HEADS OF DELEGATION MANUAL (Version 9 January 2015)

HEADS OF DELEGATION MANUAL (Version 9 January 2015)

Dear Members, Dear Colleagues, I would like to extend a warm welcome to the delegates of the countries participating in the 27th Winter Universiade in Strbske Pleso/Osrblie. We are glad to welcome you to this very dynamic region of Slovakia, which is getting ready to host the next successful edition of the Winter Universiade in FISU’s history. This Heads of Delegation Manual, which is produced by the local Organising Committee, is a reference document to help you better understand what has been prepared by the Organising Committee to welcome your athletes, officials, judges and referees, who will make this 27th Winter Universiade happen in Strbske Pleso/Osrblie. It will also enable you to provide your leaders and colleagues with the most comprehensive and useful information on the event. The inspection visit of the Heads of Delegation is a very important moment in the preparation of the Winter Universiade, as it officially launches the very close cooperation between the Organizing Committee and the International University Sports Federation. This visit indeed represents another opportunity for the organizers to demonstrate their organizational skills, to show the delegates all the locations and venues that will be used for these games in 4

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their final stages of preparation and to exchange experiences and opinions.

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I would like to thank the President of the Organizing Committee of the 2015 Strbske Pleso/Osrblie Winter Universiade, the Mayor of Strba and the Mayor of Osrblie for supporting the event; and of course, we could not forget our dear friends from SAUS for their continuous efforts and long relationship with FISU. Finally, I would like to congratulate the members of the Organising Committee of the 2015 Strbske Pleso/Osrblie Winter Universiade on the production of this Heads of Delegation Manual. They have put together all the necessary information, which will be most useful to all participants for competing in the best possible conditions. My colleagues in the FISU Family and I are all looking forward to seeing you this winter to celebrate together, in the spirit of University Sport, this 27th edition of the Winter Universiade.

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Dear Heads of Delegation,

Dear Heads of Delegation,

The municipality of the village of Strba, by means of the local settlement of Strbske Pleso, would like to extend a very warm welcome to the participants of the World Winter Universiade – now for the third time in its history.

As mayor of Brezno, I would like to welcome you in this pleasant region of Central Slovakia. It is a great pleasure for us to host such an important and international event as the 27th Winter Universiade. Osrblie has many years of experience in organizing worldwide biathlon events. Therefore, I am very pleased that we can participate in the preparations of the Winter Universiade in Osrblie and Strbske Pleso. I wish you pleasant moments spent in here and I wish all the athletes a competition filled with good sportsmanship and peak performances.

The municipality of Strba, as a part of the WU 2015 Organization Committee, has significantly modernized the HS100 ski jumping hill, all approved ski trails as well as the sports complex itself for this event. It has also restructured the communal infrastructure for the smooth running of the Universiade in Strbske Pleso. We believe that in January 2015, we will organize together a successful sports event for the best academic sportspeople in the world.

Dear friends, As president of the Slovak University Sports Association, I would like to welcome all National University Sports Federation delegation members, athletes, coaches, referees and other guests from all over the world. The mission of the Slovak University Sports Association is to promote and ensure the development of university sports at Slovak universities. The association has a solid foundation and experience in organizing various university sports events during its long existence. Next year, the Slovak University Sports Association will celebrate 95 years since its establishment. By co-organising this event, we want to build on the positive image of Slovakia, promote the development of sport and involve young people in the organization of sporting events.

With kindest regards, Jaroslav Demian Mayor of Brezno

Yours sincerely, Michal Sýkora Mayor of Strba

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I sincerely wish the Organising Committee of the Winter Universiade – Strbske Pleso / Osrblie a complete success and I am looking forward to meeting you all this winter to celebrate the 27th edition of the Winter Universiade in Slovakia. With the kindest regards, Julius Dubovsky President of the Slovak University Sports Association

FISU ABBREVIATIONS CIC

FISU International Control Committee

BT

Biathlon

CM

FISU Medical Committee

CC

Cross-Country Skiing

CMI

FISU International Medical Committee

CC-C

Cross-Country Skiing - Classic

Winter Universiade Supervision Committee

CC-F

Cross-Country Skiing - Free

CSU - H CT

Technical Committee

M

Men

FISU International Technical Committee for Winter Universiade

NC

Nordic Combined

EC

FISU Executive Committee

SJ

Ski Jumping

FIS

International Ski Federation

ST

Short Track

FISU

International University Sports Federation

TE

Test Event

HoD

Head of Delegation

W

Women

IBU

International Biathlon Union

IIHF

International Ice Hockey Federation

IOC

International Olympic Committee

ISF

International Sports Federation

ISU

International Skating Union

ITO

International Technical Official

NSF

National Sports Federation

NTO

National Technical Official

NUSF

National University Sports Federation

CTI – UH

OC OVR TD WADA WU

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COMPETITION ABBREVIATIONS

Organising Committee On-Venue Result Technical Delegate World Anti-Doping Agency Winter Universiade

WUOC

Winter Universiade Organising Committee

WUSOC

Winter Universiade Strbske Pleso / Osrblie Organising Committee

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27th Winter Universiade 2015 Strbské Pleso / Osrblie, 24 January – 1 February 2015 www.tatry2015.sk

Contents Chapter 1 STRBSKE PLESO / OSRBLIE WINTER UNIVERSIADE 2015 FOR NORDIC SKIING AND BIATHLON.........................................................................16 1.1 Introduction..................................................................................................................... 16 1.2 Organising Committee.................................................................................................. 17 1.2.1 Organisational Chart..................................................................................................18 1.2.2 Contacts........................................................................................................................ 19 1.3 SAUS................................................................................................................................ 20 1.4. University sport in Slovakia...................................................................................... 20 1.5 Cooperation with FISU................................................................................................ 20

Chapter 5 FINANCE......................................................................................................................... 35 5.1 FISU Registration Fees.................................................................................................35 5.2 Participation Fees.........................................................................................................35 5.2.1 Participation Fee for Athletes and Officials........................................................35 5.2.2 Participation fees for extra officials.....................................................................36 5.2.3 Participation Fees for International Technical Officials (ITOs).......................36 5.3 Deposits...........................................................................................................................37 5.3.1 All Sports......................................................................................................................37 5.3.3 Accommodation and Deposit.................................................................................37

Chapter 2 WELCOME TO SLOVAKIA..............................................................................................21 2.1 General Information about Strbske Pleso/Osrblie (Slovakia)............................ 21 2.2 Health...............................................................................................................................23 2.3 Emergency Numbers....................................................................................................23 2.4 Weather and Climate...................................................................................................23 2.5 Official Currency............................................................................................................23

Chapter 6 ACCREDITATION............................................................................................................ 38 6.1 Accreditation Centres.................................................................................................. 38 6.2 Entry Forms...................................................................................................................40 6.2.1 Entry Forms Deadlines............................................................................................. 41 6.3 Accreditation Procedure............................................................................................ 42 6.3.1 Temporary Accreditation.........................................................................................43 6.3.2 Requirements for Winter Universiade participants.........................................43 6.4 Required Documents.................................................................................................. 44 6.4.1 For Athletes................................................................................................................ 44 6.4.2 For Officials................................................................................................................ 44 6.5 Accreditation Card....................................................................................................... 44 6.6 Rejected Applications................................................................................................. 44 6.7 Loss of the Accreditation Card................................................................................. 44

Chapter 3 TRAVELLING TO SLOVAKIA......................................................................................... 24 3.1 By Plane............................................................................................................................24 3.1.1 Transport from/to Kosice Airport and Poprad-Tatry airport..........................26 3.1.2 Transport from /to other airports.........................................................................26 3.2 By Train............................................................................................................................27 3.3 By Car...............................................................................................................................27 3.3.1 Parking Lots.................................................................................................................27 3.4 Official Points of Entry............................................................................................... 28 3.5 Arrival procedure......................................................................................................... 28 3.6 Departure Procedure.................................................................................................. 29

Chapter 7 SPORT PROGRAMME.................................................................................................... 45 7.1 Competition Schedule...................................................................................................45 7.2 Competition and Training Schedule......................................................................... 46 7.2.1 Cross-Country Skiing................................................................................................. 46 7.2.2 Ski Jumping..................................................................................................................47 7.2.3 Nordic Combined....................................................................................................... 48 7.2.4 Biathlon........................................................................................................................ 49

Chapter 4 PRE-ARRIVALS.............................................................................................................. 30 4.1 VISA Procedure............................................................................................................. 30 4.1.1 No VISA Required....................................................................................................... 30 4.1.2 VISA Required............................................................................................................. 31 4.2 Custom Procedures......................................................................................................32 4.3 Import/Export of Medical Products........................................................................32 4.4 Import/Export and Storage of Rifles and Ammunition.....................................32

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Chapter 8 SPORT VENUES............................................................................................................. 50 8.1 Competition Managers and Venue Managers....................................................... 50 8.1.1. Cross-country skiing................................................................................................. 50 11

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27th Winter Universiade 2015 Strbské Pleso / Osrblie, 24 January – 1 February 2015 www.tatry2015.sk

11.5 Transportation for Athletes and Members of the Official Delegations in their Capacity as Spectators........................................................................................ 61 11.6 Transportation Information for Athletes and Members of the Official Delegations................................................................................................ 62 Transportation - cars......................................................................................................... 62 11.7 Transportation for International Technical Officials.......................................... 62 11.8 Transportation for Media......................................................................................... 62 11.9 Transportation Info Points....................................................................................... 62 11.10 Traffic Control and Transportation Security......................................................63

8.1.2 Ski jumping.................................................................................................................. 50 8.1.3 Nordic Combined........................................................................................................ 51 8.1.4 Biathlon......................................................................................................................... 51 8.2 Competition and Training Venues............................................................................52 8.2.1. Cross-country skiing ................................................................................................52 8.2.2 Ski Jumping ................................................................................................................52 8.2.3 Biathlon........................................................................................................................53 Chapter 9 ACCOMMODATION........................................................................................................ 54 9.1 Accommodation............................................................................................................. 54 9.2 Payments....................................................................................................................... 54 9.2.1 PRE-DEPOSIT PAYMENT.......................................................................................... 54 9.2.2. DEPOSITS....................................................................................................................55 9.3 Rules of Behaviour........................................................................................................55 9.3.1 List of Prohibited Items in Hotels and at Venues ..............................................55 9.4 Meals............................................................................................................................... 56 9.5 Laundry........................................................................................................................... 56 9.6 Head of Delegation Accommodation...................................................................... 56 9.7 Rooms Reserved for Medical Use............................................................................ 56 9.8 Storage Rooms and Waxing Cabins........................................................................ 56 9.9 Wi-Fi Connection.......................................................................................................... 56 9.10 Accommodation and Catering for Delegation VIPs and Guests.....................57 9.11 FISU Hotel.......................................................................................................................57

Chapter 12 NUSF SERVICES............................................................................................................. 64 12.1 Volunteers.................................................................................................................... 64 12.2 Important Notes..........................................................................................................65 12.3 Communication............................................................................................................65 Chapter 13 MEDIA SERVICES........................................................................................................... 66 13.1 Media Centre................................................................................................................ 66 13.2 Accreditation............................................................................................................... 66 13.3 Accommodation.......................................................................................................... 66 Chapter 14 MEDICAL SERVICES...................................................................................................... 67 14.1 General Medical Care..................................................................................................67 14.1.1 Out of Competition Emergency Services............................................................67 14.1.2. Medical Services at Venues..................................................................................67 14.1.3 Polyclinic and Hospital Services...........................................................................67 14.1.4 Sanitary and Epidemiological Surveyance of Environmental Conditions, Accommodation and Catering....................................................................67 14.2. Team Doctors and Medical Rooms....................................................................... 68 14.3. Vaccination.................................................................................................................. 68 14.4 Medication and Medical Equipment...................................................................... 68 14.5 Doping Control Services........................................................................................... 68 14.5.1 List Of Prohibited Substances.............................................................................. 68 14.5.2 Testing........................................................................................................................ 69 14.5.3 Doping Control Stations and Staff..................................................................... 69 14.5.4 Therapeutic Use Exemption................................................................................ 69 14.5.5 Emergency Treatment........................................................................................... 69 14.6. CONTACT DETAILS.................................................................................................... 69

Chapter 10 CATERING AND REFRESHMENTS............................................................................... 58 10.1 Food and Beverages at Competition Venues...................................................... 58 10.1.1 Refreshments for Athletes and Officials............................................................ 58 10.1.2 Refreshments for the Media................................................................................ 58 10.1.3 Refreshments for VIPs and FISU Family........................................................... 58 10.1.4 Refreshments for Volunteers............................................................................... 58 Chapter 11 TRANSPORTATION....................................................................................................... 59 11.1 Transportation...............................................................................................................59 11.2 Transportation on Arrivals and Departures from and to Airports................59 11.3 Transportation for Individuals Sports from the Hotels to the Venues.........59 11.4 Transportation to the Opening and Closing Ceremonies.................................. 61 12

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27th Winter Universiade 2015 Strbské Pleso / Osrblie, 24 January – 1 February 2015 www.tatry2015.sk

Chapter 15 SECURITY....................................................................................................................... 70 15.1 Arrangements and Principles.................................................................................. 70 15.2 Security in the Sport Venues .................................................................................. 71 15.3 Security at the Accreditation Centres................................................................... 71 15.4 Security at the Hotels ............................................................................................... 71 15.5 Security at the Opening and Closing Ceremonies ............................................. 71 15.6 Emergency ................................................................................................................... 71 Chapter 16 INFORMATION AND COMMUNICATION TECHNOLOGY........................................... 72 16.1 Electricity.......................................................................................................................72 16.2 Time Difference...........................................................................................................72 16.3 Using a Mobile Phone in Slovakia...........................................................................72 16.4 Information Inquiry Service.....................................................................................72 16.5 Wi-Fi Internet Service................................................................................................73 16.6 Timing and Scoring System......................................................................................73 Chapter 17 CEREMONIES..................................................................................................................74 17.1 Delegation Welcome Ceremony ...............................................................................74 17.2 Opening Ceremony......................................................................................................74 17.3 Closing Ceremony........................................................................................................75 17.4 Flower Presentation Ceremony...............................................................................76 17.5 Medal Award Ceremony.............................................................................................76 17.6 Cultural Program.........................................................................................................76

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27th Winter Universiade 2015 Strbské Pleso / Osrblie, 24 January – 1 February 2015 www.tatry2015.sk

Chapter 1

1.2 ORGANISING COMMITTEE MEMBERS OF THE 27TH WINTER UNIVERSIADE STRBSKE PLESO/OSRBLIE ORGANISING COMMITTEE:

STRBSKE PLESO / OSRBLIE WINTER UNIVERSIADE 2015 FOR NORDIC SKIING AND BIATHLON

EXECUTIVE BOARD Juraj DRAXLER Julius DUBOVSKY Dusan HAMAR Frantisek REPKA

1.1 INTRODUCTION

Jan HYZA Michal SYKORA

Dear Ladies and Gentlemen, Heads of Delegation, It is a great honour for Slovakia to host a part of the 27th Winter Universiade 2015, which ranks among the most significant worldwide sports events. We are delighted that we can participate in co-organizing this spectacular competition and at the same time we feel great responsibility when organizing this important sports meeting. Firstly, we would like to express our gratitude to the International University Sports Federation for the trust given to us. We would like to highlight the efforts of FISU to promote sports values and encourage sports practice in harmony with university spirit. We are in favour of promoting sports values, along with encouraging friendship, fraternity, fairplay and cooperation between students who will one day have responsibility and even hold key positions in politics, economics, culture and industry. Slovakia is well-known for its natural richness and alpine scenery. Thanks to its suitable climate, Slovakia attracts

Peter SIMAN Jozef LIBA

tourists especially during the winter period when they can enjoy winter sports. Therefore, let me introduce you to Osrblie and Strbske Pleso, where the 27th Winter Universiade 2015 will take place and which belong to the best winter sports resorts in our country. Through this event, we wish to present the technological, cultural, social and sports resources of Slovakia to the world. As you might know, this is not the first time the Winter Universiade has taken place in Slovakia. Now we would like to demonstrate a new level and show the positive improvement which has occurred over the last 15 years. I believe that your stay in Slovakia will be pleasant; your expectations will be met and you will come home enriched, with new experiences and friendships.

Head of Delegation Manual, January 2015

Vice President Executive member – Slovak University Sports Association Executive member – Slovak Ski Association Executive member – Slovak Biathlon Association Executive member – Mayor of Strba Executive member – Mayor of Osrblie Executive member – Slovak Olympic Committee

FUNCTIONAL AREAS AND DEPARTMENTS Peter HAMAJ Lucia BADANOVA

Jozef JANKECH

Head of Volunteers & Training

Helena CARSKY

Head of Accreditation & Sports Entries

Peter CHUDY

Sport & Venues Operation Manager

Michal SERFEL

Cross-Country Skiing Manager

Tomas FUSKO

Biathlon Manager

Jan JELENSKY

Ski Jumping Manager

Vladimir FRAK

Nordic Combination Manager Head of Ceremonies, Protocol & Cultural Events

Peter HOLLY

Head of Media & Communications

Katarína PIKUSOVA

Head of Marketing & Sponsorship

Michaela MASAROVA Maros CAMBAL Jaroslava NORULAKOVA Zuzana SAJMOVICOVA

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Head of Accommodation & Catering Head of Transport & Logistics

Lucia PETREKOVA

Kindest regards, Juraj Draxler

Secretary General

Igor BADAN

Dusan HAMAR

16

President

International department & Visa Manager Rate Card Finance GS and Office Assistant Medical

Head of Delegation Manual, January 2015

27th Winter Universiade 2015 Strbské Pleso / Osrblie, 24 January – 1 February 2015 www.tatry2015.sk

1.2.1 ORGANISATIONAL CHART

1.2.2 CONTACTS ORGANISING COMMITTEE

PRESIDENT OF THE OC JURAJ DRAXLER

EXECUTIVE MEMBER SOC JOZEF LIBA

EXECUTIVE MEMBER SBA JÁN HYŽA

EXECUTIVE MEMBER SUSA DUŠAN HAMAR

VICE PRESIDENT JÚLIUS DUBOVSKÝ

OF THE 27TH WINTER UNIVERSIADE 2015 STRBSKE PLESO/OSRBLIE

EXECUTIVE MEMBER SLA FRANTIŠEK REPKA

EXECUTIVE MEMBER STRBA MICHAL SÝKORA

EXECUTIVE MEMBER OSRBLIE PETER SIMAN

HEAD OF MARKETING & SPONSORSHIP KATARINA PIKUSOVÁ

INTERNATIONAL DEPARTMENT & VISA MANAGER MICHAELA MASÁROVÁ

Trnavská cesta 37 831 04 Bratislava, Slovakia Phone: 00421 2 49 114 505 Fax: 00421 2 49 114 506

SECRETARY GENERAL PETER HAMAJ

GS AND OFFICE ASSISTANT ZUZANA ŠAJMOVIČOVÁ

HEAD OF ACCOMMODATION & CATERING LUCIA BADANOVA

HEAD OF TRANSPORT & LOGISTICS IGOR BADAN

HEAD OF VOLUNTEERS & TRAINING JOZEF JANKECH

HEAD OF ACCREDITATION & SPORTS ENTRIES HELENA ČÁRSKA

SPORT & VENUES OPERATION MANAGER PETER CHUDY

HEAD OF CEREMONIES, PROTOCOL & CULTURAL EVENTS LUCIA PETREKOVÁ

HEAD OF MEDIA & COMMUNICATIONS PETER HOLLY

ŠTRBKÉ PLESO ACCOMMODATION ASSISTANT

TRANSPORT ASSISTANT

ŠTRBKÉ PLESO VOLUNTEERS ASSISTANT

ŠTRBKÉ PLESO ACCREDITATION ASSISTANT

CROSS-COUNTRY SKIING MANAGER MICHAL SERFEL

ŠTRBSKÉ PLESO CULTURAL ASSISTANT

MEDIA ASSISTANT

OSRBLIE ACCOMMODATION ASSISTANT

TRANSPORT ASSISTANT

OSRBLIE VOLUNTEERS ASSISTANT

OSRBLIE ACCREDITATION ASSISTANT

BIATHLON MANAGER TOMAS FUSKO

OSRBLIE CULTURAL ASSISTANT

LOGISTICS ASSISTANT

ASSISTANT

FINANCE JAROSLAVA NORULÁKOVÁ

SECURITY MANAGER

SECURITY ASSISTANT

ASSISTANT

NORDIC COMBINATION MANAGER VLADIMÍR FRAK

Web: www.tatry2015.sk

SKI JUMPING MANAGER JÁN JELENSKÝ

General Information: [email protected] [email protected] Media: [email protected]

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MEDICAL DUSAN HAMAR

27th Winter Universiade 2015 Strbské Pleso / Osrblie, 24 January – 1 February 2015 www.tatry2015.sk

1.3 SAUS

Chapter 2

ment, many student-athletes successfully represented first Czechoslovakia and later Slovakia in major European and world sporting events. The most noteworthy names, like Komadel, Hopko, Golian, Mračnová and Šuranová, are now being joined by the present names of Bator, Procházková, Moravcová, Halinárová and of course many others who have managed to establish themselves in extremely strong international competition.

The Slovak University Sports Association is a voluntary civic association of separate and equitable associations with nationwide coverage. Its mission is to create conditions for the activities of all entities associated with it in order to promote and ensure the development of higher performance sport at all levels. Through the development of physical education and sport, it tries to develop sporting values ​​and help develop sport in the spirit of col1.5 COOPERATION WITH FISU lege life. Its biggest effort is to ensure the representation of university sports in events organized by FISU and EUSA. Even in the former Czechoslovakia, Slovak athletes and officials participated in FISU activities around the world and as well as they organised FISU events 1.4. UNIVERSITY SPORT IN as well. They played a significant role in SLOVAKIA organising the Winter Universiades in Spindleruv Mlyn in 1964 and 1978. University sport in Slovakia began to Slovak officials displayed leadership write its rich history in 1919, when and were responsible for the success Comenius University in Bratislava of the Winter Universiade in 1987 in was founded, under the name of the Strbske Pleso, then also organised the Czechoslovak State University. At that successful 19th Winter Universiade in time, on-campus sport began to dePoprad/Tatry in 1999. velop on the basis of the need for a Slovak athletes have attended a large healthy, sophisticated and harmonious majority of official FISU events in way of life, especially thanks to the inirecent years. In 1999, they received 18 tiative of teachers and students of the medals, the most in the history of SloMedical Faculty. vakia’s participation in the Universiade Since its inception, university sport has (since 1993). undergone many changes, which were We can therefore conclude that unimore or less forced during the time in versity sport in Slovakia has a rich which we lived. history, a strong present and a promTennis first began to stand out among ising future. Slovak university sport is the sports at universities. Other sports responsible for grooming a number of gradually began to establish themexecutive officers capable of organising selves – among them athletics, fencing international events at a high level and and swimming, along with team sports successfully operating in international such as basketball, volleyball and socfederations, including FISU. cer. At various stages of this develop20

Head of Delegation Manual, January 2015

WELCOME TO SLOVAKIA

2.1 GENERAL INFORMATION ABOUT STRBSKE PLESO/ OSRBLIE (SLOVAKIA) STRBSKE PLESO, located in the High Tatras as part of the municipal lands of the village of Strba, is the highest health resort area in Slovakia. It lies on the southern shore of Lake Strbske Pleso at an altitude of 1,351 meters above sea level, therefore there are no problems with the preparation of snow trails or the HS 100 ski jump from December to March. It attracts with great skiing conditions on well-groomed tracks for slalom,

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downhill and cross-country skiing as well as a high level of services. Strbske Pleso offers nine kilometres of easyto medium-difficulty ski tracks on the southern slopes of Mt. Predne Solisko which are not only popular with families and children but also with experienced skiers. The sports complex currently has six approved trails: sprints measuring 1.4 km and 1.6 km, a 2.5 km classic trail and free technique trails with lengths of 3.3 km, 3.75 km and 5 km. Besides winter sports, Štrbské Pleso also attracts summer tourists looking for opportunities for hiking and climbing the surrounding peaks of the Tatras.

27th Winter Universiade 2015 Strbské Pleso / Osrblie, 24 January – 1 February 2015 www.tatry2015.sk

2.2 HEALTH

2.4 WEATHER AND CLIMATE

In general, no special immunizations or Slovakia belongs to the northern modmedications are necessary when travel- erate climatic zone, with four seasons. ling to Slovakia. The weather in Slovakia changes a lot by the influence of dry continental air from the west and humid sea air from the North, Baltic and Mediterranean Seas. 2.3 EMERGENCY NUMBERS The topography of Slovakia is very diverse and the altitude is also an importEmergency help can be reached by dial- ant factor affecting the air temperature, ling from any land line or mobile phone: rainfall, solar radiation and wind. The coldest places are mountain peaks in the High and Low Tatras, with average temperatures of -4 °C in summer and -10 °C in winter, with precipitation over 2,000 Single Emergency Number mm. The mountain climate is characterized by July average temperatures below 16 °C. The average annual temperaState Police ture is between -3 and 4 °C. The average monthly temperature in January is -10 °C and 4 °C in July. Annually, rainfall Fire Brigade measures between 800 and 2,000 mm.

OSRBLIE is small village lying in the pleasant and environmentally impressive surroundings of Central Slovakia, only a few kilometres from the geographical midpoint of Slovakia. Osrblie is famous for organising worldwide biathlon events. Since 1994, Osrblie has been the one of the most significant biathlon venues in the world. The history of this biathlon venue started in 1981, when the first biathlon competition was held. Since then, the whole venue has gone through many renovations and other changes. Many top biathlon events have taken place here during this period. The National Biathlon Centre in Osrblie is not only set for biathlon competitions but also is used as a training facility for biathletes of all age categories the whole year round.

112

158

150

Ambulance Services

155 City ​​Police

159 State Forestry Corps

18300 Štrbské Pleso Police Station

+421 961 893 061 Podbrezova Police Station

+421 961 623 900

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2.5 OFFICIAL CURRENCY Since the 1st of January 2009, the official currency in Slovakia is the euro. The euro comes in bills of EUR 5, 10, 20, 50, 100, 200 and 500 denominations. Coins are distributed in 1 and 2 whole euro denominations and with values of 1, 2, 5, 10, 20 and 50 cents (euro cents).

27th Winter Universiade 2015 Strbské Pleso / Osrblie, 24 January – 1 February 2015 www.tatry2015.sk

Chapter 3

VIENNA INTERNATIONAL AIRPORT:

TRAVELLING TO SLOVAKIA

3.1 BY PLANE Below is the list of airports to Strbske Pleso and Osrblie: - Kosice International Airport and Poprad-Tatry Airport (Official point of entry) - Bratislava International Airport - Vienna International Airport

POPRAD-TATRY AIRPORT:

This is the largest airport situated in Austria, which is bordered by Slovakia. Distance and travel time to clusters:

This is the smallest airport situated near Strbske Pleso and Osrblie. Distance and travel time to clusters:

Vienna – Osrblie: 314 km, 3h 10min

Poprad-Tatry – Strbske Pleso: 24 km, 24min

Vienna – Strbske Pleso: 377 km, 4h

Poprad-Tatry – Osrblie: 88 km, 1h 15min

KOSICE INTERNATIONAL AIRPORT:

BRATISLAVA INTERNATIONAL AIRPORT:

This is the closest international airport to Strbske Pleso and Osrblie and the official point of entry. Distance and travel time to clusters:

This is another airport in Slovakia situated in the capital city. Distance and travel time to clusters:

Kosice – Strbske Pleso: 156 km, 2h 3min

Bratislava – Osrblie: 245 km, 2h 24min

Košice – Osrblie: 174 km, 2h 46min

Bratislava – Strbske Pleso: 308 km, 3h 16min

POLAND CZECH REPUBLIC

STRBSKE PLESO

POPRAD AIRPORT KOŠICE AIRPORT

OSRBLIE

UKRAINE

BRATISLAVA AIRPORT HUNGARY

SCHWECHAT AIRPORT

Since January 20th 2015, the OC will organise a shuttle bus service from Kosice International Airport and Poprad-Tatry Airport to the clusters and vice versa free of charge.

AUSTRIA

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27th Winter Universiade 2015 Strbské Pleso / Osrblie, 24 January – 1 February 2015 www.tatry2015.sk

3.1.1 TRANSPORT FROM/ TO KOSICE AIRPORT AND POPRAD-TATRY AIRPORT

3.2 BY TRAIN Below is the list of airports to Strbske Arriving in Strbske Pleso or Osrblie by train is a convenient option as it avoids worrying about highway or traffic conditions or snow-related issues in winter. The points of entry by train travel are:

The official point of entry is Kosice Airport and Poprad-Tatry airport. Starting January 20th 2015, transport from and to Kosice Airport and Poprad-Tatry airport will be arranged by the OC according to the travel schedule provided on your online registration for the WU.

Strbske Pleso: Poprad-Tatry Osrblie: Brezno Distance and travel time to clusters:

3.1.2 TRANSPORT FROM /TO OTHER AIRPORTS It is also possible to arrive in Slovakia at different airports. On request, the OC will organise your transfer from and to the airports listed above, but the cost will be charged to the delegation.

250

Bratislava

200

28 km, 28min

Brezno Train Station – Osrblie

14 km, 18min.

From these stations, Strbske Pleso/Osrblie 2015 WUOC will guarantee free-ofcharge transfer to the cluster and vice versa. If you want find more information about train services and train timetables, see the websites: www.slovakrail. sk, www.zsr.sk or www.cp.sk.

EUR/Person (2-way) Vienna

Poprad-Tatry Train Station – Strbske Pleso

3.3 BY CAR Strbske Pleso and Osrblie can also be reached by car. These clusters are situated in north and central Slovakia. Strbske Pleso is a venue situated in the High Tatras and can be reached travelling via highway D1 Bratislava-Kosice (European road E50). The D1 highway exit is Strbske Pleso, from where you have to

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travel only 12 km to the cluster. Osrblie is situated just 85 km south of Strbske Pleso, so there are similar options of travelling there. If you don’t want to travel via D1 Bratislava-Kosice, you can travel R1 Bratislava-Banska Bystrica and then via route 66 just 44 km to Osrblie.

3.3.1 PARKING LOTS Parking for delegation, that´ll arrive with own cars will be reserved for Štrbské Pleso/Osrblie 2015 participants at hotels involved in the event. In the area of the hotels you can find outdoor/ indoor spaces for cars or vans. Parking for buses will be reserved at the central parking in the city centre of Štrbské Pleso (see map under the Vehicle allocation chapter). Unregistered cars are ”spectators’ cars” that doesn´t have the permission to park in reserved parking places in venues and outdoor/indoor parking places in the area of hotels. There´ll be separate parking places also in Štrbské Pleso and Osrblie only for their using. Every delegation has right for 1 registered car in Štrbské Pleso and 2 registered cars in Osrblie which´ll have permission to drive directly to the reserved parking places in venue. Permissions (VAPP – Vehicle Access Parking Permit) will be provided in Accreditation Centres in both clusters. For those delegations, who want to use their own cars for transportation is necessary to contact WU OC – [email protected] to provide the VAPP for the cars.

27th Winter Universiade 2015 Strbské Pleso / Osrblie, 24 January – 1 February 2015 www.tatry2015.sk

3.4 OFFICIAL POINTS OF ENTRY

3.6 DEPARTURE PROCEDURE

The official points of entry for Strbske Pleso/Osrblie 2015 Winter Universiade are:

On the day of departure, the Head of Delegation or Deputy Head of Delegation needs to check the rooms if no damage has been caused. After, the delegation can be transported to the Kosice and Poprad Tatry Airport, Poprad - Tatry Train Station, Brezno Train Station or other airports (this kind of transfer, as already stated, has to be previously reserved and paid by the delegation itself) from their hotels. The delegation departure schedule must be communicated to the OC by contacting the International Departure seven days before their departure.

by train

by car Accreditation centres

Strbske Pleso: Poprad-Tatry

Strbske Pleso /Sorea Trigan Banik

Osrblie: Brezno

Osrblie/Hotel Penzion Bystra

by plane

Kosice International Airport and Poprad-Tatry Airport

3.5 ARRIVAL PROCEDURE By plane: Upon your arrival, you will be greeted outside the arrivals hall by one of our volunteers, who will help you and direct you to the buses which will take you directly to the cluster. There will also be a welcome desk at Kosice International Airport and Poprad Tatry Airport where you can eventually ask questions about your transportation during the WU. By train: Upon your arrival, you will be greeted by one of our volunteers, who will help you and direct you to the buses which will take you directly to the cluster. In this case it is especially important to inform the OC on the estimated time as well as on the date of arrival. By car: Delegations travelling by car should arrive directly at the accreditation centre in Strbske Pleso or Osrblie and park outside the hotel of the Accreditation Centre (see 6.1 The Accreditation Centre). At the Accreditation Centre,

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the Head of Delegation will go through the accreditation procedure while athletes and officials remain in the waiting area where they can enjoy the provided refreshments as well as the Wi-Fi internet connection. Once the accreditation is completed, your delegation will be transferred directly to their hotels where they will be accommodated. Please remember that you will have to submit your delegation’s travel schedule through the online registration and any change in your arrival schedule must be communicated to the OC by contacting the International Department, which will inform both the booking area and the transport division. Please also note that, in agreement with FISU Regulations, the Head of Delegation or Deputy Head of Delegation must be present upon arrival of all the delegation’s members in the Accreditation Centre in order to take care of the accreditation procedure.

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27th Winter Universiade 2015 Strbské Pleso / Osrblie, 24 January – 1 February 2015 www.tatry2015.sk

Chapter 4

Visa Requirements Every country has different agreements with Slovakia regarding the visa reThe 2015 WUSOC will make an agree- quirements. However, two elements are ment with the Slovak Ministry of For- constant: eign Affairs to facilitate the procedure - residual passport validity of three for WU participants to apply for visas. In months after the required visa expiorder to benefit from this procedure and ration date; to obtain the visa for free, each NUSF - health insurance, valid in all the counwill have to complete the accreditation tries of the Schengen Agreement, procedure, submitting their Individual with minimum coverage of EUR Entry forms to the Online registration 30,000. system in time. After completing the Individual Entry forms, the OC will forward the list of people applying for visas Late Forms to the Slovak Ministry of Foreign Affairs The procedure defined by the 2015 WUand will send an official invitation to the SOC for forms submitted after the deaddelegation members. The 2015 WUSOC line is as follows: will inform the delegations of this com- After the deadline, the OC will provide munication. The delegations will then be an official invitation to the delegation able to apply for a free-of-charge visa. members, but will not be able to guarPlease note that the Visa application antee the free-of-charge visa. needs to be submitted more than 14 days before entry to the EU and Slovakia.  The OC strongly recommends every NUSF to apply for the visa before Christmas.

4.1.2.1 HOW TO APPLY FOR A VISA

PRE-ARRIVALS

4.1 VISA PROCEDURE The procedure for entering Slovakia differs depending on country of citizenship. There are two different groups of countries: - Countries whose citizens, if ordinary passport holders, can enter Slovakia without applying for a visa, - Countries whose citizens, if ordinary passport holders, need to obtain a visa in order to enter Slovakia

4.1.1 NO VISA REQUIRED

4.1.2 VISA REQUIRED

Citizens of European Union countries On the official website of the Ministry of and countries in the Schengen Area do Foreign Affairs you can find the list of not need a visa to enter Slovakia. countries whose citizens must apply for VISA in order to enter Slovakia. Other Countries On the official website of the Ministry of Foreign Affairs you can find the list of countries whose citizens are exempt from visa requirement for visits shorter than 90 days, for sports events or any other invitation. Please refer to the following link:

https://www.mzv.sk/servlet/content?MT=/App/ WCM/main.nsf/v w_ByID/ID_DD6F67 7 35A1B6F80C12576350033 4 86B_SK&OpenDocument=Y&LANG=SK&DS=Y&TG=BlankMaster&URL=/ App/WCM/konzul_info.nsf/%28vw_ByID%29/ID_ 1467C47A993AFE0EC12576790031E3E9

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VISA Request Procedure After the delegation completes the accreditation procedure, preferably before the deadline in order to guarantee enough time to apply for visas, the OC will forward the list of people applying for visas to the Slovak Diplomatic Representatives and inform the delegations of this communication. The delegations will then be able to apply for a free-ofcharge visa.

Please refer to the following link: https://www.mzv.sk/en/consular_info/visa

For example, the following countries need a VISA to enter Slovakia: Armenia, Azerbaijan, Barbados, Belarus, Bolivia, People’s Republic of China, Georgia, India, Kazakhstan, Kyrgyzstan, Lebanon, Mongolia, Nepal, Russian Federation, South Africa, Thailand, Togo, Turkey, Uganda and Ukraine.

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Head of Delegation Manual, January 2015

Seal of the NUSF

Tot. Ammo Cal. Serial Number

Function Signature

Manufacture Rifle

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Head of Delegation Manual, January 2015

Please keep a copy for your own records.

Notes:

Entry to be sent back to the OC no later than 04/01/2015

Name Date

Passport No.

Contact Person: Surname, Name E-mail

Date of Birth day/month/year Received on: Date de réception:

First Name

Non-EU NUSFs In order to be allowed to enter an EU country, biathletes and officials from non-EU NUSFs must possess the following documents: - Official Invitation (upon request), - Firearm Accompanying Letter, Please note that some of the medical - Permission of each passing EU country products from your country might not - Biathlon Rifles and Ammunition Form be permitted in Slovakia. On this matter, please refer to the following website: In addition to the documents required www.wada-ama.org. by Slovak Law, all NUSFs competing in Please note that the 2015 WUSOC will Biathlon must fill in and submit the Rinot be held accountable for the trans- fles and Ammunition Form to the OC no portation of medical products that are later than January 4th 2015. not permitted.

Last Name

). Pharmaceutical products for human or veterinary medical use by persons or animals coming from third countries to participate in international sports events organized in the customs territory of the Community shall, within the limits necessary to meet their requirements throughout their stay in that territory, be admitted free of import duties.

J:L:2009:324:0023:0057:EN:PDF

Telephone

europa.eu/LexUriS er v/LexUriS er v.do?uri= O -

EU Member NUSFs In order to be allowed to enter Slovakia, biathletes and officials from EU member NUSFs must possess the following documents: - Official Invitation (upon request), - Valid European Rifle Certificate, - Biathlon Rifles and Ammunition Form.

Country

Shipping is subordinate to the regulations of the European Community concerning the circulation of medical products for international sports competitions. Hereafter, the extract of Article 60 of Council Regulation (EC) No 1186/2009 of 16 November 2009, Chapter XVI: Pharmaceutical products used at international sports events (For the entire text of the Regulation, please refer to the following website: http://eur-lex.

Biathlon Rifles and Ammunition Form

There are two ways to import medical products into Slovakia: - accompanied items (baggage); - shipment.

The importation and exportation of rifles and ammunition is regulated by Slovak Law, Act no. 190/2003 Z.z. Firearms and Ammunition. Note: Ammunition will not be provided by the OC. The participating athletes can buy ammunition at a specialized store in Nitra. Note: In this manual, when referring to rifles and ammunition, we are always referring to rifles and ammunition for biathletes.

Organising Committee Head Office Trnavska cesta 37, 831 04 Bratislava, Slovakia Tel: 00421 2 49 114 505 • Fax: 00421 2 49 114 506 Email: [email protected], [email protected] • Internet: www.tatry2015.sk

4.3 IMPORT/EXPORT OF MEDICAL PRODUCTS

4.4 IMPORT/EXPORT AND STORAGE OF RIFLES AND AMMUNITION

7th Winter Universiade | 27e Universiade d’Hiver January 24 – February 1, 2015 Strbske Pleso - Osrblie, Slovakia

4.2 CUSTOM PROCEDURES

27th Winter Universiade 2015 Strbské Pleso / Osrblie, 24 January – 1 February 2015 www.tatry2015.sk

Firearm Accompanying Letter Each Firearm Accompanying Letter must contain the following information: - Name of Athlete/Coach; - Date of Birth; - Identification Document Number; - Type and Model of Rifle; - Serial Number; - Calibre; - Quantity of Ammunition; - Validity of Permission; - Place & Duration of Stay in Slovakia; - Place of Competition. Transportation All rifles (with bolt removed) and ammunition must be transported in separate locked containers: hard cases for rifles and secure metal boxes for ammunition.

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Chapter 5

Storage Upon arrival, the biathlon team coach must deposit the ammunition directly in the Biathlon Venue, where it will be stored in the Ammunition Storage Facility. The rifles can be taken directly to the accommodation. In case of late arrival of the delegation, the ammunition will be stored in the temporary storage room in the hotel. The Ammunition Storage Facility will open at 8:00 am and will close at 3:30 pm on scheduled competition and training days.

FINANCE

The import of rifles and ammunition for sporting reasons is free of charge. There is no fee required for utilization of radio equipment on the territory of the Slovak Republic.

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5.1 FISU REGISTRATION FEES

5.2 PARTICIPATION FEES

All participating countries must pay the registration fees to the FISU CIC before the athletes receive their accreditation cards: - EUR 20 per athlete and official (effective member associations of FISU); - EUR 40 per athlete and official (non-member associations and non-effective member associations of FISU)

5.2.1 PARTICIPATION FEE FOR ATHLETES AND OFFICIALS

Head of Delegation Manual, January 2015

The Organising Committee has the right to collect a participation fee from participating countries of sixty euros (€60) per day and per person, as determined by the Executive Committee. Number of participants and officials The maximum number of officials in a delegation participating in the Winter Universiade shall be: Competitors

Officials

Up to 10

5

11-20

9

21-30

13

31-40

17

41-50

21

51-60

25

61-70

29

71-80

33

81-90

37

91-100

41

101 and more

Additional 5 officials per 10 competitors

27th Winter Universiade 2015 Strbské Pleso / Osrblie, 24 January – 1 February 2015 www.tatry2015.sk

Technical Officials and media liaison officers shall not be included in the number of officials. Media Liaison officers will have to be accredited separately from the teams and will be charged a different accommodation rate from the one for athletes and officials (extra officials EUR 140 per day).

5.2.2 PARTICIPATION FEES FOR EXTRA OFFICIALS The policy regarding extra officials is as follows: The officials approved in addition to the above-mentioned numbers (extra officials) will have to pay a participation fee of EUR 140 which will include full board and lodging. If a delegation wishes to enter extra officials, a special request must be presented to FISU by the time of the deadline for Quantitative Entries (4 October 2014).

individual events or equally among all teams participating in the team events. The exact amount for team and individual sports is indicated in the following table:

5.3 DEPOSITS 5.3.1 ALL SPORTS

A deposit for accommodation is required Each delegation must pay 25% of the by the owners of the hotels involved total cost of stay for all its athletes and with the 2015 WUSOC; therefore the OC officials no later than 4 January 2015. has decided to ask for a deposit in case The payment details will be sent to all of damages to the premises. The amount NUSFs. The payment details will state depends on the number of members in a the cost of staying calculated on the ba- delegation: - 1-30 accredited persons: EUR 1,500; sis of: - number of Athletes and Officials as - 31-60 accredited persons: EUR 3,000; - 61 and more accredited persons: EUR stated in the Quantitative Entry; 4,500. - number of other officials (Administrative and Medical Staff) as stated in the General Entry 2; This deposit should be paid by credit card on the day of arrival at the Accred- period of stay. itation Centre in Strbske Pleso / Osrblie. Upon arrival at the Accreditation Centre For further info, please refer to the dedin Strbske Pleso or Osrblie, the delega- icated paragraph in Chapter 9 - Accomtions must pay the remaining 75% of the modation participation fee to the 2015 WUSOC. Payment, in euros only, can be made by: - Cash up to 5,000 euros (regulated by Slovak Law, Act no. 394/2012 Z.z. Restrictions on Cash Payments) - Credit cards (MasterCard, Visa, Maestro, American Express and Diners Club International)

ITOs costs for Winter Universiade Sport

 Payment

Ski jumping & Nordic combined

100 EUR/athlete

These amounts may be adapted by the FISU CTI-UH if necessary. The cost calculation includes the travel expenses, the per diem and the participation fee. The participation fee is the same as for athletes and officials: sixty euros (€60) per day.

5.2.3 PARTICIPATION FEES FOR INTERNATIONAL TECHNICAL OFFICIALS (ITOS) Participation fees, travel expenses from their homes to the official points of entry designated for the Winter Universiade as well as the per diem for all ITOs are borne by the Organising Committee or shared equally among the participating delegations. The specific requirements and terms are set out in the technical regulations of each particular sport. Where the costs of the ITOs are to be borne by the participants, they are shared equally among all athletes participating (on a pro-rata basis) in the 36

Head of Delegation Manual, January 2015

5.3.2 ACCOMMODATION AND DEPOSIT

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Chapter 6

Accreditation Cards are issued and distributed at the Accreditation Centres for each client group.

ACCREDITATION

Name

The purpose of accreditation is to define the roles and responsibilities of the participants during the Winter Universiade and to provide them with the facilities necessary to successfully perform their duties/carry out their sport, as well as to ensure the general security of the participants moving around the Winter Universiade Venues. The Accreditation Card is the official document jointly issued by FISU and the 2015 WUSOC. The Accreditation Card will be issued once the accreditation procedures have been completed.

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6.1 ACCREDITATION CENTRES The Main Accreditation Centre is located in Strbske Pleso at Hotel Sorea Trigan Banik. The Accreditation Centre for Osrblie is located in Tale-Bystra at Wellness Hotel Bystrá. The Accreditation Centres will issue Accreditation Cards for members of the National University Sport Federations, for press members and for the OC’s VIP guests. FISU Family members and guests will have a dedicated Accreditation Centre in Strbske Pleso at Hotel Kempinski. Accreditation Centres will be open from January 20th 2015 to February 2nd 2015, from 7:00 am to 8:00 pm. Accreditation Centres will also extend their opening hours according to the delegations’ travel schedules. To assure better service, the Heads of Delegation are advised to arrive at an Accreditation Centre at least 3 or 4 days before the Opening of the Winter Universiade, in order to guarantee enough time to check the data entered in the accreditation system.

39

Location

Client group

Operation time

Strbske Pleso Main Accreditation Centre

Hotel Sorea Trigan Banik Congress Centre/Strbske Pleso

Members of the National University Sports Federations (Cross-Country Skiing, Nordic Combined, Ski Jumping)

Daily from January 20th to February 2nd 2015

Osrblie Accreditation Centre

Wellness Hotel Bystrá/Tale – Bystra

Members of the National University Sports Federations (Biathlon)

Daily from January 20th to February 2nd 2015

The FISU Family Accreditation Centre

Hotel Kempinski/ Strbske Pleso

VIP, FISU Family and guests

Daily from January 20th to February 2nd 2015

Strbske Pleso Main Accreditation Centre

Hotel Sorea Trigan Banik Congress Centre/Strbske Pleso

Volunteers and OC members

December 2014

Strbske Pleso Main Accreditation Centre

Hotel Sorea Trigan Banik Congress Centre/Strbske Pleso

Press & Media, VIP guests

Daily from January 20th to February 2nd 2015

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27th Winter Universiade 2015 Strbské Pleso / Osrblie, 24 January – 1 February 2015 www.tatry2015.sk

not tinted, they are clean and transparent (no marks), there is no flash reflection, nor shadows or rims/frames obscuring the eyes (the eyes must be clearly visible). Bandages covering the eyes are permitted only for medical reasons, and if the person is shown with a bandage in his/ her passport photo as well. Head coverings – Head coverings are only allowed if worn for religious / cultural reasons, if the person is also shown wearing an item covering the head in his/her passport photo.

in constant contact with the OC. NUSFs will find user guides for the relehe Accreditation procedure for NUSFs vant stages of registration on the webstarted on June 3rd, 2014 with the site mentioned above. The guides for the mailing of the official invitation to the subsequent stages will be provided on Strbske Pleso / Osrblie 2015 Winter the same website at a later date, based Universiade. After the official invitation, on the opening dates of the upcoming FISU launched the General Entry Forms. registration stages. In case of problems logging on to the system or any questions related to the The registration for the Strbske Pleso / registration process, NUSFs can directly Osrblie 2015 Winter Universiade will be contact the Strbske Pleso / Osrblie 2015 possible only using the online accrediWUOC contact via email - accreditatation procedure. This change has been [email protected]. introduced in order to ensure a smooth and more efficient registration process. The EMS Online Registration System Accreditation Photo Requirements will be available for Quantitative Entry Photo - The applicant must be photoforms and Individual Entry forms. graphed only from the front (full face, neck and shoulders must be visible), with a neutral facial expression, with Online procedures both eyes open and looking into the The link to access the EMS Online Regcamera. The facial features must not be istration System is https://apps.st-softdistorted in any way and there must be ware.com/winteruniversiade2015. only one person in the photo. The face The link will also be available on the of- should be evenly lit. The lighting should ficial website of the Strbske Pleso / Osr- not distort the natural colour of the skin blie 2015 Winter Universiade OC - www. (no coloured lighting is accepted). tatry2015.sk. The image colour cannot be edited to improve the appearance; the image should Logins and passwords to access the on- display the whole spectrum of colours line registration system were sent to the corresponding to reality. NUSFs, together with information on Format – The photo must be in JPEG how to use it, before registration for the format. Head of Delegation Meeting. The deleResolution – Minimum acceptable digations will be able to register for the mensions are 420 x 525 pixels. 2015 Winter Universiade using the same link and login details as for the Head of Size – The file size should not exceed 512 KB. Delegation Meeting. Background – The background should be white, without any extra texture. Using their login and password, one desClothing must be clearly distinguishable ignated person for each delegation will from the background colour. be able to enter the delegation’s account and fill in the forms. The online registra- Eyeglasses – People who usually wear tion system will facilitate the entry pro- glasses may be shown in the photo cedure and help the delegation to keep wearing them, as long as the lenses are

6.2 ENTRY FORMS

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Head of Delegation Manual, January 2015

6.2.1 ENTRY FORMS DEADLINES NUSFs must submit all entry forms through the EMS Online Registration System. Entry forms submitted after the deadline will not be processed. Online entry

Deadline

Q-2

Quantitative Entry- 2 - Snow Sports

4-Oct-2014

N-15

Nominative ITOs (FS, IH, ST)

4-Oct-2014

I-Media

Individual Media

4-Dec-2014

Individual Entry of all participants at the WU 2015

4-Jan-2015

Athlete Biography

4-Jan-2015

Certificate of Academic Eligibility

4-Jan-2015

Participation Fee

Pre-Payment Pre-Payment of 25% of the participation fee per athlete and official to Strbske Pleso / Osrblie 2015 WUOC

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4-Jan-2015

27th Winter Universiade 2015 Strbské Pleso / Osrblie, 24 January – 1 February 2015 www.tatry2015.sk

The Temporary Card and the Accreditation Card are strictly personal and cannot be transferred to another person. Within 24 hours of arrival, all the re- In the event of unauthorized use: quired documents are to be presented - of the Temporary Card, the card will be eliminated from the accreditation by the Head of Delegation to the FISU system; CIC. Folders containing the documents are - of the Accreditation Card, the card will be withdrawn and appropriate to be classified according to status (athactions (including expulsion) will be lete/official), type of sport and gender. taken in agreement with FISU. The FISU CIC is responsible for verifying the eligibility of the participants as well as for collecting the FISU Registration fees. CIC officials are also in charge 6.3.2 REQUIREMENTS FOR of checking the number of athletes and WINTER UNIVERSIADE officials in each sport, and reserve the right to deny athletes and officials par- PARTICIPANTS ticipation in the Winter Universiade. Before issuing the fully valid Accredi- In order to participate in the Winter Unitation Cards, the Accreditation Centre versiade, athletes must comply with the will give out a Temporary Card valid for following requirements: 24 hours, during which the CIC officers - Be a citizen of the country she/he will check the submitted data. Once CIC represents; has verified the information, the Heads - WU 2015 participants must have of Delegation will have to collect all the been born between 1 January 1987 Temporary Cards and return them to and 31 December 1997; the Accreditation Centre, where they - Possess an official document signed will issue the Accreditation Cards. by the appropriate academic authority certifying his/her status as a fulltime student at a higher education institution.

6.3 ACCREDITATION PROCEDURE

6.3.1 TEMPORARY ACCREDITATION

The accreditation procedure must be performed by the Head of Delegation or Deputy Head of Delegation.

ARRIVAL OF HOD TO ACCREDITATION CENTER

HOD CONFIRMS NUMBERS AND DATA OF THE DELEGATION MEMBERS

DATA CORRECT AND COMPLETE

DATA INCORRECT / INCOMPLETE

COMPLETION / MODIFICATION OF DATA*

HOD CONFIRMS ACCOMMODATION

HOD PAYS PARTICIPATION FEES

HOD TAKES AN APPOINTMENT WITH THE CIC

HOD DELIVERS DOCUMENTATION TO THE CIC

HOD RECEIVES TEMPORARY CARDS FOR THE ARRIVED MEMBERS**

HOD RETURNS TO ACCREDITATION CENTER TO RECEIVE THE ACCREDITATION CARDS

24 HOURS

HOD AND DELEGATION MEMBERS REACH THE ACCOMMODATION

CIC APPROVES DOCUMENTATION

HOD RETURNS TO ACCREDITATION CENTER TO RECEIVE THE ACCREDITATION CARDS

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6.4 REQUIRED DOCUMENTS

Chapter 7

6.5 ACCREDITATION CARD

The Accreditation Card is approved, signed and issued by the FISU CIC together with the FISU Secretary Gener- Passport; al and the Strbske Pleso / Osrblie 2015 - Individual entry forms signed and WUOC. sealed by the respective NUSF (inIt is the only official and valid document cluding photo); for Strbske Pleso / Osrblie 2015 WU - FISU Academic Eligibility Form signed participants; therefore it must always by the University and the respective be clearly visible in order to access reNUSF; or an original student card; stricted event areas. or a certificate originating from the The Accreditation Card contains inforappropriate academic authority (in mation, codes and pictograms indicating one of the official languages of FISU), all of the holder’s rights as cardholder. certifying that the competitor is officially registered for and pursuing a full-time course of study; or an original degree or diploma certificate for 6.6 REJECTED APPLICATIONS former students.

6.4.1 FOR ATHLETES

SPORT PROGRAMME 7.1 COMPETITION SCHEDULE

COMPETITION SCHEDULE – WINTER UNIVERSIADE 2015 STRBSKE PLESO / OSRBLIE (SLOVAKIA) - NORDIC SKIING & BIATHLON, 24 JANUARY - 1 FEBRUARY 2015 GRANADA (SPAIN), 4-14 FEBRUARY 2015 24 JANUARY – 1 FEBRUARY

SUNDAY JANUARY 25

MONDAY JANUARY 26

TUESDAY JANUARY 27

WEDNESDAY JANUARY 28

THURSDAY JANUARY 29

FRIDAY JANUARY 30

SATURDAY JANUARY 31

DAY 1

DAY 2

DAY 3

DAY 4

DAY 5

DAY 6

DAY 7

DAY 8

18:00 Opening Ceremony

STRBSKE PLESO (SVK) OSRBLIE (SVK)

CROSS-COUNTRY SKIING Sporting Centre FIS

Official Training Men/Women 10:00 Qualification Mixed Team Sprint (C) 12:30 Final Mixed Team Sprint (C)

NORDIC COMBINED Sporting Centre FIS

Official Training Individual Gundersen 10:00 - 11:30 Ski Jumping HS 100 15:00 - 17:00 Cross-Country 10 km

Individual Gundersen 10:00 Ski Jumping HS 100 15:00 Cross-Country 10 km

SKI JUMPING Sporting Centre FIS

13:00 - 14:00 Official Training HS 100 Women 14:00 - 15:30 Official Training HS 100 Men

13:00 - 14:00 Official Training HS 100 Women 14:00 - 15:30 Official Training HS 100 Men

BIATHLON National Biathlon Centre

10:00 - 13:00 Official Training Sprint Women/Men

GRANADA (ESP)

10:00 - 11:00 Individual 5 km (C) Women 11:30-13.00 Individual 10 km (C) Men

10:30 - 13:00 Official Training Relay Women/Men

10:00 Relay 3x5 km (C+FF) Women 12:00 Relay 4x10 km (CC+FF) Men

Official Training Mass Start 11:30 Ski Jumping HS 100 15:00-16:00 Cross-Country 10km

Mass Start 9:00 Cross-Country 10 km 11:30 Trial Ski Jumping HS 100 12:30 Ski Jumping HS 100

Official Training Team Gundersen 10:00 Ski Jumping HS 100 15:00 Cross-Country 3x5 km

Team Gundersen 10:00 Ski Jumping HS 100 15:00 Cross-Country 3x5 km

13:00 Individual Trial Men/Women 14:00 HS 100 Individual Men/Women

13:30 - 15:30 Official Training Men/Women Team competition/ Mixed Relay

14:00 Trial Team Women 15:00 HS 100 Team Women

13:00 Trial Mixed Relay 14:00 HS 100 Mixed Relay

13:00 - 14:45 Official Training Team competition Men

10:00-13:00 Official Training Individual Women/Men

08:50-10:50 Official Training Men 11:40-13:40 Official Training Women

08:50 - 09:35 Zero Men 09:45 - 11:30 Sprint 10 km Men 11:40 - 12:25 Zero Women 12:35 - 14:00 Sprint 7,5 km Women

09:45 - 10:30 Zero Men 10:45 - 11:30 Pursuit Men 11:45 - 12:30 Zero Women 12:45 - 13:30 Pursuit Women

10:00-12:00 Official Training Women/Men

10:00 - 10:45 Zero Women/Men 11:00 - 12:40 Mixed Relay 2x6 km Women + 2x7,5 km Men

10:00 - 10:45 Zero Men 11:00 - 11:50 Mass Start Men 12:00 - 12:45 Zero Women 13:00 - 13:50 Mass Start Women

TUESDAY FEBRUARY 3

WEDNESDAY FEBRUARY 4

THURSDAY FEBRUARY 5

FRIDAY FEBRUARY 6

SATURDAY FEBRUARY 7

SUNDAY FEBRUARY 8

MONDAY FEBRUARY 9

TUESDAY FEBRUARY 10

WEDNESDAY FEBRUARY 11

THURSDAY FEBRUARY 12

FRIDAY FEBRUARY 13

DAY 0

DAY 1

DAY 2

DAY 3

DAY 4

DAY 5

DAY 6

DAY 7

DAY 8

DAY 9

DAY 10

MEN C 13:30 KAZ-JPN (1) B 17:00 KOR-CAN (2) B 20:30 RUS-SWE (3)

09:00 Men2 14:00 Women3 19:00 Men3

09:00 Women4 14:00 Men4 19:00 Women5

09:00 Men5 14:00 Women6 19:00 Men6

MEN

MEN B 13:30 SWE-KOR (11) B 17:00 CAN-RUS (12) C 20:30 KAZ-USA (13)

A 17:00 CZE-CHN (14) A 20:30 ESP-SVK (15)

WOMEN A 17:00 USA - JPN (5) A 20:30 ESP -CHN (6)

B 20:30 CAN-RUS (7)

08:30 Practice Men 10:15 Practice Men 12:45 Practice Women 14:30 Practice Women

09:00 Women1 13:15 Curling Opening Parade 14:00 Men1 19:00 Women2

MEN A 13:30 SVK-CZE (4)

MEN B 13:30 RUS-KOR (6) B 17:00 CAN-SWE (7) C 20:30 USA-JPN (8)

A 17:00 ESP-CZE (9) A 20:30 SVK-CHN (10)

WOMEN A 17:00 USA - CHN (2) A 20:30 JPN - ESP (3)

B 20:30 RUS-KAZ (4)

A 20:30 CHN-ESP (5)

WOMEN B 20:30 CAN - KAZ (1)

WOMEN

MEN

WOMEN

Pairs 15:20 Short Program Men 16:45 Free Skating

Ice Dance 16:00 Short Dance Pairs 20:00 Free Skating

Ladies 13:35 Short Program Ice Dance 19:00 Free Dance

SIERRA NEVADA (ESP)

WOMEN A 17:00 CHN - JPN (8) A 20:30 ESP - USA (9)

Unofficial Training

ALPINE SKIING Universiade Slope Moguls Women/Men 09:30 - 12:30 Training

09:00 Men8 14:00 Women9 19:00 Men9

09:00 Tie Break Games Men/Women 14:00 Tie Break Games Men/Women 19:00 Tie Break Games Men/Women

09:00 Semi Final Games Men/Women 16:00 BRONZE MEDAL Game Men/Women

09:00 GOLD MEDAL Game Women 16:00 GOLD MEDAL Game Men

MEN QUAL1 13:30 S6 - S11 (16) QUAL2 17:00 S7 - S10 (17) QUAL3 20:30 S8 - S9 (18)

MEN QF1 13:30 S4 - S5 (19) QF2 17:00 S2 - W17 (20) QF3 20:30 S1 - W18 (21)

MEN REL1 13:30 MR2 - MR1 (23)

MEN REL2 13:30 MR3 - MR2 (26) SF1 17:00 W21 - W19 (27) SF2 20:30 W20 - W22 (29)

MEN BRONZE 12:00 L27 - L29 (32) GOLD 16:00 W27 - W29 (33)

WOMEN REL1 20:30 WR2 - WR1 (10)

WOMEN SF1 13:30 A1 - B2 (11) SF2 17:00 B1 - A2 (12)

WOMEN REL2 13:30 WR3 - WR2 (13)

WOMEN REL3 13:30 WR1 - WR3 (16)

MEN REL3 11:00 MR1 - MR3 (31)

MEN PL-SF1 17:00 L21 - L19 (24) PL-SF2 20:30 L20 - L22 (25)

MEN PL-F1 17:00 L24 - L25 (28) PL-F2 20:30 W24 - W25 (30)

Super-G 10:00 - 12:00 Free Skiing

Super-G 10:00 Women

Super-G 10:00 Men

Alpine Combined Women 10:00 AC - SG 14:00 AC - SL

Alpine Combined Men 10:00 AC - SG 14:00 AC - SL

Reserve Day

Moguls Women/Men 09:30 - 12:30 Training

Moguls Women/Men 09:30 - 10:30 Training 10:45 Qualification 13:00 Finals

Slopestyle Women/Men 09:00 - 12:00 Training

Slopestyle Women/Men 09:00 - 12:00 Training

Slopestyle Women/Men 09:00 - 09:45 Training 10:00 Qualification

Slopestyle Women/Men 08:30 - 09:15 Training 09:30 Semi Finals 10:45 - 11:15 Training 11:30 Finals

Halfpipe Women/Men 09:00 - 12:00 Training

Halfpipe Women/Men 09:00 - 12:00 Training

Halfpipe Women/Men 08:30 - 09:20 Training 09:30 Qualification

Snowboard Cross Women/Men 10:30 - 12:30 Training

Snowboard Cross Women/Men 09:30 - 10:30 Training 10:45 Qualification

Halfpipe Women/Men 13:00 - 15:30 Training

Official Training

Snowboard Cross Women/Men 12:00 - 12:45 Training 13:00 Finals

VERSION 5 DECEMBER 2014

For bigger preview zoom .pdf

Head of Delegation Manual, January 2015

Halfpipe Women/Men 08:30 - 08:50 Training 09:00 Semi Finals 10:30 - 10:50 Training 11:00 Finals

WOMEN BRONZE 17:00 L11 - L12 (14) GOLD 20:30 W11 - W12 (15)

Parallel Giant Slalom Women/Men 09:00 - 12:00 Training

11:00 - 13:00 Training 11:00 - 13:00 Training 11:00 - 13:00 Training 14:00 1500m Women/Men 14:00 500m Women/Men 14:00 1000m Women/Men 18:30 Finals 18:30 Semi Finals 17:30 Heats 3000m Relay Women 3000m Relay Women 3000m Relay Women 5000m Relay Men 5000m Relay Men 5000m Relay Men Giant Slalom Women 10:00 1st run 13:00 2nd run

Giant Slalom Men 10:00 1st run 13:00 2nd run

Slalom Women 10:00 1st run 13:00 2nd run

Slalom Men 10:00 1st run 14:00 2nd run

Halfpipe Women/Men 08:45 - 09:45 Training 10:00 Qualification

Halfpipe Women/Men 08:30 - 09:15 Training 09:30 Semi Finals 10:45 - 11:15 Training 11:30 Finals

Ski Cross Women/Men 10:00 - 14:00 Official Training

Ski Cross Women/Men 09:00 - 10:15 Training 10:30 Qualification

Ski Cross Women/Men 10:00 - 11:30 Training 12:00 Finals

Slopestyle Women/Men 09:00 - 12:00 Training

Slopestyle Women/Men 09:00 - 12:00 Training

Slopestyle Women/Men 08:30 - 09:20 Training 09:30 Qualification

Slopestyle Women/Men 09:00 - 09:20 Training 09:30 Semi Finals 11:00 - 11:20 Training 11:30 Finals

Ski Cross Women/Men 10:00 - 14:00 Official Training

Halfpipe Women/Men 13:00 - 16:00 Training Snowboard Cross Women/Men 10:30 - 12:30 Training

DAY 11

Ladies 14:00 Free Skating Exhibition 19:00 EXH

SHORT TRACK Universiade Igloo

45

09:00 Women7 14:00 Men7 19:00 Women8

MEN QF4 20:30 S3 - W16 (22) Men 11:00 Short Program

SATURDAY FEBRUARY 14 19:30 Closing Ceremony

18:00 Opening Ceremony

ICE HOCKEY Mulhacen Pavilion

SNOWBOARD Sulayr Snowpark

13:00 Trial Team Men 14:00 HS 100 Team Men

09:20 - 10:05 Zero Men 10:15 - 12:10 Individual 20 km Men 12:20 - 13:05 Zero Women 13:15 - 14:50 Individual 15 km Women

FIGURE SKATING Universiade Igloo

In case of loss of the Accreditation Card, FISU will charge EUR 20 for the re-printing of the card. Enquiries about issuing replacement cards is to be made directly at the Accreditation Centre where new cards will be printed. In case of loss of the lace for the Accreditation Card, OC will charge EUR 5 for a new lace.

10:30 - 11:45 8:30 - 9:45 Official Training Mass Start Official Training Mass Start 12:00 - 13:00 10:00 - 11:30 Mass Start 15 km (F) Mass Start 30 km (F) Women Men

09:20 - 11:20 Official Training Men 12:20 - 14:20 Official Training Women

CURLING Fuentenueva Pavilion

FREESTYLE SKIING Visera Slope & Sulayr Snowpark

DAY 9

09:20 - 11:20 Unofficial Training Men 12:20 - 14:20 Unofficial Training Women

CEREMONIES

ICE HOCKEY Granada Sport Palace

SUNDAY FEBRUARY 1

18:00 Closing Ceremony Official Training Men/Women 10:00 Qualification Sprint (F) Women/Men 12:00 Final Sprint (F) Women/Men

4 FEBRUARY – 14 FEBRUARY

6.7 LOSS OF THE ACCREDITATION CARD

Head of Delegation Manual, January 2015

SATURDAY JANUARY 24

DAY 0

CEREMONIES

Should additional non-registered officials arrive, their accreditation applica6.4.2 FOR OFFICIALS tions may be rejected. Should data for such officials be on file but incomplete, their applications will be - Passport; - Individual entry forms signed and accepted. sealed by the respective NUSF (including photo);

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FRIDAY JANUARY 23

Parallel Giant Slalom Women/Men 09:45 Qualification 13:30 Finals

27th Winter Universiade 2015 Strbské Pleso / Osrblie, 24 January – 1 February 2015 www.tatry2015.sk

7.2 COMPETITION AND TRAINING SCHEDULE 7.2.1 CROSS-COUNTRY SKIING

46

7.2.2 SKI JUMPING

Date

Time

Description

Date

Time

Description

24.1.2015

10:00 - 13:00

Official training Sprint W/M

25.1.2015

13:00 - 14:00

Official training HS 100 Women

25.1.2015

9:00 - 9:45

Official Training Sprint M/W

25.1.2015

14:00 - 15:30

Official training HS 100 Men

25.1.2015

10:00

Sprint W/M - Qualification (F)

26.1.2015

13:00 - 14:00

Official training HS 100 Women

25.1.2015

12:00

Sprint W/M - Final (F)

26.1.2015

14:00 - 15:30

Official training HS 100 Men

26.1.2015

10:00

Mixed T.Sprint W/M - Qualification (C)

27.1.2015

14:00

HS 100 Individual M/W

26.1.2015

12:30

Mixed T.Sprint W/M - Final (C)

28.1.2015

13:30 - 15:30

27.1.2015

10:00 - 13:00

Official training Individual W/M

Official Training Team Competition/ Mixed Relay M/W

28.1.2015

10:00 - 11:00

Individual Women 5 km (C)

29.1.2015

15:00

HS 100 Team Women

28.1.2015

11:30 - 13:00

Individual Men 10 km (C)

30.1.2015

14:00

HS 100 Mixed Relay

29.1.2015

10:30 - 13:00

Official training Relay W/M

31.1.2015

13:00 - 14:45

Official training Team Competition Men

30.1.2015

10:00

Relay Women 3x5km (CFF)

1.2.2015

14:00

HS 100 Team Men

30.1.2015

12:00

Relay Men 4x10km (CCFF)

31.1.2015

11:00 - 13:00

Official Training Mass Start

31.1.2015

12:00 - 13:00

Mass Start Women 15 km (F)

1.2.2015

10:00 - 11:30

Mass Start Men 30 km (F)

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27th Winter Universiade 2015 Strbské Pleso / Osrblie, 24 January – 1 February 2015 www.tatry2015.sk

7.2.3 NORDIC COMBINED

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7.2.4 BIATHLON

Date

Time

Description

Date

Time

Description

25.1.2015

10:00 - 11:30

Official training Ski Jumping HS 100

23.1.2015

09:20 – 11:20

Unofficial Training Men

25.1.2015

15:00 - 17:00

Official training Cross-Country 10 km

23.1.2015

12:20 – 14:20

Unofficial Training Women

26.1.2015

10:00

Individual Gudersen Ski Jumping HS 100

24.1.2015

09:20 – 11:20

Official Training Men

26.1.2015

15:00

Cross-Country 10 km

24.1.2015

12:20 – 14:20

Official Training Women

28.1.2015

08:30 - 09:30

Official training Cross-Country 10 km

25.1.2015

Competition Individual Men

28.1.2015

11:30 - 13:00

Official training Ski Jumping HS 100

09:20 – 10:05 Zeroing Men 10:15 - 12:10

29.1.2015

09:00

Mass Start Cross-Country 10 km

25.1.2015

12:20 - 13:05 Zeroing Women 13:15 - 14:50

Competition Individual Women

29.1.2015

12:00 - 14:00

Ski Jumping HS 100

27.1.2015

Competition Sprint Men

30.1.2015

10:00 - 11:30

Official training Ski Jumping HS 100

08:50 – 09:35 Zeroing Men 09:45 - 11:30

30.1.2015

15:00 - 17:00

Official training Cross-Country 3x5 km

27.1.2015

11:40 – 12:25 Zeroing Women 12:35 – 14:00

Competition Sprint Women

31.1.2015

10:00

Team Gudersen Ski Jumping HS 100

26.1.2015

08:50 – 10:50

Official Training Men

31.1.2015

15:00 - 15:45

Cross Country 3x5 km

26.1.2015

11:40 – 13:40

Official Training Women

28.1.2015

09:45 – 10:30 Zeroing Men 10:45

CompetitionPursuit Men

28.1.2015

11:45 – 12:30 Zeroing Women 12:45

Competition Pursuit Women

29.1.2015

10:00 - 12:00

Official Training Men&Women

30.1.2015

10:00 – 10:45 Zeroing Men&Women 11:00

Competition Mixed Relay W&M

31.1.2015

10:00 – 10:45 Zeroing Men 11:00

Competition Mass Start Men

31.1.2015

12:00 – 12:45 Zeroing Women 13:00

Competition Mass Start Women

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27th Winter Universiade 2015 Strbské Pleso / Osrblie, 24 January – 1 February 2015 www.tatry2015.sk

Chapter 8

8.1.3 NORDIC COMBINED

SPORT VENUES

Competition & Venue managers

8.1 COMPETITION MANAGERS AND VENUE MANAGERS 8.1.1. CROSS-COUNTRY SKIING

Competition manager

Vladimir Frak

Competition secretary

Jana Blahova

Chief of timekeeping

Pavol Grundvaldsky

Chief of course

Marek Serfel

Chief of stadium

Jan Jancik

Chief of control and competition security

Lukas Novotny

Venue manager

Jaroslav Chalupka

Health service

Tatranska horska sluzba - Dobrovolny zbor

Competition & Venue managers Competition manager

Michal Serfel

Competition secretary

Matus Jancik

Chief of timekeeping

Pavol Grundvaldsky

Chief of course

Marek Serfel

Chief of stadium

Jan Jancik

Chief of control and competition security

Lukas Novotny

Venue manager

Jaroslav Chalupka

Health service

Tatranska horska sluzba - Dobrovolny zbor

8.1.4 BIATHLON Competition & Venue managers

8.1.2 SKI JUMPING Competition & Venue managers

50

Competition Manager

Jan Hyza

Chief of Competition

Tomas Fusko

Technical Committee

Benjamin Leitner

Chief of Logistics

Peter Neuschl

OC Secretary

Michal Baka

Chief of Competition

Tomas Fusko

Chief of Stadium

Marian Kazar

Equipment Supervisor

Igor Luptovsky

Timing/Computing

Radovan Simocko

Chief of Courses

Jozef Hirschman

Chief of Start/Finish

Klementina Stricova

Chief of Shooting Range

Imrich Sarissky

Chief of Penalty Loop

Jana Simockova

Competition Secretary

Michal Baka

Chief of Logistics

Peter Neuschl

Technical services

Jan Hlacik

Organizers' Committee

Emil Caban

Competition manager

Jan Jelensky

Competition secretary

Jana Blahova

Chief of timekeeping

Peter Seget

Chief of course: Jakub Moravcik

Jakub Moravcik

Chief of stadium

Pavol Galo

Chief of control and competition security

Lukas Novotny

Venue manager

Jaroslav Chalupka

Health Service

Jan Mackin

Health service

Tatranska horska sluzba - Dobrovolny zbor

Transport

Gabriela Macikova

Security

Ivan Piliar

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27th Winter Universiade 2015 Strbské Pleso / Osrblie, 24 January – 1 February 2015 www.tatry2015.sk

8.2 COMPETITION AND TRAINING VENUES

8.2.3 BIATHLON Competition Venue is the same as Training Venue

8.2.1. CROSS-COUNTRY SKIING Competition Venue is the same as Training Venue Start/Finish at Ski area

1,365 m.a.s.l.

Courses

Moderately difficult climbs and downhills, without dangerous sections

Technical snow

Ski area, Courses (max. 2.5 km loop)

Test loop

50 meters from waxing cabins

Rooms for athletes

cabins 150 meters from Ski area

Waxing cabins

temporary tents 150 meters from Ski area

Parking

at the waxing cabins and 200 meters from Ski area

Athletes Compound

in the main building of the stadium

Start/Finish

at 605 m.a.s.l., at the stadium

Warm-up

next to the Start area

Shooting range

30 HoRa 2000 electronic targets

Courses

very challenging with steep climbs and downhills, without dangerous curves

Penalty loop

next to the shooting range exit inside the stadium

Waxing cabins

app. 200 m from the stadium, next to the ski trails

Ski testing is available on the competition course. All electronic ski testing devices must be removed from the course at least five minutes before the start

Rooms for jury, timekeepers, Race office in Referee tower at Ski area Toilets

public WC 150 meters from Ski area

8.2.2 SKI JUMPING Competition Venue is the same as Training Venue Start/Finish at Ski area

1,535 m.a.s.l

Finish at Ski are

1,375 m.a.s.l.

K – 100m, inrun with cooling system

52

Rooms for athletes

cabins 100 meters from Ski area

Waxing cabins

temporary tents 100 meters from Ski area

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27th Winter Universiade 2015 Strbské Pleso / Osrblie, 24 January – 1 February 2015 www.tatry2015.sk

Chapter 9

- From the 15st of January, cancellations will have a charge of the 100% of the total cancelled amount. Excepcionally, a maximun of 5% of total cancellation is allowed without penalties only in case of injury or illness specifically proved.

ACCOMMODATION

9.1 ACCOMMODATION

9.2 PAYMENTS

Delegations will be hosted in hotels checked and approved by FISU, situated in two areas, based on the location of the competition venues. Delegations will be accommodated in 3- or 4-star hotels with full board: breakfast, lunch and dinner in the hotel restaurant. Delegation members will be allocated in the various accommodation clusters in relation to their sport discipline: 1. Strbske Pleso - cross-country skiing, ski jumping and Nordic combined. Designated hotels: Hotel Panorama Resort, Hotel Sorea Trigan, Hotel FIS, Hotel Solisko, Hotel Toliar.

As agreed upon with FISU, the participation fee, including full board accommodation for athletes and officials, is 60 euros per person per day.

2. Osrblie - biathlon. Designated hotels: Wellness Hotel Bystrá, Hotel STUPKA and Hotel Golf, Hotel Zerrenpach. Allocation of delegation members will be decided exclusively by the Strbske Pleso/Osrblie OC, depending on the delegation size and on the number of rooms available in each hotel. No changes are allowed after the OC has designated the hotel.

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9.2.1 PRE-DEPOSIT PAYMENT The OC will issue an invoice before the 15th of December for the total due amount according the updated Q-Entry Forms and the information received directly from Delegations. Accordingly, delegations must realize the following payments: - 25% before the 4th of January - 75% before the 15th of January After the first payment, if additional rooms will be required, invoice/s will be adjusted properly. Notes: - Credit card and bank transfers are only accepted as a method of payment. - Payments made by credit card will be only accepted with an authorization form signed by the card’s holder. Regarding cancellations, please note the deadlines: - Before 04 January: No penalties - From the 5th to the 15th of January, cancellations will have a charge of the 25% of the total cancelled amount. 55

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9.2.2. DEPOSITS A deposit for accommodation in the hotels for the Strbske Pleso/Osrblie WU 2015 is required and to be paid to the OC. The amount depends on the number of delegation members: 1-30 accredited persons: EUR 1,500 31-60 accredited persons: EUR 3,000 61- more accredited persons: EUR 4,500 This deposit will be paid by credit card or cash on the day of arrival to the Accreditation Centre. Please check that the overdraft limit on your card is sufficient to pay the deposit. In case of payment by credit card, the amount due will be blocked on the card for the whole accommodation period. Before the departure, the rooms will be checked and, providing no damage has been caused, the deposit will be unblocked. In case of cash payment, providing no damage has been made to the property, the accommodation deposit will be reimbursed fully on the day of departure in the Accreditation Centre. Should any guests cause damage to property during their stay in the hotels, the Head of their delegation will be liable to pay compensation for the damages caused. If the cost of the damage caused does not exceed the amount of the accommodation deposit, it will be deducted from the deposit. The remaining part will be paid back on the day of the departure (if the deposit has been paid in cash) or otherwise unblocked (in the case of a credit card payment). Should the costs of damage exceed the accommodation deposit, the payment required for compensation will be based on the actual damage caused.

27th Winter Universiade 2015 Strbské Pleso / Osrblie, 24 January – 1 February 2015 www.tatry2015.sk

9.3 RULES OF BEHAVIOUR

9.4 MEALS

9.6 HEAD OF DELEGATION ACCOMMODATION

Upon arrival, the hotel management will advise the delegation members about accepted behaviour in hotel rooms: smoking, drinking alcohol, screaming, shouting and noise making in general, especially during the night hours of 22:00-07:00, is strictly prohibited.

Meals must be consumed in the assigned hotel restaurant. Breakfast, lunch and dinner will be provided as a buffet or through table service, and a salad and vegetable buffet will be guaranteed. The hotels’ restaurants’ opening hours will be: - Breakfast 6:00 am - 9:30 am; - Lunch 12:00 pm - 3:00 pm; 9.3.1 LIST OF PROHIBITED - Dinner 6:00 pm - 8:30 pm. ITEMS IN HOTELS AND AT Depending on the competition and offiVENUES cial training schedule, breakfast will be served from 6:00 am. - Explosives, detonation equipment When competitions/official trainings take place during the day, lunch boxes and explosive-filled items; will be provided, but they must be orde- Compressed and liquefied gases; red by 3:00 pm on the previous day at - Highly flammable liquid; the hotel reception. The food served will - Flammable solid substances; be healthy, plentiful and correspond to - Oxidizing agents and organic perox- the needs of competitive athletes. The ides; menu will change every day and a choice - Toxic substances, radioactive materi- of at least two options will be guaranteed (one vegetarian). Special needs al, caustic and corroding agents; - Medication and medical products ex- (such as food intolerances) will be taken ceeding the established amount or into consideration, but they have to be communicated prior to arrival to the OC volume; Accommodation Department –accom- Narcotic and psychotropic [email protected]. es, precursors, including medication; - Weapons and ammunition; - Cold weapons (except for manicure 9.5 LAUNDRY scissors); The laundry service will be available in - Laser devices; - Any type of material causing a distur- some hotels at the guests’ own expensbance, flags and banners expressing es.

Heads of Delegation and medical staff will be accommodated in double rooms for single use that can also serve as their offices. The Heads of Delegation rooms will be equipped with cable internet connection, TV and fridge. Hotel meeting rooms will be available free of charge for meetings of delegations, but have to reserved 48h in advance.

9.7 ROOMS RESERVED FOR MEDICAL USE The OC will guarantee a double room with single occupancy for the doctors, in order to enable them to give treatment to athletes directly in their rooms.

9.8 STORAGE ROOMS AND WAXING CABINS A common dedicated waxing area with storage room will be available at the venue.

9.9 WI-FI CONNECTION Wi-Fi connection will be provided at each hotel hosting the delegations. All the hotels offer free-of-charge Wi-Fi connection in the lobbies and common areas.

offensive and political statements, except for national team flags; - Any items resembling prohibited items, copies and equivalents.

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9.10 ACCOMMODATION AND CATERING FOR DELEGATION VIPS AND GUESTS Accommodation and catering for delegation VIPs and guests will be provided upon individual requests sent from HoD to the OC Accommodation department.

9.11 FISU HOTEL FISU Members will be accommodated in four-star hotel Kempinski in order to be as close as possible to the delegations and the competition venue in Strbske Pleso.

27th Winter Universiade 2015 Strbské Pleso / Osrblie, 24 January – 1 February 2015 www.tatry2015.sk

Chapter 10

Chapter 11

CATERING AND REFRESHMENTS

TRANSPORTATION

10.1 FOOD AND BEVERAGES AT COMPETITION VENUES

11.1 TRANSPORTATION

Refreshments will be offered to athletes, officials, journalists, volunteers and VIPs in all the sports venues throughout the Winter Universiade. Specific attention will be given to individual dietary needs, health problems (e.g., celiac disease) and religious beliefs. The OC will provide drinking water in all the official venues.

10.1.3 REFRESHMENTS FOR VIPS AND FISU FAMILY

The policy is that all members of a delegation will be accommodated in the same hotel within a cluster. All transportation within the cluster is guaranteed by the OC. Free transportation from cluster to cluster will be provided by the transportation partner at least two times a day. The distance in kilometres between Strbske Pleso and Osrblie is 84 km.

Where possible, refreshment areas will be available for VIPs and FISU Family

10.1.4 REFRESHMENTS FOR VOLUNTEERS

Refreshments for volunteers will be provided in every sports venue. Depending on individual needs, food will be available in the following ways: 10.1.1 REFRESHMENTS FOR - Lunch boxes: where there is no logisATHLETES AND OFFICIAL tical possibility of providing volunteers with a full meal (e.g., volunteers Athletes and officials can use the reworking at the FoP); freshment areas placed in the various - Lunch tickets: provided by the OC to locker rooms in each sports facility or, if give volunteers access to selected this is not possible, in a separate area to restaurants. be used for that purpose.

Transportation for Athletes and Members of the Official Delegations The Strbske Pleso/Osrblie 2015 WOUC will provide transportation services for athletes and officials. To simplify transportation, and to limit the time spent travelling from the accommodation to the competition venues, the hotels for accommodation of the delegation will be chosen considering their proximity to the venues.

10.1.2 REFRESHMENTS FOR THE MEDIA In order to make press rooms more comfortable, each one will have a refreshment area available for journalists.

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Transportation of Athletes Important transportation information for athletes and members of the official delegations: - January 20th-February 3rd: transportation upon arrival and departure from Košice Airport and Poprad-Tatry Airport to the Accreditation centres in Strbske Pleso and Osrblie; - January 24th-February 1st: transportation between Strbske Pleso and Osrblie (shuttle service); - January 22nd-February 1st: transportation from the hotels to the Winter Universiade training and competition venues; - January 24th and February 1st: transportation to the Opening and Closing Ceremonies; - January 20th-February 3rd: transportation services for delegations in designated cars according to FISU Minimum Requirements.

27th Winter Universiade 2015 Strbské Pleso / Osrblie, 24 January – 1 February 2015 www.tatry2015.sk

11.2 TRANSPORTATION ON ARRIVALS AND DEPARTURES FROM AND TO AIRPORTS

11.3 TRANSPORTATION FOR INDIVIDUALS SPORTS FROM THE HOTELS TO THE VENUES

A bus service will be arranged to transport athletes, members of the official delegations, baggage and sports equipment from the Kosice Interanational Airport and Poprad-Tatry airports to the Accreditation Centres. The service will operate from January 20th to February 3rd.

The accommodation of athletes and officials will be distributed as follows, depending on the sport: - Cluster 1: Strbske Pleso (Cross-country skiing, Ski jumping and Nordic combined) - Cluster 2: Osrblie (Biathlon)

The buses will be equipped with appropriate placards bearing the vehicle number for athletes and members of official delegations. Information regarding the assigned vehicle number will be provided to delegations at the Info point upon arrival at the Kosice Airport Arrivals Terminal. Organizing Committee staff will accompany guests from the arrivals lounge to the buses. IMPORTANT: The Organizing Committee recommends that the Heads of Delegation go through the temporary accreditation procedure in due time before the arrival of the rest of the delegation. This should take place three to four days prior to the delegation arrival.

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11.4 TRANSPORTATION TO THE OPENING AND CLOSING CEREMONIES

11.5 TRANSPORTATION FOR ATHLETES AND MEMBERS OF THE OFFICIAL DELEGATIONS IN THEIR CAPACITY AS The Opening Ceremony will be held on SPECTATORS January 24th in Strbske Pleso and the Closing Ceremony on February 1st in Strbske Pleso. Transportation services will be provided to transfer athletes and members of the official delegations to the Opening and Closing Ceremonies from both clusters. Once the ceremony is over, athletes and members of the official delegations will board the bus to return to their hotels/clusters in the designated bus boarding zones. Each delegation will be informed about the details of their transportation to the Opening/Closing Ceremonies, including the departure time, boarding/disembarking zones and other important information. It is important to note that due to the varying distances between the clusters and the site for the Opening and Closing Ceremonies, departure times will range roughly from 3h to 1h prior to the event.

Transportation for athletes and delegation officials in individual sports will be provided via fixed-route shuttle buses. All athletes and delegation officials accommodated in Cluster 1 – Štrbské Pleso will be transported by shuttle bus to the venues. Shuttle bus route: Sorea Trigan Banik – Strbske Pleso Train station – Venues VIP shuttle bus: Hotel Kepminsky – Venues Distance from the hotels to the venues is 2km at the most (Sorea Trigan Banik). For every single venue the route has been chosen taking into consideration the location of the hotels involved in accommodating the athletes and officials. All the pick-up and drop-off areas are safe and have been selected by the company that will run the shuttle bus services. Every stop will be announced. Transportation for athletes and delegation officials in Cluster 2 – Osrblie will be provided via fixed-route shuttle buses every 30 min. Shuttle bus route: Wellness Hotel Bystra – Venue

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Athletes and members of the official delegations wishing to attend the sports events as spectators will be provided with shuttle bus service from the hotels to the competition venues in the same accommodation cluster. The OC will also organize shuttle bus service between the clusters (Strbske Pleso – Osrblie) for free at least two times a day. The OC has reserved a considerable number of seats within every venue specifically for athletes and officials. Admission is free; however, it is necessary to wear the accreditation card at all times.

27th Winter Universiade 2015 Strbské Pleso / Osrblie, 24 January – 1 February 2015 www.tatry2015.sk

11.6 TRANSPORTATION INFORMATION FOR ATHLETES AND MEMBERS OF THE OFFICIAL DELEGATIONS

11.7 TRANSPORTATION FOR INTERNATIONAL TECHNICAL OFFICIALS

11.10 TRAFFIC CONTROL AND TRANSPORTATION SECURITY During the Winter Universiade, security of the transportation routes will be continuously and regularly ensured. In order to ensure the smooth circulation of the participants and their vehicles around the venues during the Opening and Closing Ceremonies and the final competitions, special measures will be taken, including blocking off roads or changing the routes. Anyone driving a car must respect Slovak laws. Conditions that would invalidate the insurance policy are as follows: 1. Drinking or using drugs while driving (Police can stop vehicles and perform alcohol tests); 2. Careless or imprudent driving; 3. Drivers without a license (in order to be covered by the insurance policy, a driving license should be valid in Slovakia – an International Driving License is required); 4. Overloaded vehicles (vehicles cannot carry passengers above the number of seat belts); 5. All traffic fines and expenses resulting from the fault of the driver will be the responsibility of the driver.

Transportation services for InternationAll relevant information is also available al Technical Officials will be provided on the website and any differences and free of charge part of the general transchanges (due to weather conditions, portation system during the Winter for example) will be communicated via Universiade Strbske Pleso/Osrblie 2015 email. According to FISU’s discretion, a from January 23rd to February 1st as number of documents will be printed detailed in the sports manual. and available. At every hotel and venue there will be an Info point with all the information 11.8 TRANSPORTATION FOR regarding the transportation system. MEDIA For further information, Hotel Attaché will be available, as well as the Info point of the local tourist board. The OC Transportation services for accredited will guarantee the correct information representatives of the media will be regarding the timetable in order provided as part of the general transto ensure smooth and convenient portation system during the Winter transportation services for the athletes, Universiade Strbske Pleso/Osrblie 2015 officials, coaches and team support from January 23rd to February 1st. The Main Media Centre will be located in Hostaff. tel FIS in Strbske Pleso.

TRANSPORTATION - CARS Delegations with athletes in two clusters will have one car with driver. Delegation attachés can be used as drivers. Cars for FISU Family members: dedicated vehicles with drivers for EC members, car pooling (06:00 – 22.00).

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11.9 TRANSPORTATION INFO POINTS During the Universiade, Info points and stands will be operating in the Information Centres at the training and competition venues. Organizing Committee staff will be available at the desks to ensure that all Universiade client groups are provided with transportation services as quickly as possible. Shuttle bus timetables will also be available in every hotel.

The OC will not be considered responsible for any of these circumstances. For more information regarding the transportation services, schedules and timetables, please refer to the Transportation manual.

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27th Winter Universiade 2015 Strbské Pleso / Osrblie, 24 January – 1 February 2015 www.tatry2015.sk

Chapter 12

One Attaché per delegation will be appointed as a “Head of Delegation Attaché”. This Attaché will support the Head of Delegation during his/her stay and liaise between the HoD and the OC.

NUSF SERVICES

Hotel Attachés Hotel Attachés will be available during The Strbske Pleso – Osrblie 2015 WU certain hours at Info points located in will be organized with the help of ap- selected delegation hotels, in order to proximately 130 volunteers – mostly assist the delegation members. Hotel students of Slovak universities. The vol- Attachés will support the delegation reunteers will help the Organizing com- garding everyday issues, such as transmittee in various areas: accommodation, portation, accommodation, Food & Bevaccreditation, language services, trans- erages, etc. portation, communication, ceremonials and others. General information The HoDs will address all their issues to the Delegation Attachés, who will then Delegation assistance contact the person in charge within the OC. The athletes and officials will adThe delegations will be supported maindress their everyday issues to the Hotel ly by two categories of volunteers: DeleAttachés. For more delicate matters, gation Attachés and Hotel Attachés. they will contact their HoD, who will then ask for the help of a Delegation AtDelegation Attachés taché. Each delegation will have one or more Delegation Attachés, depending on the FISU Family assistance size of the delegation and where they FISU Family Attachés will assist FISU are allocated (Strbske Pleso or Osrblie staff and members, VIPs and future or both). OCs, helping them during their stay and Delegation Attachés will assist the del- liaising between them and the Organizaegation during arrival, departure and tion Committee. throughout their stay in Strbske Pleso or Osrblie. They will help Heads of Delegation during the accreditation process Structure of the volunteers and provide them with administrative In order to manage the needs of the and linguistic support, acting as a link delegations more effectively, some Attachés will have a more relevant role between the delegation and the OC. than others.

12.1 VOLUNTEERS

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12.2 IMPORTANT NOTES

12.3 COMMUNICATION

Involving the Attachés (or any other volunteer) in any issue related to finance and money, official documents or security is prohibited. Attachés can drive the cars provided to the Heads of Delegation or FISU Family members.

Communication between the OC and the Heads of Delegation

Information: Delegation Attachés should not be used as sources of information before January 20th. For any questions or information, please contact the International Department. Access: The Delegation and FISU Family Attachés will be able to access the same areas as the Heads of Delegation / FISU Family members who they are assisting.

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In order to guarantee effective communication between the OC and the Heads of Delegation, all communication will be sent to the HoD via SMS or email. To ensure the receipt of said communication, the Head Delegation Attaché will be informed via SMS of the mailing of the communication to the HoD and will remind him/her to check his/her email account/phone. Each HoD and Delegation Attaché will be provided with a mobile phone and a Slovak SIM card with credit 20 euros. Should you need or want to rent another mobile phone, SIM card or extra credit, please refer the Rate Card.

27th Winter Universiade 2015 Strbské Pleso / Osrblie, 24 January – 1 February 2015 www.tatry2015.sk

Chapter 13

Chapter 14

MEDIA SERVICES

MEDICAL SERVICES

After the submitting of online forms, the Strbske Pleso / Osrblie 2015 WUOC will check credentials for national media and The Media Centre for the 27th Winter proceed with accreditation. FISU will Universiade in Strbske Pleso / Osrblie check credentials for international meis located in Hotel FIS in Strbske Pleso dia. and in the Biathlon Area in Osrblie. The Media Centres will have one hundred The accreditation centre for media will workspaces with broadband Wi-Fi in- be located at the Hotel Sorea Trigan ternet connection for journalists and Banik Congress Centre in Strbske Pleso. photographers. Both centres being lo- It will be open daily from January 20th cated close to venues guarantees the to February 2nd 2015. smooth running of all essential security and logistic services. The Media Centres will be open: 13.3 ACCOMMODATION • January 17 - 22 from 9:00 am to 7:00 pm All the necessary information on accom• January 22 - February 2 from 8:00 modation is available on our website, or am to 12:00 pm you may send us your requirements at

14.1 GENERAL MEDICAL CARE

13.1 MEDIA CENTRE

Medical care and public health support during the 27th Winter Universiade includes the provision of: • out of competition emergency services; • medical services at venues; • polyclinic and hospital services; • sanitary and epidemiological surveyance of environmental conditions, accommodation and catering. Medical services will be provided free of charge for all accredited participants.

Medical problems requiring more specialized care will be handled by polyclinics and hospitals in Brezno, Banska Bystrica (for Osrblie) and Poprad (for Strbske Pleso). Hospitals in Banska Bystrica and Poprad cover all major medical specializations and are equipped with up-todate medical facilities capable of dealing with most serious medical emergencies.

14.1.4 SANITARY AND EPIDEMIOLOGICAL SURVEYANCE Minor medical emergencies will be taken OF ENVIRONMENTAL CONcare of by local medical centres (phone DITIONS, ACCOMMODATION numbers in Strbske Pleso and Osrblie AND CATERING.

13.2 ACCREDITATION Media members will have to fill in the accreditation forms online on the public portal for registration. A specific accreditation system will be available on the official OC website – www.tatry2015. sk –together with instructions on how to use it.

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14.1.3 POLYCLINIC AND HOSPITAL SERVICES

14.1.1 OUT OF COMPETITION EMERGENCY SERVICES

– [email protected] or peter.holly@ tatry2015.sk.

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plying with FISU regulations. Services will be available during competition and official training as well as during opening and closing ceremonies.

will be provided in information material upon arrival). Serious emergencies will Regular microbiological inspections of be handled by the national emergency accommodation and catering facilities service (phone number 112). will be carried out during the Universiade. An epidemiologist will be close14.1.2. MEDICAL SERVICES AT ly collaborating with the International Medical Commission. Beds in a hospital’s VENUES isolation ward will allocated in the case of an epidemiological emergency. At all training and competition venues, medical staff (medical doctors and nurses supported by ambulances) will be available to provide medical care com67

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27th Winter Universiade 2015 Strbské Pleso / Osrblie, 24 January – 1 February 2015 www.tatry2015.sk

ately after the Universiade. Delegations will be responsible for the stock of medications brought into Slovakia for the duration of their stay. This medication will Registered team doctors will be allowed not be stored or monitored in any way to deliver medical care to their athletes by the OC. (or other teams by special arrange ments). Should athletes or other members of the FISU Family bring their own medication, they are recommended to carry the rel14.3. VACCINATION evant prescriptions. Medicine must be labelled with the contained substance as All participants are advised to undergo well as the name of the individual using vaccinations against infectious diseas- it, including dosage. Only the amount of es in accordance with national vaccina- medication necessary during the visit to tion protocols approved in the country Slovakia should be imported. The quanof residence. Influenza immunization is tity brought into the country should be also recommended and should be ob- equal to or less than a month’s supply. tained no later than two weeks before arrival in Strbske Pleso or Osrblie. 14.5 DOPING CONTROL

For the WADA list of prohibited sub- 14.5.4 THERAPEUTIC USE stances, please refer to the following EXEMPTION website: www.wada-ama.org. Athletes taking part in the WU 2015 in 14.5.2 TESTING Strbske Pleso/Osrblie requiring a Therapeutic Use Exemption must apply to In accordance with the preliminary Test the appropriate Anti-doping OrganizaDistribution Plan elaborated by the FISU tion as soon as possible. International Medical Committee (FISU CMI), the re- Standards for Therapeutic Use Exempquired number of urine and blood tests tion will be applied. Should prohibited will be collected both during and out substances or methods be used after of competition. Athletes may be tested the opening of the WU, applications for at any time during the period of their emergency TUE should be made to the accreditation. The Slovak Anti-doping TUE Committee of FISU. Agency, using its own certified Doping Control Officers will carry out testing 14.5.5 EMERGENCY under the supervision of the FISU Med- TREATMENT ical Commission. Samples will be anal ysed in the WADA-accredited Anti-doping Laboratory in Seibersdorf, Austria. In the case of an emergency, if an athAll test results will be sent to the Chair- lete has to use prohibited substances or man of the FISU Medical Commission by methods during the WU 2015 in Strbske ADAMS (Anti-Doping Administration & Pleso/Osrblie, team doctors will be responsible for completing the TUE form Management System). and without any delay submit it to the FISU Medical commission. The FISU Medical Commission will bear the responsibility for processing the results in the event of a violation of the 14.6. CONTACT DETAILS Anti-doping rules. 14.5.3 DOPING CONTROL STA- Should any further information be required, please contact: TIONS AND STAFF Dr. Dusan Hamar, vice-chair of the FISU Medical commission: hamar@fsport. Doping Control Stations will be set up uniba.sk at the competition venues and will be marked with special signs. Athletes Or refer to Medical Manual. must have their accreditation badges with them at all times in the Doping Control Stations.

14.2. TEAM DOCTORS AND MEDICAL ROOMS

14.4 MEDICATION AND MEDICAL EQUIPMENT

SERVICES

Doping control services will be provided in accordance with the rules and regulaEU Import regulations and Slovak cus- tions of FISU and will be available at all toms regulations allow foreign visitors competition venues. to bring required medication for their own use or consumption while in Slova- 14.5.1 LIST OF PROHIBITED kia, with some restrictions. Psychotro- SUBSTANCES pic substances and narcotics (i.e., opium, morphine, marihuana) are forbidden. Import of prohibited substances includ- The list of prohibited substances and ed in the WADA list is likewise forbidden treatment is defined in accordance with WADA international standards. National (www.wada-ama.org). A team doctor or trainer should super- University Sports Federations will be revise and check any pharmaceutical prod- sponsible for ensuring that their delegaucts, dietary supplements or medical tions, namely athletes, are made aware equipment brought into Slovakia. Phar- of this prohibited list. Ignorance of the maceutical products and preparations, prohibited list will in no way constitute dietary supplements, medical devices a valid excuse for any participant of the and equipment shall be used personal- Winter Universiade 2015 violating valid ly and directly for the WU 2015. The re- anti-doping rules. maining part shall be reported immedi- 68

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27th Winter Universiade 2015 Strbské Pleso / Osrblie, 24 January – 1 February 2015 www.tatry2015.sk

Chapter 15 SECURITY

15.1 ARRANGEMENTS AND PRINCIPLES The international character of the Winter Universiade and the presence of eminent personalities during the event requires the assurance of the highest level of prevention, security, public peacekeeping and surveillance. This will be carried out by taking into consideration the current international and national situation, as well as any problems which may occur immediately before or during the event. Furthermore, in the interest of public safety and to safeguard a peaceful environment, immediate action will be taken in the case of strikes, unannounced forms of protest, demonstrations or any criminal or irresponsible actions. The main aims of the security arrangements are to protect the safety of delegations, ensure public safety and the orderly inflow and outflow of athletes, journalists and public, and to continuously monitor streets adjacent to the sport venues in order to prevent any crowd congestion or critical situations. Given the geographical distribution of the competition venues and the hotels, a distributed approach to security has also been taken. This has been achieved through careful planning, defining security procedures to be followed in each site, and implementing tight coordination and effective communication 70

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between all the security officials, inspectors and volunteers. Monitoring of access will be achieved through the Accreditation Cards, which will be checked by WU volunteers at all site entrances. People not holding an Accreditation Card or holding a Card which does not have the required access rights will not be allowed to enter. Improper usage of personal Accreditation Cards is prosecutable by law and will be reported to the Security Operational Centre and to the Head of the delegation involved. Public peacekeeping and security services will be implemented by ensuring appropriate levels of law enforcement. Police officers will be located in the Police Stations in each venue cluster. An Operations Centre located in Hotel Sorea Banik will be set up for the Universiade. The Centre will have real-time status reporting from all the competition venues. A detailed description of the security procedure and measures will be available at each venue and hotel.

15.2 SECURITY IN THE SPORT VENUES

15.4 SECURITY AT THE HOTELS

At the sports venues, the main security objective is to assure the athletes’ privacy and to guarantee the smooth running of the Winter Universiade. This will be achieved by strict control of the Accreditation Cards at the main entrances and by rigorously separating the different areas inside stadiums and games areas. Moreover, athletes’ safety will be taken into consideration by reserving specific drop-off/pick-up areas where buses can stop and safely discharge their passengers. Traffic in and around the competition venues will be regulated by local Police Officers, while WU Volunteers will be in charge of directing cars and buses to the appropriate parking areas, according to their Pass codes. Security corridors will be set up to facilitate access for emergency vehicles.

Athletes in the hotels will be treated as ordinary hotel guests. This means that they will have to comply with hotel rules and fire safety requirements, remembering that they are likely to share the hotel with ordinary tourists. In accordance with Slovak law, each hotel has a specific evacuation plan.

15.3 SECURITY AT THE ACCREDITATION CENTRES Particular care will be given to security in during the first few days of the Winter Universiade, when delegations will be arriving with their personal luggage and belongings. Professional security guards will provide the nightly surveillance of the buildings.

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15.5 SECURITY AT THE OPENING AND CLOSING CEREMONIES Since the Opening Ceremony will be held outdoors (Strbske Pleso), the Slovak Police Force will ensure public safety and manage traffic flow. WU Volunteers will control access to the tribunes and help manage the delegation parade. A reinforced security staff will be assigned to the Closing Ceremony, which will also take place in Strbske Pleso.

15.6 EMERGENCY Special phone numbers listed in Chapter 2 are to be called in case of emergencies in order to immediately contact the Police, Fire Brigade or Ambulance services. Detailed instructions and information will be provided upon arrival. Evacuation and security plans are in place for all WU Venues.

27th Winter Universiade 2015 Strbské Pleso / Osrblie, 24 January – 1 February 2015 www.tatry2015.sk

Chapter 16

16.5 WI-FI INTERNET SERVICE WUSOC will provide free wireless internet access to all WU Hotels.

INFORMATION AND COMMUNICATION TECHNOLOGY

16.1 ELECTRICITY

16.6 TIMING AND SCORING SYSTEM

16.3 USING A MOBILE PHONE IN SLOVAKIA

Swiss Timing, Swatch Group, specializes in timing and scoring services for major sports events all over the world and will use its timekeeping technology and extensive experience during the Winter Universiade. The installation and management of equipment will meet FIS, IIHF, ISU, IBU and WFC regulations. Service will include Timing and Scoring, Web Result Info System, On-venue Result (OVR), TV graphics and Public and Sport specific scoreboards. The timing system will be fully integrated with GMS and generate live results for TV coverage.

Slovakia has a 220-volt AC, 50Hz mains power supply system and uses twopin continental plugs. Visitors from the United Kingdom will need an adaptor to use electrical appliances with threepin plugs, while visitors from the United States, Canada or Asian countries will need a transformer in order to use 110/125V appliances. Should you need an adaptor, please check the Rate Card.

Almost all cell phones should work in Slovakia. To make sure yours does, check whether it supports GSM 900 and GSM 1,800 frequencies. You can check the coverage of 3G and 4G in Slovakia fairly accurately by selecting your position here: opensignal.com. Unless you have set up an international plan with your provider, making phone calls in Slovakia could be considerably expensive. So make sure you call your provider before your departure to figure out how to arrange cheaper calls while abroad. Each HoD be provided with a mobile phone and a Slovak SIM card with credit 20 euros. If you are calling Slovak num16.2 TIME DIFFERENCE bers, you are being charged domestic rates and the credit should last you a Slovakia is in the Central European Time month. Zone. Central European Standard Time Should you need or want to rent another (CET) is 1 hour ahead of Greenwich Mean mobile phone, SIM card or extra credit, please check the Rate Card. Time (GMT+1).

16.4 INFORMATION INQUIRY SERVICE Info points will be available at all venues and hotels. Volunteers and attache will give you all the information you need about the Universiade. The Website will also provide all the necessary information: www.tatry2015.sk 72

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Chapter 17

DEPARTURE Transportation arranged for delegations´ members coming from Osrblie. Delegations accommodated at Štrbské Pleso are supposed to come individual. Please note that January 14th will be the last day to book the transportation for the Opening Ceremony.

CEREMONIES

17.1 DELEGATION WELCOME CEREMONY The Welcome Ceremonies for all delegations will take place in Hotel Sorea Baník at Štrbské Pleso. In special cases concerning certain countries participating in biathlon in Osrblie, the delegation Welcome ceremony will take place in Hotel Bystrá. The ceremony will be held everyday starting from Jan 20th right after the accreditation of the delegations. There will be prepared banner wall for signatures of delegations. Competent person from OC will welcome delegations and give the presents.

PROGRAMME OF THE OPENING CEREMONY

CEREMONY The main point for meeting before march pass is on the main parking above the railway station (map). The hotels and ceremony venue are all in walking distance. The delegation will march from the meeting point to the ceremony venue in the sports area of Štrbské Pleso, in alphabetical order, Slovakia closing the row. Every delegation will follow their attache who will keep the placart displaying the name of the country and accompanied by its flag.

The official ceremony will consist of: the FISU President welcoming the highest authorities playing of the Slovak national anthem and hosting of the Slovak national flag parade of the participating countries in alphabetical order, Slovakia closing the row the speech of the FISU President the welcome speech of the President of the Organising Committee the declaration of opening the Winter Universiade by the Slovak highest authority

DEPARTURE AFTER THE CEREMONY

arrival of the FISU flag

17.2 OPENING CEREMONY The Opening Ceremony of the 27th Winter Universiade will be held in Štrbské Pleso at the ceremony venue – area of running track, on January 24th starting at 06:00 pm. It will last approximately 2 hours.

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After the ceremony the delegations accommodated at Štrbské Pleso will go back to their hotels individually. Transportation arranged for delegations´ members coming from Osrblie at the meeting point (central parking).

playing of the FISU anthem and hoisting of the FISU flag arrival of the torch and lighting of the flame oaths cultural program (musical performances and drum show) musical performance - singer Peter Aristone and showing the official song of Slovak part of Universiade

17.3 CLOSING CEREMONY The Closing Ceremony will take place in ceremony venue in Štrbské Pleso in wooden amphitheater on Sunday 1st February at 06:00 pm.

PROGRAMME OF THE CLOSING CEREMONY The official ceremony will consist of: playing of the Slovak national anthem entrance of the flags of participating countries march pass of participants in mixed order closing speech of the FISU President playing of the FISU anthem and lowering of the FISU flag handing over of the FISU flag and flame to the competent from Granada, where the next sports will be held cultural program (musical and dance performances) speeches of the representatives of the 2015 Winter Universiade in Granada cultural programme (musical and dance performances) athletes oath judges and referees oath cultural programme (musical and dance performances)

Charge of the Closing Ceremony will consist of handing the torch into the hands of the representatives from Granada that will host other sports of Winter Universiade from 4th-14th February in Granada.

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27th Winter Universiade 2015 Strbské Pleso / Osrblie, 24 January – 1 February 2015 www.tatry2015.sk

DEPARTURE:

17.5 MEDAL AWARD Transportation arranged for delegation CEREMONY

Transportation arranged for delegations´ members coming from Osrblie. Award ceremonies for the winning athDelegations accommodated at Štrbské letes will take place at two places: Pleso are supposed to come individual. · Štrbské Pleso (for winners in these Please note that January 28th will be sports: CROSS-COUNTRY SKIING, the last day to book the transportation NORDIC COMBINED, SKI JUMPING) for the Closing Ceremony. - awarding of medals will be held at 05:00 pm. of the competition day at ceremony venue (wooden amphitheDEPARTURE AFTER THE ater) at Štrbské Pleso. CEREMONY · Exception! Due to the Closing ceremoAfter the ceremony the delegations acny on Sunday 1st February at 06:00 commodated at Štrbské Pleso will go pm, the Medal awarding ceremony at back to their hotels individually. TransŠtrbské Pleso will be held right after portation arranged for delegations´ the races as well as Flower ceremony. members coming from Osrblie at the · Osrblie (for winners in BIATHLON) meeting point (central parking). awarding of medals will be held 30 minutes after the competition at the biathlon track.

17.4 FLOWER PRESENTATION CEREMONY

The flower presentation ceremony will be held at the same venue 5 min. after the completion of each competition.

The medals will be given to the winners by the FISU President or the person(s) delegated by him.

17.6 CULTURAL PROGRAM In preparation of the cultural program, we plan to use modern drum and light shows. We want to introduce official promo spot of Universiade Štrbské Pleso – Osrblie, accompanied by live band songs. The aim of OC is to attract all of participants by varied planned entertainment. Besides the cultural program during the opening and closing ceremonies, we plan also leisure time activities and events.

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Welcome to Slovakia Ideally located in the heart of Europe, bordering with Austria, the Czech Republic, Poland, Hungary and Ukraine, Slovakia has a population of 5.5 million people with a rich culture, dynamic folklore and interesting tourism attractions throughout the year. The Bratislava Region represents the Capital city, Bratislava, located on the banks of Europe’s most famous river, the Danube. Bratislava is the only capital city in the world, which borders simultaneously with two countries Hungary and Austria. It is located 60 km east of Vienna (Austria), which is the shortest distance between two capital cities in Europe. According CNN, Bratislava is for its history, cultural herit-

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age and fairy tale streets listed among six Europe´s most fascinating border towns. This strategically important place has often played a big role in the history of central Europe. The date of December 2nd 1291 is not the date of birth of Pressburg. In the 14th and 15th centuries Bratislava lived the period of rapid development in trade. After Turks penetrated deeper into the Kingdom, Bratislava was established the Capital of the Kingdom of Hungary, the seat of the Hungarian Diet, central administration and the coronation town of the Hungarian Kings and Queens. Eleven Kings and eight royal wives were crowned in Bratislava in the years between 1563 and 1830.

The counter-Turk wars and the Rebellions of Estates in the 16th and 17th centuries have interrupted the development of towns. In the 18th century and above all during the reign of Queen Maria Theresa the significance of Bratislava increased again. Great amount of wonderful palaces and buildings still survive from that period. The city became the centre of cultural in the 19th century and Bratislava was the cradle of the Slovak national emancipation. Bratislava now is the modern city and the seat of most important political, economic, social and scientific bodies and institutions. One of the city dominants which can be seen from far distance is The Castle of Bratislava. The most attractive part of Bratislava is the Old Town where the most historical sights as well as cultural institutions are concentrated. Its tiny lanes offer an ideal atmosphere for romantic walks to those who love to follow signs of history in the middle of modern world. The Danube Lowlands Region is located along the Danube River. Its main attractions are the Sunny Lakes in Senec, water sports and cyclo-tourism with the 79

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most famous bicycle trail in Europe, the International Danube route, starting in Germany and passing through Austria, Slovakia, Hungary and finishing at the Black Sea. Several castle ruins are very famous in the area such as the Devín Castle set on a steep rock towering high above the confluence of the Danube and the Morava rivers. The Devín Castle, at its heydays, controlled one of the most important trade routes between the North Sea and the Baltic States in the north and the Mediterranean Sea in the south. The Zilina Region in the north-west of Slovakia is very famous for its tourism offer. It features natural wonders such as beautiful underground caves, the amazing Orava Castle dating from the 13th century and the renowned Vlkolinec village, a remarkably intact settlement with characteristic central European-type log-built architecture, listed on the UNESCO World Heritage List. One of the best Slovak alpine resorts, Jasna, is open all year round with direct access by cable car to Chopok, the third highest peak in the Low Tatras culminating at 2,023 m. Three localities from Slovakia were inscribed to the UNESCO World Heritage List already in 1993: Castle of Spiš and its environs, Banská Štiavnica and Vlkolínec. In 2000, the historic town Bardejov was added, in 2008 wooden churches of the Slovak part of Carpathian Mountain Area and in 2009 town Levoča.

27th Winter Universiade 2015 Strbské Pleso / Osrblie, 24 January – 1 February 2015 www.tatry2015.sk

The Castle of Spiš is the largest medieval castle compound in central Europe along with the little town of Spišské Podhradie (with typical Renaissance and Baroque burgher houses), the Church town of Spišská Kapitula (including several sacral monuments and above all the impressing two tower cathedral of St Martin) and the Gothic church of the Holy Spirit in Žehra from the 14th century and frescoes in its interior from the 14th and 15th centuries. Well conserved monuments along with the charming natural setting of the travertine territory of the National Nature Reserve Dreveník forms a unique whole. In June 2009, the historic town of Levoča was included in this group of Spiš monuments. Banská Štiavnica is a town monument reserve which demonstrates the mining tradition in Slovakia, 80

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Unique natural heritage of Slovakia is represented in the UNESCO World Heritage List by caves and abysses of Slovenský kras karst and by Dobšinská ľadová jaskyňa cave. In 2007 the Carpathian primeval beech forests of the Bukovské vrchy and Vihorlatské vrchy Mts. in the east of Slovakia were added to this list. Slovenský kras situated in the south of Slovakia on the frontier with Hungary is the largest karstic area in the middle Europe. It consists of 1110 caves and abysses. In 1995 the bilateral Slovak-Hungarian project with the title Caves of the Slovak and Aggtelek Karst (Ochtinská aragonitová jaskyňa, Gombasecká jaskyňa, Jaskyňa Domica, Krásnohorská jaskyňa, Jasovská jaskyňa, …) was successful in its endeavour to be included among the most precious world natural phenomena. In 2000 this inscription also included the ice cave of Dobšinská ľadová jaskyňa, one of the largest of its kind in Europe.

Vlkolínec represents a reserve of traditional folk architecture and Bardejov is considered to be the most Gothic town in Slovakia. Wooden Churches of the Slovak part of Carpathian Mountain Area possess an extraordinary worldwide value, too. The churches include: Roman Catholic churches in Hervartov and Tvrdošín, Evangelical articular churches in Kežmarok, Leštiny and Hronsek, and churches of Eastern rite in Bodružal, Ladomirová and Ruská Bystrá.

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The premieval beech forest of the Carpathians in the Ukraine and in Slovakia were added to the UNESCO World Heritage List in June 2007. Thanks to this fact, the Carpathian primeval beech forests of Stužica, Rožok and Havešová in the Bukovské vrchy Mts. and Vihorlatský prales primeval forest in the Vihorlatské vrchy Mts. in CHKO Vihorlat are of world importance. The first three of them are situated in the area of the Poloniny National Park. Natural wonders abound in all parts of Slovakia, which has nine national parks,

27th Winter Universiade 2015 Strbské Pleso / Osrblie, 24 January – 1 February 2015 www.tatry2015.sk Lomnický štít

Jasná Low Tatras

Experience the best skiing ever. Spend your holiday in Slovakia. 14 protected landscape areas with more than 40 % of their territory forested, 12 underground caves open to the public like the remarkable Ochtinská aragonite cave, one of only three such caves worldwide. As such, the country offers many opportunities for year-round outdoor activities such as cycling, golf, hiking, trekking and mountaineering. Adventure lovers can also enjoy paragliding, rafting and other water sports not to mention winter sports that take centre stage from December to March every year with 40 well-equipped ski resorts and seven five-star ski resorts. Slovakia is also well known for its healing springs with more than 1,400

mineral and thermal springs, many with healing properties and 25 spa resorts with complete medical care offering treatments based on mineral and thermal waters. Spa resorts offer healing procedures with thermal water, mud and also wellness programmes, beautifying weight loss procedures, or active stays. The most important Slovak spas include Piešťany, Turčianske Teplice, Rajecké Teplice, Dudince and Bardejov.

Vrátna

Enjoy a fabulous winter in Slovakia and choose from a wide range of modern equipped ski resorts ideal for the whole family. You can expect well-tended slopes, splendid nature and superior quality hotel services. Wherever you go and whatever you do, friends await you.

Slovakia. Best friends forever.

For more information visit www.slovakia.travel. Slovakia. Best friend forever.

Tatranská Lomnica

www.slovakia.travel

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Head of Delegation Manual, January 2015 Poprad

27th Winter Universiade 2015 Strbské Pleso / Osrblie 24 January – 1 February 2015 www.tatry2015.sk