Greater Battle Creek Ice Hockey Association Board Meeting Minutes Meeting Date: Jan. 19th 2016

Location: The Rink

Time: 6:00 pm

Call to Order: 6:01 pm

President, Patti Ernst

X

Board Member, Dara Sisoura (LTS)

X

John Rood

X

Vice President, Mike Schmidt

X

Board Member, Arran Walbeck

X

Mandy Rood

X

Treasurer, John Gayda

X

Board Member, Matt Wensauer

X

Ron Force

X

Secretary, Dawn McKellar

X

Scheduler, Mike Irons

Sara Horton

X

Board Member, Joe Grupczynski

X

MAHA Rep.,Noreen Clifton

Board Member, Bill Clifton

X

Kristina Grupczynski

Board Member, Stephanie Bain

X

Tiffany Schmidt

X

Board Member, Nicole Place

X

Kelly Talty

X

X

Attendance: X = in attendance

Topic and Timeframe: Introduction of guests

Discussion/Action Plan

Accountability Deadline

Welcome Tonya Wendt, Amy Ratliff, Brent Faulk,

Patti

1

Topic and Timeframe:

Discussion/Action Plan

Accountability Deadline

Meeting minutes

December Meeting Minutes reviewed and approved. Motion to approve- Arran W. 2ndStephanie B. All in favor- Yes.

All

Treasurer Report

Report attached. Cash balance $23,674.90. Down $16,000 from last month. Ice has been paid through January. Financially doing ok. Need to focus on collecting fee's from players. 75% of player fees need to be paid by the end of January, payment in full by February 15th. Statements will be sent out soon.

John G.

Registrars Report

LTS are the only ones needing to register.

Nicole P.

Coaching Director

LTS had a great turn out. Thank you to the coaches who helped. There are parent;s interested in helping and they have been informed that they need USA Hockey #. Inquiry about one goal grant money to be used for equipment and cones. Joe will present a list of items to send out email to board members for a vote. Maximum credit is $400. Per team for reimbursements of clinics and recertification.

Joe G.

Adray Update No Update

Bill C./ Stephaine B.

STAR

Bill C.

No Update

2

Topic and Timeframe:

Discussion/Action Plan

Accountability Deadline

LTS Update

Is Rockin and Rollin. Latest registrations have been submitted to Nicole. Positive feed backA lot more organization this season, having a Coach, some kids already moving up. 30 kids is a good number, anymore might be too many. Next session is being offered for free courtesy of the Battle Creek Community Foundation-David Wallace Memorial Try Hockey Free- Feb. 20th. There will be an additional date chosen for the second try hockey free (one goal grant criteria) this can be scheduled next season. FEB. 6TH LTS Coach Justin will be out of town and will need someone to cover that day. Please see Dara about this. People are excited about possibilities of clinics this summer and wondering if this will be offered.

Dara

Scheduling Report

No Update.

Mike I.

Safe Sport Coordinator

No Update.

Bill C.

Fund Raising SCRIP- Still getting some payments on this. Committee One Goal Grant- No Updates. Update

Kristina G.

David Wallace Scholarship

Paying out on 3 scholarships- $800, $500, and $300. $2,350.00 payment for LTS ice-Trying to get shirts made for this. Foundation requests to ask parents for donations. Envelopes will be provided for donations.

Kristina G. Tiffany S.

Scholastic Athlete Awards

No Updates

Patti E.

Logo Wear

No Updates.

Patti/ Dawn

3

Topic and Timeframe:

Discussion/Action Plan

Accountability Deadline

Website

No complaints.

Joe G./ Mike S.

Facebook

Very Busy. Stephanie is directing rink related questions to the Rink FB page. Phone system Stephanie Bain is still not working and FB is receiving lots of messages about this. Someone is needed to run the Rink FB page to handle the questions and keep community interest. Lots of questions about open skate and sticks n puck, and rental skates.

MAHA Update

Looking into high performance clinics, more info to follow. Winter meeting taking place this weekend- Patti and Noreen will be attending and will report back.

Noreen C.

Marketing/ Research Committee

No Update.

Kelly Talty

4

Topic and Timeframe: New Business

Discussion/Action Plan

Accountability Deadline

Rink Update- John G. And Patti are meeting with the Community Foundation on a weekly basis. Duane is now on the Foundations payroll- John and Patti are his bosses. Dennis Boomer is the Rinks only employee. Supplies needed for the Rink are being ordered and Ron McKellar and Scott Schwitzer are addressing what repairs are needed. Shout out GBCIHA FB page to thank Ron received the sites most likes to date. John and Patti working on an operating agreement with the rink for concessions. Foundation is helping GBCIHA to develop a business plan. To date the foundation has invested a quarter of a million dollars into our association. GBCIHA would like to do a collage photo of all of the teams as a thank you. Continued community interest- Vince at Lakeview Ford would like to do a fundraising tournament. Looking at this for next season. Open Board Positions- Nicole Place is resigning at the end of this season and has provided Patti with her resignation. Mike S. Wants to step down as Vice President. Dara and John G. Seats will need to be voted on as they are filling spots for exiting board members Matt Jorgensen and Joe Levack. A committee is needed to facilitate the voting. This will be organized and handled by Tiffany S. and Ron Force. Pictures- Will be taken at practices the week of Jan 25th. Gear Swap- Idea's for this submitted by Stephanie Bain. Further discussion on this at a later date. Spring Hockey- John Rood will present a plan for this that can be brought to the Foundation for potential approval. Skate Drive- This is being organized by Hands on BC. Meeting adjourned 7:27pm

NEXT MEETING TUESDAY, Feb. 16th at 6:00 pm at the Rink. 5