Intermediate

Microsoft Word 2010

Graphics, Charts, and Templates

Location: Central Library, Technology Room Visit Schenectady County Public Library at http://www.scpl.org

1

Microsoft Word 2010

Word 2010 gives you the tools to create professional looking documents with just a few clicks of your mouse. Insert graphics, create charts, and save time by using a wide array of templates from greeting cards to resumes.

Exploring the Insert Ribbon: Everyone’s favorite tools!

Clip Art Click Clip Art. A Clip Art pane will appear on the right of your screen. Enter your search term in the Search for: box. Click the down arrow in Results should be: and select media file types. Check Include Office.com content if you want to search the Internet for additional results Click Go. Use the scroll bar to view images. Click on image of your choice.

2

Note the box around the image. It means the image is selected so the Picture Tools – Format toolbar appears. This special toolbar will allow you to be creative with the image’s appearance, arrangement features (including how text flows – wraps around the image), and the crop tool. (Sometimes you will need to click on Format to “wake up” the tab.)

Now You Try It: Search for and insert a clip art image of your choice. Using Picture Styles from the Picture Tools- Format ribbon select Soft Edge Oval. From the Arrange group, position your image in the middle of the document. Enter a title for your picture and wrap text “tight” with the picture. Text wrapping takes practice. Try a few effects to see how you can arrange your text to flow or wrap around a clipart, text box, or other item.

Click Crop. You will notice black marks at the corners and sides of the image. Move your courser to a crop mark and “cut” away the part of the image you do not want. Resize image by clicking and dragging from a corner.

3

Charts

Insert a chart to illustrate and compare data. Various styles include bar, pie, line area and SmartArt. Microsoft Word 2010 automatically links to Excel so you can enter your data that will form your chart. Here is an example of the clustered horizontal bar graph,

Now You Try It! Select Column > 3-D Clustered Column. Reproduce the following chart.

Use the Chart Tools ribbon to add a data table and experiment with chart options and formatting.

4

SmartArt:

Click SmartArt.

Add a diagram to your report, presentation, or just for your own information.

Choose the type of graphic. (Notice the explanation of the diagram.) Click OK. Use the SmartArt Tools – Design and Format toolbars to customize your diagraph

5

Now You Try It: choose the pyramid design. Change the design color, layout style, and reposition the graphic in the middle of the page (Hint – position is part of the Format tab). Enter text in each section of the pyramid.

WordArt

WordArt allows you to select a pre-set title form or to change the settings to customize the look. Click WordArt.

A textbox will appear where you will enter your title. You can also change the color, shape, font type and size using the Drawing Tools Format ribbon

6

Now You Try It: Create a WordArt with text Computers Are Great. Using the Drawing Tools Format ribbon, change the style, shape, and edit the text to say Have Fun with Computers. Try adding a 3-D effect and wrapping text around your WordArt.

Templates

Templates are “fill in the blanks” designs. They can also be changed to meet your individual needs. Be aware that not all templates are created by Microsoft. Check the source of the template (particularly resumes).

Click File >New Click the template group of interest or enter a search term. Click Download Here is an example of a business card with a five star rating. 7

Now You Try It: Select Calendars from the Office.com templates menu. Open the 2012 calendar folder and select a five star calendar to download.

Other Features to Explore:

Header & Footer group allow you to enter identifying information at the top and/or bottom of your documents. Click on the down arrows to explore formats for these options. (Notice page numbers at bottom of this document.)

T

ext group includes the text box feature which allows you to draw a box for text and them position that box within your document. The Drop Cap feature (notice the T in text) adds certain elegance to your text. You can also customize the Drop Cap feature.

X John Doe Manager

Signature Line Other useful options are available to you on the Insert tab. Explore these options and, when in doubt about a feature, click

for help (or F1 on your keyboard).

8