Hardy County Schools Regular School Board Meeting Hardy County Board of Education Office February 9, 2015 Members Present: Loy Kesner, President Nancy Hahn, Vice President Margaret Shriver Dixie Bean Douglas Hines Administrators Present: Barbara Whitecotton, Superintendent Bryan Cooley, Assistant Superintendent Bonnie Rogers, Director of Human Resources Steven Williams, Director of Administrative Programs Others Present: Steve Davis Elaine Davis Karen Breeden Calvin Mongold Cole Nichols Steve Knight Sherry Barb Greg Williamson Public Comments: Karen Breeden I.

Call to Order – President Loy Kesner, President, called the meeting to order at 6:00 p.m.

II.

Prayer Margaret Shriver opened the meeting with prayer.

III.

Pledge of Allegiance Nancy Hahn led the group in the Pledge of Allegiance.

IV.

Introductions Introductions were made around the room.

V.

Approval of Agenda A motion was made by Margaret Shriver, seconded by Douglas Hines, to approve the agenda. Superintendent Whitecotton requested to amend the agenda to include under Consent Items, Item C; Transportation Request for MHS.

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On the motion of Margaret Shriver, seconded by Douglas Hines, the Board approved to amend the agenda. 5-0 motion carried On the motion of Margaret Shriver, seconded by Douglas Hines, the Board approved the amended agenda. 5-0 motion carried VI.

Presentation A. Director’s Report – Sherry Barb, School Nutrition Coordinator Sherry Barb, School Nutrition Coordinator, provided the Board with an update on the School Nutrition Program. Mrs. Barb’s goals include the implementation of the Feed to Achieve program which involves an innovative breakfast program. Mrs. Barb’s second goal is to increase lunch participation through the Farm to School programs. The free and reduced meal percentage rate for the county is 60.81%. Strengths include a dedicated staff, working within the state and federal guidelines, and menus built “from scratch” cooking. An issue or obstacle is the collection of lunch bills. Presently, there are 88 students on the no charge list. This amounts to $20,286.16 of unpaid bills. These students are required to pay daily for their meals. The approximate total of all unpaid bills is $88,000.00.

VII.

Public Comments Karen Breeden presented the Board with a copy of a letter she sent to the members of the legislators requesting they reconsider the hiring practices for instructional aides for students with special needs.

VIII.

Consent Items A. Board Minutes – January 20, 2015 B. Invoices to be Approved C. Transportation Requests  Feb 13-15, 2015 – Roy Harper – National Agriculture Show – Louisville, KY  March 10, 2015 – Jessica Baker – The Greenbrier – White Sulphur Springs, WV  March 6-7, 2015 – Joe Sherman – Geography Bowl – Concord University – Athens, WV  May 4-8, 2015 – Williamstown Elementary School – Use of Hardy County School Buses for Outdoor Education Week at Camp Echo  Feb. 20-21, 2015 – Larry Schoonover – Wrestling Team – Braxton Co. High School Sutton, WV On the motion of Douglas Hines, seconded by Nancy Hahn, the Board approved Consent Items. 5-0 motion carried

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IX.

Unfinished Business A. EHHS/MHS Building Projects  Update from Williamson and Shriver Architects  Update from Howard Shockey and Sons Greg Williamson, Williamson and Shriver Architects, provided the Board with an update on the building projects. Mr. Williamson discussed with the Board the option of using VCT tile in place of the Terrazzo flooring in the office area at EHHS. On the motion of Dixie Bean, seconded by Nancy Hahn, the Board approved to install VCT tile instead of the Terrazzo flooring at EHHS to correct some floor concerns and to ensure a matched floor pattern. 5-0 motion carried Steve Knight, Howard Shockey and Sons, provided the Board with updates on both high school projects. Work remaining at MHS is largely with the auxiliary gym, auditorium, and two classrooms. The EHHS project continues with work remaining in the office area, auxiliary gym, six classrooms, and hallways. Pictures of specific areas were given to the Board. The Board was provided with information on the sewer lines at EHHS and EHEMS. The approximate cost is $234,000.00 with an additional cost of $26,417.00 for asphalt repair and $7,100.00 for backfill materials. B. EHHS/MHS Building Projects – Other Logan Moyers, Public Service District, updated the Board on the sewer project at Baker. Mr. Moyers requested the Board begin to pay for the sewage that EHHS and EHEMS will be paying when all lines are connected. The first payment will be expected April 2015. Also, he requested the Board expedite the lines that will connect at EHHS to the PSD sewage system. C. Action on Tabled Item Student Drug Testing Policy – JDF On the motion of Dixie Bean, seconded by Margaret Shriver, the Board approved to bring Student Drug Testing Policy – JDF off the table for discussion. 5-0 motion carried On the motion of Loy Kesner, seconded by Douglas Hines, a motion was made to approve Student Drug Testing Policy – JDF. 0-5 motion denied

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D. Action on Tabled Item Use of School Gymnasiums Policy – FCE On the motion of Nancy Hahn, seconded by Douglas Hines, the Board approved to bring Use of School Gymnasiums Policy – FCE off the table for discussion. 5-0 motion carried On the motion of Nancy Hahn, seconded by Douglas Hines, the Board approved Use of School Gymnasiums Policy – FCE to go out for second reading with additions and revisions. On the motion of Dixie Bean, seconded by Nancy Hahn, the Board approved to amend the motion to include during the time frame Use of School Gymnasiums Policy – FCE is out for second reading the gyms may be used for all sports under the current policy guidelines. 5-0 motion carried On the motion of Dixie Bean, seconded by Nancy Hahn, the Board approved the amended motion. 5-0 motion carried E. Action on Tabled Item Permission to Broadcast Hardy County Board of Education Meetings – WELD Radio On the motion of Margaret Shriver, seconded by Nancy Hahn, the Board approved to bring Permission to Broadcast Hardy County Board of Education Meetings off the table for discussion. 5-0 motion carried On the motion of Dixie Bean, seconded by Douglas Hines, the Board approved for the broadcasting of Hardy County Board of Education meetings by the media with the understanding videotaping will not be allowed in Executive Session. 5-0 motion carried X.

New Business A. EHEMS Track Team – Don Rhodes Don Rhodes, Principal of EHEMS, requested the Board approve a middle school track program for EHEMS. Adam Simmons, Athletic Director, provided the Board with the means of financing the track program for the first year. The school will provide all finances, including coaching salaries, for the first year. After the first year, the school requested the Board assume the expenses of coaching salaries. On the motion of Nancy Hahn, seconded by Douglas Hines, the Board approved a track program at EHEMS. 5-0 motion carried

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B. Approval of Simulated Workplace for EHHS and MHS On the motion of Douglas Hines, seconded by Dixie Bean, the Board approved the Simulated Workplace Agreements for EHHS and MHS. 5-0 motion carried C. Title I Parent Involvement Policy – BBIA On the motion of Nancy Hahn, seconded by Douglas Hines, the Board approved Title I Parent Involvement Policy – BBIA to go out for first reading. 5-0 motion carried D. Athletic Rules for Alcohol, Tobacco and Controlled/Non-Controlled Substances Policy – JGE Tobacco Control Policy – JDE Athletic Rules Policy – IHC On the motion of Margaret Shriver, seconded by Douglas Hines, the Board approved to table the above policies. 5-0 motion carried XI.

Future Agenda Items  

XII.

Announcements      

XIII.

February 12, 2015 – HCBOE Budget Workshop – BOE – 12:00 p.m. February 23, 2015 – Hardy County Board of Education Meeting – BOE – 6:00 p.m. March 9, 2015 – Public Hearing on 2015-2016 School Calendar – BOE – 5:00 p.m. March 9, 2015 – Hardy County Board of Education Meeting – BOE – 6:00 p.m. March 23, 2015 – Public Hearing on 2015-2016 School Calendar – EHEMS – 5:00 p.m. March 23, 2015 – Hardy County Board of Education Meeting – EHEMS – 6:00 p.m.

Mission Statements/Accomplishments  

XIV.

Sewer lines at EHHS and EHEMS Board News Broadcasted on WELD Radio

The Board sends their condolences to the family of Deloris Link. The Board thanks Sherry Barb for her report on the School Nutrition Program.

Personnel On the motion of Nancy Hahn, seconded by Douglas Hines, the Board approved the following: Approved Days Without Pay: 

Micheline Williams: March 3 (1/2 day), 4, 5, and 6, 2015 – 3 ½ Days

5-0 motion carried

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On the motion of Dixie Bean, seconded by Nancy Hahn, the Board approved the following: Service Personnel Hiring: 

Leslie Tingler: Supervisory Aide II, Special Education, ½ Time Position, Itinerant, beginning at EHEMS, remainder of 2014-2015 SY only, effective February 10, 2015

Professional Hirings:    

Jeff Rush: Mathematics Teacher, MHS, effective 2015-2016 SY, pending certification and background check, Teacher in Residence Program with Fairmont State University Karen Leatherman: Substitute Teacher Laura J. Ramirez: Substitute Teacher Michael Funkhouser: Substitute Teacher, effective 2015-2016 SY

Extra-Curricular Professional Hirings:   

Donald Rhodes: Coordinator of Extended Day Programs, EHEMS, 2014-2015 SY Molly Edelen: Extended Day Teacher, Title I, EHEMS, 2014-2015 SY Michelle Holstein: Extended Day Teacher, Title I, EHEMS, 2014-2015 SY

Athletic Hirings: 

Brent Strawderman: Assistant Baseball Coach, EHHS, 2014-2015 SY

Approved Resignation: 

Rebecca Shrieves: Substitute Teacher, effective February 9, 2015

Approved Rescinding of Posting: 

Coordinator of Extended Day Programs, EHEMS/EHHS

5-0 motion carried XV.

Adjournment On the motion of Margaret Shriver, seconded by Nancy Hahn, the meeting adjourned at 8:55 p.m. 5-0 motion carried

_ Loy Kesner, President

_ Barbara Whitecotton, Secretary