function venues Alice Springs
WELCOME TO ALICE SPRINGS!
We have areas to suit all needs and to those who would like a function with a difference
Alice Springs, located in the centre of Australia, is an iconic outback town, rich in history and culture. There is “no town like Alice.” Holding an event at Heavitree Gap Outback Lodge gives your guests the opportunity to explore the region as it offers interesting and varied tourist attractions including: the Desert Park, the Royal Flying Doctors, School of the Air, Stanley Chasm and Simpsons Gap. Alice Springs is well-serviced by direct flights from all mainland capital cities.
FUNCTION VENUES Located at the foot of the spectacular MacDonnell Ranges in Alice Springs, guests at the lodge get to experience the kind of magnificent and distinctive natural landscape that makes Australia famous all over the world. Our function venues maximise this matchless setting and reflect the location’s special character in a way that will enrich your stay and enhance your special occasion or event.
RED CENTRE DREAMING With seating for up to 300, a stage and conference facilities and services, this venue is ideal for large gatherings and events such as weddings, birthday parties and meetings. However, the outstanding feature of this venue is its awe-inspiring backdrop. The ruggedly majestic MacDonnell Ranges makes this a truly one-of-a-kind setting that will leave a lasting impression on you and your guests. Red Centre Dreaming is literally a stone’s throw from the base of the range where the rock faces take on different hues throughout the day, showcasing an ever changing ancient beauty that draws visitors from all over the world. We are happy to tailor the space to your particular needs and our function coordinator would be please to make an appointment to discuss and plan your special function.
OLDE ALICE Designed to reflect the rustic character of Old Alice Town in days gone by, this is a venue with atmosphere and charm made special by the recreation of old streetscapes based on historic photographs. An ideal venue for dinner functions and wedding receptions, guests can step outside to take in the imposing and spectacular MacDonnell Ranges - what a stunning backdrop for your special event photographs.
AJ’S TAVERN There isn’t another beer garden in Australia quite like AJ’s - located as it is among a stand of substantial old eucalyptus trees at the foot of the breathtaking MacDonnell Ranges. The tavern offers relaxed and casual dining and the beer garden is an ideal spot for pre-drinks while taking time out during a conference or to enjoy a peaceful morning tea accompanied by native birds in the tree tops and a landscape of unspoiled grandeur. Heavitree Gap Outback Lodge
RED CENTRE DREAMING FLOOR PLAN SELECTION
RED CENTRE DREAMING MAXIMUM
Class room
125
Theatre
300
Banquet
250
Formal
250
Cabaret
125
Cocktail reception
300
Spectacular beauty, it is a truly unique function experience
Please note: Capacity in areas is subject to set up requirements, and may be reduced if buffet or audio visual equipment is required.
FLOOR PLANS
U-SHAPE
THEATRE STYLE
BOARD ROOM
CLASS ROOM
CABARET STYLE
FORMAL STYLE
Heavitree Gap Outback Lodge
It’s a function room with character and rustic charm
OLDE ALICE FLOOR PLAN SELECTION
OLD ALICE MAXIMUM
U-shape
40
Boardroom
40
Class room
80
Theatre
80
Banquet
80
Formal
80
Cabaret
80
Cocktail reception
100 - 130
Please note: Capacity in areas is subject to set up requirements, and may be reduced if buffet or audio visual equipment is required.
FLOOR PLANS
U-SHAPE
THEATRE STYLE
BOARD ROOM
CLASS ROOM
CABARET STYLE
FORMAL STYLE
Heavitree Gap Outback Lodge
A relaxed and casual atmosphere, with beer garden, great for pre-dinner drinks
AJ’S TAVERN FLOOR PLAN SELECTION
AJ’S TAVERN MAXIMUM
U-shape
30
Boardroom
40
Class room
40
Theatre
100 - 130
Banquet
100 - 130
Formal
100 - 130
Please note: Capacity in areas is subject to set up requirements, and may be reduced if buffet or audio visual equipment is required.
FLOOR PLANS
U-SHAPE
THEATRE STYLE
BOARD ROOM
CLASS ROOM
CABARET STYLE
FORMAL STYLE
Heavitree Gap Outback Lodge
VENUE HIRE RATES Prices on request RED CENTRE DREAMING Full or half day rates available Please Note: Extra charges may apply for equipment hire.
OLDE ALICE Full or half day rates available Please Note: Extra charges may apply for equipment hire.
AJ’S RESTAURANT & BEER GARDEN Full or half day rates available Please Note: This area is a public area of the hotel and as such we cannot offer exclusive use. Extra charges may apply for equipment hire.
AUDIO VISUAL & OTHER EQUIPMENT DETAILS Overhead Projector Screen Television &Video Whiteboard & Markers
Pin up Boards Multimedia Projector
Heavitree Gap Outback Lodge
FUNCTION VENUES TERMS & CONDITIONS CONFIRMATION Your Booking Confirmation Form is required within 14 days of the conference space being held (and where applicable). If credit arrangements have been made, account settlement will be 7 days; otherwise full payment must be made at the conclusion of the event. The booking confirmation form must be filled out indicating your chosen method of payment.
CANCELLATIONS Cancellation of function rooms and/or accommodation must be advised in writing. If notice of the cancellation of the event is given with more than 14 days notice half of the deposit paid will be refunded. A full refund may be agreed to pending resale of the facilities. When bookings are cancelled within 14 days of the event no deposit will be refunded.
GUARANTEED NUMBERS A guaranteed number of guests attending is required in writing, by 12 noon, 7 working days prior to the event. The clients charges will be based on final numbers indicated 7 days prior to the event. If the number of guests increases, extra charges will be applied. If numbers decrease, the charges will be based on the original confirmed numbers.
MENU SELECTIONS Please confirm your menu selection at least 14 days prior to the event– remember we are in an isolated location and we may need this time to guarantee availability of your selections.
SUBSTITUTE VENUES If the function venue booked cannot be made available due to circumstances beyond the control of Heavitree Gap Outback Lodge, the company reserves the right to substitute similar areas. In such exceptional circumstances every effort will be made to inform the organizer.
ACCOMMODATION Final numbers of accommodation rooms will be required 14 days prior to arrival, together with a rooming list. All rooms that fail to arrive or cancel within 24 hours of arrival will be charged for the first night of accommodation. All cancellations are required in writing.
FUNCTION VENUE ACCESS Should you require access to your venue before or after your function, e.g. Extended set up & breakdown times, a charge may apply. Subject to availability.
Heavitree Gap Outback Lodge
HEAVITREE GAP OUTBACK LODGE TERMS & CONDITIONS continued... DISPLAYS & SIGNAGE No attachments are to be used on the walls under any circumstances.
DAMAGES Please note that you are financially responsible for any damage sustained to the venues due to any act of negligence by any person associated to your group during the event. Clients are responsible for any essential additional cleaning costs incurred as a result of the event.
INSURANCE We cannot take responsibility for damage to, or loss of items before, during or after an event. It is recommended that you arrange the appropriate insurance cover.
CAR PARKING HTGOL provides complimentary parking and is not responsible for any loss or damage sustained to vehicles utilizing this area.
SWIMMING POOL HTGOL pool is for hotel guests only. In the event of an agreement for use of the swimming pool area clients for a barbeque function will have exclusive use of this area. The pool is open from 6am - 9pm. Strictly no glassware in the fenced pool area.
Heavitree Gap Outback Lodge
ABN: 58 188 480 163 003
SIGNED ACCEPTANCE FOR VENUE HIRE I have read fully & understand the terms & conditions.
NAME: ___________________________________________________________________
SIGNED:___________________________________________________________________
COMPANY/ORGANISATION: _____________________________________________________________________ ABN NUMBER: _________________________________________________________________________________ EVENT DATES: _________________________________________________________________________________ VENUE TO HIRE: ________________________________________________________________________________ CONTACT: _____________________________________________________________________________________ TELEPHONE NO: ________________________________ FAX NO: ______________________________________ EMAIL: ________________________________________________________________________________________ ADDRESS: ____________________________________________________________________________________
Heavitree Gap Outback Lodge
PAYMENT DETAILS To guarantee your booking and the final settlement of your account Please tick: CHEQUE/CASH (Please be advised that a Credit Card will need to be provided as a guarantee. Should the account not be settled on the day, the nominated Credit Card will be charged)
CREDIT CARD CREDIT CARD TYPE: _____________________________________________________________________________ CREDIT CARD HOLDERS NAME: __________________________________________________________________ CREDIT CARD NUMBER: ____________________________________EXP DATE: ___________________________ SIGNATURE OF CREDIT CARD HOLDER: ___________________________________________________________ CHARGE BACK/PURCHASE ORDER NO: ________________________________________________ (Hardcopy required) (If your company does not have existing credit with the Hotel, a Credit Application will be forwarded to you on request. Please note that for processing we require the completed forms no later than 6 weeks prior to your event) I have read and understood the General Information and Hotel Terms and Conditions and guarantee payment of the relevant charges, in respect to the above mentioned function.
NAME: _________________________________________________________________________________________ DATE: ________________________ SIGNATURE: ____________________________________________________________________________________
Heavitree Gap Outback Lodge
COFFEE BREAK SELECTIONS EARLY BIRDS COFFEE & TEA Freshly brewed coffee & selection of teas on arrival
CLASSICAL Jam & cream filled petite lamingtons
BAKE HOUSE Danish pastries & muffins
DEVONSHIRE Home baked scones served with jam & cream
LIGHT Fresh fruit platter Cheese & dips platter Orange juice
CONTINUOUS FRESHLY BREWED COFFEE & SELECTION OF TEAS (AVAILABLE 9.00AM TO 5.00PM) Special dietary requirements are catered for on request - Please ask Function Manager Prices on Application
Heavitree Gap Outback Lodge
FINGER FOOD MENU (All platters serve 10 people) PLATTER ONE Party pies, pasties & sausage rolls with tomato dipping sauce
PLATTER TWO Mini spring rolls, samosas, lemon chicken tenders & crumbed squid rings Served with sweet chilli and soy sauces
PLATTER THREE Marinated beef skewers, marinated chicken skewers, marinated chicken wings & Spanish meatballs Served with chilli & chive dipping sauces
PLATTER FOUR Chips & wedges served with sweet chilli, sour cream, tomato & BBQ dipping sauces
PLATTER FIVE Open baguettes filled with assorted salads & meats. Special dietary requirements are catered for on request - Please ask Function Manager Prices on Application
Heavitree Gap Outback Lodge
AL A CARTE MENU Alternate Drop (Choice of 2 from each section) ENTRÉE Soup Garlic bread Lemon pepper squid Marinated chicken skewers
MAINS Grilled barramundi with citrus sauce Grilled chicken breast with creamy garlic & basil sauce MSA rump steak served medium with rich gravy **each served with mashed potato & seasonal vegetables**
DESSERTS Sticky date pudding with butterscotch sauce Apple & berry strudel with ice cream & berry compote Selection of cheesecakes Tea & coffee Special dietary requirements are catered for on request - Please ask Function Manager Prices on Application
Heavitree Gap Outback Lodge
BUFFET MENU 2 course selection 3 course selection 4 course selection
MENU CHOICES SOUPS Choice of one of the following, Creamy butternut pumpkin Minestrone Potato & leek
FROM THE CARVERY Tender roast beef Traditional roast pork Roast lamb Seasonal vegetables
FROM THE BUFFET Choice of one of the following Mediterranean penne pasta Apricot chicken Barramundi fillets in coconut & mango sauce Mongolian lamb
DESSERTS Selection of cheesecakes Special dietary requirements are catered for on request - Please ask Function Manager Prices on Application Heavitree Gap Outback Lodge
ROTISSERIE SPIT Minimum 60 people MEAT ON A SPIT Rosemary garlic lamb Marinated beef Traditional pork
VEGETABLES Roast potato Roast pumpkin Corn cobbett’s Peas & beans Sautéed cabbage & spinach
SALADS Coleslaw Garden salad Greek salad Mixed bean Beetroot Mixed sprout & mango salad Breads & condiments
DESSERTS Selection of cheesecakes Mini pavlovas Special dietary requirements are catered for on request - Please ask Function Manager Prices on Application Heavitree Gap Outback Lodge
GOURMET AUSTRALIAN BARBEQUE Buffet selection FROM THE BARBEQUE Marinated 200gm MSA rump steak Sausages Lamb loin chops Satay chicken skewers Sliced onion
SALADS Garden salad Coleslaw Pasta salad Beetroot Potato salad Rice salad or mixed bean salad **Also served with breads & condiments Special dietary requirements are catered for on request - Please ask Function Manager Prices on Application
Heavitree Gap Outback Lodge
BEVERAGE LIST BEER Naked Blonde
Carlton Cold
Extra Dry (TEDS)
Hahn Light
VB
Coopers
XXXX Gold
Melbourne Bitter
Carlton Mid
OTHER
HOUSE WINE - White & Red
Mercury Cider
Glass Bottle
UDL - vodka & passionfruit Raspberry, lemon & lime
CHAMPAGNE
pineapple Glass Bundy Rum & Cola cans
Bottle
Jim Beam & Cola cans
SOFT DRINKS Coke, Diet Coke, Sprite, Lift & Fanta
JUICE Apple, orange & tomato Prices on Application
Heavitree Gap Outback Lodge
Let us spoil you on your special day
WEDDING PACKAGES ARE AVAILABLE ON REQUEST
Contact:
[email protected] or (08) 8950 4444 Heavitree Gap Outback Lodge