Fuel system review checklist

Report No. 6.57/323 November 2001

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ublications

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Fuel system review checklist

Report No: 6.57/323 November 2001

This report has been prepared for OGP by a team drawn from the Aviation Subcommittee of the Safety, Health and Personnel Competence Committee (SHAPCC).

Fuel system review checklist

References In some countries, specific regulatory guidance has been issued and should be used to amend this checklist as necessary. 1. UK Civil Aviation Authority (CAA) Civil Air Publication (CAP) 437 is the primary refueling system reference used for this Checklist. 2. UK Offshore Petroleum Industry Training Organization (OPITO) refueling and HLO procedures publications are the primary training references. 3. Intergovernmental Marine Consultative Organization (IMCO) Dangerous Goods publications are used for fuel transport tank specifications.

Non-compliances Record each non-compliance with a note number and summarize at the end of the checklist in the Summary of Non-Compliances.

Inspection Requirements Daily, Weekly, Monthly, Quarterly, Semi-Annual, and Annual Checks should be recorded on the form and retained. In some regions more frequent intervals may be used as necessary, and the form may be amended accordingly. Annually all items are inspected.

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Inspection signatures Location Inspector Inspection interval Date Additional remarks

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Inspection checklist A

General refueling system information ! if OK Ref. & inspect frequency

Remarks

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2 Type base (offshore, airport, heliport)

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3 Is there a Fuel Procedures Manual for all actions relating to fueling and traning?

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4 Are the procedures used and followed by the staff?

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Renewal req’d and frequency?

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Any listed limitations?

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1 Name of installation/vessel/ base

5 Is the previous review report available?

contact name: Phone:

Date:

Discrepancies remedied? 6 Is the fuel system certification available (if req’d locally?)

2

Date:

© 2001 OGP

Monthly

Fuel system review checklist

B

Fuel tanks ! if OK Ref. & inspect frequency

Remarks

1 Bulk fuel storage capacity?

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2 Are they constructed of stainless steel or interior of epoxy coated carbon steel?

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7.2.1-2

3 Transport tanks: transport tanks to IMCO Dangerous Goods Spec Type 1/2?

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7.4.1

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Each trip or weekly

Carbon steel:

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Semi-annual

Stainless steel:

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Annual

Transport tank intermediate inspection?

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2 1/2/Yrs

Transport tank recertified?

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5 Yrs

Carbon steel:

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Stainless steel:

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annual (all 7.4.2) bi-annual

4 Are they contained within a bund/berm capable of holding the contents of the largest tank? (May not be required for double wall tanks, check local regs)

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Is the bottom of the sealed?

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5 Fibreglass dipstick available?

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6 Are tanks sloped 1-30 towards the sump drain?

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7 Is Deluge ire Supression System installed? (If required locally)

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Are they checked for serviceability? How often are tanks inspected by specialist organisation?

3 Bulk tanks: how often are tanks inspected by a specialist organisation?

7.2.1-2

7.2.1-2

Is it functionally checked and records maintained?

Annual

8 If a fixed tank, does it have floating suction or draw pipe located off tank bottom?

7.2.2(e)

9 Is the tank bottom filled or does it have a down-pipe to stop free fall of the fuel?

7.2.2(e) 7.4.3 weekly

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B

Fuel tanks (continued) ! if OK Ref. & inspect frequency

Remarks

10 Is clearance under the drains sufficient to permit direct drain samples?

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2.1.1.2(e)

11 Are seals on inspection hatches and caps in good condition?

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Monthly

12 Are tanks labelled with fuel type?

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7.2.1-2

13 Are pipelines labeled with fuel type?

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14 Bonding:

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Is tank bonded to ground and continuity checked and recorded?

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Are pipe flanges bonded? (May not be required in all regions)

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15 What filling, dipping arrangements are there on the tank? (Fibreglass rod or tube preferred)

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7.2.1-2

16 Is there a method of pressure relief?

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7.2.1-2

Is it inspected and calibrated?

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7.4.1(d) annual

17 Are inlet and outlet valves labeled with fuel type? (not required in all regions)

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18 Are transportable tanks used in order or receipt, is there a control system?

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Weekly

19 Is there a written maintenance program for the tanks (transport and bulk)?

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7.4.1(e)

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2 1/2 yrs

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5 yrs

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Daily

20 Are fuel samples from tank drains taken, inspected, water tested, samples retained and results recorded? 4

© 2001 OGP

Weekly

Fuel system review checklist

C

Refuelling equipment ! if OK Ref. & inspect frequency

Remarks

1 Pumps: are dual pumps provided?

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Is pump usage rotated?

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Equipped with remote stop/ start button?

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7.3

Pump running warning light installed?

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7.3

Is a non-reversing valve fitted downstream of the pump?

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2 Is a pressure gauge fitted to outlet of the pump, is it calibrated and results recorded?

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Annual

API/IP specification 1851 for water filter separator & filter monitors according to the IP specification 3 Are filter/separator and/or filter/monitor units installed?

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7.3

Are records of filter changes on QC records?

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7.4.3(f) Annual

Are filter canisters marked with last date of filter change?

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Are the filters water blocking (mandatory)?

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Are the filters/separator units drained daily, inspected, tested for water, samples retained, and results recorded (in some regions, out of the weather filter fuel sampling units are used)?

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Daily

Do the filters have automatic air eliminators?

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7.3(b)

Certified to API 1581?

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C

Refuelling equipment (continued, API/IP spec 1851) ! if OK Ref. & inspect frequency

Remarks

4 Are differential pressure guages fitted?

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readings recorded (12-16 psi maximum)?

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Are filter pressure differentials checks completed daily or when the refueling equipment is being used for that day and then recorded? (Some regions also require weekly checks of water filter separators in addition to the above, when located separate from the refueling cabinet).

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7.4.3(b) Daily, or weekly as a minimum

Are the guages calibrated annually?

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Annual

5 Is the delivery meter calibrated/controlled and results recorded?

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7.3(c) Annual

6 Are stop/start buttons adjacent to equipment and within the sight of the refueler?

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7 Is an emergency stop button fitted where is it/they located?

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Annual

9 Is dispensing equipment exposed or fitted into a cabinet?

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7.3.1

10 Is there a retractable bonding cable fitted and being used?

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Daily

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7.3(f) Weekly

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Daily

Is it tested periodically? 8 Is a pressure gauge fitted at dispensing cabinet? Is it calibrated?

Is it serviceable and continuity checked and recorded?

Continuity less than 0.5Ω

Is visual (light) means used to indicate that the aircraft is bonded (not req’d all regions)? 6

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Seni-annual

Fuel system review checklist

C

Refuelling equipment (continued, API/IP spec 1851) ! if OK Ref. & inspect frequency

Remarks

11 Is re-fuelling hose in good condition, mounted on a retractable reel?

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Daily

Is it to the appropriate specification (BS3158 1985 Type C or EN1361/API1529 preferred)? Is it replaced in accordance with manufacturers or regulatory guidance (maximum 10 yrs)? Is the hose dated by the manufacturer?

7.4.3(f)(ii)

Date:

Is it checked under pressure?

7.4.3(b) Weekly

Is it checked hydrostatically tested?

7.4.3(f)(ii) Semi-annual

Is it pressure tested and inspected and results recorded?

7.4.3(c) Monthly

12 Are fuel nozzles capped when not in use?

Daily

If gravity refueling, does the nozzle have a cone filter fitted, and is it inspected for cleanliness?

Monthly

Do nozzles have grounding cables, continuity checked, and recorded?

Weekly

Are closed system nozzles calibrated and results recorded?

Semi-annual

Are gravity fuel nozzles inspected onshore y qualified fuel vendors, and results recorded?

Annual

13 Are samples taken from nozzles prior to the first refueling of the day, inspected, tested for water, and samples retained and results recorded?

8.2 Daily

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C

Refuelling equipment ! if OK Ref. & inspect frequency

Remarks

14 Are sufficient 1-gallon/4 liter wide necked sample jars available?

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15 Is fire fighting equipment available

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Are fire extinguishers inspected monthly and tagged?

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Are personnel trained on equipment use?

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Are drills conducted periodically and recorded?

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16 Are water detection capsules used and within the expiry life date?

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17 Does the fueling equipment appear to be well maintained?

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Is there a written maintenance programme and is it followed?

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8.2 Daily Monthly 8.2 7.4.3

D Quality control & records ! if OK Ref. & inspect frequency

Remarks

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1 Are quality control checks made in accordance with the previous recommendations for all equipment, fuel sampling, maintenance programs, etc. and documentation of those checks retained?

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2 Is there a procedure for disposing of samples?

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3 Are there Release Certificates covering incoming fuel supplies bearing an authorised signature?

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4 Are calibration records available for all the previously noted calibration requirements?

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7.4.3

8.3

Fuel system review checklist

D Quality control & records ! if OK Ref. & inspect frequency

Remarks

5 Are fuel settling requirements observed (one hour/foot of fuel depth)?

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8.3

6 Is fuel tested before loading into bulk/transport tanks?

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8.3-4

Is a record maintained?

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7 Is there a QA programme for transport tanks to verify they are sealed on receipt?

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8 Is fuel tested every six months for microbe growth in warm climates?

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9 Are daily records kept for the uplifts, issues and maintenance of the system?

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10 Quality records should allow tractability back to source for the fuel and its handling?

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11 Is there a training & qualification programme and are training records available for personnel maintaining the system and conducting refueling?

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Including fire fighting, aircraft evacuation and/or shutdown, refueling procedures, etc?

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Is competence checked periodically?

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Bi-annual

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7.4.3 & (d) Quarterly

12 Is the entire system inspected by helo or specialist contractor?

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E

Safety ! if OK Ref. & inspect frequency

Remarks

1 Are signs available for ‘no smoking,’ ‘flammable,’ etc?

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2 Are appropriate Materials Data Safety Sheets (Hazardous Material) available?

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3 Is an eyewash station available?

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4 Are spill cleanup/ containment supplies available?

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5 Are goggles and gloves worn during refueling operations?

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Summary of non-compliances List of non-compliances 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 Additional remarks

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© 2001 OGP

What is OGP? e International Association of Oil & Gas Producers encompasses the world’s leading private and state-owned oil & gas companies, their national and regional associations, and major upstream contractors and suppliers.

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