Executive Management Search Group

The Executive Management Search Group, the internal executive search firm to the University, was established in 2001. EMSG...  Develops recruitment strategies that attract outstanding candidates and diverse pools.  Understands the importance of “FIT”, is committed to finding the right candidate, and is invested in creating long term partnerships.  Consults and works with the Search Committee to provide a credible, confidential, and highly efficient search process.  Offers a cost savings of over 50% compared to outside search firms. 2 University Human Resources

EMSG is one of a few internal university search firms in the country. It was created to provide a higher level of service to the University community and significantly reduce costs.  A dedicated team is assigned to each search

 No one knows the University better and is more invested in building on its strengths and bringing in the best talent  Candidate sourcing to uncover the best candidates, that often are not looking  Knowledge of the University and local community  Easy accessibility for Search Committee and candidates  A close partnership and consultative relationship with the Chair and Committee

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 Personal attention given to candidates during all phases of the search, and insurance that their experience is a positive one, no matter the outcome

 Assist in writing job description and specification, as well as internal and external postings  Design marketing and advertising campaign, including social media strategy  Search committee creation and team building

 Develop search strategies  Stakeholder meetings  Complete EOP documentation and record keeping

 Prescreen candidates from hundreds to maximize search committee’s time in reviewing only highly qualified candidates  Coordinate telephone and in-person interviews  Handle all logistics of meetings, travel, special events, reimbursements, etc. 4 University Human Resources

 Complete reference and background checks

 Hiring Official or Chairperson meets with EMSG to discuss job position, qualifications, and search committee formation  EMSG works with the chair and search committee to coordinate and facilitate all meetings, implement the search strategy, advertising campaign, and candidate cultivation  EMSG collects, tracks, sorts, telephone screens, and compiles candidate information  EMSG presents slate of candidates to Search Committee to determine choices for initial phone interviews

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1.

EMSG prepares interview questions and format, and schedules phone interviews for the Search Committee.

2.

EMSG facilitates search committee meeting with Search Chair to determine candidates to move forward.

3.

EMSG completes reference and background checks on the semi-finalists.

4.

EMSG consults with the Chair and Committee on Stakeholder meetings and coordinates candidates’ On-Grounds interview schedules.

5.

EMSG collects feedback on every interview and meeting, and compiles them for the Search Committee’s review.

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6.

Search Committee selects finalist(s) and reports candidate(s)’ strengths and concerns to hiring official.

7.

EMSG and/or hiring official makes offer, and EMSG follows-up with non-selected candidates.

8.

EMSG handles all record keeping, including the destruction of documents and sensitive materials from search.

9.

EMSG presents report to EOP.

Sample Candidate Tracking Form

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Sample Pre-screening Criteria Form Candidate Name: John Doe CRITERIA PhD. Or MD degree and be eligible for appointment to senior faculty rank

COMMENTS PhD, Biochemistry, St. Louis University

Record of experience as a Dean of Research or Director of significant research center

•Assoc. VP of Research, WVA Univ (02-pres) •VP & CSO, Biopharmaceuticals (00-02) • COO, Fleming Pharmaceuticals (98-00) •Professor, UNC Medical School (89-94)

Record of accomplishment in a research in a university setting including a distinguished research record and experience with administering grants

•No current research •Former grant experience in small dollar amounts and short tenures.

Recruiter Comments:  Strong administrative background, however accomplishments in research limited. (often we will attach full prescreen phone interview notes to the resumes for the committee’s review)

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 Qualified

Not Qualified

“Executive candidates from across the country commented on the University’s commitment to service. The EMSG staff led the recruitment from start to finish and helped distinguish the University through negotiations as we competed for the best candidates. We recommend the investment to enhance the University’s reputation.” - Nancy Rivers, Associate Vice President for Administration and Chief of Staff for University President “Our Executive Management Search Group was an absolutely integral player in the search for our new EVP/COO, without a doubt one of the most important searches conducted by the University in many years. The entire team was effective, efficient, responsive, and anticipated the many needs of the Search Committee and the candidates. They made my job as Chair of the Committee much easier, and I highly recommend their services for all critical searches”. - Carl Zeithaml, Dean, McIntire School of Business “The search process was seamless and the proof of their effectiveness is in the results. The leaders we recently hired with the help of EMSG staff are adding great value to the UVa Engineering School. When we look to hire our next top level faculty and staff members, we know that we have a trusted partner in EMSG.” - Jim Aylor, Dean, School of Engineering & Applied Science “The search was unique and challenging for all of us. It was also unusual to have a number of members from the Board of Visitors on the selection committee. Throughout the process they communicated with the committee on a regular basis, so we were aware of the progress … they responded to our needs and suggested creative approaches to enhance the process. I am pleased the University has an internal resource to assist hiring officials“ - Colette Sheehy, Vice President for Management and Budget

“Our recent experience with the "in house" search firm was rewarding. The staff were extreme professionals. They were knowledgeable and gave the Committee more then enough information on each candidate so we could make intelligent judgments … They treated each candidate's application or nomination with confidentiality… It was a very satisfying experience and outcome.”

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- Patricia H. Werhane, Former Committee Member, Ruffin Professor of Business Ethics, Darden Graduate School of Business Administration

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Our fee is 15% of the first year’s total compensation. The minimum fee is $10,000.

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The standard fee for an outside search firm is 33% plus 10-15% administrative fees, in addition to out-of-pocket and travel expenses, including search firms visits to UVa.

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Out-of-pocket expenses billed to the client:  Advertising  Candidate and committee travel expenses  Food/beverage purchased for meetings

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Catherine Brand serves as the Director of the Executive Management Search Group and Temporary Services Division at the University of Virginia. She brings 18 years experience in recruitment and executive search to the University community. Prior to joining EMSG, she spent eight years running her own executive search firm. Before that she worked for nine years with a boutique recruiting company, which was then purchased by a large national firm. Catherine has in-depth knowledge of strategic planning, financial management, executive coaching, team-building, recruitment and retention. Over the course of her career, she has developed a strong national network. She is very engaged in the local community as well. She has been a member of the Albemarle Charlottesville Human Resource Association since 1999 and has held various posts in the organization. She has also held positions on both the Executive Committee and the Board of Directors for the Charlottesville Chamber of Commerce. She is an avid runner and enjoys spending time with her family, traveling, reading and skiing. Catherine holds a bachelor’s degree in Communications and Marketing from Virginia Tech. 13 University Human Resources

Jeff Stafford joined the Executive Management Search Group in September 2010. As a Senior Executive Recruiter, Jeff works on all aspects of the executive recruitment and hiring process including crafting candidate profiles, developing and executing strategic marketing campaigns, consultation with search committees regarding candidate evaluation and assessment, and the overall interview and selection process. Prior to joining UVa’s Executive Management Search Group, Jeff held various leadership positions at LexisNexis, most recently as Director leading a government law publishing team focused on developing relationships with high-profile state and federal government agencies and associations. Jeff received an M.B.A. from James Madison University, has a daughter who graduated from VMI, another from UVa , and a son currently attending the McIntire School of Commerce at UVa. Jeff enjoys family, traveling, trail running, mountain biking, and Mudhouse coffee. Meredith Manson joined the Executive Management Search Group in March 2007. As an Executive Recruiter, Meredith manages all aspects of the recruitment and hiring process including writing advertisements, developing and executing strategic recruitment campaigns, providing consultation to search committees regarding candidate selection and the interview process as well as arranging on-grounds visits for search finalists. In addition, Meredith enjoys conducting extensive market research and outreach to ensure EMSG recruits first-rate candidates from across the country. Before joining UVa’s Executive Search Management Group, Meredith worked as a Campus Recruiter for SNL Financial also located in Charlottesville, VA. There she was responsible for the company’s college recruitment and summer intern program.

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Meredith received a B.A. in Psychology from the University of Virginia, and is a devoted Wahoo! Meredith also enjoys traveling, playing tennis, attempts at cooking, and spending time with friends and family.

Susan Talbert joined the Executive Management Search Group in June 2011. As an Executive Recruiter, Susan works on all aspects of the executive recruitment process. She develops extensive strategic recruitment campaigns by writing advertisements, providing consultation to search committees regarding candidate selection and the interview process as well as arranging on-grounds visits for search finalists. Susan is responsible for recruiting top rated candidates from her comprehensive market research and outreach efforts. Before joining EMSG, Susan worked in the education field as a teacher in both private and public school in the Charlottesville area. In addition to supervising many student teachers from UVA’s Curry School of Education, Susan led her students on community projects both locally and throughout the state of Virginia including successfully passing a “Youth Fitness Day” resolution in the State General Assembly. Susan completed her teacher program at Mary Baldwin College and received B.A. in English from Radford University. Susan spends most of her time cheering on her children at local sporting events, but in her spare time loves running and reading. Migiam Yiu joined the Executive Management Search Group in August 2011. As a Recruitment Coordinator, Migiam coordinates all aspects of on-going searches, including managing and organizing all candidate-related materials as they are submitted for consideration. She also helps conduct extensive market research, creates reports to track and monitor data, and arranges on-grounds visits for search finalists. Prior to joining UVa’s Executive Management Search Group, Migiam held an internship position with UVa Human Resources and worked at the School of Architecture. Migiam received a B.S. in Applied Mathematics & Statistics from Johns Hopkins University. 15 University Human Resources