Guide for Maastricht's Student Sport Associations
2014 - 2015
Sportraad MUSST Maastricht September 2014
1
Foreword You have received the Student Sport Associations' Guidebook of the Maastricht University Student Sports Council MUSST 2014 2015. The information given in this Guidebook is intended for the boards of the Student Sport Associations (SSAs). By providing this information, we hope to make it easier for you to deal with various issues that may arise throughout the year. This guide will provide answers to questions regarding subsidies, events, administrative months for the board, PR and sponsoring. Furthermore, we hope that by means of this book you will get a better view of what we as the Sports Council can oer you. Please, note that the information in this guide is subject to changes that we might make during the year. Updates will be published via e-mail and on our website. If you have any questions or remarks, nd mistakes or need additional information, please get in touch.
From left to right: Xavier, Kelly, Paul, and Ralph Best wishes for a successful year 2014-15!
Sports Council MUSST 2014-15
2
Contents Contents
3
1 Sportraad MUSST
6
1.1
1.2
1.3
1.4
Vision, Mission, and Goals . . . . . . . . . . . . . . . . . . . . .
6
1.1.1
General
6
1.1.2
Board year 2014/15
. . . . . . . . . . . . . . . . . . . . . . . . . . .
Executive Board
. . . . . . . . . . . . . . . . . . . .
7
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9
1.2.1
Functions and tasks
1.2.2
Reaching the Sports Council
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
10
1.2.3
O ce hours . . . . . . . . . . . . . . . . . . . . . . . . .
10
General Business . . . . . . . . . . . . . . . . . . . . . . . . . .
10
. . . . . . . . . . . . . . . . . . . . . . . . .
9
1.3.1
Newsletter
1.3.2
BHV training
10
1.3.3
Insurance
1.3.4
Pigeon Hole
. . . . . . . . . . . . . . . . . . . . . . . .
11
1.3.5
Bills . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
11
1.3.6
Con dential Advisers
. . . . . . . . . . . . . . . . . . . . . . .
10
. . . . . . . . . . . . . . . . . . . . . . . . . .
11
. . . . . . . . . . . . . . . . . . .
11
Collaborating Parties . . . . . . . . . . . . . . . . . . . . . . . .
12
1.4.1
UM SPORT . . . . . . . . . . . . . . . . . . . . . . . . .
12
1.4.1.1
What does UM SPORT mean to SSAs?
. . .
12
1.4.1.2
Organization UM SPORT
. . . . . . . . . . .
13
1.4.1.3
Contact information . . . . . . . . . . . . . . .
13
1.4.1.4
Top sport and studying . . . . . . . . . . . . .
13
1.4.2
Studentensport Nederland . . . . . . . . . . . . . . . . .
15
1.4.3
Gemeente Maastricht
. . . . . . . . . . . . . . . . . . .
15
1.4.4
University Council . . . . . . . . . . . . . . . . . . . . .
16
1.4.5
Student Council
16
. . . . . . . . . . . . . . . . . . . . . .
2 SUBSIDIES
17
2.1
General requirements for SSAs
. . . . . . . . . . . . . . . . . .
17
2.2
Regular Subsidies . . . . . . . . . . . . . . . . . . . . . . . . . .
18
2.2.1
18
Application for Regular Subsidy
. . . . . . . . . . . . .
2.2.1.1
A copy of the registration at the chamber of
2.2.1.2
The membership list
commerce (Kamer van Koophandel)
3
. . . . .
18
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19
4
CONTENTS
2.2.2
2.2.3
2.3
2.2.1.3
Annual report
2.2.1.4
Annual planning
. . . . . . . . . . . . . . . . . .
2.2.1.5
Material plan
2.2.1.6
A budget of the current nancial year
2.2.1.7
Balance sheet
2.2.1.8
Realisation of the previous nancial year
19
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19
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19
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20 20
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21
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21
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21
Composition of the Regular Subsidy 2.2.2.1
Basic subsidy
2.2.2.2
Material subsidy
2.2.2.3
Competition Subsidy
2.2.2.4
Clothing subsidy
2.2.2.5
Bonus subsidy
2.2.2.6
Penalties
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
24 24
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24
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26
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26
Tournament Participation Subsidy
. . . . . . . . . . . .
28
2.2.3.1
General conditions . . . . . . . . . . . . . . . .
28
2.2.3.2
Amounts
2.2.3.3
Application procedure
EVENT SUBSIDY
. . . . . . . . . . . . . . . . . . . . .
29
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30
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30
2.3.1
Terms and conditions
. . . . . . . . . . . . . . . . . . .
2.3.2
Application . . . . . . . . . . . . . . . . . . . . . . . . .
31
2.3.3
Application process
31
. . . . . . . . . . . . . . . . . . . .
3 Administrative months
30
33
3.1
Regulation on Financial Assistance . . . . . . . . . . . . . . . .
33
3.2
Guidelines administrative months Sports Council MUSST . . .
33
3.3
Application procedure
. . . . . . . . . . . . . . . . . . . . . . .
34
3.4
Personal allocation . . . . . . . . . . . . . . . . . . . . . . . . .
35
4 Events
37
4.1
Dutch Student Championships (NSK)
4.2
Great Dutch Student Championships (GNSK) . . . . . . . . . .
38
4.3
Kaderdag en Board Weekend
38
4.4
StudentenWintersport
. . . . . . . . . . . . . . . . . . . . . . .
38
4.5
Ragweek . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
39
4.6
Maastricht Student Championships . . . . . . . . . . . . . . . .
39
4.7
Batavierenrace
39
4.8
INKOM . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
39
4.8.1
SSA Contact person
40
4.8.2
Mentor groups
4.8.3
Sports day
4.9
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. . . . . . . . . . . . . . . . . . .
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37
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40
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40
International tournaments
. . . . . . . . . . . . . . . . . . . .
5 Organising a National Student Championship 5.1
Before, During and After the Event
5.2
Financial responsibility
5.3
40
42
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42
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42
Guides . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
43
5
CONTENTS
6 PR and Sponsoring 6.1
6.2
Public Relations
44 . . . . . . . . . . . . . . . . . . . . . . . . . .
Website MUSST/SCOREN
6.1.2
Social media
. . . . . . . . . . . . . . . . . . . . . . . .
44
6.1.3
Observant
. . . . . . . . . . . . . . . . . . . . . . . . .
44
6.1.4
Newsletter
. . . . . . . . . . . . . . . . . . . . . . . . .
45
6.1.5
UM News . . . . . . . . . . . . . . . . . . . . . . . . . .
45
6.1.6
Information display UM SPORT
. . . . . . . . . . . . .
45
. . . . . . . . . . . . . . . . . . . . . . . . . . . . .
45
Sponsoring
. . . . . . . . . . . . . . . .
44
6.1.1
44
7 Academic Year Preview
46
8 Appendix
48
8.1
Example material plan . . . . . . . . . . . . . . . . . . . . . . .
48
8.2
Example Balance Sheet
49
8.3
Example Budget
. . . . . . . . . . . . . . . . . . . . . . . . . .
50
8.4
SSA Contact list
. . . . . . . . . . . . . . . . . . . . . . . . . .
50
8.5
OSSOs Contact list
. . . . . . . . . . . . . . . . . . . . . . . .
54
8.6
SCOREN
. . . . . . . . . . . . . . . . . . . . . . . . . . . . . .
54
8.7
UM SPORT car . . . . . . . . . . . . . . . . . . . . . . . . . . .
55
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Chapter 1
Sportraad MUSST Sports Council MUSST (Maastricht University Student Sports Trust) is the coordinating body for all SSAs (SSAs) in Maastricht and is governed by students. The council has been established for inde nite time and is not driven by making pro t. The main aim for the Sports Council is to promote the practice of sports by students from Maastricht University and Zuyd University of Applied Sciences. Sports Council MUSST supports SSAs in recruiting new members.
Fur-
thermore, the council distributes subsidies to support the joined SSAs and to all students registered at Maastricht University and Zuyd University of Applied Sciences who are in possession of a membership `Sports' of UM SPORT. A SSA can join the Sports Council MUSST when ful lling the requirements stated in the council's amendment.
These requirements are also listed in the chapter
`subsidies'. Further, the council stimulates the organization and participation of sports events. Members of Students Sport Associations can come to the Sports Council for information regarding registrations and subsidies for any tournament, as well as general information and advice. Non-members in possession of a membership `Sports' can also come to the MUSST for this kind of information. However, these non-members can only get subsidies for participating in (the Great) National Student Championships.
1.1
Vision, Mission, and Goals
1.1.1 General In general, the Sports Council MUSST aims at 1. spreading sports culture; 2. professionalising the support of SSA boards; 3. networking and being visible;
6
CHAPTER 1.
SPORTRAAD MUSST
7
4. looking for valuable partners for cooperation; 5. nding sponsors, especially for the long term; 6. supporting SCOREN. For the year 2014/15, we set ourselves some more speci c goals to tackle speci c challenges that we identi ed for the coming year.
1.1.2 Board year 2014/15 The goals we set ourselves for the upcoming year are closely intertwined and will determine both what we want to work on during the next year and how we want to work together with SSAs, students and our partners. 1. Increase e ciency We face the challenge to cope with a change from a full-time to a parttime board. In order to ful l all our tasks su ciently and make the most of the cooperation between the MUSST and collaborating parties such as SSAs, UM SPORT etc., we need to increase e ciency. Hence, we strive to a) concentrate our eorts on the tasks most crucial to the associations and student sports in Maastricht; b) conduct e cient and eective meetings; c) communicate clearly. 2. Involve associations The Sports Council might not have the competencies and capacities some of the a liated SSAs or collaborating parties have. So as to increase the quality of our work, we want to integrate associations, especially SSAs, further in our tasks, events and in shaping the work of MUSST. Therefore, we intend to involve associations actively in a) organising and implementing MUSST activities such as the themeday or the Maastricht Student Championships; b) designing MUSST policies, for instance with regard to subsidies and the processes concerning subsidy applications; c) a productive and valuable feedback process that i. helps us determine the needs of associations and ii. improve the role and work of the current and future MUSST boards. 3. Involve students directly The work of the MUSST board should not be isolated. Hence, we want to open up to students who want to get involved in the organisation
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SPORTRAAD MUSST
of MUSST activities.
Thereby, we hope to not only tackle the chal-
lenges faced as part time board, but also smooth board transitions in the medium run. That is, by involving students in our work, we spread knowledge about our functions, what we do, and how we work. 4. Be more useful to the SSAs Foremost, the Sports Council serves the associations a liated to the MUSST. Therefore, our top priority is to be as useful as possible, helping the boards of the Maastricht SSAs and thus improving and spreading student sports in Maastricht. We seek to be more useful to the SSAs by a) addressing the associations' needs; b) creating space for new ideas and providing opportunities to realise those ideas; c) making use the advantage the MUSST has as a bigger and association. 5. Internationalisation Further, we want to use our activities and student sports in Maastricht to strengthen the international student environment, foster the exchange between the dierent cultures to be found in Maastricht, and give students more opportunities to get in touch with other students from dierent origins. More speci cally, we will try to a) attract more students of dierent nationalities to our events, such as the SCOREN parties or the Maastricht Student Championships; b) promote the participation of international students in Dutch tournaments; 6. Visibility Lastly, we want to increase the visibility of the MUSST throughout Maastricht and the knowledge about our tasks.
For that to happen,
we have to de ne and communicate our role in student sports better and more broadly to make sure students as well as SSAs know what the MUSST is or can be good for.
Next to that, we need to reach out to
students directly, which is also crucial to getting them involved. We will attempt to do so with a clear and coherent presentation of the functions, tasks and activities of MUSST and SCOREN on social media, our website, the channels Maastricht University oers, and at sports events in Maastricht. If you want to get involved, have ideas on how to achieve these goals, or want to give us feedback on our work, please get on touch with either your SSA's contact person on the board (see section 1.2.1), drop by our o ce during the o ce hours (see section 1.2.3), or send an e-mail to
[email protected].
CHAPTER 1.
1.2
9
SPORTRAAD MUSST
Executive Board
In this chapter the SSAs can nd all the names and functions of the members of Sports Council MUSST. The Sports Council MUSST is a part time board. This year, we introduced contact persons. That means particular board members are responsible for dierent associations and deal with their issues, questions and problems. Note that all subsidy related issues are still the task of the Paul, the treasurer.
However, if you have any questions, please contact the board
member, who is responsible for your association. They will make sure that the matter will be resolved and, if necessary, that the right persons in charge deals with the matter.
1.2.1 Functions and tasks Name
Function
Tasks
Contact person for
Kelly
President
External contacts
Dutch Mountains
General policy
Hippo's
GNSK
Kinran
Wijnen
MaasSac Saurus Ultimaas Xavier
Secretary
Pouwels
General correspondence
Ferro Mosae
Providing information
Fyrfad
to SSAs
Lagakari
Newsletter
Let's Dance
Batavierenrace
MSHC Tiburón
Paul
Treasurer
Walczak
Financial policy
Heep
Subsidies
M. Knights
GNSK
Maaslax Manos Maraboes Ma.R.Grieten
Ralph
Commissioner
Sponsoring
DBSV Redsocks
Janga
for PR and
Promotion
Hooked
Sponsoring
INKOM
Mas Incontro
Website, social media
Saturnus
Maastricht Student
Stennis
Championships
Uros
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SPORTRAAD MUSST
1.2.2 Reaching the Sports Council Who?
E-mail
All
[email protected]
Phone (o ce)
Kelly (President)
[email protected]
043-3885342
Xavier (Secretary)
[email protected]
043-3885341
Paul (Treasurer)
[email protected]
043-3885340
Ralph (Commissioner)
[email protected]
043-3885343
1.2.3 O ce hours The o ce of the MUSST is on the rst oor of the Sports Centre Randwyck (P. Debyeplein 15). In the rst block, o ce hours are from 12 to 14h Mondays to Thursdays. If you want to be sure the person you want to talk to is available, please make an appointment in advance. O ce hours might change over the course of the year. Changes will be announced in the newsletter and you can always check the o ce hours on our website (www.musst.nl).
1.3
General Business
1.3.1 Newsletter Every week we will send out a newsletter containing the most relevant information from the council for the SSAs.
It is important to note that this
information is valuable; therefore, we recommend that you read these letters carefully. Examples of important information to be found in these letters: subsidies (deadlines, conditions), president meeting, treasurer meeting, INKOM meeting, kaderdag, student skiing trip, Batavierenrace, (Great) National Student Championships, Ragweek and the INKOM. Information intended for a speci c SSA will naturally be sent separately. The newsletter will be send in English as well as in Dutch.
1.3.2 BHV training Every SSA is obliged to provide `Zorg op Maat' during events.
This means
that you have to be able to show that you have provided help and care su ciently to the person. Previously, one Emergency Response O cer (ERO) had to be present per 50 people participating. This is not the case any more. The manager of the accommodation should have taken all pre-cautions necessary. However, if you plan an event, it is advised to contact the manager to make sure everything is arranged as it should be. If you still want to be an ERO, you need to take a course. For more information about the course or ERO in general, please contact Mieke Weijers of the SSC:
[email protected].
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SPORTRAAD MUSST
1.3.3 Insurance Maastricht University advises SSAs to get su cient insurance.
Detailed in-
formation on this will follow via e-mail.
1.3.4 Pigeon Hole SSAs have the possibility to make use of the post address of Sports Council MUSST (PO box 616, 6200 MD Maastricht). All associations have their own pigeon hole in the o ce of the MUSST (P. Debyeplein 15). The communication between the MUSST and the SSA's will be through this pigeon hole as well. We advise every SSA to check their pigeon hole on a regular basis.
1.3.5 Bills Bills issued by the MUSST to a SSA will be send to the nancial department of Maastricht University, which will send the bills to the associations and handle them for the MUSST. Hence, UM regulations apply. For instance, bills must be paid within four weeks.
Find out more on the UM website:
http://www.maastrichtuniversity.nl/web/ServiceCentra/Finance.htm
1.3.6 Con dential Advisers Problems may arise within SSAs. For this reason there may be the need for a con dential advisor.
If you experience any problems, for example in cases
of intimidation, aggressive behaviour, systematic target of misplaced jokes or sly digs, or sexual harassment you can contact this advisor. Of course it may be possible to solve such problems within an association, but if desired it is possible for someone in a SSA to request a con dential advisor. You can nd an advisor within the Maastricht University in Randwijck and in the city centre. To consult a con dential advisor in person, you can consult A.M.R. Rikhof (city centre). She is available on appointment. A.M.R. Rikhof Minderbroedersweg 4 6 Room 4.031 Phone number: 043-3882513
[email protected] More information can be found at: http://www.maastrichtuniversity.nl/web/main1/sitewide/sitewide10/ con dentialperson.htm
CHAPTER 1.
1.4
SPORTRAAD MUSST
12
Collaborating Parties
1.4.1 UM SPORT 1.4.1.1 What does UM SPORT mean to SSAs? UM SPORT is, just like the Sports Council MUSST, an organization that commits to the sporting student and is a part of the Student Service Centre. UM SPORT organizes and facilitates the sports programme for students and employers of Maastricht University and Zuyd University of Applied Sciences in Maastricht. Its main tasks are:
Organising a sports programme for all students and employees
Supporting SSAs with sports technical issues, sports accommodation and trainers
To pro le Maastricht University as a sports minded university
Looking for partnerships inside and outside of the UM
Supporting top sport students
The SSAs ensure the atmosphere and team spirit that makes student sports so unique.
In order for the SSA's to focus fully on this, UM SPORT takes
care of a great part of the preconditions: training facilities, material for the association as well as enthusiastic and quali ed trainers. On top of nancial, facility and personal support for the SSA's, UM SPORT provides the extensive sports programme for individual athletes. This includes the gym, spinning, group classes, trainings and course activities. The membership `Sports' that is needed in order to become a member of a SSA will also give access to a great part of this sports programme.
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SPORTRAAD MUSST
1.4.1.2 Organization UM SPORT What?
Who?
Department team of UM SPORT: Head of department
Birgitte Hendrickx
Head of Marketing and Communication
Netty Bekkers
Co-ordinator sports technical sta
Han van Zeijl
Co-ordinator SSAs and MUSST
Liesbeth Kruisi kx (until January 2015) Ivanka Smitsmans (from January 2015)
Co-ordinator planning, accommodation and materials
Ruud van Oijen
Co-ordinator events and external relations
Liesbeth Kruisi kx
Team coach gym
Wilko Gietel
Secretary and co-ordination administration
Helma Paulussen
Information management
Bart Vriesema
Teams co-ordinator
Sietze de Wijs
Sepcial tasks within UM SPORT Topsport coordinator
Hamish Graig
UM SPORT car
Bart Vriesema
Team coaches: Aerobics
Samantha Crans
Condition
Wilko Gietel (until January 2015) Ivanka Smitsmans (from January 2015)
Spinning
Ruud van Oijen
UM Cycling
Floor van den Brand
UM Running
Jos Timans
1.4.1.3 Contact information Phone
043-3885311
E-mail
[email protected]
Website
www.maastrichtuniversity.nl/sport
Sports Centre Randwyck P. Debyeplein 15
PO Box 616
6229 HA Maastricht
6200 MD Maastricht
1.4.1.4 Top sport and studying Studying in Maastricht and participating in sport at a high level may cause di culties.
To promote and stimulate top sport, support is oered to these
students. In practice, this support is speci cally tailored to suit the individual student.
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SPORTRAAD MUSST
Top sport support can consist of:
Facilities concerning study e.g. tailoring the study program of a student according to his/her training scheme.
Financial aid for UM students under the FOS arrangement (Financial Aid Students).
Improving general sports facilities such as training facilities ( tness licence) or mediation with nding suitable housing.
Who is eligible?
To receive the top sport statust, Maastricht University
uses Topsport Limburg for advice. The student needs to request this status at Topsport Limburg, for contact details see www.topsportlimburg.nl. For foreign students a comparable status is possible with limited support. Attention: if and which support the athlete can receive, will be assessed beforehand for each situation.
Arrangement Financial Aid Students (FOS)
The nancial facilities
vary with each topsport status and are valid for a maximum of 3 months a year. To become eligible for the FOS these are the conditions:
You need to be a full-time UM student.
You need to have the top sport status.
You need to receive student nance (part of the scholarship) or as a foreign top sport student be in the nominal study time.
The application process
To discuss whether students can be acknowledged
as a top athlete and for which support they are eligible, you can best make an appointment through UM SPORT with Hamish Craig.
Send an e-mail
to
[email protected] citing application topsport recognition with the following data:
sport performance an overview of your performances and the expected programme for the upcoming period
study ID number, faculty, year of study, time plan (if possible with the expected date of graduation)
personal name and address
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SPORTRAAD MUSST
15
In the month of April all top sport students registered with UM SPORT will receive an e-mail with the application form. The completed form with evidence (recent DUO message, copy of the message of top sport status) has to be returned before 31 May to: Students Service Center Secretariat Regulations Pro leringsfonds UM PO Box 616 6200 MD Maastricht To facilitate the process, you can already apply for a Topsport pass with Topsport Limburg, www.topsportlimburg.nl.
1.4.2 Studentensport Nederland Studentensport Nederland (SSN) is the national organization for student sports. The SSN is an umbrella organization for all sports councils, and promotes and coordinates student sports interests on the national and international level.
Besides this, she collaborates with Municipal Student Consultation
(ISO), which belongs to the largest national organisations promoting interests of student sport. Moreover, Student Sport the Netherlands is joined with the European Coordinating Student Sport Organization (EUSA) and with the International University Sport Federation (FISU), the Worldwide Coordinating Student Sport Organization.
Contact E-mail
[email protected]
Website
www.studentensport.nl
1.4.3 Gemeente Maastricht The Gemeente Maastricht is involved in the student sports in dierent ways. The municipality manages the larger part of the sports facilities. Because the municipality is important for the student sports, the MUSST has consultations on a regular basis, which are about the policy regarding students, especially SSAs. For questions and bookings, SSAs can contact Ruud can Oijen from UM SPORT or, if needed, the municipality directly:
For aairs concerning UM SPORT and sports facilities: UM SPORT, Ruud van Oijen, 043-3885315,
[email protected]
For aairs concerning the municipality: Maastricht Sport, 350 4500,
[email protected]
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SPORTRAAD MUSST
16
1.4.4 University Council The University Council is a body that represents the interests of students to the executive board of Maastricht University. Every two months meetings are held to discuss problems of students.
During the board year 2010-2011 the
MUSST started cooperating with the University Council to put student sports on the agenda of the University. This cooperation worked well, therefore this will certainly continue in the next years to make sure that student sports interests will always be on the agenda at the higher executive levels at Maastricht University.
1.4.5 Student Council The Maastricht Student Council represents the students of Maastricht at the local government. The students in the council are members of dierent branches in Maastricht's student life. They can bring up topics that concern students and o cially advise the local government on issues that might cause con icts between the student community and other residents in Maastricht. To represent the sporting students, the president of the MUSST, Kelly Wijnen, takes a place in the council.
Chapter 2
SUBSIDIES Sports Council MUSST provides several dierent subsidies to support the SSA's and to stimulate them to attract as many members as possible.
To become
eligible for a subsidy, the SSA needs to be recognized by the MUSST.
2.1
General requirements for SSAs
Sports Council MUSST distributes the dierent subsidies to support the SSAs. To be eligible for subsidies, regardless of which, SSAs have to ful l the following criteria:
Generally, all members of the SSA have to be in the possession of a membership `Sports'.
All board members have to be in the possession of a membership `Sports'.
The SSA has to have full legal authorization and has to be registered with the Chamber of Commerce.
As well the association as the board
members have to be registered properly.
The SSA must be open to all students registered at the Maastricht University or the College of Higher Education.
The objectives of the SSA have to be sports-related.
The SSA must have a clear member administration and nancial administration.
The SSA has to safeguard their continued existence.
The membership fee of the SSA should be reasonable.
The SSA must have an annual planning scheme.
The activities organised by the SSA shall not damage the reputation of the Maastricht University, College of Advanced Education, or Maastricht as student city. 17
CHAPTER 2.
SUBSIDIES
18
The SSA shall represent, if possible, the Maastricht University at National Student Championships or at other national or international tournaments or events.
The SSA must actively contribute to the organisation of activities that improve student sports.
A SSA must be present at the mandatory activities of the MUSST (see below).
If the SSA meets these conditions, it quali es for three dierent subsidies:
Regular Subsidy
2.2
material subsidy subsidy for competition participation clothing subsidy bonus subsidy
Tournament participation subsidy
basic subsidy
individual team
Event subsidy
Regular Subsidies
The regular subsidies are meant to support the SSAs and their sports-related activities. This subsidy is granted by Sports Council MUSST to all SSAs each year, that qualify for the general conditions of an SSA (see above). The application for the regular subsidy should contain the following sections:
2.2.1 Application for Regular Subsidy The deadline for the application for regular subsidies is on the 28th of November. The application consists of the following parts:
2.2.1.1 A copy of the registration at the chamber of commerce (Kamer van Koophandel) This is an excerpt from the register of associations at the chamber of commerce, which states all names of the current board members of the SSA. An excerpt can be requested at the chamber of commerce during the change of boards, but can also be requested later. It is possible to receive a paper and electronic excerpt from the chamber of commerce. However, a paper excerpt is su cient.
CHAPTER 2.
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SUBSIDIES
2.2.1.2 The membership list It is important to have a membership list from the beginning of the year and also keep it up to date!
The MUSST will deliver a format to register the
member les, which will also be needed to hand in the member list with the sports council. This is needed for the checks that will happen in November. Every member of a SSA must have a UM SPORT membership `Sports'. On request, associations must be able to produce a proof of registration for each member.
2.2.1.3 Annual report The annual report is a brief outline of the activities that have taken place in the last academic year, including sports, social, and general matters. The sports part includes tournaments, competitions, and other sports related events. The social part is an overview over all activities that are not related to sports. Besides, the SSA should brie y state the most important decisions, the course of events, and the relationships with external contacts (like the Sports Council MUSST and UM SPORT) in the yearly report. In case the Sports Association oers additional trainings, these need to be mentioned in the yearly report including the number of members attending.
2.2.1.4 Annual planning An annual statement of activities is a brief outline planned activities in the current academic year.
The SSA shall include not only the activities, tour-
naments, or events that they organise themselves, but also those in which the association only partici-pates. In this report the association should also include the dates at which events, tournaments, and other events start and end.
2.2.1.5 Material plan This should be a long-term plan; it should extend until the year in which all items have depreciated.
For instance, if a SSA has some material which
depreciates in 7 years, the material plan should cover at least 7 years. Next to that, it should cover some past years. The depreciation in a certain year is the decrease in value of the materials already in the possession of the SSA (so not the price of the materials purchased during that year). From the material plan it should become clear how large the costs are for purchase, maintenance and, if applicable, the rent of material.
SSAs should
bear in mind the already purchased materials and their depreciation. Furthermore, the material plan should state the expected purchase of new materials in coming years (extension of the materials), and the expected material replacement.
The material plan should include an explanation of why certain
materials are purchased and a clari cation of the amount of purchased materials. If an extension of materials is expected because of a growth in members, include this in the explanation. In many cases there is a connection between
CHAPTER 2.
20
SUBSIDIES
the SSA's policy and their material purchase. The connection between their policy and the purchase should be ex-plained. This explanation should be clear, adequate, and complete. The estimated costs for the purchase of the material, covered in the material plan of the current academic year, should correspond to the costs in the SSA's budget. In the estimate you should specify how much the association will spend on the purchase, maintenance and rent of materials. You can nd an example of a material plan in appendix I.
2.2.1.6 A budget of the current nancial year A budget is the nancial explanation of the association's policy. In the budget all expected in-come and expenses should be included. The budget should balance out; there should not be a dierence between income and expenses. SSAs can book a surplus as provision entry or reserve.
To cover a de cit, associ-
ations can make up their budget by making use of provision entries or reserves. Subsidies received from the Sports Council should be included in the budget. Subsidies provided by UM Sport, for instance subsidy for accommodation or trainers, should also be included. Try to make the estimates in the budget as precise as possible. They could, for instance, be based on last year's numbers. If these numbers are not available, take a look around to see what speci c things cost on average. The budget should be arranged as clear as possible. Budget entries should be broken down su ciently. Alternatively, a clear explanation is also su cient. For example, you could split up the total amount of received membership fee to the fee paid per member. If applicable, there should be an explanation of the dierent membership fees paid per member. If there is an entry rent or maintenance, please state what is rented or maintained. Remaining entries should be speci ed in the clari cation as well. The costs for training and education should be included and explained in the budget as well.
If members need to pay some amount for a training or
education, the Sports Council should be able to retrieve these numbers as well. Please give an explanation of the amounts and number of participants and explain the interest for the SSA. You can nd an example of a budget in the appendices.
2.2.1.7 Balance sheet A balance sheet is an overview of all assets and liabilities of the SSA at a certain point in time.
To adequately manage the nancial administration it
is very important to have a distinct nancial overview. In the appendices you can nd an example of a simpli ed balance sheet. clari cation of the amounts in the balance sheet.
It is important to give a
CHAPTER 2.
21
SUBSIDIES
2.2.1.8 Realisation of the previous nancial year A realisation is the nancial report of the previous nancial year. In the realisation SSAs should explain the revenues and expenses of the dierent activities in the previous nancial year. A realisation should also include an explanation of the dierent entries.
The realisation should have the same layout as the
budget, so that these two can be easily compared.
The explanation should
have a similar layout for both as well. Furthermore, the realisation and budget should be in one overview. It could happen, of course, that a SSA has income or expenses which were not included in the budget. These earnings or expenses should be included in the realisation. If a budgeted entry does not occur it should still be included in the realisation, only its value should be
¿
0.00.
For comparison, the realisation should be weighed against the budget of the same year! Like the budget, the realisation should be balanced out. If the result is either positive of negative post these earnings or expenses as rising provision entry or reserves or supplementation from provision entry or reserves. This will also have consequences for the balance sheet. On the website of the MUSST (www.musst.nl), you can download a standard form for re-questing regular subsidy.
It is not obligatory to use this form, but it can help you with the
application.
2.2.2 Composition of the Regular Subsidy The regular subsidy is subdivided in: 1. Basic subsidy 2. Material subsidy 3. Competition subsidy 4. Clothing subsidy 5. Bonus subsidy 6. Penalties These subsidies are granted based on dierent guidelines. The request for regular subsidies has to be submitted to the Sports Council MUSST before the 28th of November. Next, we will discuss these subsidies separately. Associations can expect the money around June or July of the following year.
2.2.2.1 Basic subsidy The basic subsidy is granted based on the number of members of the Student Sport Association and their `Sports' memberships. Associations must submit a membership list in order to request for this subsidy.
Guidelines for this
CHAPTER 2.
22
SUBSIDIES
membership list are further explained in the section 2.2.1 on the application for regular subsidy. To calculate the amount of basic subsidy, a new scale has been designed. This is to promote members to buy the `Sports' membership in September. They already use the facilities in September and therefore need to be a member of UM SPORT. There are now three scales: one for full time members, one for semester members, and one for members that bought a `Sports' membership in October.
12/12 (full year membership bought in September) Category
Number of members
Subsidy per member
1
1-20
2
21-40
¿6.75 ¿5.50 ¿5.00 ¿4.75 ¿4.50 ¿3.50
3
41-75
4
76-110
5
111-150
6
>150
11/12 (members who bought their membership in October) Category
Number of members
Subsidy per member
1
1-5
2
6-10
3
11-15
4
16-20
5
21-25
6
>25
¿3.00 ¿2.75 ¿2.50 ¿2.00 ¿1.50 ¿1.00
5/12 (members for one semester) Category
Number of members
Subsidy per member
1
1-20
2
21-40
¿2.81 ¿2.29 ¿2.08 ¿1.98 ¿1.88 ¿1.46
3
41-75
4
76-110
5
111-150
6
>150
Example
Suppose your club has 42 members that have a full (12/12) mem-
bership, 6 members that joined in October (11/12) and 7 members that joined in September or October, but only have a membership for one semester, and 25 members join only in November or later.
CHAPTER 2.
23
SUBSIDIES
Number
Membership UM
members
SPORT
42
(12/12)
6
(11/12)
7
semester
25
any membership
Subsidy
20 × 6.75 +20 × 5.50 +2 × 5.00 5 × 3.00 +1 × 2.75 7 × 2.81 0
Total
255.00
17.75 19.67 0.00
bought after October Hence, the basic subsidy (before penalties) amounts to a total of
17.75 + 19.67 = 292.42
255.00 +
Euros.
The amounts above (subsidy per member) are subject to change due to the substantial increase in members of the SSAs. These amounts will be used as long as they suit the budget of the MUSST.
For questions regarding these rules and regulations contact the MUSST treasurer: Paul (
[email protected]).
Membership `Sports' Fine a membership `Sports'.
For every member it is mandatory to have
For every member who is not in the possession of
a membership `Sports', there will be a ne of twice the price of the `Sports' membership of UM SPORT (¿70). The SSA needs to hand in a list of all their members by latest 1 November.
This list has to be handed in in the Excel-
format as provided by the MUSST. These lists will be checked by the Sports Council.
Before the subsidy request has to be handed in, the names of the
members without a membership `Sports' will be given to the SSA. The SSA has to make sure that their members will get a membership `Sports'. Members that do not have a membership `Sports' on the 1st of November will have to pay the ne of
¿70.
The SSA is responsible for collecting the ne from the
member and paying it to MUSST.
For questions contact your contact person in the MUSST and/or Liesbeth from UM SPORT.
CHAPTER 2.
24
SUBSIDIES
2.2.2.2 Material subsidy Material subsidy is intended to support SSAs in the purchase, maintenance and, if applicable, rent of materials. Clothing is excluded from this subsidy. The subsidy will only be a proportion of the total costs; Sports Council MUSST aims to award 25% of the total material costs. To request subsidies for material SSAs have to submit a clear and well-explained material plan. The requirements of a material plan are further explained in the section about material subsidies. The MUSST only grants subsidies for materials purchased by the SSA itself, thus not over gifts or grants. Initially, subsidy requests for material will be conditionally approved. With the next subsidy application an evaluation of the previous subsidy will take place. After Student Sport Associa-tions can prove the subsidy is utilized, the subsidy will become permanent. Before a subsidy becomes permanent, SSAs need to submit their material receipts. Ex-amples are copies of invoices or a copy of a bank statement with regard to the transaction. In case the subsidy is only partially utilized, SSAs need to refund the re-maining subsidy. In case of fraud, the Sports Council can re-claim the entire subsidy. Fraud can have consequences for future subsidy requests as well.
It may be the case that a
higher amount has been spent than for which subsidy has been granted.
In
this case the MUSST will determine whether a higher subsidy will still be granted.
2.2.2.3 Competition Subsidy Sports Council MUSST can, when possible, partially compensate for the costs of subscription of teams or members of SSAs for competitions or other sports events. The subsidy should encourage athletes to participate in competitions without them having to incur high costs.
SSA's de nitely should not count
on a full compensation. The council will not compensate for membership contribution for a national sports federation. Also, costs for licenses will not be subsidized. The budget of the associations should clarify the estimated costs for competition participation to the Sports Council. SSAs should submit an overview listing the number of competition teams and the associated costs. Also describe in what kind of competition the teams take part and on which level. In case the association requests a subsidy, obviously they cannot charge these costs to their members any more. For a detailed explanation with an example take a look at the appendix.
2.2.2.4 Clothing subsidy Most SSAs have separate competition clothing. Sports Council MUSST supports associations by partially covering these costs. A request for this subsidy should be submitted together with the rest of the requests. To qualify for this subsidy, associations have to ful l the following conditions:
CHAPTER 2.
25
SUBSIDIES
The application for the clothing subsidy has to be handed in together with all the other regular subsidy requests, i.e. before the 28th of November!
Requests for this subsidy can only be submitted by the board of a SSA.
The request has to be done by handing in a complete form at the Sports Council MUSST.
Requests should relate to competition clothing. t-shirts or sweaters/jerseys.
This can only be
In case a SSA does not use t-shirts
or sweaters as competition clothing, it is up to the Sports Council whether the application will be considered.
The UM logo has to be printed on the upper body clothing and has to comply to the following conditions.
*
The UM logo can, on top of the printed and pressed communication measures, be placed on many other information holders, such as t-shirts, polo's, sweaters, backpacks, bags, pens, etc. The following conditions apply:
·
The image (triangles) and words (`Maastricht University') should not be used sepa-rately.
· ·
The logo can only be printed in dark-blue or black. The preferred background colour is white or another light colour shade.
· · · ·
The logo can not be printed sloping. The logo can not be printed in reverse. The logo can not be smaller than 39 mm in width. In certain cases the slogan `Leading in Learning' can be left out.
·
If the piece uses only one colour, the logo has to be displayed fully in dark-blue or black.
· *
The maximum subsidy is
¿5
per clothing piece.
The use of the logo has to be checked by Netty Bekkers-Vos of UM SPORT (
[email protected]). It is therefore important that the designs of the clothing are handed in on time, so the design can be adapted if necessary.
The following must be included in the application:
copy of an invoice of the clothing copy of an invoice of all printing costs
CHAPTER 2.
SUBSIDIES
26
2.2.2.5 Bonus subsidy The bonus subsidy is a subsidy intended to reward active SSA's, and to stimulate SSA's to become more active. On top of the bonus subsidy there is also a penalty regulation, which will be explained in the next section. The subsidy of
¿150
will be awarded when the conditions stated below are ful lled.
The conditions for the bonus subsidy are:
The website up to date before 1 November 2014, which includes
UM SPORT has to be noted as a sponsor on the front page, including logo & integrated link. On the website all relevant information about membership has to be found, including a link to the UM SPORT web shop.
* * *
Logo & integrated link of the MUSST on the front page. SCOREN logo & integrated link on the front page. Important information in English and Dutch (how to become a member, obligations, training schedule, etc.).
*
On the website and the subscription form it should be made clear that members have to be in possession of a membership `Sports'.
The logos and links will be delivered by mail.
The membership lists have to be send before 1 November by mail and on paper. After this deadline, SSAs will get an overview over which members do not have a UM SPORT Sports membership yet and there will be about two weeks to check and purchase the membership.
Presence of the SSAs board during the kaderdag
2.2.2.6 Penalties Active SSAs can be rewarded with a bonus and inactive SSAs can get a penalty on the regular subsidy. Activity is de ned by presence at meetings, compliance to certain requirements and regular contact.
Mandatory Activities
To be able to support the SSA's properly, regular
contact is needed between them and the MUSST. Every year, the MUSST organises several important activities that the associations are required to attend. Missing these activities can lead to a reduction in the bonus subsidy. The mandatory activities are:
The kaderdag
The presidents' and treasurers' meetings (VZO/PMO)
The INKOM meetings (CHO)
CHAPTER 2.
27
SUBSIDIES
The autumn and spring meetings
The themeday
Percentage points penalties
Below, you can nd the penalties in percent-
age points for missing a certain activity or not ful lling some criterion.
Kaderdag: 3%
Presidents' and treasurers' meetings: 2% for every meeting
INKOM Meetings: 1% for every meeting
Spring meeting: 3%
Autumn meeting: 3%
Website up to date
Themeday: 3%
Up to date membership list available1: 3%
1 : 3% (+1% for every month)
For every month that the website is not up to date 1 percentage point will be added the rst 3% of the penalty. All the penalties will be summed up and subtracted from the regular subsidy at the end of the academic year as shown on the example below. The MUSST will communicate the current status every quarter. The nal decision to award a penalty lies with the MUSST. SSAs are obliged to be present during activities and to ful l the conditions. When the whole board is not able to attend an activity or to ful l the conditions, it is possible to send somebody else to be present. It is still possible to miss activities or not ful l conditions, in the case of a good reason for not being present or not ful lling conditions. The SSA needs to communicate the reason at least one week in advance to the MUSST. The amount by which regular subsidies are reduced due to penalties are still part of the general budget of the MUSST and will be used for the other activities of MUSST and to support SSAs in general. Activity/Requirement
Penalty in percentage points
Missed kaderdag
3 3 + (2 × 1) = 5 3×1=3 2×2=4
Website not up to date for two months Missed three INKOM meetings Missed two VZO/PMO meetings Total regular subsidy before penalties Total penalty in percentage points Total reduction in subsidy Total regular subsidy after penalties
1 The
¿1000 3 + 5 + 3 + 4 = 15 15 100 × ¿1000 = ¿150 ¿850
criteria for the website are explained under the conditions for the bonus subsidy.
The website and the membership list have to be up to date before 1 November.
CHAPTER 2.
SUBSIDIES
28
2.2.3 Tournament Participation Subsidy As member of a SSA it is possible to receive subsidy for tournament participation. This subsidy will (partly) compensate the registration costs. SSA's can apply for a subsidy for their members. SSA members can also individually apply for subsidy for tournament participation (including National Student Championships.
Members who have a `Sports' membership but are
not a member of an SSA can only apply for a subsidy for the (Large) National Student Championships.
2.2.3.1 General conditions For the tournament participation subsidy the following terms and conditions apply. These conditions serve as guidelines, not as a guarantuee for subsidies. The nal decision whether to grant a subsidy or not is always up to the Sports Council.
Hence, if the guidelines are not applicable, subsidy requests might
still be considered.
You are studying at the Maastricht University, or the Zuyd University of Applied Sciences.
You are a member of a SSA associated with Sports Council MUSST (this is not obligatory when applying for subsidies for (the Great) National Student Championships).
The participant has to participate for Zuyd University of Applied Sciences or Maastricht University. This can be done by participating directly for them or by participating for an a liated SSA.
You are in the possession of a valid membership `Sports' of UM SPORT.
The request for tournament participation subsidy should be submitted by the SSA within 30 days after the tournament, otherwise the subsidy will not be granted.
A proof of registration and a proof of payment for this tournament has to be added.
In case of a team registration, the maximum amount of subsidy granted is the multiplication of the number of participants and the maximum amount of subsidy per participant.
The Sports Council will only compensate registration costs.
The sports event should be competitive, participating on a trainings camp will not be subsidized.
Subsidy is only granted for tournaments in the own branch of sports, based on SSA-membership (with an exception of the National Student Championships).
CHAPTER 2.
29
SUBSIDIES
If people can participate in a game outside of the own branch of sports (for example BART Tournament), there will also be no tournament subsidy granted. The tournament's sport has to be central at the event.
The Batavierenrace is an exception of this rule.
Participants can
enter even if it is outside of their sports branch and also receive tournament subsidy, per team and not per person.
A maximum of
ve
requests for tournament participation subsidy will
be awarded per student per year; this number excludes (the Great) National Student Championships. NSKs can be declared up to a personal maximum of
¿30.
Attention: when a member has a membership `Sports' of less than 10 months, the following guidelines apply:
Semester membership bought in November and full membership bought in June, July or August 2 requests maximum
Semester membership bought in September or October and full membership bought in March, April or May 3 requests maximum
Full membership bought in December, January or February 4 requests maximum
2.2.3.2 Amounts Tournaments are divided according to two dierent categories; dierent upper bounds apply for each category. A distinction is made between the following events:
National Student Championships and Great National Student Championships (NSK or GNSK)
Registration costs: maximum compensation is:
¿ 20 per participant
Other sports events or tournaments
Dutch tournaments: maximum compensation is:
¿
7.50 per parti-
cipant
Foreign tournaments: maximum compensation is: cipant
¿
15 per parti-
CHAPTER 2.
30
SUBSIDIES
2.2.3.3 Application procedure You can apply for subsidies for teams by handing in the form `tournament participation application form for SSA teams' to the MUSST
after the tournament.
within 30 days
This form can be downloaded on the website of the
Sports Council MUSST (www.musst.nl). The amount to be handed out will be deposited on the account of the association and the association will distribute the amount under the participants. If an individual applies for a subsidy, he or she needs to hand in the form `tournament participation application form for individuals', which is also available on www.musstl.nl, within 30 days after the tournament. On this form we need to have the phone number, name, address and the burgerservicenummer (BSN) of the applicant. The amount will then be transferred to the account of that person.
2.3
EVENT SUBSIDY
For organising an event, SSAs can get a subsidy from the Sports Council. The aim of this subsidy is to stimulate the organisation of events. Before a SSA organises an event, the Sports Council will grant a conditional subsidy. This subsidy is at most 25% of the sports related costs of this event.
2.3.1 Terms and conditions For the subsidy to be granted the following criteria must be met:
The event is not intended to make pro t.
When setting up the budget for the sports event, SSAs can estimate a subsidy of a maximum of 25% of the sports related costs.
The SSA will only grant the subsidy for sports related costs These include: rent of the sports accommodation, rent of materials, general performance costs (administrative costs, unforeseen costs, etc.). Costs for individual accommodation, catering or the organisation of a party are not eligible for subsidies.
The Sports Council will only grant subsidies, if each participant pays the same registration fee. Besides this fee, participants can pay for the party entrance, spending the night and catering.
The logo of Sports Council MUSST should be printed in the program booklet and on yers and posters.
For the organisation of a National Student Championship dierent rules are applicable.
In case you like to organise a National Student Championship
please contact the MUSST.
CHAPTER 2.
31
SUBSIDIES
2.3.2 Application The application should at least include:
The budget This should give a clear overview of the revenues and expenses of the event. There should be a detailed clari cation as well. Please note the following: The budget should balance out; there should not be a dierence between revenues and expenses. A surplus can be booked as a provision entry or reserve. Please make sure that you mention the registration costs (without party entry costs, overnight accommodation, catering, etc.) in the budget. Make a distinction between sports relevant and non-sports relevant costs (as the costs of organising a party, BBQ, etc).
A description of the event Containing objectives, content, audience (international or national), number of participants and planning
Names, telephone numbers, and e-mail addresses of all committee members
2.3.3 Application process Three weeks before the subscription opens, the SSA has to submit a request for event subsidy at the Sports Council.
A meeting will take place between
the Sports Council and the SSA, in case of vagueness the association should give an explanation. This meeting should take place before the subscriptions for this tournament should take place. After the meeting has taken place, the Sports Council will grant a
conditional subsidy.
Conditional in this case
means that, if the event produces pro t, this pro t will be deducted from the subsidy. This only concerns the sports related costs.
De nite grant of the subsidy
Within six weeks after the event, the SSAs
should submit the following:
Budget and realisation of the event
with clear distinction between sport and non-sport related revenues and expenses
Proof of expenses (copies of invoices)
Short evaluation
(Printed) programme (if applicable)
Diary/Log of the event
CHAPTER 2.
32
SUBSIDIES
After the Sports Council has received these documents, the subsidy will become de nite. Subsequently, the council will transfer the subsidy. Furthermore, a meeting will be planned after the event to evaluate. The amount the Sports Council will pay out as de nite subsidy is explained below. As an example,
¿
1,000.00 is estimated for sports related costs. The
Sports Council will conditionally grant
¿
250.00. After the event, it seemed
that the costs were estimated correctly; however the revenues were higher than budgeted. The subsidy will be reduced with will only grant a subsidy of
¿
¿ 100.00.
¿
100.00
The council
150.00.
Name Estimated sport related revenues Estimated sport related expenses Conditional subsidy (25 percent of sports related costs) Realised sport related revenues Realised sport related expenses Pro t/loss Reclamation (75 percent of sports related pro ts)
Amount
¿1,000.00 ¿1,000.00 ¿250.00 ¿1,100.00 ¿1,000.00 ¿100.00 ¿75.00
If a loss is encountered on the sport related expenses and revenues after the realisation, the Sports Council will not re-claim any subsidy. This is represented in the table below: Name Estimated sport related revenues Estimated sport related expenses Conditional subsidy (25 percent of sports related costs) Realised sport related revenues Realised sport related expenses Pro t/loss Reclamation (75 percent of sports related pro ts)
Amount
¿1,000.00 ¿1,000.00 ¿250.00 ¿1,000.00 ¿1,100.00 ¿-100.00 ¿0.00
In case a loss is made, Sport Council MUSST may decide on whether or not to grant an additional subsidy.
Chapter 3
Administrative months 3.1
Regulation on Financial Assistance
The granting of nancial compensation for board members is based on the Regulation on Financial Assistance (FOS). Find out more on: http://www.maastrichtuniversity.nl/web/ServiceCentres/SSC/SSC/ AdministrationAndPracticalServices/MoneyMatters/FundsForStu dentsMaastrichtUniversity/FinancialSupportStudentsMaastrichtU niversity/AdministrativeMonths.htm Basically, every student, who is registered as a full-time student at the Maastricht University, performs recognised board work and is entitled to a student grant (or was entitled to the study grant the year before the board year), can apply for administrative months. Students, who will receive more than six months in one year, have to meet the additional as outlined on the web-site linked above. Note that students who are nominated for more than six months have to include their study results when applying for administrative months.
3.2
Guidelines administrative months Sports Council MUSST
Sports Council MUSST has made speci c regulations for nancial compensation for board members. Every year, the Board Supporting Committee decides what amount of nancial compensation months will be granted to all the SSAs. These months have to be divided over all the board members of all the SSAs. Unfortunately, the amount of months has been lowered because of austerities. These nancial compensation months are divided as follows: First of all, these months will be divided on the basis of the amount of members of the association (criterion 1). to criteria 2, 3 and 4.
The remaining months will be split up according
These criteria have increasingly less in uence.
Thus,
criterion 1 has more in uence than criterion 2, criterion 2 has more in uence than criterion 3, and criterion 3 has more in uence than criteria 4.
33
CHAPTER 3.
34
ADMINISTRATIVE MONTHS
All the months that are divided over criteria 2, 3 and 4 are always compared to the dierent SSAs. It follows that although a SSA receives compensation months for a particular tournament in year 1, in year 2 the association does not receive nancial compensation months for this tournament due to other tournaments organised by other SSAs. 1. The rst criterion is based on the number of members of the SSA. The amount of members will be based on the number of members the association has received subsidy over in the previous year.
The amount of
nancial compensation months received with respect to the amount of members an association has is divided as follows: Members
1 - 20
21 - 40
41 - 50
51 - 75
76 - 100
101 - 150
>150
Months
2
3
4
5
6
7
9
2. The second criterion is based on the participation of members in a) competitions and/or b) (international) tournaments. The substantial amount of time the board or respective committee spends organising the participation in such events is taken into account. 3. The third criterion is based on the complete organisation of a) tournaments, b) events and/or c) extra-curricular activities that are directly related to the SSA's sports and require a substantial amount of time from the board or the respective committee members. 4. The fourth criteria is based on the incidental substantial amount of time the board or respective committee spends on developing a) the quality and/or b) the diversity of association sport.
3.3
Application procedure
Sports Council MUSST has to submit the application for the nancial compensation months on behalf of the all the SSA, to the Board of Directors of the Maastricht University.
The application will be considered and discussed
by the Board Supporting Committee of which MUSST is also a member. The Board Supporting Committee will advise the Board of Directors of Maastricht University. When the distribution of the nancial compensation months is approved by the Board of Directors of the Maastricht University, the dierent SSAs will
CHAPTER 3.
ADMINISTRATIVE MONTHS
receive a letter with allocation.
35
The boards need to ll out the appended
nomination form and overview form, to nominate students as board members. In the overview form, SSAs should ll out the names, functions, and number of allocated nancial compensation months.
The number of allocated nan-
cial compensation months to your association can be divided according to the weight of the dierent functions. The division can, due to administrative reasons, only be done by whole and half months. SSAs have to submit the form
before the 1st of November 2014
at the below mentioned address. Sub-
sequently all the student board members will receive notice about the transfer of the payment. Student Service Centre For the attention of: secretariat FOS PO 616 6200 MD Maastricht
3.4
Personal allocation
Financial compensation months are a personal allocation. The number of nancial compensation months allocated to students indicates the weight of the function. Starting point is that students performing administrative work will get study delay. Financial compensation months are a compensation for this study delay. Students receive a nancial contribution from the Maastricht University that is equal to the amount students would receive from the IB-Group. In case of foreign students, not receiving this grant, this amount will be around
¿
250.00 a month. IB-Group is the administrative body, which carries out a
number of acts and regulations in the area of education on the authority of the Dutch Ministry for Education, Culture, and Science. However, it is possible that dierent students receive dierent amounts considering that not all students receive the same grant. This grant is not a salary, but a compensation for the study delay. Every student performing administrative work should submit a nomination form him/herself and the Maastricht University pays the student according to his or her performance.
It is not the intention that one per-
son request all the nancial compensation months and allocates these months him/herself over the other board members. The maximum amount of nancial compensation months a student can receive is limited. Support on the basis of administrative work is possible until a maximum of 15 months.
Per academic year this is limited to a maximum
of 12 months. In case one student requests all nancial compensation months on his/her own name, it is possible that this student will reach the maximum amount of nancial compensation months and possibly cannot apply for further allocations in the future. In principle, nancial compensation months allocated by the Maastricht University are not subject to income tax. However, if one board member requests all the nancial compensation months and then allocates these months to all the other board members, these are no longer considered nancial com-
CHAPTER 3.
ADMINISTRATIVE MONTHS
36
pensation months, but are considered a form of income, and subsequently this amount is subject to income tax.
Chapter 4
Events Every year, the Sports Council MUSST organises and coordinates some events. In this chapter, some of the major events will be described. 1. Dutch Student Championships (NSK) 2. Great Dutch Student Championships (GNSK) 3. Kaderdag and board weekend 4. StudentenWinterport 5. Ragweek 6. Maastricht Student Championships 7. Batavierenrace 8. INKOM 9. International tournaments
4.1
Dutch Student Championships (NSK)
Under supervision of Student Sport the Netherlands (SSN), SSAs organise dierent National Student Championships.
The aim of these championships
is to increase the interaction between students from dierent cities.
SSAs
will receive more information about National Student Championships via the MUSST newsletter. In chapter 8, you can nd information about organising a National Student Championship.
Contact person Sports Council MUSST: Paul Walczak (
[email protected]).
37
CHAPTER 4.
4.2
38
EVENTS
Great Dutch Student Championships (GNSK)
During the GNSK more than 1200 students from dierent Universities and Colleges of Advanced Education compete in at least 10 team sports for the title Dutch Student Champion. GNSK 2015 will take place in Amsterdamn from 5th to 7th of June. The Sports Council will inform Maastricht students and the SSAs about the dierent sports during this event. An extra information evening will be held, and hope to get some `Team Maastricht' clothes for every participant. More information will follow in the newsletter.
Contact person Sports Council MUSST: Paul Walczak (
[email protected]).
4.3
Kaderdag en Board Weekend
The Sports Council will organise a kaderdag for the board members of all SSAs. During this day dierent associations can get to know each other and the council.
Further, associations will receive information concerning administrative
tasks, subsidies and current developments regarding MUSST, UM SPORT and Student Sport the Netherlands. This year, the kaderdag will take place on the 21st of November 2014. Note that it is a mandatory event for board members of SSAs. The kaderdag is followed by a night and day out for the boards of all SSAs, which is not mandatory, but a lot of fun.
On (Friday) night and
Saturday we go somewhere to spend time with other board members and enjoy some sportive activities as well as good food and drinks together. So, keep the 21st and 22nd of November free in your agenda!
4.4
StudentenWintersport
StudentenWintersport, also known as StuWi, is the biggest student winter sports event for students in the Netherlands.
In the current academic year,
Maastricht students can join the 14th Student Winter sports. StuWi2015 will take place from January 30 to February 8 in Tignes. Registration is already open. Find out more on www.studentenwintersport.nl.
Contact person Sports Council MUSST: Ralph Janga (
[email protected])
CHAPTER 4.
4.5
39
EVENTS
Ragweek
The Ragweek is a week of activities and all the pro ts are donated to charity. Ragweek Maastricht aims at collecting money for charity as well as improving the contact between students and residents of Maastricht. Ragweek will take place during block 4. Find out more on www.maastricht.ragweek.nl.
4.6
Maastricht Student Championships
The Maastricht Student Championships (MSC) have been organised by the MUSST for the rst time in 2014. In March/April 2015, the second edition of this fun and social tournament will be held. More information will follow in the newsletter. If you want to get involved in organising the MSC, please get in touch with Ralph.
Contact person Sports Council MUSST: Ralph Janga (
[email protected])
4.7
Batavierenrace
The Batavierenrace is the largest relay race in the world.
It will take place
on the 25th of April 2015. It is a relay race between Nijmegen and Enschede, divided in 25 stages diverging between 2.8 and 10 km. The organisation of this event is done by students from Nijmegen and Enschede.
To participate you
do not need to be a professional or semi-professional runner. The aim of the Batavierenrace is for all participants to have a good time. After the relay race, there will be a big student party. Zou can register either with a whole team or run for the UM team. More information about registration will be posted on our website and sent to the SSAs via the newsletter. Contact person Sports Council MUSST: Xavier Pouwels (
[email protected])
4.8
INKOM
During the INKOM, rst year students get to know Maastricht.
SSAs can
promote themselves during this day, to increase awareness of their association among students, and to recruit new members.
CHAPTER 4.
40
EVENTS
Contact person Sports Council MUSST: Ralph Janga (
[email protected])
4.8.1 SSA Contact person Each SSA appoints one contact person.
This person is responsible for the
communication between the SSA and the MUSST. Preferably, we see a SSA board member in this function. If another person is the contact person for a particular association, we will assume that this person is authorized to make decisions for the respective SSA. Please take care that the SSA should keep in contact with this contact person.
This person should also be present at the
CHO's.
4.8.2 Mentor groups Sports Council MUSST receives a certain number of mentor groups from the WGI. The council will divide these mentor groups among the dierent SSAs. The associations can request the number of mentor groups they like to receive from the WGI. The Sports Council will make the de nite division. Some conditions for getting a mentor group:
Per group one helper has to be given to SCOREN during the INKOM. This person will be helping e.g. at the party or the Activity of Choice. N.B: These are NOT the helpers that are requested by the WGI from the MUSST.
Each group has to buy at least 5 tickets for the SCOREN barbeque. NO exceptions possible. Otherwise, it is not possible to organise the BBQ.
4.8.3 Sports day It is the intention that all SSAs organise a sports activity during the sports day to promote their association. In principal, all associations organise their own activity. Furthermore, the SSAs should supply some helpers for the INKOM from their association by the Sports Council. These helpers help the WGI and Sports Council during this day with setting up, and cleaning up at the end of this day. Additionally, some helpers are allocated as car attendants. After the INKOM a meeting will take place to evaluate this week and to deal with the nancial administration.
4.9
International tournaments
The MUSST gets invitations for international tournaments on a regular basis. These invitations will be forwarded to the SSAs that can join the event.
If
CHAPTER 4.
41
EVENTS
a SSA decides to go to the tournament, the MUSST can help.
They will
help coordinate and brainstorm. However, they will not facilitate going to the tournament. Contact person Sports Council MUSST: Ralph Janga (
[email protected])
Chapter 5
Organising a National Student Championship The Sports Council stimulates the organisation of National Student Championships. For every sport it is possible to organise a National Student Championship. The Sports Council and of course all students would like to see more of these championships in Maastricht. In this chapter the council will brie y explain the most important aspects of National Student Championships. These aspects are a guideline for the organisation of such a championship; a more extended guidebook is available at Student Sport the Netherlands or at Sports Council MUSST. For NSKs, the rules and regulations for event subsidies apply.
5.1
Before, During and After the Event
Start in time with the preparations. Forms have to be handed in on time and approval has to be given by the MUSST,UM SPORT, SSN and the other sports councils. If it is an event of multiple days, keep in mind the arrangement of material storage. Concerning places to stay in Maastricht, the municipality is very clear: It is forbidden to stay overnight in sports halls. Ask other SSAs about their solutions. Also think about promotion outside your own association and about nding sponsors. It is possible to request subsidy at the MUSST, SSN, and Province Limburg. MUSST and SSN have a xed amount for NSK subsidies. It is also possible to request a work loan from the MUSST. Other important issues are the date, location, and permits from the municipality.
5.2
Financial responsibility
The Sports Council MUSST is not responsible for any losses made during this tournament. The SSA itself is responsible and has to sign this beforehand, when applying for the organisation of the event. The budget has to be approved by both the MUSST and SSN. The budget has to be provided to the MUSST 4 months before the event, and to the SSN 3 months before the event. At the
42
CHAPTER 5.
ORGANISING A NATIONAL STUDENT CHAMPIONSHIP 43
latest 2 months after the NSK, a realisation and a report have to be handed in at the MUSST.
5.3
Guides
On request, Studentensport Nederland can provide guides on how to organise National Student Championships.
Chapter 6
PR and Sponsoring 6.1
Public Relations
The SSAs have the possibility to arrange PR through the Sports Council. Below you will nd the dierent possibilities.
6.1.1 Website MUSST/SCOREN The website of the MUSST is especially important for boards and sponsors. All SSA's have the possibility to place general information about their association on this page. The text can be send to Ralph Janga (
[email protected])
6.1.2 Social media Since last year, MUSST and SCOREN can be found on Facebook. Messages, events etc. can now also be shared through this channel. If you want to make use of this, send texts and material (photos, videos,. . . ) to Ralph.
6.1.3 Observant On the announcement pages of the Observant, the MUSST has a small space to publish information. The opening hours of the MUSST o ce will be published here, but SSAs also have the possibility to publish information in this section. The available space is limited to a few sentences. The text can be send to Ralph Janga (
[email protected]).
44
CHAPTER 6.
45
PR AND SPONSORING
6.1.4 Newsletter Every week the MUSST sends a newsletter with important information to all SSA-boards. Here you will nd announcements from the MUSST andUM SPORT, but SSAs can also make announcements.
Texts can be send to Xavier Pouwels (
[email protected]).
6.1.5 UM News UM News is sent to all UM students.
UM News is a weekly publication of
Maastricht University, facilitated by Marketing & Communications (MUO). Please send reactions to a news item to the sender of the item.
Reactions
to UM News in general can be sent to
[email protected]. You can submit a message for the next newsletter using the submission form: http://enews.nieuwskiosk.nl/usercontent/accept. aspx?KVEOyCPJXfR9NfdSZ6SZ6aY3TJfrdavN
6.1.6 Information display UM SPORT At the Sports centre Randwyck there is a display where SSAs can leave folders and yers. Besides, posters can be put up at the designated boards.
6.2
Sponsoring
The Commissioner PR & Sponsoring will look for sponsors for the Batavierenrace, the Great National Student Championship, and INKOM. Besides this, the Commissioner PR & Sponsoring tries to nd sponsors for SSAs and the MUSST. If you have questions or ideas, or want to get involved, please contact Ralph Janga (
[email protected]).
Chapter 7
Academic Year Preview Below is a small overview of the most important events, deadlines, and consultations for the upcoming year. This is a general overview, adjustments are possible, but this will give you a guideline of what to expect this year.
In
particular, there might be additional meetings for the presidents, treasurers, and the INKOM contact persons.
46
CHAPTER 7.
Month
October
November
ACADEMIC YEAR PREVIEW
Day
47
Event
01
Constitution drinks
02
INKOM meeting
29
Opening ceremony new Sportcenter Randywck
29
VZO/PMO meeting
31
Deadline for website and handing in the members list
29
Start autumn meetings
01
Deadline for application for administrative months
19
Scoren Gala
21
Kaderdag
21-22
Board weekend Deadline for registration for Batavierenrace Autumn meetings
December
INKOM meeting VZO meeting
January
INKOM meeting 30-08
StudentenWintersport INKOM meeting
February
Treasurer meeting for subsidies 04-11
March
Ragweek INKOM meeting Maastricht Student Championships VZO/PMO meeting INKOM meeting
April
Start spring meetings 25
Batavierenrace Deadline for INKOM related budgets, applications, material
May
BART tournament INKOM meeting 05-07
June
GNSK VZO meeting INKOM meeting
July August
MUSST board transition 17-21
INKOM
24-28
Faculty introduction days
Chapter 8
Appendix 8.1
Example material plan Year /
01/02
02/03
03/04
04/05
05/06
06/07
07/08
15
15
15
20
20
20
20
20
20
20
15
15
15
20
15
15
15
70
70
75
Material Go balls
15
Golf balls
20
15
Golf balls
15
Golf balls Total
15
35
50
65
20
This association is founded in 2000 / 2001. As from this year they start to purchase materials. The numbers in bold are the total amount of purchased materials in that speci c year. In this example the golf balls are depreciated over 4 years. described.
In the table below the total nancial value of the golf balls is
Furthermore the total amount of depreciation is calculated.
new price of one golf ball is
¿
1.00.
2000 / 2001 thus have a value of
¿
The
The 15 newly purchased golf balls in
15.00.
This amount is depreciated in 4
years, consequently the golf balls are depreciated with an amount of
¿
3.75
(¿ 15 / 4) per year. Because the total number of golf balls in 2000 / 2001 is 15, the total amount of depreciation that year equals
¿
3.75. In 2001 / 2002
the depreciation of the 15 golf balls purchased in 2000 / 2001 as well as the depreciation of the 20 newly purchased golf balls has to be taken into account.
¿ ¿ 3.75 + ¿ 5.00
Because these are also depreciated in 4 years, the yearly depreciation equals 5.00 (¿ 20 / 4). The total depreciation in 2001 / 2002 equals: =
¿
8.75.
48
CHAPTER 8.
49
APPENDIX
Year /
01/02
02/03
15
11.25
03/04
04/05
05/06
06/07
07/08
15
10
20
Material
Go balls
Value of one golf ball = 1
20
Golf balls
7.50
15
10
5
20
11.25
15
7.50
3.75
11.25
7.50
3.75
12.50
16.25
17.50
17.50
18.75
15
Golf balls Golf balls Total
3.75
8.75
20
3.75
15
depreciation
8.2
Example Balance Sheet Debit
5,100
Credit
5,100
Go balls (new price)
1,000
Association's property
Golf balls (total
500
Provision material
depreciation)
replacement
Golf balls (residual value) Golf clubs (total
1,600 2500
500
Provision enlargement
2,000
300
Total provisions
2,800
Reserve
500
depreciation) Golf clubs (residual
1,000
value) Total materials Contributions to receive
1,500 400
Outstanding payment
100
golf federation Subsidies to receive
500
Remaining payment golf
100
shop Total amounts to receive
900
Bank account
600
Savings
2,000
Cash box
100
Remaining payments
Above you nd a simpli ed balance sheet. The debit and credit side should balance out. The golf balls are purchased for
¿
1000. The depreciation of the
balls is 4 years, so after 2 years half of it is depreciated: value of the golf balls after two years is
¿
¿
500 (¿ 1000 -
500. The residual
¿
500).
The golf
clubs have lost two thirds of their value, this is for instance when golf clubs are bought which last 6 years and 4 years have passed on. On the credit side you see a provision for material replacement which equals the depreciation.
For most SSAs this is not necessary.
Because the Sports
Council annually provides material subsidy it is not necessary to have a reserve for the complete amount of new materials to be purchased.
However,
associations should partially put aside the amount of these expenses. In case of expensive material SSAs should put aside the complete amount.
200
CHAPTER 8.
50
APPENDIX
The aforementioned is purely an example; a balance sheet can be set up in dierent ways. The example can be used as basis. Please make sure everything is clearly explained.
For questions or remarks please contact the Sports Council's treasurer, Paul Walczak:
[email protected]
8.3
Example Budget Revenues
3,200
Expenses
General revenues Contribution
3,200
General expenses 1,000
Depreciation material
650
O ce equipment
170
Administration expenses
160
Sport related
Sport-related
Subsidies (MUSST)
400
Registration competition
520
Subsidies (UM SPORT)
400
Participation tournament
700
Other subsidies
400
Organization tournament
700
PR Sponsoring
PR 1,000
Flyers
100
Posters
100
Website
100
The table above is an example of a budget for a SSA. The objective is to represent the expected revenues and expenses for a certain year. At the end of the year this should be compared with a realisation, so a clear overview is given. Not all revenues and expenses are split up in detail in the budget, this can be done in the clari cation. Revenues and expenses can only be mentioned if they are (i) plausible and (ii) they can be fairly estimated. If you are negotiating with a sponsor and hope to receive
¿
2,500 sponsor money, but this is not
certain yet, you cannot include it in your budget. In case you do receive this money in 200, it should be included in the realisation. Aforementioned budget is just an example. Each SSA should comprehensively check their situation to realise a budget. In practise, the budget is split up per committee.
8.4
SSA Contact list
There are 24 SSAs a liated to Sports Council MUSST. If you like to contact another SSA, you can nd information below:
CHAPTER 8.
51
APPENDIX
Sport
Contact details
Address
Athletics
MSAV Uros
Sportpark Jekerdal
Postbus 616
Mergelweg 120 6212
6200 MD Maastricht
XK Maastricht
[email protected] www.uros.nl Badminton
MSBC HEEP
Sportcentrum
Postbus 616
Randwijck P.
6200 MD Maastricht
Debyeplein 15 6229
[email protected]
HA Maastricht
www.heep.nl Basketball
MSBV Maastricht Knights
Sportcentrum
Postbus 616
Randwijck P.
6200 MD Maastricht
Debyeplein 15 6229
bestuur.maastrichtknights@
HA Maastricht
gmail.com www.maastrichtknights.nl Dancing
MSDV Let's Dance!
Amrath Grand Hotel
Postbus 616
De l'Empereur
6200 MD Maastricht
Stationsstraat 2-4
[email protected]
6221 BP Maastricht
www.msdvletsdance.nl Oude Harmoniezaal Heugemerstraat 76 6229 AS Maastricht Gymzaal Heer Kelvinstraat 1 6227 VA Maastricht Handball
MSHV Manos
Sportcentrum
Postbus 616
Randwijck
6200 MD Maastricht
P. Debyeplein 15
[email protected]
6229 HA Maastricht
www.mshvmanos.com Karate
SKVM Kinran
Sportcentrum
Postbus 616
Randwijck
6200 MD Maastricht
P. Debyeplein 15
[email protected]
6229 HA Maastricht
www.skvm.nl Climbing
MaasSAC
Klimcentrum Neoliet
Postbus 616
Heerlen
6200 MD Maastricht
Stadionbaan 52
[email protected]
6416 CS Heerlen
www.maassac.nl Bouldergym Graviton Geerweg 2 6135 KC Sittard
CHAPTER 8.
52
APPENDIX
Sport
SSA
Address
Korfball
MSKV De Hippo's
Sportterrein van
Postbus 616
Slijpestraat
6200 MD Maastricht
Van Slijpestraat
[email protected]
6225 BK Maastricht
www.mskvhippos.nl Sporthal Daalhof Goudenweg 190 6216 TT Maastricht Lacrosse
MaasLax
Sportpark West
Postbus 616
Negenputruwe 1
6200 MD Maastricht
6218 RA Maastricht
[email protected] www.maaslax.com Rowing
M.S.R.V. Saurus
Botenhuis & Sociëteit
Postbus 175
Bosscherweg 24
6200 AD Maastricht
6219 AC Maastricht
[email protected] www.msrvsaurus.nl Rugby (men)
MSRG Maraboes
Sportpark West
Postbus 198
Negenputruwe 1
6200 AD Maastricht
6218 RA Maastricht
[email protected] www.maraboes.nl Rugby (women)
Ma.R.Grieten
Sportpark West
Postbus 198
Negenputruwe 1
6200 AD Maastricht
6218 RA Maastricht
[email protected] www.margietenrugby.nl Fencing
MAS Incontro
Toneelacademie
Postbus 616
Lenculenstraat 31-33
6200 MD Maastricht
6211 KP Maastricht
[email protected] www.masincontro.nl Triathlon
Ferro Mosae
Sportpark Jekerdal
Postbus 616
Mergelweg 120
6200 MD Maastricht
6212 XK Maastricht
[email protected] www.ferromosae.nl Tennis
MSTV Stennis
Tennispark Geusselt
Postbus 616
Severenstraat 215
6200 MD Maastricht
6225 DA Maastricht
[email protected] www.mstvstennis.nl Field hockey
MSHC
Sportpark Geusselt
Postbus 616
Discusworp 10
6200 MD Maastricht
6225 XP Maastricht
[email protected] www.mshc.nl
CHAPTER 8.
53
APPENDIX
Sport
SSA
Address
Gymnastics
MSTV Saturnus
Sportcentrum
Postbus 616
Randwijck
6200 MD Maastricht
P. Debyeplein 15
mstvsaturnus.bestuur@
6229 HA Maastricht
gmail.com www.mstvsaturnus.nl Floorball
MSUV Hooked
Sportcentrum
Postbus 616
Randwijck
6200 MD Maastricht
P. Debyeplein 15
[email protected]
6229 HA Maastricht
www.hooked.nl Football and
DBSV Red Socks
Sportcomplex Heugem
Futsal
Postbus 616
Gronsvelderweg 1
6200 MD Maastricht
6229 VN Maastricht
[email protected] www.dbsvredsocks.nl
Sportcentrum Randwijck P. Debyeplein 15 6229 HA Maastricht
Volleyball
MSVV Fyrfad
Sporthal de Heeg
Postbus 616
Roserije 500 6228 DN
6200 MD Maastricht
Maastricht
[email protected] www.fyrfad.nl Cycling and
Dutch Mountains
mountainbiking
Postbus 616 6200 MD Maastricht
[email protected] www.dm-maastricht.nl
Sailing and
MSZV Lagakari
Jachthaven Porto no
sur ng
Postbus 616
Kasteellaan 7
6200 MD Maastricht
6245 SB Eijsden
[email protected] www.lagakari.nl Swimming
MSZV Tiburón
Zwembad De Geusselt
Postbus 616
Discusworp 4
6200 MD Maastricht
6225 XP Maastricht
mszvtiburon@maastrichtuni versity.nl www.mszvtiburon.nl Ultimate
Ultimaas
Sportcentrum
Frisbee
Via Regia 111b
Randwijck
6216BR Maastricht
P. Debyeplein 15
ultimatefrisbeemaastricht@
6229 HA Maastricht
gmail.com www.ultimaas.nl
Oefenstrook Akersteenweg 215 6226 HS Maastricht
CHAPTER 8.
8.5
54
APPENDIX
OSSOs Contact list
In the Netherlands, there exist more organizations similar to Sports Council MUSST. The name for all these organizations is Coordinating Student Sports Organization. When you want to promote a tournament within the Netherlands it is wise to contact these organizations. They can further distribute the information. Name
City
E-mail
Website
SSN
Landelijk
[email protected]
www.studentensport.nl
ACLO
Groningen
[email protected]
www.aclosport.nl
ESSF
Eindhoven
[email protected]
www.essf.nl
FOSST
Tilburg
[email protected]
www.fosst.nl
MUSST
Maastricht
[email protected]
www.musst.nl
NSSR
Nijmegen
[email protected]
www.nssr.nl
SSA
Amsterdam
algemeen@studentensp
www.studentensporta
ortamsterdam.nl
msterdam.nl
secretaris-
www.ssd.tudelft.nl
SSD
Delft
[email protected] SWU
Wageningen
[email protected]
www.thymos.net
Leiden
sportraadleiden@gmail.
www.voorzieningen.le
com
idenuniv.nl/sports/spor
Thymos USRL
traad SrU
Utrecht
sportraad@sportraadu
www.sportraadutrecht.
trecht.nl
nl
More information about the Coordinating Student Sports Organizations is available on the website of Student Sports Netherlands: www.studentensport.nl
8.6
SCOREN
SCOREN is a cooperation between the SSAs in Maastricht. It is an organization by students, for students. SCOREN is meant to optimise the cooperation between SSAs. By forming one big group as SSAs, under SCOREN, a huge social network is created. Furthermore, with a group of almost 1800 people, SCOREN creates a large basis within the university, as well as towards external parties. The primary target group of SCOREN are the SSAs and indirectly their members. SCOREN is organized by a committee, under the direction of the MUSST. Members of all SSAs can participate in this committee. The president is the Commissioner PR/Sponsoring of the MUSST. The committee organizes all SCOREN-related events during the year. The biggest events are the Sport Gala and the INKOM. During the INKOM, SSAs present themselves to new students and potential new members. supports SSAs during the INKOM as umbrella organization.
SCOREN
CHAPTER 8.
8.7
APPENDIX
55
UM SPORT car
UM SPORT possesses a car, which can be rented by SSAs.
The car can accommodate up to 7 people and is intended for transportation to and from sporting events or training camps.
To use the car please send an email to Bart Vriesema (
[email protected]). This application must be made at least 5 days in advance and is only valid after con rmation. Any cancellation of the application shall be no later than 5 days in advance.
The use of the car will cost 15 eurocents per kilometre and fuel costs are borne by the SSA.
A deposit of 250 Euros may be demanded.
The car can be retrieved the front desk of UM SPORT.
UM SPORT: You probably already have student sports events during this year where the car could come in handy. I would like to receive a list of possible events of the whole year before November 1st. The following information should be on the list: the pick-up day, the return day, destination. After November 1st I will check the list for double bookings. I will inform every SSA of the availability of the car as soon as possible. The car is only available after con rmation. Please note: During the Batavierenrace, the GNSK and the INKOM the car is reserved for UM SPORT. Regarding the GNSK, the transportation of materials can be discussed.
