MnDOT Contract No. 1026949 Exhibit B Scope of Work

Exhibit B - Scope of Work Construction Inspection

1.0

Purpose: The purpose of the contract is to provide a Senior Inspector Roadway, Senior Inspector Bridge, Assisting Inspector Roadway, Assisting Inspector Bridge and Assisting Inspector Roadway/Engineering Aide, as needed, to assist State staff on various State Projects within the MnDOT District 7 West – Windom area during the 2017, 2018 and 2019 construction seasons. This contract is part of an augmentation need to supplement the District Construction staff on construction projects throughout the 2017, 2018 and 2019 construction seasons. The Contractor’s staff person(s) will work under the direct supervision of the State’s Construction Project Engineer/Supervisor. The Contractor must be Qualified in the following: • • • •

Concrete Inspection – including Americans with Disabilities Act (ADA) requirements Bituminous Inspection Construction Inspection Materials Sampling

Anticipated Project locations and information plus staffing needs for the 2017 Construction Season are as follows (NOTE - Actual dates of personnel needs will be determined by the Construction Contractors’ Schedule): Conflict of Interest – potential conflict of interest could occur. Contractor must acknowledge, in writing, if a potential conflict of interest is anticipated to State’s Project Manager, prior to any work assignments being executed.

List of proposed 2017 Construction Season Projects, but not limited to: District 7 – West (Windom) area: SP 1703-69, T.H. 60 from Windom to Butterfield – Grading, Bituminous and Concrete Surfacing, Concrete Pavement Repair, Box Culvert and Lighting Construction Project Engineer: Bob Williams Dates of Project: from mid-May 2017 thru end of October, 2018. • 1 Senior Inspector Roadway (Estimated 2080 hours) SP 4680-126, Westbound I-90, Sherburn to Fairmont, Mill and Overlay and Bridge Repair Construction Project Supervisor: Robert Sneller Dates of Project: from mid-May 2017 thru end of August 2017 • 1 Inspector Roadway (Estimated 480 hours) • 1 Senior Inspector Bridge (Estimated 650 hours) SP 4603-45, T.H. 15, Mill and Overlay thru Fairmont Construction Project Supervisor: Robert Sneller Dates of Project: from mid-July 2017 thru mid-September 2017 • 1 Inspector Roadway (Estimated 600 hours) • 1 Senior Inspector Roadway/ADA (Estimated 840 hours) Page 1 of 8

MnDOT Contract No. 1026949 Exhibit B Scope of Work

SP 6780-105, I- 90, from SD State Line to Beaver Creek, Bridge Rehab - Bridges 9685, 9686, 9689, 9690 Construction Project Supervisor: Robert Sneller Dates of Project: from mid-May 2017 thru mid-September 2017 • 1 Senior Inspector Bridge (Estimated 960 hours) SP 6780-107, I-90 Westbound CPR from Luverne to Magnolia Construction Project Supervisor: Robert Sneller Dates of Project: from mid-July 2017 thru mid-September 2017 • 1 Senior Inspector Roadway/CPR (Estimated 400 hours) SP 0803-43, TH 14 Springfield to Sleepy Eye, Mill and Concrete Overlay (Possible Project depending on funding) Construction Project Engineer: Bob Williams Dates of Project: from mid-May 2017 thru mid-August 2017 • 1 Senior Inspector Roadway (Estimated 480 hours) • 1 Inspector Roadway (Estimated 480 hours) 2018 and 2019 Construction Projects needs are yet to be determined Project Schedule: The Contractor will coordinate its schedule with that of the Construction Contractor’s schedule and confirm schedule needs with the State’s Project Head Inspector. The Contractor will anticipate working Monday through Saturday as needed for its specific assigned project duties. 2.0

Scope of Work The Contractor will provide construction inspection which will assure that the project is completed within reasonable conformity of the plans, specifications and contract provisions. Contractor will perform technical duties in inspecting work to assure compliance with State’s Contract Administration Manual, Specification Book, special provisions, construction plan, policies and procedures, standards, OSHA regulations, and FHWA guidelines, as well as any other applicable laws. The Contractor will provide on-site construction inspection on a full time basis during all necessary construction activities. The Contractor will provide sufficient quality and quantity of inspection services, as directed by the Construction Project Manager and the individual project Work Assignment, to ensure that all construction is in accordance with approved plans, specifications, special provisions, and that compliance with State construction standards and policies is maintained.

2.1

Scope of Work – Senior Inspector (Roadway and/or Bridge) Contractor will: A. Attend a meeting with the Construction Project Manager prior to the preconstruction conference. This meeting will provide a review of the construction contract and the requirements of the project along with information necessary to properly measure and pay for the construction contract work. B. Attend and participate at the preconstruction conference for the project. C. Maintain on a daily basis a complete and accurate record of all activities and events relating to the project and a record of all work completed by the construction contractor, including quantities of pay items in conformity with final estimates preparation procedures, and specifications. D. Maintain Contract Time and Project Diary for the entire Project. E. Maintain a log of all materials entering into the work with proper indication of the basis of acceptance of each shipment of material. Ensure Certificates of Compliance associated with the Page 2 of 8

MnDOT Contract No. 1026949 Exhibit B Scope of Work

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materials, Buy America (where required) and ensure that specific items are on the MnDOT Approved Product List. Note that Contractor will not allow any material to be incorporated into the project without meeting these requirement. Maintain records of all sampling and testing accomplished and analyze such records required to ascertain acceptability of materials and completed work items. The field reports for records of work and testing results will be submitted within one week. At least once each month, prepare a Monthly Pay Voucher using ASHTOWARE. Quantities will be based on daily records or calculations. Calculations will be retained. Provide to the construction contractor interpretations of the plans, specifications and contract provisions. Contractor will consult with the Construction Project Manager when an interpretation involves complex issues or may have an impact on the cost of performing the work. Analyze changes to the plans, specifications or contract provisions and extra work which appear to be necessary to carry out the intent of the Contract. When it is determined that a change or extra work is necessary, the Contractor will inform the Construction Project Manager. In the event that the construction contractor gives notice, either written or verbal, that it deems certain work to be performed is beyond the scope of the construction contract and it intends to claim additional compensation, the Contractor provided Head Inspector will maintain accurate records of the costs involved in such work. These records will include manpower and equipment times and materials installed (temporary or permanent) in the portion of the work in dispute. In the event that the construction contractor for the project submits a claim for additional compensation, the Head Inspector will analyze the submittal and prepare a recommendation to the Construction Project Manager covering validity and reasonableness of charges. Maintain complete and accurate records of work involved in claims. The Contractor Head Inspector shall prepare and submit to the Construction Project Manager a preliminary Grading and Base Report prior to Construction Contractor construction operations; a Final Grading and Base Report within thirty (30) calendar days after construction project substantial completion or as requested by the Construction Project Manager; an up-to-date Materials Exception Summary; all original Field Record Documentation forms within thirty (30) calendar days after construction project substantial completion; all records, material certifications, and other items used in acceptance of the project construction and materials, submitted within thirty (30) calendar days after construction project substantial completion. Monitor the construction project to the extent necessary to determine whether construction activities violate the requirements of any permits. Notify the construction contractor of any violations or potential violations and require its immediate resolution of the problem. Violations must be reported to the Construction Project Manager immediately. As required by the Construction Project Manager, the Contractor Head Inspector shall provide coordination between the construction contractor and utility companies to assure that conflicting utilities are removed, adjusted or protected in-place in a timely manner to minimize delays to construction operations. Documentation will be maintained in accordance with State’s policies. As required by the Construction Project Manager, provide inspection of utility work including reimbursable utilities that are shown in the Contract. This will also include all required documentation. To prevent delays in construction contractor’s operations, promptly produce reports, verify quantity calculations, field measure for payment purposes and/or write communications. Videotape the pre-construction conditions throughout the project limits. Provide a digital photo log of project activities, with heavy emphasis on potential claim items/issues and areas of potential public controversy. Videotape all roadways designated by the Construction Project Manager as Temporary Trunk Highways for haul roads. Other activities as deemed necessary by the State’s Project Engineer.

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MnDOT Contract No. 1026949 Exhibit B Scope of Work

2.2

Scope of Work – Full Time Assisting Inspector (Roadway and/or Bridge); Assisting Inspector/Engineering Aide Contractor will: A. Complete a diary on a daily basis B. Report discrepancies to the State’s Project Head Inspector as soon as they are realized. C. Inspect various components of the project construction operations as assigned by the State’s Head Inspector, including drainage facilities installation; excavation and embankment; base material placement; concrete pavement placement; concrete curb and gutter placement; concrete sidewalk placement; bituminous paving; traffic control; signing; traffic markings; erosion control; turf establishment. D. Run Dynamic Cone Penetrometer (DCP) for compaction testing. E. Measure items for payment. F. Other activities as deemed necessary by the State’s Project Engineer.

2.3

Scope of Work – Full Time Assisting Inspector/Engineering Aide Contractor will: G. Complete a diary on a daily basis H. Report discrepancies to the State’s Project Head Inspector as soon as they are realized. I. Inspect various components of the project construction operations as assigned by the State’s Head Inspector, including drainage facilities installation; excavation and embankment; base material placement; concrete pavement placement; concrete curb and gutter placement; concrete sidewalk placement; bituminous paving; traffic control; signing; traffic markings; erosion control; turf establishment. J. Run Dynamic Cone Penetrometer (DCP) for compaction testing. K. Measure items for payment. L. Other activities as deemed necessary by the State’s Project Engineer.

3.0

Deliverables and Deliverable Due Dates. Contractor will provide the following to the State in accordance with schedule indicated: Deliverables will consist of scanned reports and scanned lab worksheets emailed to both the project-assigned Head Inspector and project-assigned Engineer/Supervisor on a daily basis. Original paper copies of all lab worksheets to be delivered to the State’s Head Inspector or his representative on a weekly basis. All paperwork, reports, worksheets, and diaries shall be legible. Entries determined to be in error and corrective action is needed, must not be obliterated by erasing, application of correction fluid, taped over, or in the case of computer-generated documents, deleted. A line is to be cleanly drawn through the mistaken entry and corrections entered directly above with the initials of the person making the change. The Contractor will be responsible for the Subcontractor’s legibility on their paperwork.

4.0

All services will be performed in accordance with the established standard procedures and practices of the State. Prior to furnishing any services, the Contractor will be familiar with State standard procedures and practices which will be provided and with informal procedures and practices for construction and engineering used by the State. During the time that the Assisting Inspector and Field Materials Tester are under the direction of State Project Supervisor, the Contractor will comply with State work policies which will be provided. These include policies on appropriate use of technology, no-smoking policy and safety issues. Page 4 of 8

MnDOT Contract No. 1026949 Exhibit B Scope of Work

5.0 State Furnished Items: The State will furnish: 5.1

Access to all testing and inspection forms necessary to carry out assigned duties prior to project start up. Access to a non-secured internet connection in the field office via an Ethernet connection when available. One set of Project Plans and Proposal in either paper or electronic format. One copy of all Work Orders, Change Orders and Supplemental Agreements from the project that will affect the work being performed by the Contractor. A concrete beam breaker and beam boxes. Access to the State’s field office/lab, which includes all field lab equipment and tools necessary to perform tests in a lab.

5.2 5.3 5.4 5.5 5.6

6.0 Contractor Furnished Items: The Contractor will provide: 6.1

A clearly identifiable vehicle for the field personnel assigned to a project. The vehicles will have the necessary warning lights to be within the work zone and be able to safely carry concrete cylinders, concrete beams, bituminous samples and cores, aggregate samples or any other equipment or materials. Personal protective equipment: Vest meeting ANSI standard; Hard hat; High visibility soft hat/cap; Steel toed boots; Safety glasses with side shields A cellular phone for the personnel assigned to a project. This phone number will be available to the State’s Project Inspection Team, the State’s Project Engineer/Supervisor, the Construction Contractor and other project related contacts. Must be capable of taking and storing photos with date stamping capabilities. Necessary writing and marking items such as paper, pens, pencils, markers and marking sticks. A digital camera, at least 6 mega pixel capable of date stamping the photos. A cellular phone that has a camera of at least 6 mega pixel’s would be acceptable. A laptop computer with a Microsoft Excel 2007 or newer, and ability to send and receive email when connected to the internet. The Contractor’s field personnel will have a working email account. All street testing equipment and tools necessary to perform field testing, other than that provided for in 6.5 of the Scope of Work and as provided for in the Construction Contract for the specific project field laboratory.

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7.0

Personnel: A. General Requirements: Before the project begins, Contractor staff will have a working knowledge of the current State Specifications book and must possess all the knowledge, skills and abilities required as necessary for performing the duties of the position they will perform. Contractor will ensure that the State’s current practices, policies and procedures are met throughout the course of the project. Contractor’s staff must be proficient with ASHTOWARE. In the event Contractor’s personnel are currently in the process of obtaining their certifications, a provisional certification may be requested. Provisional certifications can be given for test procedures (gradations, moistures, density tests, concrete field tests, bituminous property tests, etc.) The request must be approved by State’s Project manager, and if approved, valid only for (1) one construction season. No provisional certification can be given for any level II certifications. Page 5 of 8

MnDOT Contract No. 1026949 Exhibit B Scope of Work

Training and training costs of personnel is the responsibility of the Contractor. No compensation for training will be made by State.

B. Personnel Requirements and Qualifications: If the person’s performance has been determined to be unsatisfactory by the State’s Project Engineer/Supervisor, that person will be immediately replaced by the Contractor. The Contractor will utilize only competent personnel who are qualified by experience and education. Contractor will submit in writing to the Construction Project Manager the names of all personnel to be considered for assignment to the construction project, together with a detailed resume with respect to salary, education and experience qualification of each individual. Minimum qualifications for the Contractor personnel are set forth in this Contract. State may require that these minimum qualifications be altered on individual Work Assignments in instances when the unique nature of the work requires specific specialized skills.

C. Personnel Minimum Experience Requirements: Senior Inspector Roadway – High school graduate plus seven (5) years of experience in construction inspection with two (2) years in bituminous roadway paving and two (2) years in concrete roadway paving. Responsible for performing highly complex technical assignments in construction, making and checking engineering computations, inspecting construction work and conducting/coordinating materials sampling and field tests and is responsible for coordinating and managing the inspectors. Work is performed under general supervision of the State’s Project Manager. Can apply paraprofessional engineering skill and knowledge to difficult transportation issues. Must be able to make sound and rational decisions after considering alternatives. Has expertise in human relation skills and oral communication skills. Has expert technical knowledge to handle most complex problems. Documents or directs documentation of work performed. Minimum Required Certifications: Aggregate Production, Concrete Field II, Bituminous Street II, Grading and Base II, Site Management (Erosion Control) Senior Inspector Bridge – High school graduate plus five (5) years of experience in bridge construction inspection with three (3) years in concrete paving and two (2) years in bituminous paving. Responsible for performing highly complex technical assignments in construction, making and checking engineering computations, inspecting construction work and conducting/coordinating materials sampling and field tests and is responsible for coordinating and managing the inspectors. Work is performed under general supervision of the State’s Project Manager. Can apply paraprofessional engineering skill and knowledge to difficult transportation issues. Must be able to make sound and rational decisions after considering alternatives. Has expertise in human relation skills and oral communication skills. Has expert technical knowledge to handle most complex problems. Documents or directs documentation of work performed. Minimum Required Certifications: Aggregate Production, Concrete Field II, Bituminous Street II, Grading and Base II, Bridge Inspection II, Site Management (Erosion Control) Assisting Inspector Roadway – High school graduate plus three (3) years of experience in roadway construction inspection with (1) year of bituminous paving experience. Responsible for performing assignments and assisting Senior Inspector in the performance of his duties. Receives general supervision from Senior Inspector who reviews work while in progress. To be certified in #’s 1, 5, 9, and 13. Performs moderately difficult duties in a wide range of field, laboratory and office Page 6 of 8

MnDOT Contract No. 1026949 Exhibit B Scope of Work

assignments. Has ability to interpret and analyze written material. Has above average oral and written communication skills. Can perform advanced engineering calculations. Has the ability to organize work and perform project planning. Minimum Required Certifications: Aggregate Production, Grading and Base I, Concrete Field I, Bituminous Street I Assisting Inspector Bridge – High school graduate plus three (3) years of experience in bridge construction inspection. Responsible for performing assignments and assisting Senior Bridge Inspector in the performance of his duties. Receives general supervision from Senior Bridge Inspector who reviews work while in progress. To be certified in #’s 1, 5, 9, and 13. Performs moderately difficult duties in a wide range of field, laboratory and office assignments. Has ability to interpret and analyze written material. Has above average oral and written communication skills. Can perform advanced engineering calculations. Has the ability to organize work and perform project planning. Minimum Required Certifications: Aggregate Production, Grading and Base I, Concrete Field I, Bituminous Street I, Bridge Inspection II Assisting Inspector/Engineering Aide – High school graduate plus three (2) years of experience in roadway construction inspection. Responsible for performing assignments and assisting Senior Inspector in the performance of his duties. Receives general supervision from Senior Inspector who reviews work while in progress. Performs duties in a wide range of field, laboratory and office assignments with oversight of the Senior or Assisting Inspector. Has ability to interpret and analyze written material. Has above average oral and written communication skills. Can perform basic mathematical calculations. Has the ability to organize work and perform project planning. Minimum Required Certifications: Aggregate Production, Grading and Base I, Concrete Field I, NOTE: Actual certifications required will vary by project needs and will be determined per the Work Assignments written for the individual projects. D.

Staffing: Responsible personnel, thoroughly familiar with all aspects of construction and final measurements of the various pay items, will be available to resolve disputed final pay quantities until the contract has been paid off. No personnel will be assigned to this project by the Contractor until the qualifications of each person proposed have been reviewed and approved by the Construction Project Manager. Contractor’s personnel approval request will be submitted at least two weeks prior to the date an individual is to report to work. An individual previously approved by the Construction Project Manager whose performance is later determined by State to be unsatisfactory will be replaced by Contractor in accordance with Section 6.0 of this Scope of Services. Personnel identified in Contractor’s technical proposal will be assigned to the construction project as proposed by the Contractor and are considered by State to be committed to performing services under this Contract. Any changes will require written approval from the Construction Project Manager. When the construction contractor’s operations on the project diminish, Contractor will reduce the number of its personnel assigned to the project as directed by the Construction Project Manager. Any adjustment of Contractor forces as recommended by the Construction Project Manager will be accomplished within one week after notification.

E.

Licensing for Equipment Operation: The Contractor will be responsible for obtaining proper licenses for equipment and personnel operating Page 7 of 8

MnDOT Contract No. 1026949 Exhibit B Scope of Work

equipment when licenses are required.

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Subcontractor Professional Services: Upon written approval by the Construction Project Manager and State, and prior to performance of work, Contractor may subcontract for engineering or specialized professional services.

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