Chancery SMS® Version 6.0

Gradebook Installation Guide for Teachers May 2005 CSL - 12483

The Chancery SMS Documentation Team: Joanna Denford, Ben Hechter, Sarah Hewson, Karin Jensen, Sharon Russell © 2005 Chancery Software Ltd. Information in this document is subject to change and does not represent a commitment on the part of Chancery Software Ltd. For up-to-date information, call Customer Service at 1-800-999-9931. Win School, Mac School, eClass, Open District, Chancery SMS, and Chancery Student Management Solutions are registered trademarks of Chancery Software Ltd. Microsoft, Windows, and Windows NT are registered trademarks of Microsoft Corporation. SQL Server and .NET are trademarks of Microsoft Corporation. Oracle is a registered trademark of Oracle Corporation. Apple, Mac, and Macintosh are registered trademarks of Apple Computer, Inc. Crystal Reports is a registered trademark of Business Objects SA. SETS is a trademark of 4GL School Solutions, Inc.

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C ONTENTS

W e lc o m e t o C hanc er y SM S G r ade b o o k .. . . . .. . . . .. . . .. . . . .. . . .. . . . .. . . . .. . . .. . . . 1 System Requirements ............................................................................................................ 1 Operating System ............................................................................................................ 1 Memory ............................................................................................................................ 1 Adding a Gradebook Quick Link ............................................................................................ 2 Installing Chancery SMS Gradebook ..................................................................................... 2 Installing Gradebook using the Quick Link ....................................................................... 3 Installing Gradebook from the CD or Network ................................................................. 7 Logging On to Chancery SMS Gradebook ............................................................................ 9

Contents

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Contents

Chancery SMS Gradebook Installation Guide for Teachers

W ELCOME TO C HANCERY SMS G RADEBOOK Chancery SMS 6.0 Gradebook is a complete organizational tool. It enables you to create, organize, score, and review all your assignments, review student progress, and assign final grades to all your students. This guide explains how to install and start Chancery SMS 6.0 Gradebook on your personal computer.

System Requirements Chancery SMS Gradebook requires specific software to run. To run Chancery SMS 6.0 Gradebook on your computer, you will need to meet the following minimum system requirements.

Operating System Chancery SMS 6.0 Gradebook is compatible with the following operating systems: •

Mac OS X 10.3.x (Panther)



Windows XP



Windows 2000



Windows 98

Memory To run Chancery SMS 6.0 Gradebook on your computer, make sure you have a minimum of 256 MB RAM installed.

Java Runtime Engine Chancery SMS 6.0 Gradebook requires: •

Java 1.4.2_03 Runtime Engine (This can be downloaded from http://java.sun.com/j2se/1.4.2/download.html)



Java Web Start 1.4.2 (This is included with Java Runtime Engine, or you can download it from http://java.sun.com/products/javawebstart/downloads/index.html#1.4.2)

Welcome to Chancery SMS Gradebook System Requirements

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Chancery SMS Gradebook Installation Guide for Teachers

Java Web Start and the Java Runtime Engine are required for both the Macintosh and Windows platforms. Note Java 1.5 is not supported for use with Chancery SMS Gradebook. Note Mac OS X 10.3 includes Java 1.4.2.

If Gradebook won’t run on your Mac, make sure you are running the correct version of Java. 1

From the Apple menu, click About This Mac, then click More Info.

2

On the Apple System Profiler tab, click Applications. Scroll down until you see Java Plugin Settings and select Java Web Start.

3

Make sure you have Java Web Start 1.4.2, and Java RunTime 1.4.2_03.

Adding a Gradebook Quick Link You can install Gradebook by clicking on the Gradebook Quick Link in Chancery SMS, or you can install from the Chancery SMS 6.0 Gradebook Installation CD. If you are installing using the Quick Link, make sure it is visible on your home page. TO

ADD A

GRADEBOOK

QUICK LINK :

1

From the Actions menu, click Customize Home Page.

2

On the Customize Home Page page, under Quick Links, in the Available Quick Links list, select Gradebook, and click Add. Note If the Gradebook Quick Link is not visible in Chancery SMS, make sure the Quick Link has been added to your home page. If the Teacher role you are assigned to has permission for Gradebook set to Yes, you can then add the Gradebook Quick Link to their Chancery SMS Home Page. If you do not have permission to access the Gradebook Quick Link, contact your Chancery SMS administrator.

3

Click OK.

Gradebook is added to the Quick Links area on your home page.

Installing Chancery SMS Gradebook You can install Chancery SMS Gradebook using one of three methods: •

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Quick Link

Welcome to Chancery SMS Gradebook Adding a Gradebook Quick Link

Chancery SMS Gradebook Installation Guide for Teachers



Installation CD



Installer located on a shared network drive

Note Before upgrading your Gradebook client, you must move all previous versions of the CSG files from the SMS Gradebook Archive folder or the Gradebook client will not start. Locate the SMS Gradebook Archive folder and copy the contents to another location.

Installing Gradebook using the Quick Link Installation of Chancery SMS 6.0 Gradebook using the Quick Link initiates at the Chancery SMS server that supports your school. 1

In Chancery SMS, click the Gradebook Quick Link. If the Gradebook Quick Link is not visible in Chancery SMS, make sure the Quick Link has been added to your home page. If the role a teacher is assigned to has permission for Gradebook set to Yes, the teacher can then add the Gradebook Quick Link to their Chancery SMS Home Page. If you do not have permission to access the Gradebook Quick Link, contact your system administrator. If your computer does not have the Java Runtime Engine, a security warning might appear before your computer downloads it. If so, click Yes and follow the onscreen instructions to download and install Java Runtime Engine.

2

The Java Web Start splash screen displays.

3

In the security warning that displays, click Start.

Welcome to Chancery SMS Gradebook Installing Chancery SMS Gradebook

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Chancery SMS Gradebook Installation Guide for Teachers

4

On the PC:

On the Mac:

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4

The following dialog displays progress as the Gradebook software downloads on to your computer.

Welcome to Chancery SMS Gradebook Installing Chancery SMS Gradebook

Chancery SMS Gradebook Installation Guide for Teachers

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In the SMS Gradebook - Desktop Integration dialog, indicate whether you want to create shortcuts on the Desktop and on the Start menu.

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Choose from the following options: Click

To do this

Yes

Create both a Gradebook shortcut on your Desktop and a shortcut on the Start menu (PC only).

No

Not create any Gradebook shortcuts.

Ask Later

Continue with the Gradebook installation and be prompted to configure the desktop settings the next time you log on to Gradebook.

Configure

Configure the default java application integration settings. Choose from: • Always integrate java applications into the desktop. • Never integrate java applications into the desktop. • Ask before integrating java applications into the desktop. This is the default.

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When the installation is complete, the Log On window displays.

Welcome to Chancery SMS Gradebook Installing Chancery SMS Gradebook

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Chancery SMS Gradebook Installation Guide for Teachers

Using the Java Web Start Application Manager

When Chancery SMS 6.0 Gradebook has been installed on your computer, you can use the Web Start Application Manager to start the application.

TO RUN CHANCERY SMS GRADEBOOK MANAGER: 1

FROM THE

WEB START APPLICATION

In Windows, from the Start menu, click Programs > Java Web Start > Java Web Start. OR On the Macintosh, in the Applications > Utilities > Java folder, click Java Web Start.

2

Click the SMS Gradebook icon. If you do not see the SMS Gradebook icon, from the View menu, click Downloaded Applications.

3

Click Start.

Creating Shortcuts for Gradebook

If you did not create shortcuts during the initial installation of Chancery SMS Gradebook, you can create a shortcut to the application at a later time.

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Welcome to Chancery SMS Gradebook Installing Chancery SMS Gradebook

Chancery SMS Gradebook Installation Guide for Teachers

Each time you start Chancery SMS Gradebook, a dialog asks if you would like to create shortcuts for the application.

TO

CREATE SHORTCUTS FOR

CHANCERY SMS GRADEBOOK:

1

In Chancery SMS, click the Gradebook Quick Link.

2

In the SMS Gradebook - Desktop Integration dialog, choose from the following options: Click

To do this

Yes

Create both a Gradebook shortcut on your Desktop and a shortcut on the Start menu (PC only).

No

Not create any Gradebook shortcuts.

Ask Later

Continue with the Gradebook installation and be prompted to configure the desktop settings the next time you log on to Gradebook.

Configure

Configure the default java application integration settings. Choose from: • Always integrate java applications into the desktop. • Never integrate java applications into the desktop. • Ask before integrating java applications into the desktop. This is the default.

Installing Gradebook from the CD or Network When you install Gradebook from the CD or via a network installer, Desktop shortcuts are automatically created. 1

Insert the Installation CD in your drive. If the installer doesn’t start automatically, locate and double-click SMS Gradebook Installer For Win or SMS Gradebook Installer For Mac. OR On the network, locate and double-click SMS Gradebook Installer For Win or SMS Gradebook Installer For Mac.

Welcome to Chancery SMS Gradebook Installing Chancery SMS Gradebook

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Chancery SMS Gradebook Installation Guide for Teachers

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The InstallShield Wizard starts the installation process. If your computer does not have the Java Runtime Engine, it is automatically installed. On the PC:

On the Mac:

When installation completes, shortcuts for Chancery SMS Gradebook and Java Web Start appear on the desktop. 3

Double-click the Chancery SMS Gradebook icon on the desktop to start Gradebook. A progress bar displays as the Gradebook software downloads on to your computer. When the installation is complete, the Log On window displays.

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Welcome to Chancery SMS Gradebook Installing Chancery SMS Gradebook

Chancery SMS Gradebook Installation Guide for Teachers

Logging On to Chancery SMS Gradebook The first time you log on after installing, you must either be on a machine that is connected to Chancery SMS, or you must have a file that was created from a connected Gradebook machine. After you enter your information in the Log On window, your gradebook displays. For more information on saving and retrieving gradebooks as files, see the online Help or User Guide. After the first time, when you log on using that machine, the gradebook data you last worked on displays. You must know your Password and User ID, both assigned by your Chancery SMS administrator, to log on. Note The first time you log on to Chancery SMS Gradebook, it might take a few minutes for your gradebook file to open.

TO LOG ON: 1

Enter your User ID. The Chancery SMS administrator in your school or district provides you with your User ID.

2

Enter your Chancery SMS Password. Your Chancery SMS administrator provides you with your initial Password.

Welcome to Chancery SMS Gradebook Logging On to Chancery SMS Gradebook

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Chancery SMS Gradebook Installation Guide for Teachers

3

If you click Options, the Chancery SMS server address field displays. Obtain this information from your Chancery SMS administrator. If you click Options when the Chancery SMS server address field displays, the Server field is hidden from view, the window resizes accordingly, and the Options arrows point to the right. If you click Options when the Chancery SMS server address field is hidden, the Server field displays, the window resizes accordingly, and the Options arrows point to the left.

4

Click Log On.

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If you entered your information correctly, Gradebook displays the main window. OR To close the Log On window and end the attempt to connect to Chancery SMS, click Cancel. Gradebook displays in the main window in an empty, offline state.

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Welcome to Chancery SMS Gradebook Logging On to Chancery SMS Gradebook