Harbor Shores On Lake Geneva Thank you for your recent interest in our property. On the next several pages is some useful information for your future booking with us. We want to ensure that your visit to Lake Geneva is a pleasant one. Please contact our Sales Department if you have any other questions or need further assistance. We look forward to working with you. Contact Information Address:
300 Wrigley Drive, Lake Geneva, WI 53147
Phone/Fax Numbers:
262-248-9181 (Local) 888-746-7371 or 888-SHORES1 (Toll-free) 262-248-1885 (Fax)
Email Address:
[email protected]
Website:
www.harborshoreslg.com
Overview At the Harbor Shores on Lake Geneva you are just steps from the shores of one of the most beautiful lakes in the Midwest. Whether it is discovering the unique shops, experiencing one of the many area restaurants, or just strolling the 26-mile lakefront, the Harbor Shores on Lake Geneva brings you to Lake Geneva’s front door. You will find this hotel easily accessible by air or car from Chicago, Northern Illinois, Southeastern Wisconsin and Madison located in the heart of downtown Lake Geneva.
The Harbor Shores on Lake Geneva offers 108 luxury guest rooms, many with balconies overlooking the lake. A wide variety of year-round sports and recreational activities are nearby. There are excellent banquet and meeting room facilities, a restaurant, fitness room, indoor/outdoor pools, indoor/outdoor whirlpools and sauna on the premises.
Distance From Major Airports Milwaukee Mitchell International Airport ~ 45 Miles ~ About 45 Minutes Chicago O’Hare International Airport ~ 65 Miles ~ About 1½ Hours
Hotel Features Waterfront location on beautiful Lake Geneva 108 Deluxe guest rooms, all with mini kitchenettes which include a microwave, refrigerator, coffee & coffee maker and toaster, flat screen TV, DVD player, iron, ironing board, hair dryer and high speed wireless Internet Group discounts are available with booking of 10 or more rooms Check-in is guaranteed at 4pm. If available, early check-in requests after 1pm will be accepted at no charge and early check-in requests prior to 1pm will be subject to a $25.00 charge Check-out is at 11am Complimentary Continental Breakfast is included daily with all overnight hotel rooms Indoor/Outdoor pools & whirlpools, sauna and fitness room In-house restaurant complete with Room Service Located downtown in the heart of Lake Geneva Children under 18 stay free with parents in room Pack and Plays are available at no charge No smoking rooms are available Free Parking available for one car per guest room All major credit cards are accepted: Visa, Mastercard, Discover, American Express 5364 square feet of banquet and meeting room facilities Powerboat, sailboat, jet ski and wave runner rentals across the street Four seasons of activities within the area: Swimming Horseback Riding Several Golf Courses Horse & Carriage Rides Fishing Boat Tours Around Geneva Lake Hot Air Balloon Rides Petting Zoo Bowling Mini Golf Museum Movie Theaters Water and Snow Skiing (both downhill and cross country) Ice Boating Ice Fishing Ice Skating Snowmobiling And much, much more
Parking Policy Unfortunately, Lake Geneva does not have ample parking, and the same goes for our property. We only have enough parking spaces for one car per guest room. An additional parking pass may be purchased for another vehicle up to two per guest room based on availability. However, if you have an event at our property where some of your guests are not staying overnight at the hotel, they will have to park on the street unless otherwise specified by our Sales Department, (this is mostly in affect for weekends). We apologize for any inconveniences.
Meeting Rooms Sq. Ft.
Dimensions LxWxH
Lighthouse North
1269
47 x 27 x 9
Lighthouse South
1222
47 x 26 x 9
Lighthouse N & S
2491
53 x 47 x 9
Lighthouse Ballroom
3401
L-Shape
650
25 x 26 x 9
Room Name
W
W
E
M
P
E
E
E
Moorings E E
Moorings
E
E – Electrical Outlet
I L
NORTH
SOUTH
E E
E
I – Internet
Lighthouse
L – Light Switch M – Microphone P – Phone Jack
E E
W – Window
E
E
E
E
Meeting Room Capacities Lighthouse North or South Lighthouse North & South Lighthouse Ballroom Moorings
Classroom 65ppl 150ppl 150ppl 32ppl
L
Theatre 125ppl 200ppl 250ppl 50ppl
L
Banquet 80ppl 150ppl 200ppl 25ppl
E
M
P
E
Conference_____Cost_____ 65ppl $500.00 150ppl $750.00 150ppl $1000.00 32ppl $200.00
Meeting Rooms Sq. Ft.
Dimensions LxWxH
Pelican Bay
860
43 x 20 x 9
Boardroom
403
L-Shape
Harbor Club
700
50 x 14 x 9
Room Name
E
W W
E – Electrical Outlet
W
E
I – Internet
P
Harbor Club
E
L – Light Switch
V E N D I N G
R A
M – Microphone
M
E
T A B L E S
P
P – Phone Jack E
W – Window
C
C – Cable Hookup
Men
Walk Way
Women
E
E
E
E
E
E
C
13’ E
L
P
Pelican Bay
W
I E P
E
E
E
E
E
L
I
Boardroom 26’
P I E
W
18’
L
E
Meeting Room Capacities Pelican Bay Boardroom Harbor Club
Classroom 40ppl 20ppl 20ppl
Theatre 50ppl 20ppl 40ppl
Banquet 48ppl 20ppl 40ppl
Conference_____Cost_____ 40ppl $350.00 20ppl $150.00 20ppl $250.00
Deposit/Cancellation Policy for Groups A Contract is required for booking all groups, whether it is just a meeting room and/or guest rooms. All groups are required to provide a credit card with a signed contract unless otherwise arranged with the Sales Department. The credit card is used to guarantee the Contract and will not be charged unless instructed to do so for guest room charges and/or meeting/banquet charges. Once a Contract is signed, our policy is that if the group cancels, there is a $250.00 Administration Fee which will be charged to the credit card. If there is just a block of rooms booked, at least one room out of the block must be reserved, or the Contract would be considered cancelled and the Administration Fee would apply. (Individual guest room cancellation is 24 hours prior to arrival.)
Meeting and Banquet Facilities The Harbor Shores on Lake Geneva offers several banquet and meeting room facilities. Please see the following sheets for layouts and dimensions.
Lighthouse North or South Cost: $500.00 per day Sq. Ft.: 1269/1222
Classroom Theater 65ppl 125ppl
Banquet 80ppl
Conference 65ppl
Lighthouse North & South Cost: $750.00 per day Sq. Ft.: 2491
150ppl
200ppl
150ppl
150ppl
Lighthouse Ballroom Cost: $1000.00 per day Sq. Ft.: 3401
150ppl
250ppl
200ppl
150ppl
Moorings Cost: Sq. Ft.:
32ppl
50ppl
25ppl
32ppl
Pelican Bay Cost: $350.00 per day Sq. Ft.: 860
40ppl
50ppl
48ppl
40ppl
Boardroom Cost: $150.00 per day Sq. Ft.: 403
20ppl
20ppl
20ppl
20ppl
Harbor Club Cost: $250.00 per day Sq. Ft.: 700
20ppl
40ppl
40ppl
20ppl
$250.00 per day 650
**All prices are subject to change TOTAL MEETING/BANQUET ROOM SQUARE FOOTAGE: 5364
Procedures & Arrangements for Banquet/Meeting Functions Food & Beverage Current prices are indicated on the enclosed menus. The quotation herein is subject to a proportionate increase due to the cost of food and beverages and other costs of operation existing on the date of the scheduled function. All food and beverage prices are guaranteed 90 days from the date of the function. All food and beverages for the event must be booked through one of the hotel’s caterers. Service Charges and Taxes In addition to the prices stated on the menus, the caterers will add the customary 18% service charge and 5.5% state and local taxes. The menus are designed for groups of 25 or more people. A $25.00 surcharge (per visit) may be accessed for groups of less than 25 people. Chefs, carvers and bartenders are available for an additional fee. Menu Preparation To ensure that every detail is handled in a professional manner, the hotel requires your menu selection 30 days prior to your function. At that time, you will receive a copy of our event orders on which you may make additions or deletions and return it to us with your confirming signature within 14 days of the event. Music You are welcome to hire a DJ or Band as your entertainment for your function. Due to our other inhouse guests, we do have a noise ordinance at the hotel that all music must end promptly at midnight. We appreciate your cooperation in this matter. Final Count - Food & Beverage Guarantees We need your assistance in making your event a success. Our policy is that you notify our Sales Manager of the final number of banquet or meeting guests 72 hours prior to the function. This confirmed number constitutes the food and beverage guarantee. If fewer than the final guaranteed number of guests attend the function, you will still be charged for that final guaranteed number. For every function, the hotel will set-up for the exact number given, so if you would like a few more seats, you would need to include them with your final number. The final number for the banquet/meeting setup does not have to match the final count for food and beverage. Seating Arrangements We will set-up the banquet/meeting room however you request the space to be arranged to satisfy your needs. We have rounds (6-10 people per table) for banquets, 6 foot tables and 8 foot tables for Conference/U-Shape set-ups and 8 foot “skinny” tables for Classroom style. Decorations The charge for the banquet/meeting room includes the following: set-up, take-down, clean-up, chair rentals, table rentals, linen rentals, dance floor (if requested) and microphone (if requested). All of these items are rented from our in-house inventory. If you wish to have different tables, chairs, linens, etc, they would have to be rented from off property and would consist of an additional charge. Our hotel does not have any decorations to offer, however, you are welcome to bring in any decorations that you wish. Our Sales Manager would be happy to assist with any floral or decorating needs if requested. The hotel will not permit the affixing of anything to walls, floors, or ceilings of the rooms with nails, staples, tape or any other substance unless prior approval is given from the Sales Manager.
Harbor Shores on Lake Geneva Audio Visual Equipment Rental Price List Overhead Projectors Standard Overhead………….…………………………...30.00 4000 Lumen Overhead……………….………………….50.00
Video Players & Recorders VHS Player/Recorder…………………………………...65.00 VHS/DVD Player…………………………….…………85.00
Fast Fold Screens 6’x8’ Front Projection with trim kit……………………...........100.00 6’x8’ Rear Projection with trim kit.…………………………...110.00 7.5’x10’ Front Projection with trim kit……………………….120.00 7.5x10’ Rear Projection with trim kit………………………...130.00 Additional set-up fees apply for fast fold screens Rear screens require pipe and drape
Sound Equipment
TV Packages 27” TV…………………………………………………..90.00 With VCR & draped cart………………………...…....155.00 With DVD Player……………….………...…………..175.00
LCD Flat Panel 32” LCD Flat Panel 32”…………………………………..275.00 With VCR & draped cart……………………………..325.00 With DVD & draped cart…………….……………….360.00
Small Group System – 40-100 people 1 speakers, microphone & stand…………………………..110.00 Medium Group System – 100-200 people 2 speakers, mixer, microphone & stand……………230.00 Additional set-up fees required Powered Speaker with stand…………………………………....75.00 4 Channel Mixer…………………………………………..........40.00
Microphones Hand Held Microphone with cord……………………….......25.00 Lavaliere Microphone with cord…………………………….40.00 Wireless Hand Held or Lavaliere Microphone……………110.00
Computer Projector LCD Data Projector (3000 Lumens)…………….……375.00
Miscellaneous Items
Cameras
3M Post-it Pad W/Flipchart Stand…………………………..40.00 Laser Printer………………………………………………...50.00 Polycom Speakerphone…………………………………….75.00 Flipchart with Paper Pads & Markers………………………30.00 Laser Pointer………………………………………………..30.00 Wireless Mouse…………….……………………………….30.00 Pipe & Drape per foot………………………………………..7.00 Black 10 foot sections
VHS Camcorder………………………………………..85.00 Tripod…………………………………………………..15.00 Digital Camcorder……………………………...call for price
Audio Sources Stereo Cassette Recorder/Player………………………..50.00 CD Player……………………………………………….50.00
Projection Screens 6ft……………………………………………………….30.00 8ft………………………………………………………40.00
Labor (4 hour minimum) Mon – Fri 7am – 5pm……………………………………..60.00 Mon – Fri 5pm – 7am……………………....……………..75.00 Sat & Sun 7am – 5pm……………………………………..75.00 Sat & Sun 5pm – 7am…...…………………...…………..100.00 Holidays………………...………………………………..100.00
Additional Equipment is available- Please ask for details Group Sales- (262) 248-9181 Ext. 125 Fax – (262) 248-1885 • • •
Additional equipment available upon request Prices subject to change without notice Set-up charges (if required) & delivery fees will apply
You will find Harbor Shores on Lake Geneva easily accessible by air or car from Chicago or Northern Illinois, Madison or Southeastern Wisconsin.