MnDOT Contract No.07233 Exhibit A- Supplement Scope of Services and Deliverables
Exhibit A Scope of Services and Deliverables Attachment to MnDOT Contract No. 07233 for
Straight River Northbound Safety Rest Area - Building Replacement, Site and Parking Lot Rehabilitation and Truck Parking Lot Expansion
Project # 14-14 dated 12-08-14
1.
CONSULTANT’S RESPONSIBILITIES – GENERAL A. DEFINITIONS 1.1 “Consultant” used herein shall be comparable to the term “Contractor” used in the Professional Technical Services Agreement. a. The term “Consultant” shall be construed to include the Prime Consultant and its Sub-consultants. 1.2 “Sub-Consultant” used herein shall be comparable to term “Sub-Contractor” used in the Professional Technical Services Agreement. 1.3 The term “Cost of the Work” used herein shall be construed to mean the Construction Cost for the project exclusive of Consultant Fees and Minnesota Department of Transportation (MnDOT) overhead costs. It is the General Contractors cost to build the Project. B.
STANDARD OF CARE 1.1 The Consultant shall provide the professional services set forth in this Agreement consistent with the professional skill and care ordinarily provided by Design Professionals practicing in the same or similar locality under the same or similar circumstances. The Consultant shall perform its services as expeditiously as is consistent with such professional skill and care and the orderly progress of the Project.
C.
THE CONSULTANT’S BASIC SERVICES 1.1 Basic Services shall consist of those described below and include the usual and customary Architectural, Interior Design, Landscape Architectural, Civil, Structural, Mechanical, and Electrical Engineering services as well as, Cost Estimating and Energy Modeling. A Scoping Document summary, Attachment #1 to the RFP is provided for project program information. Travel time and expenses, reproduction costs and costs for communication and correspondence are part of the Consultants Basic Services. These Basic Services include and extend through Programming/Schematic Design, Design Development, Construction Documents, Bidding, Construction and Post Construction Phases of the work through the warranty period. 1.2 The Consultant shall arrange for the reproduction of all documents required for Deliverables, MnDOT’s internal reviews, and for the Consultant’s use for the Project. The cost of reproduction is included in the consultants basic services.
Page 1 of 22 Accepted: _____
Accepted: _____
MnDOT Contract No.07233 Exhibit A- Supplement Scope of Services and Deliverables 1.3 The Consultant shall engage a Geotechnical Engineer licensed by the state of Minnesota from MnDOT’s current Maintenance Services Certified List posted on the Consultant Services website; http://www.dot.state.mn.us/consult/documents/certified/maintenance2013.pdf to provide and document in a written report, complete Geotechnical services required for the buildings, structures, walkways, auto and truck drives and parking areas including soil testing and borings as required by the Engineers of Record to determine soil suitability, bearing capacity and compaction requirements for all work on the project. An investigation and report to determine the potential of using geothermal energy in the new building is part of this work and is outlined in Attachment #2 to the RFP: Geothermal Conductivity Test Specification. The cost of the Geotechnical services required are included in the Consultants basic services. 1.4 The Consultant shall engage a Noise Analysis Consultant from MnDOT’s current Prequalification Program for Work Type 5.3 Noise Analysis and Abatement Design posted on the Consultant Services website; http://www.dot.state.mn.us/consult/prequal/documents/pqbyworktype.pdf to provide and document in a written report the Noise Analysis and Abatement Design for the project as outlined in Attachment #3 to the RFP, Scope of Work document for Noise Analysis and Abatement Design. The cost of the Noise Analysis and Abatement Design Consultant Services required for the project is included in the Consultants basic services. 1.5 The Consultant shall engage a Civil Engineering Consultant with demonstrated experience designing parking and circulation for Trucks with a wheelbase of 67 feet, (WB67 vehicles). Engineering services to include completing a MnDOT Geometrics Level 1 submittal for the expansion of the truck parking lot including necessary connections with the existing deceleration and acceleration ramps. Refer to http://www.dot.state.mn.us/design/geometric/index.html for additional information about the submittal. The cost of the specialty Civil Engineering Consultant Services required for the project is included in the Consultants basic services. 1.6 The Consultant, prior to beginning the work, shall submit to MnDOT’s Project Manager a QA/QC plan for the project. The Consultants QA/QC plan must outline the in-house review process, procedures, checks, cross discipline checks and sign-offs required to be performed by all disciplines on the Consultant team prior to making submittals to MnDOT for each phase of the design work. A QA/QC Sign-off sheet from each discipline must accompany every submittal prior to MnDOT’s review of the submittal. D. SCHEDULE FOR PERFORMANCE OF THE CONSULTANT’S SERVICES 1.1 The Consultant shall submit for MnDOT’s acceptance a Project Design Schedule for the performance of the Consultant’s services. The time limit established by the Project Design accepted by MnDOT shall not, except for reasonable cause, be exceeded by the Consultant or MnDOT. 1.2 The Project Design Schedule should be based on MnDOT’s P6 schedule and outline anticipated review dates, completion dates for Phases of the Design work and incorporate review time for MnDOT and governmental approvals as required to meet the approved time limits for the Design. The Consultants schedule must identify time for the in-house QA/QC review to be performed prior to any submittal to MnDOT for each Phase of the Design work. E.
APPROVAL OF GOVERNMENTAL AUTHORITIES 1.1 The Consultant shall assist MnDOT in connection with MnDOT’s responsibility for filing documents required for the approval of governmental authorities having jurisdiction over the Project including the Environmental Protection Agency (EPA), Minnesota Pollution Control Agency (MPCA), Federal Highway Administration (FHWA) and the Department of Labor and Industry (DLI).
F.
ESTIMATES OF THE COST OF THE WORK 1.1 The Cost of the Work shall be the total cost to MnDOT to construct all elements of the Project designed or specified by the Consultant and shall include contractors’ general conditions costs, overhead and profit. The Cost Estimates should be based on a February 25, 2016 bid opening with an April 4, 2016 construction start and a 14 month construction period. Page 2 of 22 Accepted: _____
Accepted: _____
MnDOT Contract No.07233 Exhibit A- Supplement Scope of Services and Deliverables 1.2 It is recognized that the Consultant cannot and does not warrant or represent that bids will not vary from MnDOT’s budget for the Cost of the Work or from any estimate of the Cost of the Work or evaluation prepared or agreed to by the Consultant. 1.3 If the Consultant’s Preliminary, Interim or Final Estimates of the Cost of the Work exceed MnDOT’s budget for the Cost of the Work, the Consultant shall make appropriate recommendations to MnDOT to adjust the Project and the Cost of the Work to meet MnDOT’s budget. a. MnDOT shall cooperate with the Consultant in making such adjustments. b. The Consultant’s Basic Services shall include services to make such adjustments to the Documents. 1.4 If MnDOT’s budget for the Cost of the Work is exceeded by the lowest bona fide bid, MnDOT may: a. Give written approval of an increase in the budget for the Cost of the Work. b.
Authorize rebidding of the Project within a reasonable time.
c.
Terminate the Project.
d.
In consultation with the Consultant, revise the Project program, scope, or quality as required to reduce the Cost of the Work.
e.
Implement any other mutually acceptable alternative.
f.
If MnDOT chooses to revise the Project program, scope, or quality as required to reduce the Cost of the Work, the Consultant, without additional compensation, shall modify the Construction Documents as necessary to comply with MnDOT’s budget for the Cost of the Work.
G. MINNESOTA SUSTAINABLE BUILDING GUIDELINES 1.1 The Consultant shall reference and incorporate where feasible the basic tenants of the Minnesota Sustainable Building Guidelines (MSBG) to improve the ongoing performance of this facility towards the lowest lifetime costs and to promote design and operational decisions based on improving environmental, human and economic conditions. This is not a B3 project, tracking and reporting are not required. H. MEETINGS: 1.1 The Consultant shall arrange and attend all Design Meetings, Construction Progress meetings and Preinstallation Meetings and any other meetings required by the jurisdiction and MnDOT. The Consultant shall prepare agendas for these meetings and distribute them to all attendees and to MnDOT, at least one day prior to the meetings. 1.2 The Consultant shall attend all Design Review Meetings, the Pre-bid and the Pre-construction Meetings. 1.3 The Consultant shall prepare Record Minutes of all meetings and distribute them, within 5 days, to all attendees and to MnDOT. 2.
MnDOT’s OWNER REPONSIBILITIES – GENERAL A. DEFINITIONS 1.1 “MnDOT” as used herein shall be the Minnesota Department of Transportation. a. The Office of Maintenance Building Services and its Project Manager shall act as MnDOT’s authorized representative where referenced herein. B.
PROJECT INFORMATION 1.1 Requirements and Limitations: MnDOT shall provide information in a timely manner regarding requirements and limitations on the Project, not limited to: a. Overall Budget for the Project.
Page 3 of 22 Accepted: _____
Accepted: _____
MnDOT Contract No.07233 Exhibit A- Supplement Scope of Services and Deliverables b.
Legal, accounting, contract, labor compliance and insurance information required for the Project.
c.
MnDOT’s requirements for architecture, interior design, landscape architecture, civil, structural, mechanical, electrical, voice & data communications, building automation and security systems.
d.
MnDOT’s requirements for energy use and other State agency’s requirements for building performance for the Project.
e.
Contact information for MnDOT personnel and their assignments for this Project.
1.2 Written Program: MnDOT shall provide MnDOT’s objectives, schedule, constraints and criteria, including function, space requirements and relationships, flexibility, expandability, special equipment, systems and site requirements. a. MnDOT will provide the Consultant with the final Scoping Document created for this project. b.
MnDOT will identify issues and objectives regarding building replacement, siting, and aesthetics.
c.
MnDOT will identify issues and objectives regarding site and vehicle parking rehabilitation.
d.
MnDOT will identify issues, objectives and MnDOT requirements regarding truck parking lot expansion.
1.3 Site Information: MnDOT shall furnish a Certified Topographic and Boundary Land Survey to describe physical characteristics, legal limitations and utility locations for the Project to include: a. Written legal property description and boundary survey of the Site. b.
Certified Survey indicating: i. existing utilities on and surrounding the site. ii. existing site elements/structures on the site. iii. topography of the Site. iv. Existing wetlands, woodlands, (endangered owl habitat) and other information regarding vegetation.
1.4 Tests, Inspections and Reports: a. MnDOT shall furnish tests, inspections and reports required by law or the Contract Documents, such as Special Inspections required for structural, mechanical, and chemical tests; and any tests for air and water pollution and for hazardous materials. 1.5 Products, Manufacturers and Materials: a. MnDOT may provide Specification sections and/or a list of requirements, products, manufacturers and materials to be incorporated into Consultant’s Specification sections 2 thru 48. b. Where Specification sections and/or a list of products, manufacturers and materials are provided by MnDOT, no additional products, manufacturers or materials may be added to the Project Manual or approved as Substitutions without approval by MnDOT. C.
REVIEWS AND RESPONSES 1.1 MnDOT shall provide timely written reviews and responses to Consultant’s inquiries and submittals in accordance with the Project Design Schedule. 1.2 MnDOT shall provide a written acknowledgement of receipt of Deliverables of each Phase which shall include: a. Acknowledgement in writing of general acceptance of Deliverables. b. Enumerated comments and exceptions to the Deliverables. 1.3 MnDOT shall provide timely written Notice to Proceed with the subsequent Phase.
Page 4 of 22 Accepted: _____
Accepted: _____
MnDOT Contract No.07233 Exhibit A- Supplement Scope of Services and Deliverables D. NOTICE OF DEFECTS 1.1 MnDOT shall provide prompt written notice to the Consultant if MnDOT becomes aware of any fault or defect in the Project, including errors, omissions or inconsistencies in the Consultant’s Instruments of Service. E.
COMMUNICATION 1.1 MnDOT shall designate a Project Manager to facilitate communications of the Consultant within the agency and the general public. 1.2 MnDOT shall endeavor to communicate with the Construction Contractor only through the Consultant about matters arising out of or relating to the Contract Documents and Construction of the Project.
3.
PROGRAMMING / SCHEMATIC DESIGN PHASE A. FINAL PROGRAM REQUIREMENTS 1.1 The Schematic Design Phase of the Project will establish the final requirements for area and space allocation, and set the quality standards for architecture, interior design, landscape architecture, civil, structural, mechanical and electrical components and verify they are achievable within a base construction cost that meets MnDOT’s budget. B.
MnDOT’S PROGRAMMING/SCHEMATIC DESIGN RESPONSIBILITIES 1.1 Coordinate attendance of MnDOT representatives for all review meetings. 1.2 Solicit, facilitate and forward comments from within MnDOT and the facility partners. 1.3 Review proposed adjustments to the Project Scope, if required. 1.4 MnDOT Mechanical/Electrical Meeting a. MnDOT will conduct a Mechanical/Electrical meeting with the Consulting Engineers before they begin work on the Project to review MnDOT’s requirements for the design of the mechanical and electrical systems. i. Building Services Engineers shall provide direction regarding air-handling, automated control systems, lamping, security systems and system commissioning requirements. ii. Building Services Engineers shall suggest parameters for envelope energy performance, daylighting concepts and applicability of alternative energy sources.
C.
CONSULTANT’S PROGRAMMING / SCHEMATIC DESIGN RESPONSIBILITIES 1.1 The Consultant shall review and use as a basis for design MnDOT’s Project Scoping Document to explore alternative approaches to the design including the feasibility of incorporating environmentally responsible design solutions. 1.2 The Consultant shall develop a Program for the Project including space requirements and functional relationships, flexibility, expandability, special equipment, systems and site requirements based on the programming materials provided by MnDOT. 1.3 The Consultant shall consider the relative value of alternative materials, building systems and equipment, together with other considerations based on the program and aesthetics in developing a design for the Project that is consistent with MnDOT’s schedule and budget for the Cost of the Work. 1.4 Initial Building Code Analysis: The Consultant shall review laws, codes, and regulations applicable to the Project and develop an Initial Building Code Analysis and a report on site and building issues, environmental issues and other regulatory constraints.
Page 5 of 22 Accepted: _____
Accepted: _____
MnDOT Contract No.07233 Exhibit A- Supplement Scope of Services and Deliverables 1.5 Design Concepts: a. Architectural/Landscape Architectural Design Concept Drawings: The Consultant shall prepare three (3) different schemes illustrating comprehensive building/landscape designs that include siting, orientation and access to the new building, demolition of existing buildings/structures to be removed, site rehabilitation, siting of proposed new outbuildings/shelters/walkways/site elements, parking rehabilitation and truck parking lot expansion including vehicle turning schematics, general grading, drainage and retention. Concepts are to provide a functional space plan for the new building and include drawings that illustrate the buildings aesthetic character including indications of materials to be used. At final presentation the Consultant is to present rationale for each concept and make a recommendation to MnDOT of the Consultants preferred scheme. b.
Design Concept Narrative for each concept: Provide narrative including new building program, description of proposed building systems, including building envelope materials and brief descriptions of structural, mechanical, energy and electrical system concepts. Provide site design narrative/program, landscape architecture concepts, organization of site elements, site lighting, vehicle movement, grading and drainage.
c.
Building Systems Design Concepts for HVAC, BAS, Plumbing and Electrical Systems. i. Develop initial analysis of envelope energy performance, daylighting concepts and applicability of alternative energy sources with specific emphasis on geothermal. ii. Develop initial schematic control systems, lighting, and system commissioning requirements. iii. Investigate applicability of utility company energy rebate programs.
d.
Preliminary Estimate of Cost of Construction for each concept: based on building type/sf and site improvements/area.
D. PROGRAMMING / SCHEMATIC DESIGN DELIVERABLES 1.1 Submit Drawings: one (1) plan set at full size (22”x 34”), and ten (10) plan sets at half size (11”x 17”), paper copies. In addition to paper copy submittals provide electronic (pdf) files of all Deliverables. 1.2 Programming/Schematic Design Documents a. Project Building/Site Assessment/Analysis i. Physical information/description of the existing project. ii. Statement of key project issues. b. Design Concept Narrative i. Detailed Description of the three (3) Building/Site Design Concepts. ii. Description of the Building/Site architectural theme: aesthetics/materials/color palate. iii. Present a rationale for each concept. c. Site Elements Program i. List of all site elements broken down into component pieces and described by function, size, quantity, relationships, adjacencies and external requirements. ii. Worksheet for each site component describing salient qualities and quantities. d. Building Program i. List of spaces including function, size, quantity, relationships, adjacencies and external requirements. ii. Equipment and Personnel Worksheet for each space. e. Initial Building Code Analysis and report on planning and zoning issues and regulatory constraints. f. Project Design Schedule for Design Reviews and Consultant Services. g. Preliminary Estimate Cost of Construction h. Meeting Minutes 1.3 Programming/Schematic Design Drawings a. Site Design Concepts i. Overall Project Site Plan Page 6 of 22 Accepted: _____
Accepted: _____
MnDOT Contract No.07233 Exhibit A- Supplement Scope of Services and Deliverables ii. Utilities, Grading and Drainage iii. Site Access and Vehicle maneuvering schematics b.
4.
Building Design Concepts i. Floor plan(s) ii. Principal exterior elevations iii. Two building sections iv. Typical exterior wall sections
DESIGN DEVELOPMENT PHASE A. THE DESIGN DEVELOPMENT PHASE 1.1 The Work of this Phase will commence upon MnDOT’s written acceptance of the Programming/Schematic Design Documents and selection of a single scheme upon which to proceed. 1.2 The Work of this Phase shall incorporate MnDOT’s itemized comments and exceptions to the Deliverables from the Programming/Schematic Design Phase. 1.3 The Work of this Phase shall respond to adjustments required to accommodate budget constraints. B.
MNDOT’S DESIGN DEVELOPMENT RESPONSIBILITIES 1.1 Coordinate attendance of MnDOT representatives and Building Users to review meetings. 1.2 Solicit, facilitate and forward comments from within MnDOT and from facility partners. 1.3 Provide input and review from MnDOT and Facility Partners. 1.4 Respond to requests for information from the Consultant.
C.
CONSULTANT’S DESIGN DEVELOPMENT RESPONSIBILITIES 1.1 The Consultant shall prepare Design Development Documents for MnDOT’s acceptance consisting of Drawings and other documents appropriate for the Project. 1.2 The Consultant shall document progress with the Project Design Schedule and keep MnDOT informed of the status of progress. 1.3 The Consultant shall identify on the plans all elements to be removed, including existing structures, equipment and utilities. 1.4 Architectural Design Development a. Develop floor plans, roof plans, elevations, building sections, interior elevations, equipment locations, room finish and door information for the new building. b.
Develop designs for shelters and outbuildings.
c.
Coordinate locations and layout of the new buildings structural, mechanical and electrical systems in the design. Identify and resolve conflicts.
d.
Prepare Outline Specifications for all materials and equipment. Include demolition.
e.
Monitor and report on design decisions that impact the project construction budget as the project proceeds.
Page 7 of 22 Accepted: _____
Accepted: _____
MnDOT Contract No.07233 Exhibit A- Supplement Scope of Services and Deliverables 1.5 Landscape Architecture and Civil Design Development Develop site designs to Include: a. Landscape architecture concepts incorporating all site elements/systems. b.
Grading, drainage and retention.
c.
Utility access and distribution.
d.
Geotechnical, testing/boring/geothermal investigation.
e.
Vehicle turning schematic.
f.
Conceptual Storm Water Pollution Prevention Plan. (SWPPP)
g.
Site and parking lot lighting.
h.
Prepare outline specifications for all materials and equipment.
1.6 Structural Design Development Develop designs to Include: a.
Foundation systems, wall framing and roof framing and coordinate with all team disciplines.
b.
Incorporate Geotechnical, testing/borings/geothermal investigation program information into the design.
c.
Develop Sitework structural systems for Shelters/Out Buildings and Site Elements
d.
Prepare Outline Specifications for all materials.
1.7 Mechanical Design Development Develop schematics which indicate all Heating Ventilation and Air Conditioning (HVAC) equipment, major duct layouts, temperature control system concept, all fire and life safety equipment and all plumbing system layouts, control system schematics, lamping and system commissioning requirements. a. Perform analysis of envelope energy performance and applicability of alternative energy sources. b.
Assess geotechnical geothermal investigation program and present options.
c.
Determine the applicability of utility company energy rebate programs.
d.
Develop 1/4" scale drawings of equipment rooms with all equipment laid out to scale.
e.
Coordinate mechanical design with architectural, structural and electrical.
f.
Coordinate all hook-ups required for MnDOT’s equipment.
g.
Procure catalog cuts of all proposed equipment and fixtures.
h.
Develop Outline Specifications for all materials and equipment.
i.
Prepare Outline Commissioning Plan.
1.8 Electrical Design Development Develop schematics which indicate primary and secondary service, fire alarm systems, light fixtures and lamping, outlet locations for power, phone and data and public telephone/TTY machine. a. Prepare analysis of daylighting concepts. b.
Determine the applicability of utility company energy rebate programs.
c.
Develop 1/4" scale drawings of equipment rooms with all equipment laid out to scale. Coordinate with
Page 8 of 22 Accepted: _____
Accepted: _____
MnDOT Contract No.07233 Exhibit A- Supplement Scope of Services and Deliverables architectural, structural and mechanical. d.
Coordinate all hook-ups required for MnDOT’s equipment.
e.
Procure catalog cuts of all proposed equipment and fixtures.
f.
Prepare Outline Specifications for all materials and equipment.
1.9 Design Development Estimate of the Cost of the Work The Consultant shall prepare and submit to MnDOT a Design Development Estimate of the Cost of the Work based upon proposed materials, equipment, component systems and types of construction. a. In preparing the Interim Estimate of the Cost of Work, the Consultant shall be permitted to include contingencies for design, bidding and price escalation. b.
The Consultant’s Interim Estimate of the Cost of the Work shall be based on estimating techniques generally-accepted in the industry.
D. DESIGN DEVELOPMENT PHASE DELIVERABLES 1.1 Provide drawings: one (1) plan set at full size (22”x 34”), and ten (10) plan sets at half size (11”x 17”) paper copies. In addition to paper copy submittals provide electronic (pdf) files of all Deliverables. 1.2 Submit updated Project Design Schedule for Design Reviews and Consultant Services. 1.3 Submit updated Building Code Analysis and report on planning and zoning issues and regulatory constraints. 1.4 Design Development Building Drawings: a. Large scale Building Plan (1/4”= 1’-0” on 22”x 34” full size sheet). Showing adjacent site elements. b.
Architectural building floor plan, roof plan, elevations, building sections, wall sections, interior elevations, reflected ceiling plans, room finish and door schedules. (1/2”= 1’-0” on 22”x 34” full size sheet)
c.
Perspective CAD drawings of the building’s exterior, (3 views).
d.
Locations and layout of Building Systems.
e.
Structural drawings of roof framing, wall framing and foundation systems.
f.
Mechanical/ Electrical plans showing distributions and layout of equipment rooms.
g.
Locations of MnDOT’s equipment.
1.5 Design Development Site Drawings: a. Overall Site plan illustrating Landscape architecture concepts, incorporating all site elements/systems, (Overall site plan should be drawn at 1” = 30’- 0”unless otherwise accepted by MnDOT). b. Utility access and distribution. c. Paving Plan with Vehicle Turning Schematics. d.
Grading, drainage and retention plan.
e.
Site and parking lot lighting plan.
f.
Conceptual Storm Water Pollution Prevention Plan, (SWPPP).
1.6 Design Development Informational Submittals: a. Catalog cuts of all proposed equipment. b.
Materials, finish and color schedules for proposed interior and exterior products. Page 9 of 22 Accepted: _____
Accepted: _____
MnDOT Contract No.07233 Exhibit A- Supplement Scope of Services and Deliverables c.
Analysis and applicability of daylighting/alternative energy concepts.
d.
Analysis of envelope energy performance and applicability of alternative envelope systems.
1.7 Outline Specifications for all proposed materials and equipment. 1.8 Updated Estimated Cost of the Work. 1.9 Meeting Minutes. 5.
CONSTRUCTION DOCUMENT PHASE A. THE CONSTRUCTION DOCUMENT PHASE 1.1 The Work of this Phase will commence upon MnDOT’s written acceptance of the Design Development Phase Documents. 1.2 The Work of this Phase shall incorporate MnDOT’s itemized comments and exceptions to the Deliverables from the Design Development Phase. 1.3 The Work of this Phase shall respond to adjustments from the Design Development Phase required to accommodate budget constraints. B.
MNDOT’S CONSTRUCTION DOCUMENT RESPONSIBILITIES 1.1 Coordinate attendance of MnDOT representatives and Building Users to review meetings. 1.2 Solicit, facilitate and forward comments from MnDOT and facility partners. 1.3 Respond to requests for information from the Consultant. 1.4 Provide Project Manual Documents: Bidding Requirements, Insurance Requirements, Labor and Wage Rate Requirements, Conditions of the Contract and forms of agreement between MnDOT and the Construction Contractor.
C.
CONSULTANT’S CONSTRUCTION DOCUMENTS PHASE RESPONSIBILITIES 1.1 Construction Contract Documents a. The Consultant shall prepare Construction Contract Documents for MnDOT’s acceptance consisting of Drawings and Project Manual setting forth the requirements for the construction of the Work. b.
Coordinate placement and connection requirements of MnDOT’s equipment which will be installed in Project.
c.
Coordinate the work of the Sub-Consultants.
d.
Coordinate with MnDOT’s responsibilities for providing Bidding Requirements, Conditions of the Contract and forms of agreement between MnDOT and the Construction Contractor.
e.
Assist in the development of Unit Prices, Alternates and Allowances.
1.2 Project Design Schedule The Consultant shall maintain, update and document progress with the Project Design Schedule and inform MnDOT of the status of progress.
Page 10 of 22 Accepted: _____
Accepted: _____
MnDOT Contract No.07233 Exhibit A- Supplement Scope of Services and Deliverables 1.3 The Consultant shall incorporate into the Construction Documents the design requirements of governmental authorities having jurisdiction over the Project. a. Prepare final building code analysis. b.
Assist MnDOT in preparing and filing documents necessary for government approvals.
1.4 The Consultant shall compile a Final Estimate of the Cost of the Work. 1.5 The Consultant shall obtain acceptance of the Construction Documents from appropriate Agency authorities, as required. 1.6 The Consultant shall prepare applications for utility company energy rebate programs if available. D. THE PROJECT MANUAL The Project Manual shall contain the Bidding Requirements, General Conditions of the Contract for Construction (Division 00), and General Requirements (Division 01) and other provisions and requirements as furnished by MnDOT. 1.1 MnDOT will provide Division 00 and Division 01 of the Project Manual in CSI Three-part Format. 1.2 The Consultant may use their standard master specifications formatted to conform with CSI Master Format 2004 for Divisions 2 through 48. 1.3 Project Information: a. Title Page shall bear the Federal Project #, State Project ID #, the MnDOT Building Number and the address of MnDOT Building Services Section and a map showing the project location. b. Subsequent sheets shall bear the State Project ID # and the MnDOT Building Number. 1.4 The consultant is responsible to provide three (3) equal products, manufacturers, etc. to comply with funding requirements unless otherwise directed by MnDOT. E.
CONSTRUCTION DRAWINGS Construction Drawings shall be created on a Computer Aided Design Drafting (CADD) system which may be readily converted to “Bentley Systems Microstation Version 8i,” unless otherwise approved by MnDOT. 1.1 Project Information: a. Title Page shall bear the Federal Project #, State Project ID #, the MnDOT Building Number and the address of MnDOT Building Services Section and a map showing the project location. b. Subsequent sheets shall bear the State Project ID # and the MnDOT Building Number. 1.2 Layering and Sheet Organization shall conform to the “NCS” – the United States National CAD Standard (latest version). a. The Consultant shall submit a sheet scheduling plan to MnDOT for approval. 1.3 Sheet Sizes: Drawings shall be prepared on MnDOT’s approved sheet sizes, (full size at 22”x 34” or 1/2 size at 11”x 17”) or other as approved by MnDOT. 1.4 Drafting and Lettering Drafting and Lettering on Drawings shall be of such a size and quality to permit legible reproduction at one half size. a. Lettering shall be no smaller than 10 point when reduced to one half size.
Page 11 of 22 Accepted: _____
Accepted: _____
MnDOT Contract No.07233 Exhibit A- Supplement Scope of Services and Deliverables b.
Graphic scales and North Arrows shall be provided on all Drawings.
c.
Abbreviations and Symbols shall be recognized industry-standard.
d.
Notes: i. ConDoc – style keynote system (Specification Section based) shall not be used unless accompanied by full notations. ii. Numbered notes are not permitted unless accompanied by full notations.
e.
Wall Sections shall be provided for each wall type condition, cut through openings where possible, at such scale as to communicate of the relationships of the elements of the full wall.
f.
Room Numbers and Equipment Identification may be coordinated with MnDOT to be consistent with MnDOT’s “Archibus” Planned Maintenance System.
1.5 Building Code Information Building Code Information shall appear on the Title Page or Sheet 1 of the Drawings incuding: Building Occupancy Classification(s) Occupant Loads Construction Type Snow Load Allowable Floor Areas vs Actual Frost Depth Required Separations IBC Edition applicable to Jurisdiction Plumbing Fixture Requirements Fire Protection Requirements Impervious area of site Site code information F.
FINAL ESTIMATE OF THE COST OF THE WORK 1.1 The Consultant shall prepare and submit to MnDOT a Final Estimate of the Cost of the Work based specified materials, equipment, component systems and types of construction. 1.2 The Final Estimate of the Cost of the Work shall be based on detailed quantity estimating techniques and presented in a format corresponding to Specification Sections. 1.3 In preparing the Final Estimate of the Cost of Work, the Consultant shall be permitted to include contingencies for bidding and price escalation.
G. BUILDING CODE REVIEW AND SUBMITTALS 1.1 Submittals at 75% Document Completion: When the Construction Documents are approximately 75% complete the Consultant shall submit the "Initial Application for Plan Review" form to the Department of Labor and Industry, Construction Codes and Licensing, Building Codes and Standards (DLI Building Codes). a.
If a local Jurisdiction is designated subsequently by DLI to perform the review, the Consultant shall provide documents and coordinate preliminary reviews and meetings with the designated Jurisdiction.
1.2 Submittals at the completion of the Construction Documents: a. The Consultant shall submit the "Application for Plan Review" form and send it along with two complete sets of construction documents to DLI Building Codes, if they are performing the plan review, or the Consultant shall submit as required by the local Jurisdiction designated by DLI to perform the review. b.
The Mechanical Sub-Consultant shall submit two copies of the Plumbing Drawings and Specifications to the Department of Labor and Industry, Construction Codes and Licensing, Plumbing Plan Review and Inspections (DLI Plumbing) for review.
c.
The Civil Sub-Consultant shall provide the documents and submissions for the Storm Water Pollution Prevention Plan, (SWPPP) as required by NPDES permit. Page 12 of 22 Accepted: _____
Accepted: _____
MnDOT Contract No.07233 Exhibit A- Supplement Scope of Services and Deliverables d.
Meeting Minutes from other agencies requiring reviews including the County and/or Watershed Districts.
H. REVIEW BY MNDOT AND FACILITY PARTNERS 1.1 Review at 75% Document Completion: When the Construction Documents are 75% complete, after the Consultant has completed the in-house QA/QC and submitted the discipline lead sign-off sheets to MnDOT, the Consultant shall submit a minimum of one (1) set of 22x34 Drawings, ten (10) sets of 11x17 Drawings and ten (10) sets of the Project Manual for review by MnDOT. One of the ten sets of 11x17 drawings and one of the Project Manuals shall be unbound. a.
The Consultant shall submit to MnDOT a Draft Final Estimate of the Cost of the Work based on specified materials, equipment, component systems and types of construction.
b.
After MnDOT receives the 75% Submittal a meeting will be scheduled by MnDOT with all Consultants working on the Project to review the documents.
1.2 Review at 95% Document Completion: When the Construction Documents are 95% complete, after the Consultant has completed the in-house QA/QC and submitted the discipline lead sign-off sheets to MnDOT the Consultant shall submit a minimum of ten (10) sets 11x17 and 1 set 22x34 of Drawings and ten (10) sets of Project Manuals for review by MnDOT. One of the ten sets of 11x17 drawings and one of the Project Manuals shall be unbound.
I.
a.
Consultant shall submit the Final Cost Estimate based on specified materials, equipment, component systems and types of construction.
b.
After MnDOT receives the Drawings a meeting will be scheduled with all Consultants working on the Project to review the documents with MnDOT.
CONSTRUCTION DOCUMENT PHASE DELIVERABLES When the Construction Documents are complete, after the Consultant has completed the in-house QA/QC and submitted the discipline lead sign-off sheets to MnDOT, the Consultant is to Provide to MnDOT electronic (pdf) files of all Deliverables. Provide two (2) plan sets at full size (22x34), ten (10) plan sets at half size (11x17)paper copies and ten (10) sets of Project Manuals as indicated for Reviews and Bidding. One of the full size sets, one of the ten sets of 11x17 drawings and one of the Project Manuals shall be unbound. 1.1 Project Letting Schedule for MnDOT and Consultant Services. 1.2 Project Manual and Drawings for construction of the Project. 1.3 Electronic submittals as indicated in Appendix 1, (attached). 1.4 Storm Water Pollution Prevention Plan, (SWPPP). 1.5 Approval of Construction Documents from appropriate code authorities. 1.6 Final Estimate of Construction Costs. 1.7 Final Building Code Analysis and report on planning and zoning issues and regulatory constraints. 1.8 Applications for utility company energy rebate programs (if applicable).
6.
BIDDING PHASE SERVICES A. MNDOT’S BIDDING PHASE RESPONSIBILITIES 1.1 MnDOT will arrange for the Advertisement for Bids to be placed on-line with the Minnesota Department of Administration, Materials Management Division as outlined in the Digital Web Based Distribution System Instructions attached hereto in Appendix 1. Page 13 of 22 Accepted: _____
Accepted: _____
MnDOT Contract No.07233 Exhibit A- Supplement Scope of Services and Deliverables 1.2 Review with the Consultant: a. Requests for Prior-approval of products to Bid b. Questions from prospective bidders and provide clarifications and interpretations. 1.3 Authorize for the printing of bidding documents. 1.4 Pre-bid Conference: MnDOT will arrange and conduct the Pre-bid meeting 1.5 Receive and evaluate the bids and Alternates. 1.6 Review and approve required insurance, bond or similar documents. 1.7 Forward recommendation of the award of the contract. 1.8 Issue the notice to proceed. B.
CONSULTANTS RESPONSIBILITIES FOR BIDDING ASSISTANCE The Consultant shall assist MnDOT in bidding the Project. 1.1 Digital Web-Based Distribution Digital Web Based Distribution System Instructions to the Consultant are attached hereto in Appendix 1. The Consultant shall not distribute the Project Manual, Drawings or Addenda to any parties other than MMD, MnDOT’s Project Manager, and the User agency. 1.2 Soliciting Interest in the Project: The Consultant shall contact potential bidders to generate interest in bidding the project. 1.3 Pre-bid Conference: The Consultant shall attend the Pre-bid Conference and shall prepare Pre-bid Conference Notes to include in the Addenda. 1.4 Addenda The Consultant shall prepare all necessary addenda using the format provided by MnDOT. a. Addenda Posting and Distribution: Addenda may be posted at any time during the bidding period until 5 working days before the bid opening. The Addenda will be posted on the Digital Web Based Distribution System. The Consultant shall not distribute addenda to any parties other than MMD, MnDOT’s Project Manager, and the User agency. b. Responses and Clarifications: The Consultant shall receive inquiries from prospective bidders and shall prepare responses and shall provide clarifications and interpretations of the Bidding Documents in the form of Addenda. All inquiries, responses, clarifications and interpretations by the Consultant shall be copied in real time to MnDOT’s Project Manager. c. Requests for Product Approval to Bid: The Consultant shall consider requests for Approval of products to Bid and prepare Addenda identifying the Products recommended to Bid to MnDOT’s Project Manager for approval before issuing.
C.
BID OPENING AND AWARD OF CONTRACT 1.1 The bids will be received and opened in public at the location, date and time indicated in the Solicitation for Bids. The Consultant is not required to attend the bid opening. a. The Consultant shall review the bids and direct a letter to MnDOT: recommending the Award of the Contract - or recommending rejection the bids and citing reasons for such recommendation.
Page 14 of 22 Accepted: _____
Accepted: _____
MnDOT Contract No.07233 Exhibit A- Supplement Scope of Services and Deliverables D. BIDDING PHASE DELIVERABLES Provide electronic (pdf) files of all Deliverables. Provide drawings as indicated for Bidding. 1.1 Digital Web-Based Files 1.2 Addenda to include: a. Responses and Clarifications. b. Product Approvals to Bid c. Pre-bid Conference Minutes. 1.3 Recommendation on Award of the Contract. 7. CONSTRUCTION ADMINISTRATION SERVICES A. MnDOT’ S CONSTRUCTION ADMINISTRATION RESPONSIBILITIES 1.1 General: a. Attend bi-weekly Construction Progress meetings. i. MnDOT Project Manager shall visit the Site bi-weekly to become generally familiar with the progress and quality of the Work, and to determine, in general, if the progress and quality of the Work observed is in accordance with the Contract Documents. ii. MnDOT Project Manager shall review the Consultants bi-weekly Jobsite Observation Reports. b.
Provide timely response to all items requiring MnDOT’s actions, directions or information.
c.
Manage all work by MnDOT’s separate contractors.
d.
Arrange for required Special Inspections testing during construction.
1.2 Pre-Construction Meeting a. Schedule the Pre-Construction Meeting with the Consultant and the Prime Construction Contractor, selected Subcontractors and Suppliers. i. Prepare the agenda for the Pre-Construction Meeting. ii.
Manage the Pre-Construction Meeting.
iii. Review Consultants minutes of the Pre-Construction Meeting prior to distribution. 1.3 Contractor’s Applications for Payment: a. Review with the Consultant the Prime Contractors Applications for Payment for Labor Compliance and Materials Documentation. b.
Execute the Certificate for Payment.
c.
Coordinate all required payments and manage project budget.
1.4 Changes in the Work a. Review all Requests for Substitutions and authorize acceptance if appropriate. b.
Review all Requests for Proposals.
c.
Review and execute Construction Change Directives.
d.
Prepare and execute Supplemental Agreements.
1.5 Substantial Completion and Close Out a. Attend the Substantial Completion Punch-list Inspections.
Page 15 of 22 Accepted: _____
Accepted: _____
MnDOT Contract No.07233 Exhibit A- Supplement Scope of Services and Deliverables b.
Approve Certificate of Substantial Completion.
c.
Attend follow-up Project Close Out meeting. i.
Receive and review all written warranties and related documents.
ii.
Receive reviewed O&M Manuals from the Consultant and facilitate distribution to District.
iii. Receive reviewed As-builts from the Consultant for File. B.
CONSULTANT’S CONSTRUCTION CONTRACT ADMINISTRATION PHASE RESPONSIBILITIES 1.1 General: a. Administer the Contract for Construction according to the Conditions of the Contract AIA A201 (State of Minnesota edition as bound in the Project Manual); interpret the requirements of the Contract Documents; and advise MnDOT concerning performance of the Prime Construction Contractor. b.
Review and respond to written requests for information about the Contract Documents in writing with reasonable promptness. If appropriate, the Consultant shall prepare and issue supplemental Drawings and Specifications in response to requests for information.
1.2 Construction Documents a. Upon award of the Contract provide to the Prime Construction Contractor a complete digital Project Manual and Drawings set including all Addenda into a “Conformed Set” in a PDF digital file format. b.
During the course of construction provide documentation of changes and modifications in a PDF digital file format to the Prime Construction Contractor for its use.
1.3 Pre-Construction Meeting a. Attend and record and distribute the Meeting Minutes for the Pre-Construction Meeting. 1.4 Pre-Installation Meetings a. Schedule the Pre-Installation Meetings with the Prime Construction Contractor, selected Subcontractors and Suppliers. i. Manage the Pre-Installation Meetings. ii.
Record minutes and distribute them to all attendees.
1.5 Consultant’s Observations of the Work a. The Consultant, and Sub-Consultants are required to conduct on site bi-weekly Construction Progress Meetings from the Pre-Construction meeting through the duration of the project up to and including Substantial Completion and Close Out. b.
In addition to conducting bi-weekly Construction Progress meetings the Consultant and Sub-Consultants shall visit the Site at the critical stages of construction for each discipline to confirm the work is being done in accordance with the Contract Documents. The Consultant shall have the authority to reject Work that does not conform to the Contract Documents.
c.
The Consultant and Sub-Consultants shall prepare and distribute Jobsite Observation Reports about the progress and quality of the portion of the Work in progress or completed. Consultant shall report their observations to MnDOT at their earliest convenience: i. Known deviations from the Contract Documents. ii. Defects and deficiencies observed in the Work.
Page 16 of 22 Accepted: _____
Accepted: _____
MnDOT Contract No.07233 Exhibit A- Supplement Scope of Services and Deliverables d.
The consultant shall assist MnDOT in dealing with conflict resolution and problem solving on the project, to address issues that interfere with the progress, cost and quality of the work.
e. Storm Water Pollution Prevention Plan Observe implementation of the Storm Water Pollution Prevention Plan (SWPPP) for compliance. f. The Commissioning Plan Observe implementation of the Building Automation Commissioning Plan for compliance. 1.6 Interpretations of the Contract Documents: a. Interpret and make recommendations to MnDOT regarding matters concerning performance under, and requirements of, the Contract Documents on written request of either MnDOT or Contractor. b.
Interpretations and recommendations of the Consultant shall be consistent with the intent of and reasonably inferable from the Contract Documents and shall be in writing or in the form of drawings.
c.
When making such interpretations and recommendations, the Consultant shall endeavor to secure faithful performance by both MnDOT and the Contractor, and shall not show partiality to either.
1.7 Changes in the Work a. The Consultant may, with the concurrence of MnDOT, authorize minor Changes in the Work that are consistent with the intent of the Contract Documents and that do not involve an adjustment in the Contract Sum or an extension of the Contract Time. b.
The Consultant shall receive and review all Requests for Substitutions and make recommendations to MnDOT regarding acceptance.
c.
The Consultant shall prepare all Requests for Proposals and Construction Change Directives (CCD) for the Project.
d.
The Consultant shall receive and review all Responses to Requests for Proposals and make recommendations to MnDOT regarding acceptance.
e.
The Consultant shall issue revised Drawings and Specifications and prepare documentation required for Requests for Proposals, Construction Change Directives and Supplemental Agreements.
1.8 Submittals a. The Consultant shall review and approve or take other appropriate action upon the Contractor’s submittals such as Shop Drawings, Product Data and Samples. b.
The Consultant will develop and maintain a Log of Submittals.
c.
The Consultant’s review is for the limited purpose of checking for conformance with requirements and the design concept expressed in the Contract Documents.
d.
The Consultant’s review is not for the purpose of determining the accuracy and completeness of other information which are the Contractor’s responsibility.
e.
Consultant shall retain for MnDOT two (2) paper record copies and an electronic copy of each shop drawing and submittal.
f.
If the Contract Documents specifically require the Contractor to provide professional design services or certifications by a design professional related to systems, materials or equipment, the Consultant shall Page 17 of 22 Accepted: _____
Accepted: _____
MnDOT Contract No.07233 Exhibit A- Supplement Scope of Services and Deliverables review the submittals designed or certified by the design professional retained by the Contractor that bear such professional’s seal and signature. 1.9 Mock-ups Consultant shall schedule review and acceptance of Mock-ups with the Prime Construction Contractor, selected Subcontractors and Suppliers. i. The Consultant will manage the review and acceptance meetings. ii.
Consultant shall record minutes and acceptance results and distribute them to all attendees.
1.10 Applications for Payment a. The Consultant shall review the Applications for Payment and recommend to MnDOT the amounts due the Contractor. b.
The Consultant’s recommendation for payment shall constitute a representation to MnDOT, based on the Consultant’s evaluation of the Work, that, to the best of the Consultant’s knowledge, information and belief, the Work has progressed to the point indicated and that the quality of the Work is in accordance with the Contract Documents.
1.11 Substantial Completion a. The Consultant and Sub-Consultants shall review a Pre-substantial Completion Punch List of Incomplete or Defective Items prepared by the Prime Construction Contractor. b.
The Consultant shall schedule the Substantial Completion Inspection with MnDOT, all Sub-Consultants, the Prime Construction Contractor and selected Subcontractors to review status of items on the Punch List of Incomplete or Defective Items and determine the date of Final Completion.
c.
The Consultant shall prepare the Certificate of Substantial Completion and forward to MnDOT and the Prime Construction Contractor for execution.
1.12 Contract Close-Out a. At the completion of the Project, the Consultant and Sub-Consultants shall prepare electronic “As-built” Drawings and Project Manual. i. Prime Construction Contractor shall provide marked up documents from the Job Site for transfer to electronic “As-built” Drawings and Project Manual. ii. The Consultant shall provide MnDOT with one hard copy full size and one (CD) disk copy of all electronic “As-built” Drawings and Project Manual. iii. Drawing files shall be compatible with Bently Microstation. b.
The Consultant shall receive from the Prime Construction Contractor and forward to MnDOT, written warranties and related Close Out documents required by the Contract Documents as assembled by the Construction Contractor.
c.
Consultant shall provide two (2) electronic record copies of each shop drawing and submittal for MnDOT on CD disks.
d.
The Consultant shall review results of the Final Commissioning Tests for compliance and provide documentation of tests to MnDOT.
e.
The Consultant shall schedule the 10-Month Inspection at approximately 10 months after the Date of Substantial Completion with MnDOT and the Prime Construction Contractor. The Consultant will prepare and distribute a final Punch List to all parties as necessary.
Page 18 of 22 Accepted: _____
Accepted: _____
MnDOT Contract No.07233 Exhibit A- Supplement Scope of Services and Deliverables C.
CONSTRUCTION CONTRACT ADMINISTRATION PHASE DELIVERABLES 1.12 “As-built” Drawings and Project Manual. 1.13 Pre-Installation meeting Minutes. 1.14 Mock-up review and acceptance reports. 1.15 Jobsite Observation Reports. 1.16 Log of Submittals. 1.17 Project Documentation and Records.
D. CONSULTANT’S SCHEDULE FOR JOBSITE OBSERVATIONS a. Anticipated duration of the Work: The construction of the project from Notice to Proceed through Substantial Completion will require approximately 14 months of construction. The Consultant is required to schedule, run and document biweekly progress meetings during this period. b.
Architectural: The Consultants Project Manager will make site visits once every two weeks during the duration of the construction to conduct job progress meetings and perform on-site observation of the work for compliance with the contract documents and project schedule. These biweekly site visits should incorporate: i.
Mock-up and pre-Installation meetings.
ii.
Assessment of the progress of the work for Applications for Payment.
iii. Work sessions to resolve construction issues and document changes. iv. Substantial Completion Punch-lists and Final Close Out. c.
Consulting Engineers and Other Design Team Members: The Consultants Project Manager will arrange to have the appropriate subconsultants on the team present for at least four (4), separate visits during that disciplines substantive work on the project as well as including one additional visit for the Substantial Completion Punchlist. Included are: i.
Civil, Landscape Architecture, Structural, Mechanical and Electrical subconsultants.
ii.
The Building Automation System will be closed out by MnDOT.
8. POST-CONSTRUCTION ADMINISTRATION SERVICES A. MnDOT’ S POST-CONSTRUCTION ADMINISTRATION RESPONSIBILITIES 1.1 General: a.
Provide timely response to all items requiring MnDOT’s actions, directions or information.
b.
Receive Final Commissioning Tests documentation.
c.
Receive and Review Final Record Documents from Consultant.
1.2 Post-Construction Meetings: a.
Organize and Schedule 10 month on-site commissioning meeting and follow-up meeting.
Page 19 of 22 Accepted: _____
Accepted: _____
MnDOT Contract No.07233 Exhibit A- Supplement Scope of Services and Deliverables
B.
b.
Receive and review Final Record Documents both paper copy and electronic from the Consultant.
c.
Manage Close-out of Consultant and Contractors Contracts.
CONSULTANTS POST CONSTRUCTION ADMINISTRATION RESPONSIBILITIES 1.1 General: a.
Submit Final Record Documents in AutoCAD, (Confirm version at end of Substantial Completion).
b.
Assist MnDOT and the Contractor with issues that may arise during the one year construction warranty.
1.2 Post Construction Meetings a.
Attend 10 month on-site warranty review meeting and document work to be corrected under warranty.
b.
Attend on-site follow-up meeting to warranty review to confirm all corrective work complies with the Contract Documents.
End of Exhibit A
Page 20 of 22 Accepted: _____
Accepted: _____
MnDOT Contract No.07233 Exhibit A- Supplement Scope of Services and Deliverables APPENDIX 1 INSTRUCTIONS TO CONSULTANT - DIGITAL WEB BASED DISTRIBUTION SYSTEM 1.1 File Creation: The Consultant shall create a single document in PDF format that includes all parts of the Project Manual and Drawings for the Project. a. If these cannot be combined together into a single file, then the separate files must be inserted together into a single compressed “zip file” for submission. b. The Consultant shall make arrangements to have documents scanned into a PDF format if there are not digital files existing. c.
Set “MN ADMIN Named Destinations” and set “Bookmarks” codes provided by Mn/DOT in the completed PDF file. i. “Named Destinations” shall be inserted exactly as indicated in the codes, including use of upper and lower case letters. ii.
The Consultant shall modify the PDF document properties to display the page and bookmarks when opened.
d. The PDF files must be secured “locked – read only”. 1.2 Compact Disk File Creation: Copy the created PDF or zip file onto a compact disk (CD) . a. Review the CD to make sure it is readable and bookmarked as instructed by Mn/DOT. b. Make five (5) additional copies of the successfully created CD. 1.3 Compact Disk File Transmittal: Submit the CD(s) and one printed set of Project Manual and Drawings to Mn/DOT’s Project Manager for delivery to Materials Management Division (MMD). a. Label the delivery envelope and the CD(s) with the following information: DIGITAL SOLICITATION DOCUMENTS for: Project Name Project Facility & Location State Project Number 1.4 CD Information Upload: MMD will upload the CD onto the Digital Web Based Distribution System distribution Site. The Project Manual and Drawings will then be available for immediate download by interested parties. a. If the CD contents won’t upload because there is a problem with the files the Consultant will be notified and shall provide a corrected CD to MMD. b. Upon successful upload of the CD contents, MMD will send an email notification to Mn/DOT and the Consultant that the upload has occurred. The Consultant shall then provide an additional copy of the successfully uploaded CD to Mn/DOT’s Project Manager. c.
The Consultant shall not distribute the Project Manual and Drawings to any parties other than MMD, Mn/DOT’s Project Manager, and the User agency.
Page 21 of 22 Accepted: _____
Accepted: _____
MnDOT Contract No.07233 Exhibit A- Supplement Scope of Services and Deliverables 1.5 Addenda: Digital Web-Based Distribution a. When issuing addenda, the Consultant shall convert addenda files into a single PDF file similarly to the Bid Document process. i. Mn/DOT’s Project Manager may request that Consultant bookmark the file if it is extensive and set the document properties to display both page and bookmarks when opening. b. Deliver Addenda as email attachments to Mn/DOT’s Project Manager and to the MMD at:
[email protected]. i. The Consultant shall not distribute addenda to any parties other then MMD, Mn/DOT, DLI Building Codes and DLI Plumbing.
Page 22 of 22 Accepted: _____
Accepted: _____
