Flight Log User’s Manual

Purpose of FLOG .......................................................................................... 3 Flight Log Overview ...................................................................................... 4 Logging into FLOG ............................................................................ 4 Basic Layout ...................................................................................... 4 Active Flights Page ............................................................................ 5 Flight Counts Page .........................................................................5-6 Log/Search Page.. ............................................................................. 7 Waypoints Page ................................................................................ 7 Ops Manual/User Guide Page…........................................................ 8 Using FLOG .......................................................................................9 Entering a New FLOG ....................................................................... 9 Entering Flight Segments........…….................................................. 10 Entering Position Reports........……….............................................. 10 Completing a FLOG........…….. ........................................................ 11 Entering a PAIP........…….. .............................................................. 11 Using the Import Function................................................................ 12 Cancelling a Flight ........................................................................... 13

Purpose of Flight Log The Air Methods Flight Log (FLOG) is utilized by Air Methods to meet FAA Operational Control and Flight Locating requirements. The Air Methods Operations Manual (2.23) details how FLOG entries will be utilized and maintained by communications specialists. Air Methods has established the following procedures for VFR flight following/locating requirements for all flights. This includes training, maintenance and ferry flights. • •

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All flights require an electronic Air Methods flight plan. The HBS communications specialist will enter their flight plans into the Air Methods internet based Flight Log system prior to aircraft departure. All known legs will be entered at this time. All flight plan information including departure and arrival waypoints lift off and landing times, position reports, and flight plan changes will be entered in a timely fashion. When an aircraft lifts off for an assigned flight, the pilot or their designee will provide the communications specialist, the number of people on board, fuel load remaining in flight time hours and minutes), destination, ETA, and risk assessment value. Every 15 minutes into the flight, the pilot will give his/her present position in latitude and longitude or by ground reference and time remaining to the destination. Each position report shall be entered into the Air Methods internet based Flight Log or AirCom/ARCH Air Methods approved flight tracking system as appropriate. If the pilot fails to call within 15 minutes the Communications Specialist will call the aircraft and request current position report.

NOTE: If the aircraft is equipped with an operable GPS flight tracking system, such as Outerlink or Sky Connect and the flight is continuously tracked by the Communications Center, position reports are not required.

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When landing is ensured at the intended destination, the pilot will notify the communications center by radio (or telephone after landing) of the landing time. Upon mission completion, the flight will be “Completed” in the appropriate flight tracking system.

NOTE: In the event the Air Methods internet based Flight Log is inaccessible, the Communications Specialist will call the Air Methods Operational Control Center to relay the pertinent flight Information. The number for the Operational Control Center is (866) 676-3442.

Flight Log Overview Logging into FLOG •

Information regarding your username and password will be supplied to you during your training

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FLOG may be accessed via the Internet at http://flightlog.airmethods.com

Basic FLOG Layout

Active Flights Page •The Active Flights Page is automatically loaded when you first log into FLOG • All active flights will be displayed on this page.

Flight Counts Page

Data will then be displayed.

Definitions for Flight Counts Scene Flights: Completed patient flights originating at a scene location. Hospital Flights: Completed interfacility transfer patient flights. Abort Weather: Flights that lifted, but could not be completed due to weather. Abort Receiving: Flight was aborted per Receiving Facility Abort Referring: Flight was aborted per Referring Agency/Facility Abort Other: Flights that lifted, but could not be completed due to other reasons. Missed Scheduled Maintenance: NEED to ask - Mechanic/Pilot should advise you if this is scheduled maintenance for aircraft Missed Unscheduled Maintenance: NEED to ask - Mechanic/Pilot will know if this is unscheduled maintenance Missed No Crew: Flights that were never accepted by the pilot due to no medical crew available. Missed No Pilot: No Pilot on duty at the base Missed Pilot Duty Time: Pilot turned flight down due to duty time Missed Pilot Training: Flight missed due to aircraft out of service for Pilot training Missed Medical Crew Training: Flight missed due to aircraft out of service for Medical Crew training Missed In Service: Flights that were never accepted by the pilot due to the aircraft being on another mission at the time of the request. Missed Weather: Flights that were never accepted by the pilot due to weather. Missed ETA: Flights that were never accepted by the pilot due to the ETA Missed Other: Flights that were never accepted by the pilot due to other reasons. Cancelled Weather: Flights that were accepted by the pilot but could not lift due to weather. Cancelled Maintenance: Flights that were accepted by the pilot but could not lift due to maintenance issues. Cancelled Patient: Flights that were accepted by the pilot but did not lift due to patient related reasons. Cancelled ETA: Flights that were accepted by the pilot but did not lift due to the ETA. Cancelled Receiving: Flight was canceled by Receiving Facility Cancelled Referring: Flight was canceled by Referring Agency/Facility Cancelled Other: Flights that were accepted by the pilot but could not lift due to other reasons.

Log/Search Page

Waypoints Page

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After the “Update” button has been clicked, the new Waypoint will be saved alphabetically.

Ops Manual/User Guide Page The Air Methods Operations Manual (2.23) details how FLOG entries will be utilized and maintained by communications specialists. Air Methods has established the following procedures for VFR flight following/locating requirements for all flights. This includes training, maintenance and ferry flights. • •

• •

•

All flights require an electronic Air Methods flight plan. The HBS communications specialist will enter their flight plans into the Air Methods internet based Flight Log system prior to aircraft departure. All known legs will be entered at this time. All flight plan information including departure and arrival waypoints lift off and landing times, position reports, and flight plan changes will be entered in a timely fashion. When an aircraft lifts off for an assigned flight, the pilot or their designee will provide the communications specialist, the number of people on board, fuel load remaining in flight time hours and minutes), destination, ETA, and risk assessment value. Every 15 minutes into the flight, the pilot will give his/her present position in latitude and longitude or by ground reference and time remaining to the destination. Each position report shall be entered into the Air Methods internet based Flight Log or AirCom/ARCH Air Methods approved flight tracking system as appropriate. If the pilot fails to call within 15 minutes the Communications Specialist will call the aircraft and request current position report.

NOTE: If the aircraft is equipped with an operable GPS flight tracking system, such as Outerlink or Sky Connect and the flight is continuously tracked by the Communications Center, position reports are not required.

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When landing is ensured at the intended destination, the pilot will notify the communications center by radio (or telephone after landing) of the landing time. Upon mission completion, the flight will be “Completed” in the appropriate flight tracking system.

NOTE: In the event the Air Methods internet based Flight Log is inaccessible, the Communications Specialist will call the Air Methods Operational Control Center to relay the pertinent flight Information. The number for the Operational Control Center is (866) 676-3442.

Using FLOG Entering a New FLOG

Entering basic flight information

Entering Flight Segments

NOTE: If you click “Save” at the top of FLOG without first clicking “Update” the Flight Segment will not save. NOTE: You can only delete a flight segment that has no date/time entered. Once a date/time entry has been made the OCC can assist to edit or delete as needed.

Entering Position Reports

Completing a Flight Log

Entering a PAIP

Using the Import Function Not all programs have this function. Your Cad Vendor (i.e. Flight Vector, Golden Hour, Rescue Net, etc…) is the point of contact for import errors/issues.

When you select the import button, a separate window will display with flight information from your CAD. Select the button for the appropriate flight. Once the Flight Data has been imported from your CAD you must click the “SAVE” button. This must be repeated every time you import from your CAD. As you update the flight in your CAD system (times, flight plan changes, etc.), you will need to import the updated information into FLOG and click the "Save" button. Use the same process described above for each import. The import function will import flight data, flight segments, and position reports. PAIPs will need to be entered manually. Should your import function not work properly, you will need to contact your CAD vendor for assistance and build FLOG entries manually until the issue has been resolved.

Canceling a Flight