Event Sponsorship Light Up Ocala Sponsorship opportunities, agreement and terms Jeffrey A. Inglehart Community Special Events Manager Ocala Recreation and Parks

33rd Annual

Presented by the City of Ocala’s Department of Recreation & Parks November 19, 2016 4 - 9 p.m.

Sponsorship Opportunities The city of Ocala takes pride in offering a variety of public events, festivals and concerts for our residents in order to provide them the type of quality of life opportunities that promote a sense of community and belonging. Themed events have proven popular with residents and our visitors, and present a great opportunity for businesses to increase brand awareness, establish rapport with potential customers, generate leads, and foster an image of civic-mindedness. To enjoy these benefits and more, we invite you to join us as a sponsor of the 33rd Annual Light Up Ocala. Presenting Stage Sponsor As a Presenting Stage Sponsor your business will be in the spotlight of the event with live performances happening on four different stages. All eyes are on the stage-make sure they’re seeing your name in big bold letters as a stage sponsor for: Downtown Square Stage Sponsor (Main Stage) Citizens’ Circle Stage Sponsor North Magnolia Stage Sponsor Marion Theater Stage Sponsor

$3,000 $2,000 $1,000 $1,000

All stage-presenting sponsors (one per stage) will receive name and logo recognition on side banners placed adjacent to the designated sponsor’s stage, along with the following additional benefits: Participation at Light Up Ocala: Reserved 10’ x 10’ booth space near the stage with tent (and lighting), 3 tables with table covering and 3 chairs. While you are displaying your company information, we encourage you to dress in keeping with the theme!  4 VIP Hospitality Area passes as a Presenting Stage Sponsor Additional Benefits & Media Recognition  Hourly name recognition on stage as the stage-presenting sponsor.

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Ability to interact with the public, make announcements, and distribute products/services during the sponsors’ recognition time, every 45-60 from the sponsored stage. Logo recognition on the event stage banner. Logo recognition on the sponsor board and on event program. Logo recognition on the event webpage’s scrolling banner, serving as hyperlink to your company’s corporate website. Logo recognition on social media – Facebook/Twitter Logo recognition in the Ocala Star Banner as event sponsor (date sensitive). Logo recognition on event posters, distributed throughout the City of Ocala & Marion County. Opportunity to participate in the Jr. Sunshine Christmas Parade with business banner.

Event Sponsor $1,000 As an Event Sponsor your business will have the pleasure of saying “I helped make Light Up Ocala happen”. Your sponsorship will help provide for all the materials and staffing required to bring this most celebrated Ocala tradition to the public year after year. Participation at Light Up Ocala: Reserved 10’ x 10’ booth space with tent (and lighting), 3 tables with table covering and 3 chairs in the event zone you select. While you are displaying your company information, we encourage you to dress in keeping with the theme!  2 VIP Hospitality Area passes as an Event Sponsor Additional Benefits & Media Recognition  Hourly name recognition on stage as an Event Sponsor  Sampling product promotion opportunities with event attendees  Logo recognition on the event sponsor boards throughout the event zone  Name recognition in the following publications as event sponsor (time sensitive) o Ocala Star-Banner - Event Poster - Event Brochure  Recognition on event website with sponsor log and direct link to sponsors’ website if desired. Character Sponsor $1,000 or $800 As a Character Sponsor your business will have the pleasure of saying “I brought the entertainment to Light Up Ocala”. Your sponsorship will help provide the charming touches that make this event unique. Below is a list of the characters and acts your business may sponsor: Santa Claus ($1,000) - Living Statues/Angels ($1,000) – Grinch ($1,000) Flying Wallendas high-wire act ($1,000) – Muttville Comix ($1,000) Juggler ($800) – Soccer Collies ($800) - Punch and Judy Show ($800)

Characters will be available to those sponsors who select them first with payment form completed. Since character sponsors will be represented through mobile acts, all sponsor logos will be place either on the performer or near the performer’s entertainment area. Participation at Light Up Ocala Reserved 10’ x 10’ booth space with tent (and lighting), 3 tables with table covering and 3 chairs. The booth will be located in the event zone at which your character performs. While you are displaying your company information, we encourage you to dress in keeping with the theme!  2 VIP Hospitality Area passes as an Event Sponsor Additional Benefits & Media Recognition  Logo recognition on sponsor boards throughout the event zone  Name recognition in the following publications as a Character Sponsor (time sensitive) o Ocala Star-Banner - Event Poster - Event Brochure  Logo recognition on the sponsor boards at the event.  Recognition on event website with sponsor logo and direct link to sponsor’s website if desired.  Exclusive pre-event photo opportunity with sponsored character Activity Sponsor $600 As an Activity Sponsor your business will have the opportunity to showcase your business by providing a holiday themed activity or holiday giveaway of your choice. Activity Sponsors will have the opportunity to spend time with the event attendees, promoting your business.

Participation at Light Up Ocala Reserved 10’ x 10’ booth space with tent (and lighting), 3 tables with table covering and 3 chairs. While you are displaying your company information, we encourage you to dress in keeping with the theme!  2 VIP Hospitality Area passes as an Activity Sponsor Additional Benefits & Media Recognition  Name recognition on sponsor boards throughout the event zone  Name recognition in the following publications as a Character Sponsor (time sensitive) o Ocala Star-Banner - Event Poster - Event Brochure  Recognition on event website with sponsor logo and direct link to sponsor’s website if desired.

Event Check-in, Set-up and Breakdown  Sponsors are required to check in with their designated event zone coordinator, who will be present to meet them at the check-in area. Maps will be provided to all sponsors with check-in information prior to the event.  Sponsors must begin set-up no sooner than 10 a.m. and no later than 1 p.m. Set up should be complete and ready for inspection by 3 p.m.  Sponsors must limit themselves to one vehicle within the event site, unload the equipment/product and remove the vehicle prior to set-up.  Exhibits must be open and staffed for the entire duration of the event.  Sponsors can begin breakdown at 9 p.m., but no vehicles will be allowed into the event area until cleared by the appropriate event personnel or Ocala Police Department. So as not to present an unwelcoming image to the public, early breakdown is prohibited. Additional Guidelines  Sponsors receive prime placement for their tents, however requests for a particular Sponsor space cannot be guaranteed. The final location will be assigned by the city in keeping with goals to provide a quality event zone.  Sponsor may not sell or create items bearing the event name or likeness. We encourage all sponsors to use whatever social media or other promotional outlets are at their disposal to promote the event and their involvement in it, however it may not be made to appear as though it is their own event. Links to the Recreation and Parks website/Facebook event page are acceptable. Please contact Recreation and Parks for approved promotional materials. Check out our website and Facebook pages for photos from previous years’ events.  Professional behavior and dress is required and will be determined at the sole discretion of the city of Ocala, however we encourage you to dress in keeping with the theme of the event.  Small radios are allowed. Amplification equipment is NOT permitted at booths.  Sponsors and vendors are PROHIBITED FROM SMOKING WITHIN THE EVENT SITE.  Sponsors are prohibited from having animals within the confines of the event, except for legitimate service animals as authorized by State Statute and ADA standards, or pre-approved animals such as reindeer or horses in conjunction with exhibits or rides.  “Pushing” sales to passing customers is prohibited.  Sponsors are responsible for collecting and reporting sales tax on all sales.

33rd Annual

Presented by the City of Ocala’s Department of Recreation & Parks Saturday, November 19 17, 2016 4 - 9 PM Sponsor Name: ___________________________________________________ Sponsorship Level (Please check one)        

$3.000 Main Stage Presenting Sponsor $2.000 Citizens’ Circle Stage Presenting Sponsor $1.000 Whoville Stage Presenting Sponsor $1.000 Marion Theater Stage Presenting Sponsor $1.000 Event Sponsor $1.000 Character Sponsor (Identify Character)___________________________ $800 Characters Sponsor (Identify Character)_____________________________ $600 Activity Sponsor

Required Information: Please indicate if you intend to use your own branded tent, or if you wish to have one provided. (Tents limited to 10’X10’) Using own branded tent

Request tent be provided

Number of tables required: ________ Number of chairs required: _________ Electrical needs – select one*: 20amp

30amp

50amp

*While 110v/20amp power will be made available for all venues, availability to higher levels of power may be dependent upon the venue/location. Address: _____________________________________________________________ Phone: _______________________________________________________________ E-mail Address: _____________________________________________________ Day of event contact name: _________________________________________ Day of event contact phone no. _____________________________________

Sponsorship agreement, corporate logo*, and check can be returned to: City of Ocala – Dept. of Recreation & Parks Attn: Jeff Inglehart 828 NE 8th Ave Ocala, Florida 34470 E-mail: [email protected] Fax: (352) 368-5514 *All corporate logos must be received by September 9, 2016 to be included on promotional materials. For additional information please call Jeff Inglehart @ 352-368-5517. Thank You for Your Support!