Family Child Care QRIS Application & Self Assessment

1. Category

The QRIS Program Manager should be used to officially submit a QRIS Application and Self-Assessment. This document has been developed as a reference to assist programs and educators in the preparation of their QRIS Application and Self Assessment materials.

QRIS Application 2011

For Reference Only:

I

Family Child Care

QRIS Application & Self Assessment

Family Child Care Contact Information First Name:

Last Name:

Program Name:

EEC Program ID# :

Program Address: City/Town:

Zip Code:

Phone:

Email:

NAFCC Accredited: Yes 

Accreditation Valid Until: (M/DD/YY)

Head Start Program: Yes 

Umbrella Organization/Lead Agency/ Family Child Care System Contact Information (if applicable) Organization Name: Address: City/Town:

Zip Code:

First Name:

Last Name:

Title: Phone:

Email:

1. Curriculum & Learning QRIS Application Information

Certificate #:

QRIS Application ID # _____________________________________QRIS Application Date: ______________________ The QRIS Application ID # will be provided when a QRIS Application is created in the on-line QRIS Program Manager

1

Family Child Care

QRIS Application & Self Assessment FCC Enrollment Information Enrollment Date

As of QRIS Application Date

Total Enrollment Full Time

Part Time

Of the total number of children enrolled, how many children receive financial assistance?

Total Enrollment Total

Full Time

Part Time

# of Infants: # of Toddlers:

Total

* Financial Assistance includes EEC financial assistance, Head Start funded, private scholarships for families with household incomes below 85% SMI, and preschool age children receiving free/or reduced priced meals in a public school.

# of Preschoolers: # of School Age:

Part Time Child Care is defined as “Care up to 30 hours per week”.

Staffing Information Full Time

# of Educators: # of classroom /group settings:

FCC QRIS Application & Self Assessment

Part Time

Total

Educators – Record the number of full time and part time educators. For the purposed of QRIS Any person providing regular care and education of children unrelated to the educator in a location outside the children’s own home for all or part of the day, regardless of his/her level of certification This number should include program staff as well as program administrators Classroom/ Group Setting: Enter the total number of available class rooms/ or settings where children are cared for.

QRIS Application ID # _____________________________________

1. Curriculum & Learning QRIS Application Information

Full Time Child Care is defined by EEC as “Care for not less than 30 or more than 50 hours per week during the hours when the parent(s)’ service need activity occurs, unless otherwise approved by EEC”.

2

Family Child Care

QRIS Application & Self Assessment Category 1: Curriculum and Learning Early childhood research reports the critical elements of a high quality program include: utilization of a developmentally appropriate, comprehensive curriculum aligned to the state’s standards, an assessment system that reflects the curriculum and state standards/ expectations for children, adaptations to meet individual children’s needs and positive teacher-child interactions that foster children’s self-regulation and emotional well-being. Subcategories within Curriculum and Learning: 1A. Curriculum, Assessment, and Diversity 1B. Teacher-Child Relationships and Interactions Criteria #

Standard

Meets Standard?

Measurement Method(s)

Documentation Type

EEC License Manager Verified

Required Documentation

EEC Licensing Documentation (for non-licensable and license exempt programs)

Required Documentation

Doc Submitted

Level 1 1A. Curriculum, Assessment, and Diversity 1A.1.1

Meets licensing regulations or nonlicensable or license exempt and meets EEC licensing requirements.

No

Yes





 EEC License in good standing OR  Evidence of meeting EEC Licensing requirements

FCC QRIS Application & Self Assessment

QRIS Application ID # _____________________________________



1. Curriculum & Learning

Documentation Title

3

Family Child Care

QRIS Application & Self Assessment Criteria #

Standard

Meets Standard?

Measurement Method(s)

Documentation Title

1A.2.2

No

Yes





Educators demonstrate completion of professional development in curriculum, screening tools, and formative assessment.

No

Yes





Materials reflect the language and culture of the children being served in the family child care home, their communities, and represent the diversity of society.

No 

Yes 

 Business Administration Scale (BAS) Score of 3 or higher.

Business Administration Scale (BAS)

Measurement Tool

 Verification by provider that regular curriculum planning time is scheduled.

Paid Staff Planning Time-Policy/Schedule

Required Documentation



 Training as indicated by PQ Registry.

Educator Training Documented in PQ Registry

Required Documentation



FCCERS-R

Measurement Tool

Program Improvement Plan Documentation

Required Documentation

NAF: 2.31

NAFCC Accreditation Certification

Accreditation Documentation

HS: 1304.53(b)(1)(ii)

Meets Head Start Performance/ Compliance Indicator

Head Start Documentation

 FCCERS-R self-assessed score average of 3 with no item below a 3 FCC develops a program  improvement plan describing how program plans to move to the next QRIS level.

Reference Only

FCC QRIS Application & Self Assessment

QRIS Application ID # _____________________________________



1. Curriculum & Learning

1A.2.3

Schedule reflects that educators has regular curriculum planning time.

Doc Submitted

Meets the requirements of Level 1 Plus

Level 2 1A. Curriculum, Assessment, and Diversity 1A.2.1

Documentation Type

4

Family Child Care

QRIS Application & Self Assessment Criteria #

Standard

Meets Standard?

Measurement Method(s)

Documentation Title

1A.3.2

1A.3.3

No

Yes





Educators have received formal professional development in the curriculum; documenting children’s progress; and working with children from diverse languages and cultures and second language acquisition.

No

Yes





Either directly or through a network or system, Educator uses screening tools, progress reports, formative assessments, and information gathered through observation to set goals for individual children across developmental domains.

No

Yes





 FCCERS-R reliable rater score average of 5 with no item below a 4.  Training as indicated by PQ Registry.

 Description of screening tools, formative assessments, and observation data. Descriptions of how these are used to address children’s needs.

FCCERS-R

Measurement Tool

Educator Training Documented in PQ Registry

Required Documentation



Screenings, assessments, progress reports description of use

Required Documentation



QRIS Application ID # _____________________________________

1. Curriculum & Learning

Educators offer opportunities for parental input in the progress reports.

FCC QRIS Application & Self Assessment

Doc Submitted

Meets the requirements of Level 2 Plus

Level 3 1A. Curriculum, Assessment, and Diversity 1A.3.1

Documentation Type

5

Family Child Care

QRIS Application & Self Assessment Criteria #

Standard

Meets Standard?

Measurement Method(s)

Documentation Title

1A.4.2

No

Yes





Educator has completed coursework on language and literacy skills either in English or the child’s language that provides a model for children and has completed coursework on screening and assessment.

No

Yes





Either directly or through a system or network, provider uses screening tools, progress reports formative assessments, and information gathered through observation to inform curriculum planning, and use results to monitor each child’s progress across developmental domains.

No

Yes





FCC QRIS Application & Self Assessment

 FCCERS-R reliable rater score average of 6 with no single item below 5.  Example lesson plan demonstrating alignment with MA Guidelines  Training as indicated by PQ Registry. FCCERS-R reliable rater score  average of 6 with no single item below 5.  Description of how program uses data to inform curriculum planning and to monitor each child’s progress. OR  HS: 1304.52(l)(5)(ii)

FCCERS-R

Measurement Tool

Sample Lesson Plan Descrpt. of Curriculum /Alignment w/ MA Guidelines (1-3 pages)

Required Documentation



Educator Training Documented in PQ Registry

Required Documentation



FCCERS-R

Measurement Tool

Screenings, assessments, progress reports description of use

Required Documentation

Meets Head Start Performance Indicator

Head Start Documentation

QRIS Application ID # _____________________________________





1. Curriculum & Learning

1A.4.3

Program uses a curriculum that is aligned with MA guidelines.

Doc Submitted

Meets the requirements of Level 3 Plus

Level 4 1A. Curriculum, Assessment, and Diversity 1A.4.1

Documentation Type

6

Family Child Care

QRIS Application & Self Assessment

1B. Teacher Child Relationships and Interactions Criteria #

Standard

Meets Standard?

Measurement Method(s)

Documentation Type

Doc Submitted

EEC License Manager Verified

Required Documentation



EEC Licensing Documentation (for non-licensable and license exempt programs)

Required Documentation



Level 1 1B. Teacher Child Relationships and Interactions 1B.1.1

Meets licensing regulations or nonlicensable or license exempt and meets EEC licensing requirements.

No

Yes





 EEC License in good standing OR  Evidence of meeting EEC Licensing requirements

FCC QRIS Application & Self Assessment

QRIS Application ID # _____________________________________

1. Curriculum & Learning

Documentation Title

7

Family Child Care

QRIS Application & Self Assessment Criteria #

Standard

Meets Standard?

Measurement Method(s)

Documentation Title

Educator has participated in training on how to support positive relationships and interactions with children through positive, warm and nurturing interactions.

No

Yes





 FCCERS-R self-assessed score average of 3 with no item below a 3.

Training as indicated by PQ  Registry.

No

Yes





 Document signed by family child care provider that the program uses outside consultants with expertise in children’s behavior and mental health to provide support and assistance to Educator in implementing strategies that support positive relationships/ interactions and prevention/ intervention techniques. OR  NAF: 5.7 OR  HS: 1304.24(a)(2) and 1304.40(f)(1)

FCC QRIS Application & Self Assessment

Measurement Tool

Educator Training Documented in PQ Registry

Required Documentation



Educator access to consultants/ positive behavior qualifications

Required Documentation



NAFCC Accreditation Certification

Accreditation Documentation



Meets Head Start Performance/ Compliance Indicator

Head Start Documentation



QRIS Application ID # _____________________________________

1. Curriculum & Learning

When needed, the Educator uses an outside consultant/mentor with expertise in children’s cognitive development, behavior and mental health to provide support and assistance in implementing strategies that support positive relationships/interactions and prevention/intervention techniques.

FCCERS-R

Meets the requirements of Level 2 Plus

Level 3 1B. Teacher Child Relationships and Interactions 1B.3.1

Doc Submitted

Meets the requirements of Level 1 Plus

Level 2 1B. Teacher Child Relationships and Interactions 1B.2.1

Documentation Type

8

Family Child Care

QRIS Application & Self Assessment Criteria #

Standard

Meets Standard?

Measurement Method(s)

Documentation Title

No

Yes





No

Yes





 Arnett Caregiver Interaction Scale average score of 3.2 or higher.  Arnett: List of Educator names, date of most recent Arnett observation, and description how information is used to support educators.



Arnett: List of Educator/ date of observation

Measurement Tool

FCCERS-R

Measurement Tool

NAF: 3.10, 3.58, and 3.62

NAFCC Accreditation Certification

Accreditation Documentation

HS: 1304.21(a)(4)

Meets Head Start Performance/ Compliance Indicator

Head Start Documentation

FCCERS-R reliable rater score average of 6 with no single item below 5.

For Reference Only

FCC QRIS Application & Self Assessment

Required Documentation

QRIS Application ID # _____________________________________



1. Curriculum & Learning

1B.4.2

Educators engage children in meaningful conversations, as age and developmentally appropriate, use open-ended questions and provide opportunities throughout the day to scaffold their language to support the development of more complex receptive and expressive language, support children’s use of language to share ideas, problem solve and have positive peer interactions. Educators utilize teaching strategies that ensure a positive learning environment, engage children in learning and promote critical thinking skills.

Doc Submitted

Meets the requirements of Level 3 Plus

Level 4 1B. Teacher Child Relationships and Interactions 1B.4.1

Documentation Type

9

Family Child Care

QRIS Application & Self Assessment Category 2: Safe, Healthy, Indoor and Outdoor Environments Research indicates that the workforce engaged in early childhood education must have formalized training in early childhood education and content knowledge in order to support educator quality and impact child outcomes. Ongoing professional development that links to activities in the learning environment is related to educator improvement and child outcomes are directly affected by the quality of their experiences in the learning environment. The subcategory within Safe, Healthy, Indoor and Outdoor Environments: 2A. Safe, Healthy, Indoor and Outdoor Environments

Standard

Meets Standard?

Measurement Method(s)

Documentation Title

Documentation Type

EEC License Manager Verified

Required Documentation

EEC Licensing Documentation (for non-licensable and license exempt programs)

Required Documentation

Doc Submitted

Level 1 2A. Safe, Healthy Indoor and Outdoor Environments 2A.1.1

Meets licensing regulations or nonlicensable or license exempt and meets EEC licensing requirements.

No

Yes





 EEC License in good standing OR  Evidence of meeting EEC Licensing requirements

FCC QRIS Application & Self Assessment

QRIS Application ID # _____________________________________



2. Safe, Healthy Indoor & Outdoor 1. Curriculum & Learning Environments

Criteria #

10

Family Child Care

QRIS Application & Self Assessment Criteria #

Standard

Meets Standard?

Measurement Method(s)

Documentation Title

2A.2.2

FCC QRIS Application & Self Assessment

No

Yes





 FCCERS-R self-assessed score average of 3 with no item below a 3 Program improvement plan  incorporates FCCERS-R selfassessment results

No

Yes





 Copy of agreement with the Health Consultant OR Copy of agreement from the family child care system or other network that provides Health Consultant services.

FCCERS-R

Measurement Tool

Program Improvement Plan Documentation

Required Documentation



Health Consultant Agreement/ Statement of Site Visits

Required Documentation



 Signed statement from the family child care provider verifying that the visits with health consultant occur, at least once, annually.

QRIS Application ID # _____________________________________

2. Safe, Healthy Indoor & Outdoor 1. Curriculum & Learning Environments

FCC demonstrates safe and healthy indoor and outdoor environments that includes at least 3-4 interest areas with a variety of age appropriate materials and equipment available and accessible to children. Annual consultations by a Health Consultant to monitor records, update health care policies and practices, identify program issues, assist programs in complying with health and safety requirements and provides a written report to the program.

Doc Submitted

Meets the requirements of Level 1 Plus

Level 2 2A. Safe, Healthy Indoor and Outdoor Environments 2A.2.1

Documentation Type

11

Family Child Care

QRIS Application & Self Assessment Criteria #

Standard

Meets Standard?

Measurement Method(s)

Documentation Title

2A.3.2

No

Yes





No

Yes





 FCCERS-R reliable rater score average of 5 with no item below a 4.

FCCERS-R

Measurement Tool

Evidence of access to  Evidence of access to screenings, indicating screenings, records and referral methods and offered either directly, through collaboration collaboration with another agency, or accessed directly by parents of children attending the program. OR Meets Head Start  HS: 1304.20(b)(1)

Required Documentation*



Head Start Documentation



 Training as indicated by PQ Registry.

Required Documentation



Performance/ Compliance Indicator

2A.3.3

Educator is trained in how to work with children with special diets, allergies and specialized feeding issues.

No

Yes





Educator Training Documented in PQ Registry

Meets the requirements of Level 3 Plus

Level 4 2A. Safe, Healthy Indoor and Outdoor Environments 2A.4.1

FCC demonstrates stimulating indoor and outdoor environments.

FCC QRIS Application & Self Assessment

No

Yes





 FCCERS-R reliable rater score average of 6 with no single item below 5.

FCCERS-R

Measurement Tool

QRIS Application ID # _____________________________________

2. Safe, Healthy Indoor & Outdoor 1. Curriculum & Learning Environments

FCC demonstrates quality indoor and outdoor environments that includes access to space for indoor gross motor activities. FCC ensures all children have access to a developmental screening within 45 days of enrollment using a valid and reliable tool, refer them to appropriate services, and maintain necessary records.

Doc Submitted

Meets the requirements of Level 2 Plus

Level 3 2A. Safe, Healthy Indoor and Outdoor Environments 2A.3.1

Documentation Type

12

Family Child Care

QRIS Application & Self Assessment Category 3: Workforce Qualifications and Professional Development Research indicates that the workforce engaged in early childhood education must have formalized training in early childhood education and content knowledge in order to support educator quality and impact child outcomes. Ongoing professional development that links to activities in the learning environment is related to educator improvement and child outcomes are directly affected by the quality of their experiences in the learning environment. The subcategory within Workforce Qualifications and Professional Development: 3A. Family Child Care Educator Qualifications and Professional Development

Standard

Meets Standard?

Measurement Method(s)

Documentation Title

Documentation Type

Doc Submitted

EEC License Manager Verified

Required Documentation



EEC Licensing Documentation (for non-licensable and license exempt programs)

Required Documentation



Level 1 3A. Family Child Care Educator Qualifications and Professional Development 3A.1.1

Meets licensing regulations or nonlicensable or license exempt and meets EEC licensing requirements.

No

Yes





 EEC License in good standing OR  Evidence of meeting EEC Licensing requirements

Level 2 3A. Family Child Care Educator Qualifications and Professional Development 3A.2.1

All educators caring for children have a high school diploma or GED.

No

Yes





 Business Administration Scale (BAS) Score of 3 or higher.  Qualifications and Experience (as indicated in Registry)

FCC QRIS Application & Self Assessment

Meets the requirements of Level 1 Plus Business Administration Scale (BAS)

Measurement Tool

Qualifications Required and Experience Documentation Documented in PQ Registry QRIS Application ID # _____________________________________



3. Workforce Qualifications 1. Curriculum & Learning & Professional Development

Criteria #

13

Family Child Care

QRIS Application & Self Assessment Criteria #

3A.2.2

3A.2.3

3A.2.4

At least one educator has a Child Development Associate’s credential (CDA), (or higher i.e. AA or BA) for the age of the children served OR EEC Lead Teacher Qualified (Preschool or Infant/Toddler). At least one educator has a minimum of 2 years experience as a Family Child Care Provider. Educator(s) has an Individual Professional Development Plan (IPDP) that ensures that educator(s) is trained in the MA Guidelines for Preschool Learning, Infant / Toddler Learning Guidelines, diversity, oral language development, supporting children’s literacy development, the Strengthening Families protective factors, and includes an overview of the MA Curriculum Frameworks. Educator(s) has IPDP that addresses their identified training needs and increases their competency along the continuum of the core competencies and the actions and time lines to move to the next level of QRIS.

FCC QRIS Application & Self Assessment

Meets Standard? No

Yes





No

Yes





No

Yes





No

Yes





Measurement Method(s)

Documentation Title

Documentation Type

Doc Submitted

 Qualifications and Experience (as indicated in Registry)

Qualifications and Experience Documented in PQ Registry

Required Documentation



 Qualifications and Experience (as indicated in Registry)

Qualifications and Experience Documented in PQ Registry

Required Documentation



 Signed document that IPDP is reviewed regularly and completed/updated, at least once, annually.

Record of Individual Professional Development Plan (IPDP) Documentation

Required Documentation



 Signed document that IPDP is reviewed regularly and completed/updated, at least once, annually.

Record of Individual Professional Development Plan (IPDP) Documentation

Required Documentation



QRIS Application ID # _____________________________________

3. Workforce Qualifications 1. Curriculum & Learning & Professional Development

3A.2.5

Standard

14

Family Child Care

QRIS Application & Self Assessment Criteria #

Standard

Meets Standard?

Measurement Method(s)

Level 3 3A. Family Child Care Educator Qualifications and Professional Development 3A.3.1

3A.3.2

3A.3.4

IPDP ensures that the Educator(s) receives training in the components of the assessment process including screening, observation, use of assessment tools and processes for accessing additional services and addresses the actions and time lines to move to the next level of QRIS and development of competency. All other adults caring for children, consistently, have a minimum of 6 college credits in early childhood education, child development and/ or special education.

FCC QRIS Application & Self Assessment

No

Yes





No

Yes





No

Yes





No

Yes





Documentation Type

Doc Submitted

Meets the requirements of Level 2 Plus

 Business Administration Scale (BAS) score of 5 or higher.

Business Administration Scale (BAS)

Measurement Tool

 Qualifications and Experience (as indicated in Registry)

Qualifications and Experience Documented in PQ Registry

Required Documentation



 Qualifications and Experience (as indicated in Registry)

Qualifications and Experience Documented in PQ Registry

Required Documentation



 Signed document that IPDP is reviewed regularly and completed/updated, at least once, annually.

Record of Individual Professional Development Plan (IPDP) Documentation

Required Documentation



 Qualifications and Experience (as indicated in Registry)

Qualifications and Experience Documented in PQ Registry

Required Documentation



QRIS Application ID # _____________________________________

3. Workforce Qualifications 1. Curriculum & Learning & Professional Development

3A.3.3

At least one educator, that works the full program day, meets the requirements of Level 2 and has CDA, (or higher i.e. Associate’s degree or Bachelor’s degree) with 15 college credits in early childhood education, child development, and/ or special education. At least one educator has a minimum of 3 years experience as a Family Child Care Provider.

Documentation Title

15

Family Child Care

QRIS Application & Self Assessment Criteria #

Standard

Meets Standard?

Measurement Method(s)

3A.4.4

IPDP ensures that the educator receives training in selection and use of screening and assessment tools, collection and interpretation of data and strategies for teaching children with special needs and diverse languages.

FCC QRIS Application & Self Assessment

No

Yes





 Signed document that IPDP is reviewed regularly and completed/updated, at least once, annually.

Documentation Type

Doc Submitted

Meets the requirements of Level 3 Plus Business Administration Scale (BAS)

Measurement Tool

Qualifications and Experience Documented in PQ Registry

Required Documentation



Qualifications and Experience Documented in PQ Registry

Required Documentation



Qualifications and Experience Documented in PQ Registry

Required Documentation



Record of Individual Professional Development Plan (IPDP) Documentation

Required Documentation



QRIS Application ID # _____________________________________

3. Workforce Qualifications 1. Curriculum & Learning & Professional Development

Level 4 3A. Family Child Care Educator Qualifications and Professional Development No Yes  Business Administration Scale 3A.4.1 At least one educator has an (BAS) score of 7. Associate’s degree, or has   equivalent coursework (60 college credits and is enrolled in a Bachelor’s degree program, or  Qualifications and Experience (as indicated in Registry) a higher degree i.e. Bachelor’s degree), in early childhood education, child development, early childhood special education or a related field with 24 credits in early childhood. 3A.4.2 Ensures that one educator is in No Yes  Qualifications and Experience the FCC home at least two times a (as indicated in Registry)   month that has a Bachelor’s degree in early childhood or a related field. 3A.4.3 Has a minimum of 60 months No Yes  Qualifications and Experience experience as a Family Child Care (as indicated in Registry)   Provider.

Documentation Title

16

Family Child Care

QRIS Application & Self Assessment Category 4: Family and Community Engagement Families must be acknowledged as children’s first teachers and thus must be recognized and supported as partners in their child’s education. Programs must understand the interconnectedness between the family and a child’s approach to learning and establish a relationship with families that are built on mutual trust, respect and a willingness to involve them as full partners; while providing them with information, resources and support in order to ensure children have a healthy nurturing environment in which to grow and learn. The subcategory within Family and Community Engagement: 4A. Family and Community Engagement

Criteria #

Standard

Meets Standard?

Measurement Method(s)

Documentation Type

EEC License Manager Verified

Required Documentation

EEC Licensing Documentation (for non-licensable and license exempt programs)

Required Documentation

Doc Submitted

Level 1 4A. Family and Community Engagement 4A.1.1

Meets licensing regulations or nonlicensable or license exempt and meets EEC licensing requirements.

No

Yes





 EEC License in good standing OR  Evidence of meeting EEC Licensing requirements

FCC QRIS Application & Self Assessment

QRIS Application ID # _____________________________________



4. Family & Community 1. Curriculum & Learning Engagement

Documentation Title

17

Family Child Care

QRIS Application & Self Assessment Criteria #

Standard

Meets Standard?

Measurement Method(s)

Level 2 4A. Family and Community Engagement 4A.2.1

4A.2.2

Educator offer opportunities for parents to meet at least every two months.

No

Yes





Educator maintains a list of current community resources that support families that is always accessible to parents, including information about available resources for annual vision, hearing and dental screenings.

No

Yes





Educator participates in community events.

No

Yes





Educator establishes ongoing communication with other family child care providers in the community or community agencies to exchange information and resources.

No

Yes





FCC QRIS Application & Self Assessment

Doc Submitted

 Document signed by family child care provider describing the opportunities for parents to meet with educator at least every other month.  Business Administration Scale (BAS) Score of 3 or higher.

Parent/Teacher Opportunities Type/ Description

Required Documentation

Business Administration Scale (BAS)

Measurement Tool

NAF: 5.12

NAFCC Accreditation Certification

Accreditation Documentation

HS: 1304.40(g)(1)(ii) and 1304.41(a)(2)

Meets Head Start Performance/ Compliance Indicator

Head Start Documentation

List of Community  Document signed by family Events attended ( last child care provider that briefly 12 months) describes the community events that the program participates in at least annually. FCC description of  Document signed by family child care provider that shows communications with system/network the educator establishes ongoing communication with other family child care providers in the community to exchange information and resources.

Required Documentation



Required Documentation



QRIS Application ID # _____________________________________



4. Family & Community 1. Curriculum & Learning Engagement

4A.2.4

Documentation Type

Meets the requirements of Level 1 Plus

For Reference Only

4A.2.3

Documentation Title

18

Family Child Care

QRIS Application & Self Assessment Criteria #

Standard

4A.2.5

Meets Standard?

FCC QRIS Application & Self Assessment

Yes 

 Description of program improvement plan based on Strengthening Families selfassessment.

Documentation Title

Documentation Type

Doc Submitted

Strengthening Families descript. of self-assessment results

Required Documentation



Meets the requirements of Level 2 Plus Yes 

Yes 

Yes 

 FCCERS-R reliable rater score average of 5 with no item below a 4.

FCCERS-R

Measurement Tool

 Business Administration Scale (BAS) score of 5 or higher.

Business Administration Scale (BAS)

Measurement Tool

 Business Administration Scale (BAS) score of 5 or higher.

Business Administration Scale (BAS)

Measurement Tool

QRIS Application ID # _____________________________________

4. Family & Community 1. Curriculum & Learning Engagement

Educator completes Strengthening No Families Self-Assessment and  uses data to engage in continuous improvement. Level 3 4A. Family and Community Engagement 4A.3.1 A daily two way communication No system is available between the  educators and families through a variety of means (e.g. scheduled telephone hour, checklists, e-mail). 4A.3.2 Educator has developed No informational materials on the  program that are in the language of the community, are available for use in the community and are given to prospective families. 4A.3.3 Educator participates in local No community group work that is  related to early childhood, cultural group served by the program and/ or family support.

Measurement Method(s)

19

Family Child Care

QRIS Application & Self Assessment Criteria #

Standard

Meets Standard?

Level 4 4A. Family and Community Engagement 4A.4.1 Families are encouraged to No volunteer to assist in the program  and, with appropriate supervision, share cultural and language traditions or other interests such as their jobs, hobbies and other relevant information. 4A.4.2

FCC QRIS Application & Self Assessment

Documentation Title

Documentation Type

Doc Submitted

Meets the requirements of Level 3 Plus Yes 

No

Yes





 FCCERS-R reliable rater score average of 6 with no single item below 5.

 Verification by family child care provider listing the access and opportunities to training provided. OR  HS: 1304.40(e)(2), 1304.40(e) (3), 1304.40(e)(4)(i) and 1304.40(e)(4)(ii)

FCCERS-R

Measurement Tool

List of community resources/supports for families

Required Documentation



Meets Head Start Performance/ Compliance Indicator

Head Start Documentation



QRIS Application ID # _____________________________________

4. Family & Community 1. Curriculum & Learning Engagement

Educator provides or connects families to education, training and support programs (such as family literacy, adult education, job training, child development, parenting, English as a second language, etc.).

Measurement Method(s)

20

Family Child Care

QRIS Application & Self Assessment Criteria #

4A.4.3

Educator either directly or through a system or network (i.e. CFCE grantee) has written collaborative agreements with early intervention programs, the local LEA, mental health, dental health, a program health consultant, U.S.D.A. Food and Nutrition program that specifies the responsibilities and duties of each entity in supporting children and families.

Educator coordinates with other family child care providers in the community and develops sharing agreements to maximize resources, services and professional development opportunities.

FCC QRIS Application & Self Assessment

Meets Standard? No

Yes





No

Yes





Measurement Method(s)  Verification by family child care provider that children have access either through private pay arrangements or with parent consent, through other service providers to the following services: developmental screening, mental health screening, speech screening, speech therapy, physical therapy, occupational therapy, dental care, and nutritional screenings OR  HS: 1304.20(b)(1) and 1304.40(e)(4)(i)  Verification that provider is participating in a family child care network or system.

Documentation Title

Documentation Type

Doc Submitted

Collaboration Agreement and description of scope

Required Documentation



Meets Head Start Performance/ Compliance Indicator

Head Start Documentation



FCC description of participation with system/network

Required Documentation



QRIS Application ID # _____________________________________

4. Family & Community 1. Curriculum & Learning Engagement

4A.4.4

Standard

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Family Child Care

QRIS Application & Self Assessment Category 5: Leadership, Management, and Administration High quality programs require effective leadership with management and administrative practices that ensure a stable environment, fiscal accountability, evaluation of the program’s practices and policies and the development of relationships within the community in order to support the educator and the children and families they serve. Subcategories within Leadership, Management and Administration: 5A. Leadership, Management, and Administration 5B. Supervision

Criteria #

Standard

Measurement Method(s)

Documentation Title

Documentation Type

Doc Submitted

EEC License Manager Verified

Required Documentation



EEC Licensing Documentation (for non-licensable and license exempt programs)

Required Documentation



Level 1 5A. Leadership, Management, and Administration 5A.1.1

Meets licensing regulations or nonlicensable or license exempt and meets EEC licensing requirements.

No

Yes





 EEC License in good standing OR  Evidence of meeting EEC Licensing requirements

FCC QRIS Application & Self Assessment

QRIS Application ID # _____________________________________

5. Leadership, Management, 1. Curriculum & Learning & Administration

Meets Standard?

22

Family Child Care

QRIS Application & Self Assessment Criteria #

Standard

Meets Standard?

Measurement Method(s)

Documentation Title

Level 2 5A. Leadership, Management, and Administration 5A.2.1

Family Child Care Home has a written business plan.

No

Yes





No

Yes





Meets the requirements of Level 1 Plus  FCCERS-R self-assessed score average of 3 with no item below a 3.  Document signed by family child care licensee that updates are provided at least twice a year to staff and families in their primary, or preferred, language to the extent appropriate and possible.  Business Administration Scale (BAS) Score of 3 or higher.

FCCERS-R

Measurement Tool



Descrpt. of family and educator communications methods

Required Documentation



Business Administration Scale (BAS)

Measurement Tool



Business plan with operating budget

Required Documentation



Admissions policy with diversity

Required Documentation



Meets Head Start Head Start Performance/ Documentation Compliance Indicator QRIS Application ID # _____________________________________



 Written business plan with operating budget that includes an annual operating budget that is used to guide planning, set goals, and make decisions 5A.2.3

FCC has a written admissions policy that promotes an awareness of and respect for differences among children and families, a respect for the child and their family’s culture and language, and is responsive to the inclusion of a variety of learning needs.

FCC QRIS Application & Self Assessment

No

Yes





Doc Submitted

Copy of admissions policy promoting diversity (e.g., a statement that the program recruits and encourages the enrollment of children and families from diverse backgrounds). OR HS: 1305.6(a), 1305.6(b), and 1304.50(d)(1)(vii)

5. Leadership, Management, 1. Curriculum & Learning & Administration

5A.2.2

Communication and updates on the program are provided to Educators and families.

Documentation Type

23

Family Child Care

QRIS Application & Self Assessment Criteria #

Standard

Meets Standard?

Measurement Method(s)

Level 2 5A. Leadership, Management, and Administratio3 5A.3.1

5A.3.2

FCC consults with a qualified tax preparer to assure compliance with reporting requirement and payment of taxes.

FCC QRIS Application & Self Assessment

No

Yes





No

Yes





No

Yes





Documentation Type

Doc Submitted

Meets the requirements of Level 2 Plus  Results of annual survey, copy of results report and a copy of the program improvement plan.

Program Improvement Plan Documentation

Required Documentation



 Portion of written policy indicating that alternative staff requirements are met. OR  NAF: 5.16

FCC Alternative Staffing Policy

Required Documentation



NAFCC Accreditation Certification

Accreditation Documentation



Business Administration Scale (BAS)

Measurement Tool



 Business Administration Scale (BAS) score of 5 or higher.

QRIS Application ID # _____________________________________

5. Leadership, Management, 1. Curriculum & Learning & Administration

5A.3.3

Educators and family input are solicited on an annual basis through a survey to evaluate the program and results are used to develop the a comprehensive written program improvement plan. FCC has a written plan that addresses alternative staffing by persons who meet the same qualifications requirements as the Educator in the event that the caregiver is ill, has to be out of the home or in the case of an emergency.

Documentation Title

24

Family Child Care

QRIS Application & Self Assessment 5B. Supervision Criteria #

Standard

Meets Standard?

Measurement Method(s)

FCC QRIS Application & Self Assessment

Documentation Type

Doc Submitted

Meets the requirements of Level 3 Plus Business Administration Scale (BAS)

Measurement Tool



Data Collection and Tracking System Description

Required Documentation



Plan for sharing QRIS rating

Required Documentation



QRIS Application ID # _____________________________________

5. Leadership, Management, 1. Curriculum & Learning & Administration

Level 4 5A. Leadership, Management, and Administration 5A.4.1 FCC has a system for data No Yes  Business Administration Scale collection and tracking children’s (BAS) score of 7.   health, services, absenteeism and educational information, and professional development and financial record keeping.  Checklist/document signed by family child care provider that the program has a system that maintains & tracks information on: children’s health, services, absenteeism, children’s educational information, staff qualifications, professional development and No Yes  List of methods that FCC uses 5A.4.2 FCC shares the results of the program quality rating with the to share QRIS rating with   families, educator, governing families, educator, the family child care system, governing board and board and funders. funders, as appropriate.

Documentation Title

25

Family Child Care

QRIS Application & Self Assessment

5B. Supervision Criteria #

Standard

No

Yes





Measurement Method(s)  EEC License in good standing OR  Evidence of meeting EEC Licensing requirements

Level 2 5B. Supervision 5B.2.1 If FCC has an Assistant, there are scheduled meetings each week to ensure the Assistant receives feedback and is informed on all issues.

FCC QRIS Application & Self Assessment

Documentation Title

Documentation Type

Doc Submitted

EEC License Manager Verified

Required Documentation



EEC Licensing Documentation (for non-licensable and license exempt programs)

Required Documentation



Meets the requirements of Level 1 Plus No

Yes





 Schedule showing time for regular meetings and feedback for assistants.

Schedule showing regular meetings with FCC assistants (if applicable)

Required Documentation

QRIS Application ID # _____________________________________



5. Leadership, Management, 1. Curriculum & Learning & Administration

Level 1 5B. Supervision 5B.1.1 Meets licensing regulations or nonlicensable or license exempt and meets EEC licensing requirements.

Meets Standard?

26

Family Child Care

QRIS Application & Self Assessment Criteria #

Standard

Level 3 5B. Supervision 5B.3.1 Educator(s) has a regularly scheduled meeting time each week to plan activities, child observations and use of materials. 5B.3.2 Through a FCC system, mentor, or network of peer-support. educators regularly participate in activities that support their career development through the use of a career ladder.

Meets Standard?

Measurement Method(s)

5B.4.3

No

Yes





No

Yes





 FCCERS-R reliable rater score average of 5 with no item below a 4.  Document signed by family child care licensee that describes the activities that are implemented to supports career development through a career ladder.

FCCERS-R

Measurement Tool



FCC description of participation with system/network

Required Documentation



Meets the requirements of Level 3 Plus

Educator(s) has regular opportunities to engage in reflective practice.

No

Yes





Educator salary scales reflect the educational levels, experience and performance levels, as determined by the annual evaluation of the educator. Either directly or through a system or network, the educator(s) has an incentive program that rewards those working in the family child care home that achieve the next step of the career ladder.

No

Yes





No

Yes





FCC QRIS Application & Self Assessment

Doc Submitted

 Written description of opportunities Educator(s) to engage in reflective teaching practices.  Business Administration Scale (BAS) score of 7.

Supervision reflective practice, coaching mentoring description

Required Documentation



Business Administration Scale (BAS)

Measurement Tool



 Portion of written policy showing incentive for educator based on educational advancement.

Evidence of staff benefits and career development process

Required Documentation



QRIS Application ID # _____________________________________

5. Leadership, Management, 1. Curriculum & Learning & Administration

5B.4.2

Documentation Type

Meets the requirements of Level 2 Plus

Level 4 5B. Supervision 5B.4.1

Documentation Title

27

Family Child Care

QRIS Application & Self Assessment

Application and Self Assessment Worksheet Submission Signed By FCC Provider

Date

Signitory reviewed and attested to the accuracy of the accuracy of this information

Family Child Care Systems may now assist affiliated family child care educators with their QRIS Application and Self-Assessment through the QRIS Program Manager

For additional information and a sample acknowledgment that FCC Systems can use may found on EEC’s Web site. http://www.eec.state.ma.us/docs1/qris/20110121_qris_progmgr_access.pdf

FCC QRIS Application & Self Assessment

QRIS Application ID # _____________________________________

1. Curriculum & Learning

Prior to assisting any Educators, FCC Systems must receive the signed, informed consent of each Family Child Care Licensee whom they will be supporting in using the web based QRIS Program Manager. The individual, whom the FCC System will be assisting with the QRIS Program Manager, must sign an acknowledgment that s/he understands that the FCC System is assisting/supporting the individual with the EEC QRIS Program Manager and that the FCC System will have access to certain programmatic information regarding that licensee. Copies of the signed Consent form must be kept on file with the FCC System should any questions arise.

QRIS Application Information

In order to streamline the process and support Family Child Care Educators in their participation in the Massachusetts Quality Rating and Improvement System (QRIS), Family Child Care (FCC) Systems will be able to assist and support Family Child Care Educators affiliated with an FCC System in submitting QRIS Application data in the on-line QRIS Program Manager web application.

28