Faculty Led Study Abroad Pre‐Proposal Introduction Leading a faculty‐led study abroad program can be a rewarding experience, allowing you to share your  passions in the settings which can stir a student’s imagination and curiosity.    The Office of International Programs can help turn your ideas into reality.  We help with travel  arrangements, credits for coursework, Visa and travel requirements, budget development, marketing  and promotion to help you achieve the desired amount of students, and more.  The process begins with  completing this form and returning it to the Office of International Programs Coordinator for Faculty‐led  Study Abroad trips.   

Process This is the basic process of being awarded a Faculty‐led Study Abroad Program.  1. Submit a pre‐proposal of the program and location where you would like to lead a program  (includes preliminary proposal, budget, syllabus, and timeline).  2. Meet with Office of International Programs  3. Finalize budget, syllabus, and itinerary  4. Agree on timeline and marketing strategy  5. Complete necessary  forms  6. Marketing and promotion of your program  7. Participate in Faculty Orientation Seminar  8. Take CPR and First Aid Course  9. Orientation sessions with your students 

Some Specifics Your Name and Department: _________________________________________________________________________ Title of Proposed Program:____________________________________________________________________________ Country (Countries) of Destination: _________________________________________________________________ Dates of Proposed Program: Beginning ____________________ until ________________________  Languages required: ___________________________________________________________________________________ Languages you speak: __________________________________________________________________________________ 1   

Brief Description of proposed program: _________________________________________________________________________________________________________________ ____________________________________________________________________________________  ____________________________________________________________________________________  _____________________________________________________________________________________  _____________________________________________________________________________________  _____________________________________________________________________________________  _____________________________________________________________________________________  _____________________________________________________________________________________  _____________________________________________________________________________________  _____________________________________________________________________________________  _____________________________________________________________________________________  _____________________________________________________________________________________  _____________________________________________________________________________________  _____________________________________________________________________________________  _____________________________________________________________________________________  _____________________________________________________________________________________  _____________________________________________________________________________________  _____________________________________________________________________________________  _____________________________________________________________________________________  _____________________________________________________________________________________    Recommended Credits: ________________________________

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Proposed Itinerary: Write a brief description for each day’s activities.  If you need more days, please attach another sheet of  paper, or draw a second column on this page.  Day 1:  Day 2:  Day 3:   Day 4:  Day 5:  Day 6:  Day 7:  Day 8:  Day 9:  Day 10:  Day 11:  Day 12:  Day 13:  Day 14:  Day 15:  Day 16:  Day 17:   Day 18:  Day 19:  Day 20:  Day 21:  Day 22:  Day 23:  3   

Proposed Syllabus Please write a short description of your proposed course syllabus.   

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Proposed Budget Outgoing Special Program - Budget Template Number Number Number Number Number

of Days of Students of Faculty of Coordinators of Credits ITEM

0 0 0 0 0 COUNT

Enter Enter Enter Enter Enter

total number of days of this trip the total number of expected students the total number of faculty involved in this program the total number of Coordinators involved in this program the total number of credits offered in this program

COST EA

COST

Fixed Costs

DESCRIPTION Costs that don't change with number of participants in Count column

Food Coordinator Faculty

0 0

0 0

$0 Count equals # days; enter estimated cost of meals for each day $0 Count equals # days; enter estimated cost of meals for each day

Coordinator Faculty

0 0

0 0

$0 Count equals # days; enter estimated cost of lodging for each night $0 Count equals # days; enter estimated cost of lodging for each night

0 0

0 0

$0 Enter airfare for any air travel to and from your destination country $0 Enter airfare for any air travel to and from your destination country

0 0 0

0 0 0

0 0 0 0 0 0

0 0 0 0 0 0

Food Lodging

0 0

0 0

International Internal Insurance Luggage charges Taxes Visas Events Administration OIP Administration Faculty Compensation Coordinator Compensation Credits Sub-total Variable

0 0

0 0

0 0 0 0

0 0 0 0

0 0 0 0

0 0 0 0

Lodging

Airfare International Flights Coordinator Faculty Internal Flights Coordinator Faculty Tuition/Program Fee Insurance Taxes Luggage charges Visas Airport Transfers Ground Transport Group events Sub-total Fixed

Variable Costs

$0 $0 $0 $22 $0 $0 $0 $0 $0 $0 $22

Enter airfare for any air travel inside your destination country Enter airfare for any air travel inside your destination country cost equals amount of any program fees in host country International Faculty ID (this number is fixed) Typically this line includes Exit taxes, if applicaable Any known charges related to luggage while traveling Entry Visa expenses (required for some countries) Costs for faculty related to airport transfer expense Costs for faculty for ground transfer expense inside destination country Any costs for faculty for group events total costs for faculty

Per student/participant costs $0 Count equals # days; enter cost of each meal program pays for each day $0 Count equals # days; enter cost of lodging program pays for each night

Airfare

Total Cost/Student

Unless otherwise noted, airfare will be student's expense. Leave blank. Enter airfare cost for any air travel inside destination country International student ID; this number is fixed Typically this line includes Exit taxes, if applicaable Entry Visa expenses Costs for any group events

$0 $0 $0 $0 $22

Count is per student; cost is OIP administration fee ($500 usually) Count is #faculty; cost is per student cost for faculty compensation Count is #coordinator; cost is per student cost of compensation count equals # credits for course, cost is what EU or Registrar requires cost per student of variable costs

#DIV/0!

Program Fee per student Misc Personal Expense Food Misc Subtotal Misc Personal

$0 $0 $22 $0 $0 $0 $0

0 1

0 0

$0 estimated cost for meals and food not covered by program fees 0 estimated cost for all other personal spending $0 estimated cost for all non-program spending #DIV/0!

totals of students' share of Fixed plus Variable plus Misc Personal

Faculty Instructions: Please fill this form out as completely as possible. Not every line is applicable to your case- fill out only those which apply to your program. Formulas have been built into the program: simply enter the "Count" and "Cost Each" numbers and the rest will fill in.

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Proposed Timeline In this section, please write a short description of deadlines, promotional efforts, and meetings.                             

Guidelines, Restrictions, and Policies Eligibility:       Prerequisites:      Minimum/Maximum Enrollment:        Instructor eligibility: fluency in the language and familiarity with the country and culture are strongly  desired.  If you do not meet these criteria, please explain how you can mitigate this issue.  Compensation: faculty leading study abroad programs will be compensated based upon a per‐ student basis.  In addition, all travel expense will be covered. 

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