Florida Department of Environmental Protection Marjory Stoneman Douglas Building 3900 Commonwealth Boulevard Tallahassee, Florida 32399-3000
Charlie Crist Governor Jeff Kottkamp Lt. Governor Mimi A. Drew Secretary
September 22, 2010
Dear Prospective Contractor: The enclosed addendum has been issued for consideration in the preparation of your response to Florida Department of Environmental Protection (DEP) Solicitation No. 2011012C entitled, “Invitation to Bid (ITB) for Plumbing Services in Dade County to Replace Contaminated Potable Water Wells” issued on September 13, 2010. All responses to the subject solicitation must be received no later than 2:30 p.m. Eastern Time (ET) on Wednesday, October 6, 2010. A response received after the exact time specified will not be considered. Failure to file a protest within the time prescribed in Section 120.57(3), Florida Statutes, or failure to post the bond or other security required by law within the time allowed for filing a bond shall constitute a waiver of proceedings under Chapter 120, Florida Statutes (F.S.). Written notices, formal protests and proceedings must conform with the requirements set forth in Chapter 28-110, Florida Administrative Code (F.A.C.). Protests must be filed with the Procurement Section, Department of Environmental Protection, Procurement Section, Carr Building, Room 235, 3800 Commonwealth Boulevard, MS#93, Tallahassee, Florida 32399-3000 within the time prescribed in Section 120.57(3) Florida Statutes and Chapter 28-110, Florida Administrative Code. Any person who files an action protesting a decision or intended decision pertaining to contracts administered by the DEP, pursuant to Section 120.57(3) F.S., shall post with the DEP at the time of filing the formal written protest a bond payable to the DEP in an amount equal to one percent (1%) of the estimated contract amount, as determined pursuant to Section 287.042(2)(c) Florida Statutes, which bond shall be conditioned upon the payment of all costs which may be adjudged against him in the administrative hearing in which the action is brought and in any subsequent appellate court proceeding.
“More Protection, Less Process” www.dep.state.fl.us
Prospective Contractor September 22, 2010 Page 2
In lieu of a bond, the DEP may accept a cashier's check or money order in the amount of the bond. FAILURE TO FILE THE PROPER BOND AT THE TIME OF FILING THE FORMAL PROTEST WILL RESULT IN A DENIAL OF THE PROTEST.
Sincerely,
Cindy Riggins Cindy Riggins Operations & Management Consultant II
CR/cr Attachment
“More Protection, Less Process” www.dep.state.fl.us
ADDENDUM NO. 1 FLORIDA DEPARTMENT OF ENVIRONMENTAL PROTECTION Procurement Section 3800 Commonwealth Boulevard, MS#93 Tallahassee, Florida 32399-3000 September 22, 2010 Addendum To: DEP Solicitation No. 2011012C, entitled “Invitation to Bid (ITB) for Plumbing Services in Dade County to Replace Contaminated Potable Water Wells”. ITEM #1 Attachment C, Scope of Services is hereby deleted in its entirety and replaced with Attachment C-1, Revised Scope of Services, attached hereto and made a part of the solicitation. All references in the solicitation to Attachment C shall hereinafter refer to Attachment C-1 ITEM #2 Attachment D, Bidder Response Form is hereby deleted in its entirety and replaced with Attachment D-1, Revised Bidder Response Form, attached hereto and made a part of the solicitation. All references in the solicitation to Attachment D shall hereinafter refer to Attachment D-1. ITEM #3 Questions, which were raised by prospective contractors, and the DEP’s answers, are herein provided for your consideration in responding to the above reference solicitation (See Exhibit I). END OF ADDENDUM NO. 1 Attachments to Addendum No. 1: Attachment C-1, Revised Scope of Services (3 Pages) Attachment D-1, Revised Bidder Response Form (4 pages0 Exhibit I – Questions and Answers (9/22/10) (1 Page)
DEP Solicitation No. 2011012C, Addendum No. 1, Page 1 of 1
ATTACHMENT C-1 REVISED SCOPE OF SERVICES Purpose The purpose of this Scope of Services is to outline the work to be performed so that a competitive bid can be made in regards to the installation of potable water service lines in Dade County. Initial Sites The Water Supply Restoration Program (WSRP) plans to have approximately thirty-four (34) homes (see Exhibit I of this Attachment) connected to Miami Dade Water & Sewer Authority (MDW&SA) public water system. All utility, local and state requirements/permits shall be followed. This work will proceed at the time of execution of this Contract and must be completed within four (4) months of contract execution. Additional Sites In the event that additional contamination is found or additional sites are determined to need to be connected, the Department reserves the right to modify the scope of work to include additional sites. Work on any additional sites, which are not included in Exhibit I, shall not be performed unless and until the Contract is amended to include these sites and to provide funding for these sites. Work at any additional sites authorized by contract amendment shall be completed at the rates in the contract. Scope of Work The Contractor shall provide all applicable permits, labor and materials, yard restoration and all other operation/overhead costs required for the complete installation of service lines from public utility’s water meters (meter set costs not included in this work) to residences approved for connection by the Florida Department of Environmental Protection project manager. All work shall meet or exceed all state and local building and plumbing codes. All connections will be coordinated with the appropriate utility provider and the Departments’ Project Manager. All associated costs required to complete this work shall be included in the attached Fee schedule. Each site shall include the following work: • Locate all underground utilities in the public right of way and on private properties. It will be the responsibility of the Contractor to contact the owner/resident to locate buried on-site water lines, electric lines and septic systems. As a standard Plumbing practice, the Contractor should utilize the local ‘Line Location Services for all Public Utilities’ • Furnish and install a 3/4” Copper tubing, type L (for service line lengths up to 150’), one inch (1”) Copper tubing, type L (for service line lengths greater than 150’ up to 250’) and one and a half inch (1.5”) Copper tubing, type L (for service line lengths greater than 250’) including all required fittings to be installed in the most direct/economical path from utility’s water meter to the specified residence. At sites where the well is near the front of the property the most direct/economical service line path will be to the point on the downstream side of where the existing well’s service line will be disconnected. • Furnish and install a ¾” RPZ back-flow device, if one is required by the utility and not already present at the site in question. • Furnish and install a pressure-reducing valve when required due to excessive pressure. • Two (2) appropriately sized brass ball valves shall be installed at each site: one directly after the backflow valve or meter and the other near the new connection to the residence’s plumbing.
DEP Solicitation No. 2011012C, Attachment C-1, Page 1 of 3
• •
• •
Disconnect the existing water line from the well by removing at least two feet (2’) of the plumbing line that was used to connect the well to the residence. In order to maintain any existing irrigation lines originating from the well the point of ‘well disconnect’ can be made as close to the point of entry into the residence. Repair all cut or damaged electrical, irrigation/water and sewer/septic lines. Labor costs can be charged where, after on-site consultation with the property owner, damage occurred to unknown privately (nondisclosed) owned lines. The Contractor shall be responsible for locating and preventing damage to all public utilities. The Contractor and/or the Contractor’s Line Location Service will be responsible for damage to public utility lines. Restore each resident yard to the “as it was” condition. Upon completion of the work, flush all debris and bleed air from the new service line. Show the owner/resident where the new service line and valves are located. Also, inform the owner/resident that the new service line is their property and that they are responsible for all future maintenance repairs of the line.
When crossing a driveway or sidewalk is required the preferred method of crossing is to jet or push the service line under but alternate methods should be considered. As required one of the following will be needed: • • •
Jet/push service line under driveway/sidewalk (preferred method) Concrete-cut and patch driveway/sidewalk. Asphalt-cut and patch driveway/sidewalk.
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DEP Solicitation No. 2011012C, Attachment C-1, Page 2 of 3
EXHIBIT I SITES/RESIDENCES LOCATION 130131001 130132401 130134701 130134801 130134901 130136901 130137101 130137201 130137901 130138001 130138101 130138201 130138301 130138401 130138501 130138601 130138701 130138801 130138901 130139001 130140001 130140101 130140301 130140401 130140501 130140601 130140701 130141401 130141601 130141801 130141901 130142001 130142101 130083701
13201 SW 99TH COURT 13221 SW 99TH COURT 13220 SW 99TH COURT 13240 SW 99TH PLACE 13301 SW 99TH PLACE 13241 SW 99TH COURT 13241 SW 99TH PLACE 13301 SW 99TH COURT 13325 SW 99TH COURT 13320 SW 99TH COURT 13340 SW 99TH COURT 13341 SW 99TH COURT 13415 SW 99TH COURT 13345 SW 99TH PLACE 13320 SW 99TH PLACE 13400 SW 99TH PLACE 13420 SW 99TH PLACE 13401 SW 99TH PLACE 13300 SW 99TH COURT 13321 SW 99TH PLACE 13240 SW 99TH COURT 13300 SW 99TH PLACE 13340 SW 99TH PLACE 13421 SW 99TH PLACE 13500 SW 99TH PLACE 13545 SW 99TH PLACE 13445 SW 99TH PLACE 13506 SW 99TH COURT 13422 SW 99TH COURT 13520 SW 99TH COURT 13400 SW 99TH COURT 13515 SW 99TH COURT 13475 SW 99TH COURT
13445 SW 99TH COURT
DEP Solicitation No. 2011012C, Attachment C-1, Page 3 of 3
ATTACHMENT D-1 REVISED BIDDER RESPONSE FORM The bidder shall supply a cost for each component of the installation of water service lines listed below. All prices quoted for the following items shall include all required overhead, materials, equipment permits and labor to coordinate service locations with owner/underground utilities, installation labor, dispose of well pumps and drop pipes, inspections and other items required for the completion of each item at each residence. Failure to provide a price for each component of the installation of water services lines listed shall result in the bid being deemed non-responsive and, therefore, rejected. For service line lengths up to 150’, install 3/4” Copper tubing, type L Service Line including two (2) 3/4” brass ball values per site, one at each end.
$
/per foot x 2,500 feet = $
For service line lengths greater than 150’ up to 250’, install 1” Copper tubing, type L Service Line including two (2) 1” brass ball valves per site, one at each end.
$
/per foot x 500 feet = $
For service line lengths greater than 250’, install 1.5” Copper tubing, type L Service Line including two (2) 1.5” brass ball valves per site, one at each end.
$
/per foot x 300 feet = $
Jet/push service line under driveway/sidewalk or other obstacles:
$
/per foot x 100 feet = $
Cost per foot concrete-cut and patch driveway/sidewalk:
$
/per foot x 50 feet = $
Cost per foot asphalt-cut and patch driveway/sidewalk:
$
/per foot x 50 feet = $
Cost per sq. ft. to replace sod.
$_____________/sq. foot x 3000 feet = $___________
Cost to disconnect the existing well (remove at least 2 feet of existing water line) and install one faucet at well
$______________/per well x 34 sites = $___________
Cost to install ¾ inch RPZ backflow preventer
$______________/per well x 34 sites = $___________
Install pressure reducing valve where required due to excessive water main pressure
$_____________/per unit x 17 = $________________
Cost per hour of labor for work not listed here, AS APPROVED in advance by the DEP project manager
$_____________/per hour x 12 hours = $___________
TOTAL BID PRICE
$
NOTE: The times and/or quantities listed are the DEP’s best estimate of the amount required and will be used for purposes of determining a low bidder. However, the selected contractor shall be paid for the time/quantities actually used, as determined by the DEP, whether it is actually more or less than the quantity specified herein.
DEP Solicitation No. 2011012C, Attachment D-1, Page 1 of 4
BIDDER QUALIFICATIONS Bidder Name: Address:
Phone Number: State of Florida Plumber’s License Number: # Years of Continuous Operation:
(MUST BE AT LEAST ONE (1) YEAR) DEP REFERENCES
The DEP will review its records to identify any contracts the prospective bidder has undertaken during the previous five (5) years (executed during or after September 2005) with the DEP where the bidder was the primary contractor. The DEP will contact the DEP Contract Manager, if available, for two (2) contracts in order to complete the evaluation questionnaire provided in Attachment F. CLIENT REFERENCES The bidder must list a minimum of three (3) separate and verifiable clients of the bidder, other than the DEP, for which work similar to that specified in this solicitation has been performed during the last three (3) years (performed on or after September 2007). The clients shall be listed on this attachment and the project term dates must verify that the project has been ongoing for at least one (1) continuous year. Any information not submitted on this attachment shall not be considered. The same client may not be listed for more than one (1) reference (for example, if the Bidder has completed one project for the Florida Department of Transportation – District One and one project for the Florida Department of Transportation – District Two, only one (1) of the projects may be listed because the client, the Florida Department of Transportation, is the same). The DEP shall choose two (2) clients at its discretion to contact. Confidential clients shall not be included. Information on each client must be provided on the following pages. Client #1 Name: Address:
Contact Person: Project Term:
Phone Number: (Month/Year)
to
\ (Month/Year)
Approximate Contract Value: $ Brief description of the project:
DEP Solicitation No. 2011012C, Attachment D-1, Page 2 of 4
Client #2 Name: Address:
Contact Person:
Phone Number:
Project Term:
\
to (Month/Year)
(Month/Year)
Approximate Contract Value: $ Brief description of the project:
Client #3 Name: Address:
Contact Person: Project Term:
Phone Number: (Month/Year)
to
\ (Month/Year)
Approximate Contract Value: $ Brief description of the project
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DEP Solicitation No. 2011012C, Attachment D-1, Page 3 of 4
Client #4 Name: Address:
Contact Person:
Phone Number:
Project Term:
\
to (Month/Year)
(Month/Year)
Approximate Contract Value: $ Brief description of the project
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DEP Solicitation No. 2011012C, Attachment D-1, Page 4 of 4
EXHIBIT I FLORIDA DEPARTMENT OF ENVIRONMENTAL PROTECTION Procurement Section 3800 Commonwealth Boulevard, MS#93 Tallahassee, Florida 32399-3000 September 22, 2010 Questions and Answers for DEP Solicitation No. 2011012C Invitation to Bid (ITB) for Plumbing Services in Dade County to Replace Contaminated Potable Water Wells The following questions were raised by a prospective contractor through correspondence received on the date shown next to the company name. The answers are herein provided for your consideration in responding to the above referenced solicitation. Gobie Plumbing, Inc. – September 13, 2010 Question #1: Re: The electrical grounding requirements. Dade County Plumbing Inspectors are requiring a ground certification by a Licensed Electrician stating that proper grounding is in place. This requirement is necessary when a PVC service line is used. When a metallic pipe is used this requirement is not necessary. How should we address this issue? Some homes grounding may be OK and some may need to be upgraded. Even the ones that are OK are we to include paying an Electrical Contractor for this service? Answer #1:
See the attached revised Scope of Services and Bidder Response Form.
Question #2:
Re: Damage to underground services or utilities Under attachment C: Scope of work it states that the Owner/Residence is to locate buried on site waterlines, electric lines and septic systems. In the same section it says that the Contractor is to repair all cut or damaged electrical, irrigation, water and sewer septic lines. How are we to deal with situations where the owner did not or could not located these underground items and they need to be repaired? Obviously, minor sprinkler lines or other minor repairs could be taken care of at no additional charge. But for major repairs for items not revealed to the Contractor please clarify how we are to deal with these conditions
Answer #2:
As a standard Plumbing practice, the Contractor should utilize the local ‘Line Location Services for all Public Utilities’. Using that service protects the Contractor from liability in the event they cut any Public utility line. As far as damage to the owner’s buried electrical, irrigation or drain lines, every effort should be made to communicate with the property owner in order to locate all buried lines along the route of the proposed new service line. Assuming the Contractor contacts the property owner and they tell the Contractor where they think the privately installed objects/lines are and then the Contractor cuts into something, there is a provision for additional labor in the Revised Bidder Response Form. If additional hours are needed, the Department’s Contract Manager would confirm with the Contractor and the property owner what occurred so that the additional work can be authorized. Also, see the attached Revised Scope of Services and the Revised Bidder Response Form.
End of Questions and Answers (9/22/10) for DEP Solicitation No. 2011012C
DEP Solicitation No. 2011012C, Questions and Answers (9/22/10), Page 1 of 1
