yes

15.2

Moving and Handling Plans are in place based upon specific individual risk assessments. Staff have received sufficient training and information on these plans as well as general training on the safe techniques for moving and handling in accordance with the matrix described in HS0035. Reviewer's Notes All foundation staff have received training. Handling plan in place. Review Question: Where necessary, have risk assessments been undertaken for the moving and handling of people? Reviewer Response: Yes

16.1

Individual stress risk assessments have been undertaken when necessary. Agreed actions have been identified to reduce work related stressors. Review Question: Have stress risk assessments been undertaken when required? Reviewer Response: Yes

16.2

An individual risk assessment has been completed for all new and expectant mothers and appropriate precautions implemented. These assessments are reviewed on a regular basis. Review Question: Has a risk assessment been undertaken for expectant mothers? Reviewer Response: Yes

16.3

The RA28 form has been completed and risk assessments relating to placements have been returned to the placement organiser. Review Question: Has the RA28 been completed for work experience placements? Reviewer Response: Yes

16.4

A risk assessment has been undertaken for all persons who work alone which identifies procedural and physical control measures that are appropriate for the level of risk present. Staff have been briefed in the agreed procedures. Reviewer's Notes Covered in RA22. Review Question: Where necessary, has a lone working risk assessment been undertaken? Reviewer Response: Yes

17.1

Clear procedures for the administration of medicines are in place. Staff have been trained accordingly. Records of parental permission and adminsitration are kept. Review Question: Are procedures in place for the administration of medicines? Reviewer Response: Yes

17.2

Risk assessments have been undertaken for outdoor education activities or off-site visits and suitable control measures identified. This process is recorded and staff briefed accordingly. Category B and C visits are being endorsed by the Outdoor Education Adviser via the Evolve system. Review Question: Have risk assessments been undertaken for significant hazards within outdoor education and off site visits? Reviewer Response: Yes

17.3

Arrangements for outdoor education and off-site visits are being overseen by a trained Educational Visit Co-ordinator who is conversant with the Evolve computer system. Reviewer's Notes Recommend that the new edition of Devon's Outdoor Education, Visits and Off-site Activities is downloaded from the OSHENS site. Review Question: Is there a trained Educational Visit Co-ordinator? Reviewer Response: Yes

18.1

Work equipment is being maintained in a safe condition. Where a maintenance log has been provided, these records are being kept up to date. Review Question: Is work equipment maintained in a safe condition? Reviewer Response: Yes

18.2

The dangerous parts of work equipment are suitably guarded and these guards are maintained in safe working order. Review Question: Are the dangerous parts of work equipment suitably guarded? Reviewer Response: Yes

18.3

Items of work equipment are appropriate for the tasks in hand and are used as the manufacturer intended. Staff have received appropriate information, instruction and training in the safe working method for work equipment. Review Question: Have relevant staff been briefed in the safe use of work equipment? Reviewer Response: Yes

18.4

The county insurer has been notified of the presence of pressure systems in the establishment. Where required, inspections are being undertaken according to a written scheme of examination. Records are being maintained. Reviewer's Notes Pressure vessel associated with gas boiler Thorough Examination last carried out by RSA on 31/05/12. Review Question: Where necessary, has all statutory inspection and testing been undertaken on pressure vessels? Reviewer Response: Yes

18.5

Lifting equipment has been tested as required. Records of tests are being maintained. Review Question: Where necessary, has all statutory inspection and testing been undertaken on items of lifting equipment? Reviewer Response: Yes

19.1

Where Personal Protective Equipment has been identified as being necessary in risk assessments, it has been ensured that it is CE marked, fits the user and is appropriate for the task in hand. Reviewer's Notes Disposable gloves for first aid and changing PC toner. Review Question: If PPE is required is it suitable and sufficient for the user and the task? Reviewer Response: Yes

 

Section 4 - Actions to be Carried Out Question Area for Improvement 2.5

Sources of Information

Non-Compliant: Management arrangements must be in place Emergencies HS0017; for dealing with both off-site as well as on-site emergencies Schools Emergency where the site may need to be evacuated. It should include Management Plan the identification of emergency accommodation for staff and students/pupils together with arrangements for accessing this site safely at short notice. It should also identify the means of communicating with the emergency services and senior management as well as parents/guardians where applicable. Procedures should be written down and staff briefed accordingly.

Actions to be Completed by 17/07/2013

Reviewer's Notes In the process of working with the Barnstaple Learning Community to develop a community emergency plan. The school also requires a local plan. A model plan can be accessed via OSHENS. Review Question: Are appropriate emergency planning/business continuity arrangements in place? Reviewer Response: Yes - Qualified 4.3

Non-Compliant: The fire log book should be kept up to date. Fire Safety HS0018 This should include both internal and external records of maintenance and testing of the fire alarm and the emergency lighting systems. It should include records of fire drills as well as annual service records of fire fighting equipment. Where appropriate, the weekly and monthly checks on sprinkler systems should also be included.

17/07/2013

Reviewer's Notes Maintenance and testing records are held in the fire log for emergency lighting, fire extinguishers and the fire alarm system. Fire doors also require monthly inspection and the findings recorded. A Monthly Fire Door Checklist form can be found on OSHENS Document Library under model forms. Review Question: Is the fire log book kept up to date? Reviewer Response: Yes - Qualified 8.10

Non-Compliant: Where lightning protection systems are in place, these need to be maintained so that there condition does not give rise to danger. Records must be maintained on site and any recommendations implemented accordingly.

Work Equipment HS0058

17/07/2013

Reviewer's Notes Last tested on 17/02/11 by Redpath Buchanan. The system failed and a quote was provided to carry out the relevant repairs. Confirmation required from the Headteacher that the works have been carried out or are proposed. Review Question: Are lightning protection systems being maintained in a safe condition? Reviewer Response: Yes - Qualified 7.3

Non-Compliant: Where staff drive as part of their work Transport HS0056 activities, drivers' licences, insurance dcouments and MOT certificates should be checked. Where this is occasional travel to meetings or training events this can be a self-declaration process. If the member of staff has driving listed as part of their job descrition or, if they transport pupils or service users, then the relevant line manager should check documents visually on an annual basis. Reviewer's Notes Refer to Health & Safety Guidance Note HS0056 Transport Safety which outlines the checks that are required and when. Review Question: Have driver's licences, insurance and MOT certificates been checked annually where appropriate? Reviewer Response: No

17/10/2013

Date Completed

 

Section 5 - Reviewer Comments and Acknowledgements Thank you for your time and preparation for the review. I hope you found it a re-assuring and useful process. The overall result of 98% reflects the high standard of health and safety management within the school. Congratulations. If you require any queries on the content of the report or would like any assistance, please do not hesitate to contact me.