Hampton Academy Coaches’ Handbook

Hampton School Board Mission Statement The mission of the Hampton School District is to provide an encouraging educational environment where the unique talents and abilities of individual students are recognized and where the learning experience is meaningful and every student achieves mastery through a firm foundation in core fundamentals, higher level of thinking, problem-solving and critical/creative communication skills.

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September 2012

Table of Contents Important Contact Information

3

Philosophy

4

Mission Statement

4

Role Model

4

Student Eligibility

4

Tryouts

5

Attendance

5

Player Safety

5

Student Conduct/Sportsmanship

6

Coaches Conduct/Sportsmanship

6

Parent and Spectator Conduct

6

Parent/Player Communication

6

Volunteer Coaches

7

Injuries

7

Alcohol, Tobacco and other drugs

7

Training

7

Keys and Building Access

8

Locker Rooms

8

Equipment and Uniforms

8

Bus Transportation

8

End of Season Celebrations

8

Timeline of Responsibility

9-10

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Appendix A. Eligibility for Athletics and Extracurricular Activities Policy JJIC B. Physical Examination of Students Policy JLCA C. Guidelines for Proper Sportsmanship Policy JJIF D. Concussion and Head Injury Policy JLCJ E. Drug Free Workplace Policy ADB F. Extra-Curricular Programs Handbook G. Coach’s Job Description

Contact Information Hampton Academy 29 Academy Ave Hampton, NH 03842 P: (603) 926-2000 F: (603) 926-1855 Principal:

David O’Connor [email protected]

Asst. Principal:

Andrea Shepard [email protected]

Athletic Director:

Ellen Morrissey [email protected]

SAU 90 6 Marston Way Hampton, NH 03842 P: (603) 926-4560 F: (603) 926-5070 Superintendent:

Kathleen Murphy [email protected]

First Student Bus Company 8 Lafayette Rd N. Hampton, NH 03862 P: (603) 964-2322 After Hours #: (603) 765-0670 Hampton Fire Dept. Winnacunnet Rd Hampton, NH 03842 Emergency #: (603) 926-3315 -3-

Philosophy The athletic experience is an essential part of many students’ overall education. Athletics plays a significant role in developing positive self-esteem and a sense of well-being. Middle school students are experiencing a time in their lives of tremendous growth and change. They often get excited, confused, argumentative, curious, sensitive and self-conscious. In sports and other extracurricular activities they will learn the value of fair play and sportsmanship. They are to be given the chance to participate and be allowed to make mistakes. They will learn to appreciate teamwork and how to deal with coaches, referees, opponents, peers and themselves.

Mission Responsibilities of the Head Coach include understanding the philosophy of the school and the athletic department and understanding the role of athletics at Hampton Academy. Each Head Coach should have the ability to articulate his or her personal coaching philosophy as it pertains to the school’s philosophy.

Role Model The coach is responsible for setting an example for his or her players and setting the tone for the program. A coach who behaves professionally will encourage others around him or her to do the same. They must exhibit proper leadership and conduct, be fair and consistent disciplinarians, show respect to opponents and officials, and coach every player on their team. The Head Coach must be a strong, positive, respectful role model for his/her athletes by being a consistent ambassador of the game and of Hampton Academy. All coaches are expected to have an understanding of the Seacoast Athletic Association’s rules and regulations governing their sport. These will be provided to each coach at the beginning of the season.

Student Eligibility Once an athlete has been cleared for tryouts academically by administration, (refer to Hampton School District Policy JJIC appendix A) the coach must ensure that all athletes have turned in their physical forms, medical cards, athletic contracts and any other documents the coach may require, such as team rules and expectations. No student may participate without a current physical on file with the school nurse. Coaches will be held accountable if a student is allowed to participate without a physical on file. (refer to Hampton School District Policy JLCA appendix B) Each athlete must be passing all subjects from the previous marking term with a C or better and maintain a 75% or better for the duration of the season to continue on the team. Students may be asked to attend after school homework -4-

club to improve grades. Students must have an attendance rate of 80% or better from the previous marking term and throughout the season or period of activity. Students who accumulate a combination of five or more detentions and/or suspensions during the current school year will be ineligible to participate on athletic teams.

Tryouts Coaches must keep an attendance tryout log of all students and a grading sheet of the evaluation process. Expectation for tryouts must be clearly communicated to the student before the start of tryouts. This can be accomplished by holding an informational meeting before tryouts to set clear expectations.

Attendance Coaches are expected to be on time for all games, practices and any other events. If your game or practice does not start immediately after the school day ends, students need to know where they are supposed to be until a coach arrives. Coaches are also expected to remain with the students at all times. This includes waiting until the last student has been picked up by the parent or guardian at the end of practices, games and other events. When visibly present it eliminates many behavioral and safety issues. Please keep an eye on students at all times. Students are expected to be on time to all practices, games and other events. Students must be in school at least half of the school day to be eligible to participate on that day. Students may attend homework club, make up class work or attend other school related events and be considered an excused absence. Students must clearly communicate to coaches before this occurs. Coaches must keep a log of all attendance records for the students. Coaches become responsible for their players as soon as the player shows up to practice or games. If a coach is sick or has an emergency the day of a practice or event, the coach is required to call the school office at 926-2000, the office will notify the students and athletic director of the cancellation. In the event of a game and cancelling is not an option, notify the assistant coach of the situation so that the practice or event is covered. If you do not have an assistant coach, please call the school office and the athletic director will be notified to ensure the game is covered.

Player Safety The safety and protection of the players on the team is the primary duty of a coach at any level. The coach must provide a safe environment for athletes during all team activities. Coaches must keep the health and safety of their players as the main focus during practice sessions and when managing game strategy. Head coaches must have knowledge related to fitness and conditioning, general health habits and expertise in their sport area -5-

Student Conduct/Sportsmanship Behavior and appearance are of great importance. Our middle school students are ambassadors of Hampton Academy. They represent the school in the public and their behavior frequently determines the opinion that outsiders have of our school. As a coach it is your responsibility to teach students what is expected of them. It is the coach’s responsibility to clearly communicate behavioral expectations during games, bus rides and at other events. These expectations must be consistent and communicated proactively. Look for the positive things students do and avoid sarcasm and ridicule. Demonstrate for the team how to win graciously and lose without complaining or criticizing the officials, other players or coaches. (refer to Hampton School District Policy JJIF appendix C)

Coaches Conduct/Sportsmanship All coaches are expected to conduct his or herself in a professional manner. Coaches MUST be a positive role model due to the influence you have over your student athletes. Coaches are required to report any technical fouls received for unsportsmanlike conduct to the athletic director. If the incident involved a coach demonstrating poor behavior, the principal will determine appropriate action to be taken. (refer to Hampton School District Policy JJIF appendix C)

Parent/Spectator Conduct Parents and any other spectators are expected to behave appropriately while in attendance. They are expected to allow the coach to coach the players and remain positive to all players, coaches, referees and fans of both teams in attendance. Please report any acts of inappropriate behavior to the athletic director or principal.

Parent/Player Communication Good communication between coaches, players, parents and the athletic director is expected. Please take time with players and parents if they have questions or concerns. This should take place outside of game/practice time at the convenience of all parties. If the support of administration or the athletic director is needed during a parent or player meeting, please let us know so we can schedule a meeting time. The coach must provide all athletes with a season game and practice schedule. Game schedules will also be posted on usatodayhss.com. Any practices or events held outside of the normal school week must be optional and not held against the athlete if they choose not to participate. Please notify the athletic director if outside events are scheduled. Practices need to be kept to a reasonable length, lasting no more than two hours maximum. Water breaks must be provided frequently during practice. -6-

It is highly recommended to obtain emails from parents and create a team email list. This has proved to be extremely effective for communicating with athletes’ families in the past.

Volunteer Coaches Volunteer coaches are a welcome addition to our programs. They serve an important role and perform more efficiently when they work under the supervision or guidance of the head coach. All volunteer coaches require a background check before they can be involved in assisting coaches. Background check appointments can be scheduled at the SAU 90 office at Marston school by contacting them at 926-4560. Coaches must notify the athletic director of any potential volunteers you have assisting the team.

Injuries All injuries should be reported immediately and will be treated. All injuries shall be reported using the Injury Report Form contained in the athletic medical kit. Please fill this out and return it to the athletic director and/or nurse. The coach will call the parent to let them know of the injury. Parent contact information is on the medical cards. If a concussion is suspected due to a blow to the head, please refer to the concussion checklist in the medical kit. Take note of all symptoms. Please call the parent immediately and notify the athletic director. (refer to Hampton School District Policy JLCJ appendix D).

Alcohol, Tobacco and Other Drugs Alcohol, tobacco and any other drug use are prohibited on school grounds and while attending any school sponsored events. Working under the influence, no matter where it is consumed is also prohibited. (refer to Hampton School District Policy ADB appendix E)

Training It is expected that all coaches will obtain training in first-aid, CPR and concussions. The Hampton School District will provide opportunities for training during the school year. Concussion training can be obtained on the NFHSlearn.com website as a free training course. Please provide the athletic director with certificates of training to keep on file. It is also expected that coaches will have a general knowledge of the sport they are coaching pertaining to rules, skills and conditioning techniques.

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Keys and Access to Building Building security is always a concern. All external coaches will be given a building key at the beginning of the season. This key will unlock the Eastman gym door, the cafeteria door closest to the front of the building and the back door near the lower gym and 6th grade wing. DO NOT loan this key out to anyone. Please ensure that all doors are locked before leaving the building. Keys must be returned at the end of the season.

Locker Rooms Locker rooms may be used for changing purposes, team meetings, etc. However, no students are allowed in the locker rooms unless there is an adult present for supervision purposes. Please maintain a neat locker room and all belongings must be removed at the end of the season. Students are not allowed to enter the building before 7:40 am to drop off athletic bags in the locker rooms.

Equipment and Uniforms Coaches are responsible for signing out all equipment and uniforms. It is the coach’s responsibility to collect ALL uniforms and equipment at the end of the season. If there is a problem with an athlete returning his or her uniform, please notify the athletic director. No stipend will be paid out until all post season responsibilities have been fulfilled. Coaches should report any damaged equipment to the athletic director. Students are responsible for the replacement cost of lost or damaged uniforms and equipment. We recommend that students turn in all equipment on the last day of a game or event. The athletic dept. will launder the uniforms and put into storage. A medical kit will be issued to each team at the beginning of the season. It is the coach’s responsibility to notify the athletic director or school nurse if it needs replenishment during the season. Cleats are not allowed to be worn in the building.

Bus Transportation Busses for all away events will be scheduled by the athletic director. Students need to follow all the rules of the bus company while being transported by them. It is school policy for all athletes to ride the bus to and home from away games. However, from time to time students will ask to go home with their parents. This can only be done in unusual circumstances and with a note from the parent the morning of the event. The note needs to be brought to the front office in the morning and approved by the main office. Once approved by the main office, the student is responsible for delivering it to the coach. At no time is it permitted for -8-

a parent to take another student home without a note from the parent of the other student. The coach is responsible for that student’s safety. Coaches must not transport students in their personal vehicles. If something were to happen, the coach would be held responsible.

End of Season Celebrations This is up to each coach. Any costs incurred will be out of pocket. Coaches may give out awards. If a coach needs our facility to hold a celebration, please make sure the office is notified to reserve space.

Coach’s Timeline of Responsibilities Pre-Season Responsibilities: 

Schedule and announce sign-up dates

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Determine, schedule and announce preseason informational meeting

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Hold tryouts/select team

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Submit team roster to Athletic Director and administration



Generate an email list to contact parents

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Announce time and date for the Parent Orientation meeting through email sent to the parents

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During the Parent Orientation meeting: communicate the dates for the season schedule, including the practice schedule, field location, review the Athletic Policy and review of your philosophy and team rules. Clearly communicate pick up times from games/practices and provide your contact information to parents. Distribute the concussion information sheet.

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Inform players of team rules and regulations and set up a system to hold players accountable to those expectations.

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Ensure that each athlete has his/her completed Athletic Packet with required signed forms, emergency cards and physical exam documentation.

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Work with the Athletic Director on any additional practices or team events such as dinners, attendance at high school games, etc..

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Notify the Athletic Director of any other persons who will be helping assist the team.

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Distribute uniforms

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Provide the Athletic Director with certificates of training (concussion, first-aid, CPR) -9-

Season Responsibilities: 

Ensure that practices are being supervised in a safe and proper manner and they are well planned out.

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Learn and apply safety protocols for school as well as train assistant coaches in safety protocols.

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Notify the athletic department of any unsafe equipment or facilities.

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Bring emergency cards, first aid kit and necessary equipment to all practices and games.

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Be aware of health concerns for athletes.

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Communicate all injuries to Athletic Director/Nurse by submitting an accident report.

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Assist in determining players’ eligibility.

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Coaches must be at school at the school dismissal time on practice and game days for supervisory purposes.

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Coaches must ride the team bus to and from away games and have an accurate head count before embarking on an away game and before returning from an away game

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Coaches must maintain a log of athletes’ attendance for each practice/game.

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The coach is responsible for the behavior and actions of his or her players at all team functions

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The coach must report all incidents requiring disciplinary action to the athletic director and/or administration before enacting the discipline

Post-Season Responsibilities: * 

Collect uniforms and equipment

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Turn in all uniforms, equipment, medical kits and building key to athletic director

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All equipment bags and medical kits must be cleaned out and free of trash and personal items.

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Return medical cards to the Athletic Director

*stipends WILL NOT be paid out until all responsibilities have been fulfilled

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Section: Code: Title:

Hampton School District Policy

Category: Page:

J JJIC Eligibility for School Athletics R (Recommended) 1 of 1

ELIGIBILITY FOR ATHLETICS and EXTRA-CURRICULAR SCHOOL ACTIVITIES The School Board encourages all students to achieve to their fullest academic potential. While athletics and extra-curricular school activities provide opportunities to develop other skills and knowledge outside the classroom, the School Board expects students to study and learn to the best of their ability in the classroom and other instructional environments. The School Board, therefore, has established academic, behavioral and attendance standards to guide students by directly influencing their eligibility to participate in designated extra-curricular activities. It is expected that each student will maintain a grade no lower than a C in all classes, during the previous marking period, and throughout the season or period of the activity. Students must have an attendance rate of 80% or better from the previous marking term and throughout the season or period of the activity. Students must attend school for at least half the school day to participate in activities or events. Any student absent on the day of a scheduled event or activity will not be able to participate in the activity or event. Exceptions will only be made only with the permission of the Superintendent or his/her designee. Additionally, students will be dismissed from an athletic teams or extra-curricular activity for accruing a combination of five detentions or suspensions previous to, and during, the period of the activity. The Superintendent or his/her designee will monitor the academic performance, behavioral and attendance records of students to ensure that eligibility requirements are being met. The eligibility process will be reviewed annually.

Adopted: Reviewed: Revised: Cancellation:

DATE: July 13, 2011 Sept. 2010, 2nd Read March 23, 2011, April 21, 2011, May 10, 2011

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Section Code: Title:

Hampton School District Policy

Category: Page:

J JLCA Physical Examination of Students R (Recommended) 1 of 2

PHYSICAL EXAMINATION OF STUDENTS Each child must have a complete physical examination within one year preceding first entry to school. The Board recommends that physical exams also be completed before entry into middle school. No medical examination shall be required of a child whose parent or guardian objects thereto in writing on the grounds such medical examination is contrary to his/her religious tenets and teachings. Parents of students transferring to the District must present proof of meeting the physical examination requirement prior to or upon first entry into the District’s schools. Failure to comply with this provision may result in exclusion from school for the child. Prior to participation on a school athletic team, students must provide written documentation that they have passed a physical. Such exam must be completed at least once every school year. This requirement does not apply to students participating in intramural athletics. The school may schedule physical exams; any student who misses the scheduled physicals must present evidence of a physical exam from his/her own licensed health care provider. No child shall be excused from regular physical education except on the written notice of a duly licensed health care provider or on the written request of the parents, subject to the Superintendent’s approval, in which case an alternative program shall be provided. The physical education teacher, school nurse, or principal, upon the request of the parents, may grant temporary excuses on a day-to-day basis. Parent Notification – Certain Circumstances Pursuant to No Child Left Behind and the Protection of Pupil Rights Amendment, if the District utilizes federal money to perform physical exams or screenings on students, the District will notify parent(s) of such physical exam or screening and will allow the parents to “opt out” their child of any non-emergency, invasive physical exam or screening required as a condition of attendance, administered by the school or its agent and scheduled by the school and not necessary to protect the immediate health and safety of a student or of another student, except for hearing, vision or scoliosis screenings, or any physical exam or screening permitted or required under state law.

Adopted: Reviewed: Revised: Cancellation:

DATE: January 11, 2011 October 2010, January 11, 2010

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Section: Code: Title:

Hampton School District Policy

Category: Page:

J JLCA Physical Examinations of Students R (Recommended) 2 of 2

PHYSICAL EXAMINATIONS OF STUDENTS (continued)

Legal References: RSA 141-C:20-c, Exemptions RSA 200:32, Physical Examination of Pupils RSA 200:38, Control and Prevention of Communicable Diseases: Duties of School Nurse NH Code of Administrative Rules, Sec. Ed. 311.03, Physical Examination of Students No Child Left Behind, Title II, Sec 1061 Protection of Pupil Rights Amendment, 20 U.S.C. §1232h; 34 C.F.R. Part 98

Appendix JLCA-R

Adopted: Reviewed: Revised: Cancellation:

DATE: January 11, 2011 October 2010, January 11, 2010

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Section Code: Title:

Hampton School District Policy

Category: Page:

J JJIF Guidelines for Proper Sportsmanship R (Recommended) 1 of 1

GUIDELINES FOR PROPER SPORTSMANSHIP To promote sportsmanship and foster the development of good character, sports programs must be conducted in a manner that enhances the academic, emotional, social, physical and ethical development of student-athletes. Participation in athletic programs is a privilege, not a right. To earn that privilege, student-athletes and coaches must abide by the following rules of good sportsmanship: Coaches 1. Shall abide by the rules of the game in letter and in spirit. 2. Shall respect the integrity and judgment of the officials/referees. 3. Sets the tone of conduct for student-athletes, spectators, team members and citizens. 4. Must visibly show that s/he values fair, honest rivalries, courteous relations and graceful acceptance of the results. 5. Shall take corrective action on any student-athlete who violates the code of conduct found within this policy. Student-Athletes/Participants 1. Maintain academic eligibility standards as outlined by the Board in policy JJIC. 2. Be respectful and courteous of opposing teams and officials. 3. Refrain from disrespectfully addressing officials and opposing teams, antics to intimidate, taunting, fighting or using profanity. 4. Respect the integrity and judgment of officials and accept their decisions without question. 5. Be modest when successful and gracious in defeat. Any student-athlete found to have violated this policy may be subject to appropriate discipline to be administered by either the coach or school administrators. Such discipline may range from temporary to permanent suspension of the student-athlete’s participation on the athletic team. Disciplinary measures will be considered on a caseby-case basis.

Adopted: Reviewed: Revised: Cancellation:

DATE: January 11, 2011 Oct. 2010

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Hampton School District Policy

Section Code: Title: Category: Page:

J JLCJ Concussions and Head Injuries Recommended 1 of 3

CONCUSSIONS AND HEAD INJURIES The School Board recognizes that concussions and head injuries are commonly reported injuries in children and adolescents who participate in sports and other recreational activities. The Board acknowledges the risk of catastrophic injuries or death is significant when a concussion or head injury is not properly evaluated and managed. The Board recognizes that the majority of concussions will occur in “contact” or “collisions” sports. However, in order to ensure the safety of all District student-athletes, this policy will apply to all competitive athletic activities as identified by the administration. Consistent with the National Federation of High School (NFHS) and the New Hampshire Interscholastic Athletic Association (NHIAA) and Center for Disease Control (CDC), the District will utilize recommended guidelines, procedures and other pertinent information to inform and educate coaches, youth athletes, and parents/guardians of the nature and risk of concussions or head injuries, including the dangers associated with continuing to play after a concussion or head injury. Prior to each athletic season, the coaches will distribute a head injury and concussion information sheet to all parents/guardians of student-athletes in competitive sport activities prior to the student-athlete's initial practice or competition. All coaches, including volunteers, will complete training as recommended and/or provided by NHIAA, New Hampshire Department of Education and/or other pertinent organizations. Additionally, all coaches of competitive sport activities will comply with NHIAA, CDC and NFHS recommended procedures for the management of head injuries and concussions. Athletic Director or Administrator in Charge of Athletic Duties Updating: Each fall, the athletic director or designee shall review any changes that have been made in procedures required for concussion and head injury management or other serious injury by consulting with the NHIAA or the District’s on-call physician, if applicable. If there are any updated procedures, they will be adopted and used for the upcoming school year. Identified Sports: Identified sports include all NHIAA-sanctioned activities, including cheer/dance squads, and any other district-sponsored sports or activities as determined by the administration.

Adopted: Reviewed: Revised: Cancellation:

DATE: May 8, 2012 January 9, 2012

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Section: Code: Title: Category: Page:

Hampton School District Policy

J JLCJ Concussions and Head Injuries Recommended 2 of 3

CONCUSSIONS AND HEAD INJURIES (continued) Coach Training: All coaches shall undergo training in head injury and concussion management at least once every two years by one of the following means: (1) through viewing the NHIAA sportspecific rules clinic; or (2) nfhslearn.com, Hampton Fire Department or Health Insurance Carrier. Parent Information Sheet: On a seasonal basis, a concussion and head injury information sheet shall be distributed to the student-athlete and the athlete's parent/guardian prior to the studentathlete's initial practice or competition. This information sheet may be incorporated into the parent permission sheet that allows students to participate in extracurricular athletics. Coach’s Responsibility: A student-athlete who is suspected of sustaining a concussion or head injury or other serious injury in a practice or game shall be immediately removed from play and notify the Athletic Director and parents. Administrative Responsibilities: The Superintendent or his/her designee will keep abreast of changes in standards regarding concussion, explore staff professional development programs relative to concussions, and will explore other areas of education, training and programs. Protocol For Return To Play No member of a school athletic team shall participate in any athletic event or practice the same day he or she is injured if: 1. Exhibits signs, symptoms or behaviors attributable to a concussion; or 2. Has been diagnosed with a concussion. No member of a school athletic team shall return to participate in an athletic event or training on the days after he/she experiences a concussion unless all of the following conditions have been met: 1. The student no longer exhibits signs, symptoms or behaviors consistent with a concussion, at rest or with exertion; 2. The student is asymptomatic during, or following periods of supervised exercise that is gradually intensifying; and 3. The student receives a written medical release from a licensed health care provider. The District may limit a student-athlete’s participation to “Graduated Return to Play Ó” standards and protocol, as determined by the student’s treating health care provider.

Adopted: Reviewed: Revised: Cancellation:

DATE: May 8, 2012 January 9, 2012

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Hampton School District Policy

Section: Code: Title: Category: Page:

J JLCJ Concussions and Head Injuries Recommended 3 of 3

CONCUSSIONS AND HEAD INJURIES (continued) Concussion Awareness and Education To the extent possible, the Board encourages the administration to implement concussion awareness and education into the district’s physical education and/or health education curriculum. The administrative decision will take into account all relevant considerations, including time, resources, access to materials, and other pertinent factors. Academic Issues in Students With Concussions In the event a student is concussed, regardless of whether the concussion was a result of a school-related or non-school-related activity, school district staff should be mindful that the concussion may affect the student’s ability to learn. In the event a student has a concussion, that student’s teachers will be notified. Teachers should report to the school nurse if the student appears to have any difficulty with academic tasks that the teacher believes may be related to the concussion. The school nurse will notify the student’s parents. Administrators and district staff will work to establish a protocol and course of action to ensure the student is able to maintain his/her academic responsibilities while recovering from the concussion. Section 504 accommodations or an individual health care plan may be developed in accordance with applicable law and board policies.

Additional Resources: http://nhiaa.org/PDFs/3076/SuggestedGuidelinesforManagementofConcussioninSports.pdf http://www.bianh.org/concussion.asp

Adopted: Reviewed: Revised: Cancellation:

DATE: May 8, 2012 January 9, 2012

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Hampton School District Policy

Section: Code: Title: Category: Page:

A ADB Drug-free Workplace P (Priority /Required by Law) 1 of 2

DRUG-FREE WORKPLACE The School District will provide a drug-free workplace in accordance with the DrugFree Schools and Communities Act of 1988 and Amendments of 1989 and the Drugfree workplace requirements for Federal contractors, 41 U.S.C. §701. In compliance with statutory requirements, the School District will: 1. Notify all employees, in writing, that the unlawful manufacture, distribution, dispensation, possession, or use of illicit drugs and alcohol is prohibited in the District's workplace and that any violation is subject to disciplinary action. Notification will be accomplished by distribution of this policy to all employees. 2. Provide a drug-free awareness program to inform employees about: a. The dangers of illicit drugs in the workplace; b. The District's policy of maintaining a drug-free workplace; c. Available drug and alcohol counseling, rehabilitation, and employee assistance and/or re-entry programs; and d. The penalty/penalties that may be imposed on employees for drug and alcohol violations occurring in the workplace. 3. Notify employees that, as a condition of employment in the District, they will agree to and abide by the terms of the policy, and will notify the District of any drug statute conviction resulting from workplace conduct within five days of the conviction. 4. Establish the following as grounds for disciplinary action: a. Working under the influence of alcohol or illegal drugs, no matter where consumed. b. Having an unsealed container of alcohol, or consuming alcohol on School property. (Any employee who finds any type of container of alcohol on School property should report it to the administration immediately) c. Possessing or distributing controlled substances on School property. d. Consuming, possessing, or distributing alcohol or illegal drugs at official* school functions not on school property. *An official school function is defined as one which is authorized and conducted by the school with school officials present, in charge, and on duty, such as, but not limited to: a. Interscholastic athletic contests b. Field trips c. School dances

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Adopted: Reviewed: Revised: Cancellation:

DATE: January 12, 2004, Sept. 14, 2010 July 2010

Hampton School District Policy

Section: Code: Title: Category: Page:

A ADB Drug-free Workplace P (Priority/Required by Law) 2 of 2

DRUG-FREE WORKPLACE (Continued)

5. Alert the local law enforcement agency of suspected violations of the policy. 6. Take any of the following disciplinary actions (either alone or in combination) regarding an employee who is in violation of the policy: a. Suspension b. Termination of employment c. Satisfactory participation in a drug abuse assistance or rehabilitation program approved for such purposes by a federal, state or local health or law enforcement, or other appropriate agency. 7. Make a good faith effort to continue to maintain a drug-free workplace through implementation of all the provisions of this policy. In so doing, the District will conduct a biennial review of its programs to determine their effectiveness and to ensure that the disciplinary sanctions are consistently enforced and changes are implemented, if needed.

Legal References: RSA 193-B, Drug Free School Zones 41 USC Sec. 701 Et. seq., Drug-free workplace requirements for Federal contractors Public Law 101-226, Drug-Free Schools and Communities Act Amendments of 1989

Adopted: Reviewed: Revised: Cancellation:

DATE: January 12, 2004, Sept. 14, 2010 July 2010

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Hampton Academy Athletic and Extracurricular Programs Handbook - 20 -

PHILOSOPHY OF EXTRACURRICULAR PROGRAMS All students are encouraged to achieve their fullest academic potential. While athletics and extracurricular programs provide opportunities to develop other skills and knowledge outside the classroom, students are expected to study and learn to the best of their ability in the classroom and other instructional environments. Therefore, the School Board has established academic, behavioral and attendance standards to guide students. Your coach or program leader’s primary purpose is to help you grow as a person. In order to be successful, however, you must commit toward the same goal by following the rules set forth. We sincerely hope that you enjoy your experience and live up to these responsibilities.

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CONTRACT This contract has been designed to bring total understanding among student participants, their parents, and school personnel. We ask that all participants and parents read and sign this contract, indicating full knowledge of the rules, regulations, and commitment that participation in extracurricular programs at Hampton Academy requires. The rules stated in this contract have been established to assure the successful operation of the extracurricular programs. These rules are set to assure fairness for all involved. The following are the Basic Rules of Behavior for all participants in the Hampton Academy Extracurricular Program. RULES The participant should keep in mind that they are representing their school, community and family and as such students should act in a manner that is responsible and respectful toward your peers, opponents, coaches and spectators.      

Be fair at all times, no matter what it costs. Be obedient to the rules. Work for the good of the team or the program. Accept gracefully the decision of the coaches, officials or program leaders. Be gracious in competing whether you win or lose. Conduct yourself, at all times, with honor and dignity.

Academics: In keeping with the Hampton Academy Student Policy of Academics First, it is expected that each student will have successfully passed every subject with no lower than a 75% in all classes during the previous marking period and throughout the season or period of the activity. Also, students must have an attendance rate of 80% or better from the previous marking term and throughout the season or period of the activity. Students must attend school for at least half the school day to participate in activities or events. Any student absent on the day of a scheduled event or activity will not be able to participate in the activity or event. Exceptions will only be made with the permission of the superintendent or his/her designee. Additionally, students will be dismissed from teams or programs for accruing a combination of five detentions and/or suspensions previous to, and during, the period of the activity. The superintendent or his/her designee will monitor the academic performance, behavioral and attendance records to ensure that eligibility requirements are being met. - 22 -

Citizenship and Sportsmanship: In the eyes of the teacher and the public, citizenship is synonymous with sportsmanship. Any act of unsportsmanlike or inappropriate conduct in practices, games or program events may lead to immediate disciplinary action, which may include suspension or dismissal from the team or program. Physical Examinations (for athletic teams): A physical examination is required of all athletes prior to tryouts and must be on file with the school nurse. All physicals must be no more than one year old and maintain current throughout the season. It is the responsibility of the student to have it on file with the nurse. Profanity/Taunting: Swearing, abusive language, and taunting will not be permitted at any time. This may result in disciplinary action by the coach, program leader and/or administration. No Smoking or Other Use of Tobacco Products: Smoking or any other use of tobacco products at any time will not be allowed. Possession and/or use will result in immediate suspension from the team or program. Additional consequences beyond athletic teams/programs may be imposed at the discretion of the administration. No Alcohol or Other Drugs: The use or sale of drugs or alcohol will not be allowed. Possession and/or use will result in immediate suspension from the team or program. Additional consequences beyond athletic teams/programs may be imposed at the discretion of the administration. Proper Dress: All team or program members will be expected to dress presentably on all road trips. All team members are to follow coach’s or leaders guidelines on expected dress. Care of Team Equipment, Uniforms, and Locker Rooms (for athletics): All athletic gear is on loan to the athlete and you are personally responsible for its care and return. Lost uniforms and equipment must be reported to the coach immediately and if not found, you will be charged the replacement cost for it. It is also your responsibility to maintain a neat locker room. Building and Gymnasium (for athletics) Parents, siblings, and students are encouraged to attend the school athletic events. Only players are allowed in the locker room. Spectators need to remain in the gym or outside the building; the rest of the building is off limits at this time. NO food or beverage is permitted in the gymnasium.

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Transportation: All athletes and program participants are expected to travel to and from away contests and events in transportation provided by the school. All requests for a student to leave with a parent must be in writing, dated, and signed. The request must be signed off by the main office and then given to the coach or program leader in advance. The parent must identify him/herself to the coach or leader prior to leaving with the student. Practice/Game/Event Pick Up: All students must be picked up promptly by a parent/guardian after all games, practices or events. Again, students leaving with anyone other than a parent/guardian need to have a signed note prior to the event. Violations of this rule may result in suspension or dismissal from the team or program. Please remember to adhere to Hampton Academy’s parking restrictions and park only in the designated Academy Avenue parking lot adjacent to the basketball courts. Please DO NOT park in the High Street lot or beyond the gate, near the back fields. Practice/Game Attendance: Regular attendance at all practices, games and events along with promptness is imperative. Absences will be excused for illness or other school sponsored events. Unexcused absences may result in dismissal from the team or program. Injuries: Be sure to report all injuries to your coach or program leader no matter how minor they may seem.

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CONCLUSION A primary purpose of our extracurricular programs at Hampton Academy is to develop individual and collective “winners.” The individual who is a “winner” continually strives to become a more useful and loyal member of their society. He/she has a desire to achieve excellence and strive to live a more healthful and purposeful life. He/she has high respect for the dignity of other students and is always willing to make personal sacrifices for the benefit of the program Please tear off this page, sign below and return to your coach or program leader. DO NOT return the entire contract; it is to be maintained by you for your records. I acknowledge that I have read, understand, and will abide by the rules of the above Hampton Academy Extracurricular Activities Contract.

Parent Signature

Date

Student Signature

Date

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Hampton School District POSITION:

Athletic Coach

QUALIFICATIONS:

CPR/AED Certified

REPORTS TO:

Athletic Director

JOB DESCRIPTION: Player Safety The safety and protection of the players on the team is the primary duty of a coach at any level. The coach must provide a safe environment for athletes during all team activities. Coaches must keep the health and safety of their players as the main focus during practice sessions and when managing game strategy. Head Coaches must have knowledge related to fitness and conditioning, general health habits and expertise in their sport area. Role Model The coach is responsible for setting an example for his or her players and setting the tone for the program. A coach who behaves professionally will encourage others around him or her to do the same. They must exhibit proper leadership and conduct, be fair and consistent disciplinarians, show respect to opponents and officials, and coach every player on their team. The Head Coach must be a strong, positive, respectful role model for his/her athletes by being a consistent ambassador of the game and of Hampton Academy. All coaches are expected to have an understanding of the Seacoast Athletic Associations rules and civility regulations governing their sport. RESPONSIBILITIES: Pre-Season Responsibilities: 

Determine, announce, post tryout dates



Determine, announce preseason meeting

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Hold tryouts/select team

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Submit team roster to Athletic Director

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Generate an email list to contact parents

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Announce time and date for the Parent Orientation meeting through communication sent to the parents

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During the Parent Orientation meeting: communicate the dates for the season schedule, including the practice schedule, field location, review the Athletic Policy and review of your philosophy and team rules. Clearly communicate pick up times from games/practices and provide your contact information to parents

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

Inform players of team rules and regulations and set up a system to hold players accountable to those expectations

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Ensure that each athlete has his/her completed Athletic Packet with required signed forms, emergency cards and physical exam documentation.

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Work with the Athletic Director on any additional practices or team events such as dinners, attendance at high school games, etc.

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Notify Athletic Director of any other persons who will be helping assist the team

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Distribute uniforms

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Determine eligibility requirement according to Policy JJIC – Eligibility for School Athletes

Season Responsibilities: 

Ensure that practices are being supervised in a safe and proper manner

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Learn and apply safety protocols for school as well as train assistant coaches in safety protocols

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Notify the athletic department of any unsafe equipment or facilities

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Monitor student academic performance throughout the season and notify the Athletic Director should a student not meet academic eligibility standards

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Bring emergency cards, first aid kit and necessary equipment to all practices and games. Be aware of health concerns for athletes

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Communicate all injuries to Athletic Director by submitting an accident report

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Assist in determining players’ eligibility

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Coach must be at school at the school dismissal time for each game/practice for supervisory purposes

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Coach must ride team bus to and from away games and have an accurate head count before embarking on an away game and before returning from an away game

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Coach must maintain a log of athlete’s attendance for each practice/game

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Coach is responsible for the behavior and actions of their players at all team functions

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Coach must report all incidents requiring disciplinary action to the athletic director and/or administration before enacting the discipline

Post-Season Responsibilities: • Collect uniforms and equipment • Turn in all uniforms, equipment, medical kits and keys to Athletic Director *stipends WILL NOT be paid out until all responsibilities have been fulfilled

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