THE BENEFITS AND NEEDS FOR OCCUPATIONAL SAFETY AND HEALTH MANAGEMENT SYSTEM (OSHMS) AT LABORATORY KEPENTINGAN DAN KEPERLUAN SISTEM PENGURUSAN KESELAMATAN DAN KESIHATAN PEKERJAAN (SPKKP) DI MAKMAL Fakulti Sains Kesihatan, UKM, Kuala Lumpur 23 April 2014

INSTITUT KESELAMATAN DAN KESIHATAN PEKERJAAN NEGARA (NIOSH) KEMENTERIAN SUMBER MANUSIA

SAFETY AND

The Need for OSH Management System 1. To comply with the legal requirement, i.e. Occupational Safety and Health Act 1994, Section 15(2) which stated: “the duty of every employer and every self-employed person includes, the provision and maintenance of plant and systems of work that are, so far as is practicable, safe and without risks to health” 2. To track on global trends and practices in managing any loss potential issues involving safety, health, environment, security, etc.

The Need for OSH Management System (continuation)

3. To maintain consistency in OSH practices and controlling work place hazards and risks. 4. To take advantage of the opportunity for continual improvement initiatives. 5. To integrate several issues into a single system that includes safety, health, environment, security, etc.

What is OH&S Management System (OH&S MS)? Part of organisation’s management system used to develop and implement its OH&S Policy and manage its OH&S risks. Note 1: A management system is a set of interrelated elements used to establish policy and objectives and to achieve those objectives. Note 2: A management system includes organisational structure, planning activities (including, for example, risk assessment and the setting of objectives), responsibilities, practices, developing procedures, processes and resources. Reference: Clause 3.13, OHSAS 18001:2007 – Terms and Definitions

What is OSH Management System (OSH MS)? (continuation)

A set of interrelated or interacting elements to establish and implement OSH policy and objectives, and to achieve those objectives. OSH MS is part of the organisation’s overall management system used to manage OSH risks. Note : A management system includes organisational structure, planning activities (including for example, risk assessment and the setting of objectives), responsibilities, practices, procedures, processes and resources. Reference: Clause 2.16, MS 1722: 2011 – Terms and Definitions

Benefits of implementing OSH MS Enable organization to: a. establish its OSH policy; b. identify applicable legal and other requirements and evaluate compliance; c. identify OSH hazards, assess the risks and determine controls; d. establish OSH objectives and programs; e. facilitate OSH planning, control, monitoring, corrective action, auditing and review activities.

Scope of OSH Management System The OSH management system should: a. be based on control of causes, not incident reactive; b. address all management elements of control;

c. address normal, abnormal and emergency situations; d. have measurable parameters; e. be goal driven;

f.

be relevant to hazards and risks. The essence of risk management is to avoid high risks, manage medium risks and live with low risks;

g. involve all personnel (employees, contractors, visitors, etc); h. promote continual improvement.

The OH&S management system standard is based on Deming Cycle known as Plan-Do-Check-Act (PDCA). Take actions to continually improve OH&S performance

Monitor and measure processes against OH&S Policy, objectives, legal and other requirements, and report the results

Established the objectives and processes necessary to deliver result in accordance with the organization’s OH&S Policy

Implement the processes

Source: OHSAS 18001:2007 – Introduction

What Type of OSH MS Available?

OHSAS 18001:2007

MS 1722:2011

4.1

General Requirements

3.0

The OSH MS in the Organization

4.2

OH&S Policy

3.1

OSH Policy

4.3.1

Hazard Identification, Risk Assessment & Determining Controls

3.3.1 3.3.3 3.3.5

(Initial Review) Hazard Identification, Risk Assessment & Risk Control Management of Change

4.3.2

Legal and Other Requirements

3.3.1 3.3.3

(Initial Review) Hazard Identification, Risk Assessment & Risk Control

4.3.3

Objectives & Programme(s)

3.3.2.

OSH Objectives

4.4.1

Resources, Roles, Responsibility, Accountability & Authority

3.2.1

Responsibility, Accountability & Authority

OHSAS 18001:2007 4.4.2

Competence, Training & Awareness

MS 1722:2011 3.2.2

Competence, Training & Awareness

4.4.3.1 Communication

3.2.4

Communication

4.4.3.2 Participation & Consultation

3.1.2

Employee Participation

4.4.4

Documentation

3.2.3

OSH MS Documentation

4.4.5

Control of Documents

3.2.3

OSH MS Documentation

4.4.6

Operational Controls

3.3.5 3.3.6 3.3.7

Management of Change Procurement Contracting

4.4.7

Emergency Preparedness & Response

3.3.4

Emergency Prevention, Preparedness & Response

4.5.1

Performance Measurement & Monitoring

3.4.1

Performance Monitoring & Measurement

OHSAS 18001:2007 4.5.2

Evaluation of Compliance

MS 1722:2011 -

-

4.5.3.1 Incident Investigation

3.4.2

Incident Investigation

4.5.3.2 Nonconformity, Corrective & Preventive Action

3.5.1

Preventive & Corrective Actions

4.5.4

Control of Records

3.2.3

OSH MS Documentation

4.5.5

Internal Audit

3.4.3

Audit

Management Review

3.4.4 3.5.2

Management Review Continual Improvement

4.6

13

OSH Management System Elements OHSAS 18001:2007

vs

MS 1722:2011

Continual Improvement

POLICY

ORGANISIN G

OHS Policy

Manage ment Review Checking

ACTION FOR IMPROVEMENT

Planning Implementation & Operation

PLANNING & IMPLEMENTATIO N

EVALUATION

OSH Management System Elements OHSAS 18001:2007

Continual Improvement OH&S Policy

Management Review

Checking

Planning Implementation & Operation

4.2: OH & S Policy

OSH Management System Elements OHSAS 18001:2007

Continual Improvement OH&S Policy

Management Review

Checking

Planning Implementation & Operation

4.3.1: Hazard identification, risk assessment and determining control 4.3.2: Legal and other requirement 4.3.3: Objectives and programme(s)

OSH Management System Elements OHSAS 18001:2007 4.4.1: Resources, roles, responsibilities, accountability and authority

Continual Improvement OH&S Policy

Management Review

Planning

4.4.2: Competence, training and awareness 4.4.3: Communication, participation and consultation 4.4.3.1: Communication 4.4.3.2: Participation and consultation 4.4.4: Documentation 4.4.5: Control of documents

Checking

Implementation & Operation

4.4.6: Operational control 4.4.7: Emergency preparedness and response

OSH Management System Elements OHSAS 18001:2007 4.5.1: Performance measurement and monitoring 4.5.2: Evaluation of compliance 4.5.3: Incident investigation, nonconformity, corrective action and preventive action 4.5.3.1: Incident investigation 4.5.3.2: Nonconformity, corrective action and preventive action 4.5.4: Control of records

4.5.5: Internal Audit

Continual Improvement OH&S Policy

Management Review

Checking

Planning Implementation & Operation

OSH Management System Elements OHSAS 18001:2007

Continual Improvement OH&S Policy 4.6: Management Review

Management Review

Checking

Planning Implementation & Operation

HOW TO GET STARTED?

Organisation Vision - where are we now, to where we should be Management Commitment - Resources requirement (Human, financial, time)

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