ERP MM End User Guide

ERP MM End User Guide _____________________________________________________________________________________________________ _____________________________________________________________________________________________________ _____________________________________________________________________________________________________

Version : 2.0

_____________________________________________________________________________________________________ _____________________________________________________________________________________________________ _____________________________________________________________________________________________________ 16.05.2014

Version: 2.0 dated 16.05.2014

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ERP MM End User Guide BSNL ERP MM End Users Guide Index Contents

Page No.

1. MM Module Structure …………………………………………………………………………………………………………………………………………..3 2. BSNL Procurement Process in SAP………………………………………………………………………………………………………………………….6 3. MM Documents Workflow/Release-Approval (SAP Work Place) Process………………………………………………………………...9 4. Purchase Requisition…………………………………………………………………………………………………………………………………………….13 5. Contract /APO……………………………………………………………………………………………………………………………………………………….16 6. Purchase Order ……………………………………………………………………………………………………………………………………………………..21 7. Service Entry Sheet ......................................................................................................................................... …27 8. Goods Receipt (MIGO)........................................................................................................................................ 32 9. Reservation and Goods Issue …………………………………………………………………………………………………………………………………36 10. Transfer of Material with in Plants ……………………………………………………………………………………………………………………..39 11. Intra and Inter Company Transfer of Materials …………………………………………………………………………………………………….42 12. Printouts of MM Documents ……………………………………………………………………………………………………………………………….43 13. MM Module Reports …………………………………………………………………………………………………………………………………………..47 14. Sub Contracting /Card Repairing Process and Gate Pass ……………………………………………………………………………………….51 15. Inventory Analysis and Inventory Scrapping ………………………………………………………………………………………………………..59 15. MM Roles and authorization…………………………………………………………………………………………………………………………………68 Version: 2.0 dated 16.05.2014

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ERP MM End User Guide Chapter -1 MM Module Structure ERP Material Management Organization Structure

BSNL ERP Material Management. Organization Structure

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ERP MM End User Guide

BSNL (Client)

Telecom Circle Company (26)

CTSD (Plant)

SLOC (Stores/Deptt.)

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SSA (Plant)

Telecom Project Company Circle (4)

Telecom Factory Company (7)

Maintenance Region Company (4)

Training Centre Company (6)

GM Region (Plant)

SLOC (Stores / Deptt.)

GM/DGM Region (Plant)

SLOC (Stores / Deptt.)

SLOC (Stores /Deptt.)

SLOC (Stores / Deptt.)

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ERP MM End User Guide MM Terminology Company Code :Financial reporting (Balance Sheet/ Profit & Loss Accounts) are prepared at company code level. In BSNL all the telecom circl es, project circles, maintenance regions etc. have been designated as a company code.

Plant:A plant is an organizational logistics unit that structures the enterprise from the perspective of procurement, material plan ning, production and plant maintenance. Each plant is assigned to a company code. One company code can have several plants. A plant can be assigned to only one company code. In BSNL, inventory valuation is done at plant level.

Storage Location:The storage location is an organizational unit where either inventory management on quantity basis or verification of services is carried out within a plant. A storage location is assigned to a plant. A plant may cover several storage locations. A storage location can be assigned to only one plant.

Purchase Organization:A Purchasing Organization is an organization level that negotiates conditions of purchase with vendors for one or more plants. BSNL has both centralized and decentralized purchasing organization.

Purchase Group:A Purchase Group is the key for a buyer or group of buyers responsible for certain category of procurement activities. Purchase Groups will be defined at a combination of departments (Telecom, Civil, Electrical, Marketing, Administration and Finance) and locations (Co rporate, Factories, Circles, SSA, Projects, Telecom Regions and Training Centres)

Master Data Maintenance:Material Master Material master is used in all material procurement processes. The creation of new material codes is handled by the Master Data Management (MDM) Cell. When a Material Creation Request is received by the MDM Cell, it makes a duplicate check and, if valid, creates the material code in the System.

Service Master Service Masters are used to standardize externally procured services. At present Civil, Electrical service master are availab le in PRD/QAS system.

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ERP MM End User Guide Chapter-2 BSNL Procurement Process in SAP: Material and Service Purchase Process in BSNL:In BSNL, we procure the materials and services from external vendors for our day to day activities. Different scenarios of procurement are as follows:

Special Works such as House-keeping,

Capital /Maintenance Works

Security, Legal Fees, Pest Control etc.

Without Notesheet approval

Material

Services

With Notesheet approval

From PR

Vendor selectio n PO/ APO

SES

MIRO

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PM/PS

Directly

PR

Module

From From PM PM Order Order

or Manual/ Directly /RFQ/ E tendering

or or Di Di rectl rectl yy

Vendor selection

PR PO/ APO

PO/ APO SES

PO/ APO

SES

MIGO

MIRO

MIRO

MIRO

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ERP MM End User Guide Payment through MM ProcessFor payment through MM Process bare minimum documents required in ERP are: Purchase Order, MIGO (Goods Receipt Note) or Service Entry Sheet. Vendor Payment once approved in note-sheet can be realized through ERP by Purchase Order and Service entry sheet/ Goods Receipt through MIGO route in the following way: a. Create a Purchase order by T-Code me21n. Data required for creating a PO is Vendor Code, GL Code and Cost Centre along with Purchase Organization, Purchase Group, Company Code, Plant, Storage Location, Account Assignment, tax code and Item Category. All these data can be searched and help of account personnel may be taken for clarification. b. Purchase order once created is stored in the inbox, SAP Business Workplace, of the initiator and can be forwarded to the next higher authority through the workflow by writing the user ids of the reviewer and Final Approver. c. After approval of P.O., a Service Entry Sheet is created by T-code ML81n against the P.O. in order to measure the services marked in the P.O. In case the Purchase Order is for procurement of Material, then Goods Receipt is to be done with the help of T -code MIGO. d. Service Entry sheet once created is stored in the inbox, SAP Business Workplace, of the initiator and can be forwarded to the next higher authority through the workflow by writing the user ids of the reviewer and Final Approver. There is no workflow for MIGO approval e. The original vendor invoice is forwarded to Finance section for payment either with copies of PO and material document/SES or mentioning ERP system generated PO no. and SES/Material document no. in sanction memo as per their requirement. AO (Claims) in Finance section run the T-code MIRO, Invoice verification, and create liability. The created liability is forwarded to competent authority through workflow for release of payment block and subsequent payment by Central Settlement Cell (CSS).

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ERP MM End User Guide 1. Purchase Process as per BSNL Procurement Manual The MM or Planning Cell compiles all the requirement of material /services to be procured and get the sanction of competent authority through Purchase Requisition process. The appropriate vendor, meeting technical specifications is decided by manual tendering/ E tendering process. An Advanced Purchase Order (APO) is placed to the vendor /vendors for submission of Bank Guarantee and signing of legal contract. Once a contract is in place, purchase orders (work order) can be issued by competent executives during the validity of contract.

However if a contract is not available/required, direct Purchase order can also be placed to the vendor based on finalization of manual/e-tendering process.

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ERP MM End User Guide Chapter 3. MM Documents Workflow/Release-Approval (SAP Work Place) Process MM Documents PR/APO/PO/SES are subject to release/Approval process in ERP. There are generally two releases R1 and R2. R2 R elease is used for final approval of the document by the competent authority. Once PR/APO/PO is created, it is stored in the inbox in SAP Business Workplace PR/APO/PO entry in the inbox.

of the initiator and can be accessed by clicking the

Go to the main screen, click on SBWP icon.

Click on this Icon

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ERP MM End User Guide Go to the INBOX

Click on this Inbox.

On opening inbox the APO/ PO/ SES workflow pending at the user end is visible . The below screen appears. Version: 2.0 dated 16.05.2014

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ERP MM End User Guide 4.

Ini tiator can view the PO by cli cking Display Tab

6.

Wri te the id of the reviewer

in Forward To Tab

10.

Wri te the user i d of the ini tiator

to return ba ck the document

5.

Contents of the PO can be changed by cli cking Change Tab

7. 9.

Press initiate button to forwa rd

Wri te the id of the Final

approver in the Final Release Tab

the document to reviewer

8.

Any notes tha t a re the part of approval

process can be wri tten in the Review window

Steps for Releasing/ approving PO in a workflow: 1. 2. 3. 4. 5. 6. 7. 8.

Click the SAP Business Workplace . Click the inbox Click the entry containing the PO number to be released/ approved. PO can be displayed by pressing Display Ta Write the user id of the Reviewer in the Forward To tab. Write the user id of the Final Approver in Final Release By Tab Write any notes/ comments that are the part of the approval process in the Review window. Notes once written cannot be edited. Press the initiate button to forward the document to reviewer. The document will now flow to the inbox of the reviewer and can be accessed by clicking on it. Steps 4 to 8 are same for reviewer.

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ERP MM End User Guide 9. If the reviewer thinks that there is something wrong in PO, then he can return back the PO document to the initiator by writing the user id of the initiator in the Return To Tab and pressing the Tab. Any comments/notes can be written in the Review Tab (Step 8). 10. If everything is OK, then the reviewer will write the user id of the final approver in the Forward To Tab and along with its comments in Review window will press the tab. The PO document will now flows to the inbox of the Final approver. 11. If the Final approver thinks that there is something wrong in PO, then he can return back the PO document to the initiator by writing the user id of the initiator in the Return To Tab. Any comments/notes can be written in the Review Tab (Step 8). 12. If everything is OK, then the Final approver will write its comments in the Review window and press the Green Flag pressing the green flag, the PO document is said to be approved/ final released thereby completing PO process.

. On

11.

Write the user id of Final approver

12.

Write the user id of the initiator to return back the document

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13.

Final approver will click the Green Flag to Approve/ Final Release the document

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Chapter 4. Purchase Requisition A requisition defines the need for a material or service. It is the primary document in the purchasing cycle. Purchase Requisition for services will be used to procure external services. The requisition is assigned a PR number which is subject to release/appro val through a workflow process. Only after approval the requisition is available for further processing. Requisition is analogous to estimate in tendering process. Purchase Order can be created with respect to approved Purchase Re quisition. Write T-code me51n “Create Purchase Requisition” in title Bar and press enter. Below screen appears.

1.

Select document typeService Requisition

2.

Wri te Description of the Requisition i n Header Note.

Steps for creating Purchase Requisitions: 1. Write PR Type. Select from dropdown. (a) need base requisition , (b) Service Requisition 2. Write Description of the Requisition in Header Note. The header note will be displayed in the print preview of PR. 3. Write Account Assignment as K (Cost center) 4. Write Item category as D (Service) in case of service procurement or leave it blank in case of procurement of material

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ERP MM End User Guide 5. Write material Code in case material is to be procured 6. Write Description of item in “Short Text” and PO Quantity 7. Write material Group Code 8. Write Plant Code, 1002 in case of BSNL CO 9. Write

a. Purchase Organization – 2000 b. Purchase Group – 010, A10, I10, M10 in case of BSNL CO 6 . Wri te description of item

5.

Wri te material code

in “Short Text”

9(a) Wri te Purchase 7. Wri te Material Group

Organization 9(b) Wri te Purchase Group

3 . Wri te Account Assignment as K

4 . Wri te item category  

D In case of Servi ce Blank i n case of ma terial

Maintain Quantity and Unit

12.

Ma intain servi ces

13 . Wri te description of item i n “Short Text”

8. Wri te Plant Code

11. Wri te Tracking No.

10. Wri te Requisitioner name

16. Wri te Rate of the Service to be procured 17. Wri te G/L Account

15. 14. Wri te Quantity

Wri te

Unit

18. Wri te Cost Center

10. Write Requisitioner name 11. Write Tracking No. and press enter

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ERP MM End User Guide 12. System will ask for maintaining Services in Item data Tab of the Create Purchase Requisition 13. Maintain services in “ Short Text”. Short Text should be within 40 characters. 14. Write Quantity to be procured 15. Write the unit 16. Write the Gross price and press enter. 17. System will ask for G/L Account and Cost center. Write the appropriate G/L Account and Cost center and press enter. 18. Once all the required fields are filled completely then select the Icon Check

at the top of the screen.

19. If system does not display any error message then we can save the document by clicking on the Save button

. and a

Requisition number is generated at the bottom of the screen. 20. Saved requisition can be viewed by T-Code me53n 21. Saved PRs can be changed by T-Code me52n 22. Purchase Requisition once created is complete only when it is Released by the Final Release authority and for approving/ releasing the Purchase Requisition, there is a well defined workflow.

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Chapter 5. Contract /APO A contract establishes a long-term agreement with a vendor to supply a material or service. Contracts may either be value contracts or quantity contracts. Value contracts have a ceiling that is a monetary amount that should not be exceeded. A quantity contact specifies a ceiling of goods or services that the vendor will provide to us. Steps for creating contact in SAP 1. Use T Code ME31K

2. Click on Reference to PReq 3. Enter the Proper PReq number

2. In the “Create Contract: Initial Screen”, Select the Reference to the PReq 3. Enter Proper PR no. and press enter. A new screen appears 4. In new screen write the Vendor Code. Version: 2.0 dated 16.05.2014

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ERP MM End User Guide 5. Write the Agreement Type. (It is automatically picked from the Purchase Requisition) 6. Write Purchase Organisation 7. Write Purchase Group and press enter 8. Enter the validity end date

4. Write the Vendor Code

5. Write the Agreement Type

9. Enter target value

6. Write Purchase Organisation 7. Write Purchase Group 10. Enter BSNL APO No.

8. Write the Validity end period 9. Write the Target Value 10. Write BSNL File no. /legacy no. and press enter. A new screen “Create Contract: Overview: Reference Document Items” appears 11. Select the Line Item 12. Enter the Storage Location 13. Click on Adopt. A new screen “Create Contract Item 00010” appears 14. Write Tax code. A new screen “Create Contract : Item Overview” appears. Version: 2.0 dated 16.05.2014

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11. Select the line item

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13. Click on Adopt Details

12. Enter the storage location

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14. Enter tax Code

15. Click on services button

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ERP MM End User Guide 15. Click on services button. A new screen “Service Specifications : Contract Specs for Item Maintain” appears 16. Items maintained in the PR will be populated. 17. Press icon , contract will be created and contract number will be displayed.

16. Items maintained in the PR will be populated

18. APO can be viewed by T code ME33K. 19. If any change is required it can be changed by T-Code ME32K

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ERP MM End User Guide Chapter 6: Purchase order 1.

Write T-code me21n “Create Purchase Order” in title Bar and press enter. Below screen appears. 7.

2.

Select the Order Type

3.

Cl i ck on Document Overview

Press Execute Tab

5.

Wri te Purchase Organization

4.

Cl i ck on Selection Variant and select Purchase Requisitions

6.

Wri te the PR number in Purchasing Document Ta b

3.

Select the Order Type. Click on the Document Overview On button

4. 5. 6.

Click on the Selection Variant and select “Purchase Requisition” . The above screen appears. Write Purchase Organization. Write Purchasing Document number. (In this case PR number)

2.

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.

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ERP MM End User Guide 7. 8.

Press execute Tab. PRs will be displayed in "Document Overview window"

9. 10.

Select the PR and press the adopt button or drag and drop the required PR to the basket All the relevant details maintained in the PR will automatically populate to Purchase Order. 12.

Press Check i con

9.

Select PR press adopt button

or drag & drop PR in Basket

8.

PR will be displa yed

11.

If any detail is not maintained in the PR, then it is to be entered manually in the PO.

12.

Once all the required fields are filled completely then select the Icon Check

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ERP MM End User Guide 13. If system does not display any error message then we can save the document by clicking on the Save button number is generated at the bottom of the screen. Creation of Purchase Order directly without any reference to PR or RFQ 1. Write T-code me21n “Create Purchase Order” in title Bar and press enter. Below screen appears.

1.

. and a Purchase Order

Select Order type from dropdown  Need Based Order  Service Order

2 . Write Vendor Code

3 . Write Purchase Organization as 2000 Purchase Group as A10, I10, M10, 010 Company Code as 1010 in case of C. Office

6. Wri te material code (onl y in case of procurement of material)

7 . Write description of item in “Short Text” and PO Quantity

8 . Write Material group Code 5 . Write item category  

D In case of Service Blank in case of material

9 . Write Plant Code 1002 in case of Corporate office

10 . Write Storage Location Code

4 . Write Account Assignment as K

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ERP MM End User Guide Steps for creating Purchase Order: 1. Write Order Type. Select from dropdown. (a) need base d order , (b) Service order 2. Write vendor code and press enter. In case vendor is not created in the system, then it is to be created in order to proceed further. 3. In Org. Data Tab, write the (a) Purchase Organization – 2000 (b) Purchase Group – 030/040/C30/C40/E30 etc. (c) Company Code – 1024 in case of MH 4. Write Account Assignment as K (Cost center) for Service Oder otherwise in case of material PO leave it blank. 5. Write Item category as D (Service) in case of service procurement or leave it blank in case of procurement of material 6. Write material code (only in case of procurement of material) 7. Write Description of item in “Short Text” and PO Quantity 8. Write material Group Code 9. Write Plant Code, 1002 in case of BSNL CO 10. Write Storage Location press enter. System will ask for maintaining Services in Item data Tab 11. Maintain services in “ Short Text”. 12. Write Quantity to be procured 13. Write the unit 14. Write the Gross price and press enter. 15. System will ask for Tax Code in Invoice data Tab. Write the appropriate tax code and press enter. 16. System will ask for G/L Account and Cost center. Write the appropriate G/L Account and Cost center and press enter. Note:- In case of procurement of material, system will not ask for maintaining services (Sr. No. 11 to 14) in Item data tab.

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14.

11 . Maintain services in short text

12.

Wri te Quantity

13.

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Wri te Gross Price

Wri te Unit

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15.

Wri te Tax Code

16.

Wri te the (a ) GL Account (b) Cost Center



Once all the required fields are filled completely then select the Icon Check



If system does not display any error message then we can save the document by clicking on the Save button . and a Purchase Order number is generated at the bottom of the screen.  Saved POs can be changed and viewed by entering T-Code me22n and me23n respectively and clicking "other purchase order icon”

at the top of the screen.

. The below screen appears. Write the saved PO number and press other document to change or view the PO.

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ERP MM End User Guide 

PO once created is complete only when it is Released by the Final Release authority and for releasing/ approving the PO, there is a well defined workflow.

Chapter 7. Service Entry Sheet After approval of P.O., a Service Entry Sheet is created by T-code ML81n against the P.O. in order to measure the services performed by the vendor as per the P.O. The service entry sheet is a list of all planned services that have actually been performed. It is the abstract of the measurement book. The actual payment to vendor will be made in accordance with the duly approved Service Entry Sheet. Create Service Entry Sheet -

T code

1.

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ml81n

Press Enter

Click on Other Purchase Order

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ERP MM End User Guide 1. Click on the Other Purchase Order button

2. Click on the Create Entry Sheet icon

and enter the PO number in the following window and press Enter.

and type short text in the short text field

2. Click on Create Service Entry sheet

2.

Write the Description of the

SES in the short text field

3. Write the Storage Location in the Stor. Location Tab

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3.

4.

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Write the Storage Location

Press the Service Sel. tab

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ERP MM End User Guide 4. Click on the “Service Selection” Tab at the bottom of the screen the Service Selection window and press enter.

and type the Service Purchase Order number in

4.

Wri te Service

Purchase Order number

5. Select the line of services to be performed. 6.

5.

Cl i ck on Adopt Services

Select the Line of Services

6. Click on “Adopt Service” Tab.

7. Services will be fetched on main screen

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7.

Services will be fetched to main s creen

8. Save the Document by clicking on the Save button .and a document will be stored in the inbox of the SES creator (initiator), which will further go for workflow approval. 9. Workflow approval for SES is same as mentioned for PO workflow approval. 10. Approved Service Entry sheet along with the vendor invoice will be forwarded to Finance section for payment. Finance section will run the T-code MIRO, Invoice verification, and verify the vendor invoice against the Service Entry Sheet. In case, the invoices match, the same may be saved and is forwarded to competent authority through workflow for release of payment block and subsequent payment.

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Chapter 8. Goods Receipt (MIGO) MIGO is used to receive the Goods in Storage Location/ Inventory against the Purchase Order. Write T-code migo “Goods Receipt” in title Bar and press enter. Below screen appears.

Steps involved in MIGO 1. Select Goods Receipt against Purchase Order. 2. Write the movement type 101 3.

Write the Purchase Order No. and execute it by pressing

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tab

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ERP MM End User Guide 1.

Select Goods Receipt agains t Purchase Order

2.

Wri te the Movement Type 101

3.

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Wri te the PO number

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7.

Press Post to pos t the document.

6.

Press check to check the document for error

4.

Wri te the Quantity in Delivery note

Write the Quantity in Delivery note 5. Check item Ok. 6. Press Check at the top of the screen. The system shows a message "Document is OK" 7. Press Post. System shows the message "Material Document 5000021480 is posted" and the quantity mentioned in the delivery note will be credited to the inventory. 4.

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5.

Check item OK

Material Document along with the vendor invoice will be forwarded to Finance section for payment. Finance section will run the T-code MIRO, Invoice verification, and verify the vendor invoice against the Material Document. In case, the invoices match, the same may be saved and is forwarded to competent authority through workflow for release of payment block and subsequent payment. 8.

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Chapter 9 . Reservation and Goods Issue Reservation (MB21) Reservation is used as a request for transfer of material from main store to a storage location/cost centre. 1. Create reservation using T Code MB21. Movement type 913 is to be used for request for transfer of material from main store while movement type 201 is to be used for consumption.

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2. Fill the material codes, Quantity and donor SLOC. Save the document, reservation no is created.

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Goods Issue (MIGO)– Good issue is made against reservation. The material will be issued by in charge of store with T code MIGO and selecting Good Issue against reservation. Reservation no. is entered. The material document is checked and posted.

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Chapter 10. Transfer of Material with in plants 1. Receiving SLOC will Create reservation MB21 with movement type 913 2. Donors SLOC will open MIGO screen select Transfer posting against reservation, enter reservation no. and movement type 913. Check and post the material document.

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ERP MM End User Guide 3. At the receiving storage location, Open MIGO Screen selects Place in storage and enter material document no. Check and post the document.

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ERP MM End User Guide Change of stocks - Transfer Postings I. Unrestricted Stock to Project stock MIGO (Transfer posting & R10 Other) Mom. Type-412Q II . Project stock to unrestricted stock MIGO (Transfer posting & R10 Other) Mom. Type-411Q III. Single step transfer posting ( where locations are nearby) MIGO (Transfer posting &R10 other) Mom. Type-311

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ERP MM End User Guide Chapter11. Intra and Inter Company transfer of Materials i)

Transfer of material within Company ( From CTSD to SSA or SSA to SSA ) 1. 2. 3. 4. 5. 6.

Create and release PR (ZSTR / ZSDR) by receiving Plant (ME51N ) Create and release STO (Stock transfer Order) (ME21N) by receiving Plant. The donor(issuing) plant will Create Out Bound Delivery in reference to PO (VL10B) Donor ( issuing plant) Pick up quantity /enter Sloc and Post Goods Issue (VL02N) Create Excise invoice (J1IJ) - Select RG23D from header delivery- fill OBD no Receive Goods in SSA (MIGO) against Out Bound Delivery

ii) Stock Transfer-Circle A to Circle B (Inter Company) 1. 2. 3. 4. 5. 6. 7.

(Across Company codes)

Create and release PR (ZSTR / ZSDR) (ME51N & ME54N) by circle B ( Receiving circle) Create and release STO(Stock transfer Order) ME21N by circle B ( Receiving circle) In issuing Circle Create Out bound delivery With reference to PO (VL10B) Picking quantity and Post Goods Issue (VL02N) by In issuing Circle Select Billing document (VF01)- Fill OBD no and billing type (ZIV) i.e for inter co. billing). Excise in voice (J1IJ)- Select RG23D Receive Goods (MIGO) at receiving Circle B against Out Bound Delivery

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Chapter12. Printout of MM Documents Print Purchase Order 4.

Press Execute

2.

Wri te the PO

number

5.

6.

Select the check box

Cl i ck on Display Message/

Output Message or Trial Printout

2. 3.

Write T-Code me9f in the Title bar. Write the PO number in Document Number field. Write EF in Application Field in Message Data. EF defaults for Purchase Order.

4. 5.

Press the execute Select the check box

6.

Click on

1. 3.

Wri te EF

button.

taking printout of the PO.

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and/ or and/ or

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for

ERP MM End User Guide

2. Print Service Entry Sheet 1.

Write T-Code ML83 in the Title Bar

2.

Wri te the SES number

number

4.

6.

Select the check box

Cl i ck on Trial

Printout

Press Execute

3.

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5.

Wri te ES

2. 3.

Write the SES number in Document Number field. Write ES in Message Application Field in Message Parameter. ES defaults for SES.

4. 5.

Press the execute Select the check box

6.

Click on

button. for taking printout of the SES.

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ERP MM End User Guide 3. Print out of Material (MIGO) documents Use T code MB90 to get printout of material document

Enter material document number

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Select the printer

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Chapter 13 . MM Module Reports Reservation List (MB25)

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Stock Overview (MMBE)

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ERP MM End User Guide

Inventory Value / Ware House Stock Report (MB52)

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ERP MM End User Guide

Purchase Requisition List ME5A APO Reports ME3C Purchase Order Reports a. Purchasing orders by the Material Group ME2C b. purchasing documents by material ME2M

Purchasing orders by Vendors (ME2L)

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ERP MM End User Guide

Chapter 14: Subcontracting /Card repairing process, RGP and NRGP. First Damaged card is to be brought into stock through migo against maintenance order. (Damaged card material no. Is suffixed with D). 1. Create need based PO with ME21N fill in all the details enter the material number suffixed with R and type of service required free or paid. and K & L are to be maintained in A and I columns of PO

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ERP MM End User Guide 2. in material tab click on component and enter the damaged material number suffixed with D

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3. Enter the material no. suffixed with D.

4. Enter the G/L account and cost centre and then save PO

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5. Now with MB1B issue the material to the vendor for the repairing purpose

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ERP MM End User Guide 6. Now with ZMMP_RGP01 issue the gate pass for sending material out of the company with 941 movement type.(Returnable Gate Pass) and RGP no. will be generated.

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ERP MM End User Guide 7. Now by MIGO receive the material from the repair vendor (subcontractor) .

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ERP MM End User Guide 8. With code MBLB we can view the stocks available with Subcontractor (repair vendor).

9. Non returnable gate pass is created with code ZMMF_NRGP

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ERP MM End User Guide Chapter 15: Inventory Analysis and Scrapping 1. Code MC.6 is used for inventory analysis in a plant

2. With code ZMMP_SMO01 declare the materials as Slow moving, non-moving & obsolete and new entry can be made.

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ERP MM End User Guide 3. Check Stocks & details on materials declared as slow-moving, non-moving & obsolete with report zmmr_sro

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ERP MM End User Guide 4. Create internal order with code KO01.

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ERP MM End User Guide 5. Create scrap lot reservation with code MB21with movement type 261

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6. With ZMM_ACE9 get the required documents to get the approval of the competent authority as followed in legacy process for declaring scrap.

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ERP MM End User Guide 7. Goods Issued to reservation against internal order by MIGO

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ERP MM End User Guide 8. With code MM03 identify the material scrap code, if not available send request to MM MDM team for creation of new scrap material.

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9. Now again create reservation with material scrap code and movement 521.

10. Scrapped material is received in store by MIGO transaction and further sold by S&D sale process.

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ERP MM End User Guide

Chapter 16. MM Roles and authorization Description of Role in Legacy

ROLE NAME IN SAP

The person who compile and prepare Store requirement for SSA/Area, who Initiate the Requirement/Indents of SSA/Circle for procurement like for MM, Admn., IT, Mktg., Civil, Electrical i.e. different purchase groups

PR CREATION

T-CODE IN SAP

ME51N

DESCRIPTION OF ROLE IN SAP ZMM_CR_PUR_REQ_PLANT CODE

ZMM_PURCHASEGROUP_PR GROUP CODE

ZMM_RELEASE_PR_RELEASE CODE_R1 PR INITIAL RELEASE

Person who Approves the Requirement/Indents for Procurement for SSA/Circle i.e. for different purchase groups.

PR APPROVAL

Through Workflow

ZMM_CR_PUR_REQ_PLANT CODE ZMM_PURCHASEGROUP_PR GROUP CODE ZMM_RELEASE_PR_RELEASE CODE_R2 ZMM_PO_CREATE_2000_PLANT CODE

PO CREATE Person who prepares/initiates Purchase Order

ME21N

ZMM_PURCHASEGROUP_PR GROUP CODE ZMM_PO_RELEASE_RELEASE CODE_R1

PO INITIAL RELEASE

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ERP MM End User Guide Through Workflow Person who Approves the Purchase Order

PO APPROVAL

RFQ CREATE Person who collects Rate Quotation & initiate the same for approval in SDCA/ SSA/ Circle/ Civil/ Electrical etc.

ME41

ZMM_PO_CREATE_2000_PLANT CODE ZMM_PURCHASEGROUP_PR GROUP CODE ZMM_PO_RELEASE_RELEASE CODE_R2 ZMM_MAINTAIN_RFQ_2000_COMPANY CODE ZMM_RFQ_RELEASE_RELEASE CODE_R1

RFQ INITIAL RELEASE Through Workflow Person who Approves Rate Quotation

RFQ APPROVAL

Person who issue Indents for Store

CREATE RESERVATION

Person who prepares and check Measurements (MB) against a service for his section & initiate for approval

SERVICE ENTRY SHEET (SES) CREATION

ML81N

SES INITIAL RELEASE

Person who Approves Measurements( MB)

SES FINAL RELEASE

Person who prepares Advance Purchase Order for SSA/Circle & initiate the Advance

CREATE APO

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MB21

ZMM_MAINTAIN_RFQ_2000_COMPANY CODE ZMM_RFQ_RELEASE_RELEASE CODE_R2 ZMM_RESERVATION_CREATE_PLANT CODE ZMM_STORAGELOCATION_SLOC CODE ZMM_SERVICE_ENTRY_2000_PLANT CODE ZMM_STORAGELOCATION_SLOC CODE

ZMM_SERVICE_REL_RELEASE CODE_R1

Through Workflow

ZMM_SERVICE_ENTRY_2000_PLANT CODE ZMM_STORAGELOCATION_SLOC CODE ZMM_SERVICE_REL_RELEASE CODE_R2 ZMM_MAINTAIN_CR_2000_COMPANY CODE

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ERP MM End User Guide Purchase Order. Person who Approves the Advance Purchase Order for SSA/Circle. Person who Verify the PBG against Advance Purchase Order.

Person who responsible for Receipt and issue of store.( One Plant to another Plant)

Person who responsible for Receipt and issue of store( One store location to another under the same Plant)

APO INITIAL RELEASE

ME31K

APO FINAL RELEASE

Through Workflow

P1 RELEASE

Through Workflow

GOODS RECEIPT

MIGO

GOODS ISSUE

MIGO

TRANSFER POSTING

MIGO

ZMM_OA_RELEASE_RELEASE CODE_R1 ZMM_MAINTAIN_CR_2000_COMPANY CODE ZMM_OA_RELEASE_RELEASE CODE_R2 ZMM_MAINTAIN_CR_2000_COMPANY CODE ZMM_OA_RELEASE_RELEASE CODE_P1 (TO BE GIVEN TO FINANCE PERSON) ZMM_GOODS_RECEIPT_PLANT CODE ZMM_STORAGELOCATION_SLOC CODE ZMM_GOODS_ISSUE_PLANT CODE ZMM_STORAGELOCATION_SLOC CODE

ZMM_TRANSFER_POSTING_PLANT CODE ZMM_STORAGELOCATION_SLOC CODE

Person who Initiates Physical Verification of Store.

PHYSICAL VERIFICATION OF INVENTORY CREATE DOCUMENT MI01 ZMM_CREATE_PID_PLANT CODE

Person who counts items for Physical Verification of Store.

COUNT DOCUMENT

MI04

ZMM_STORAGELOCATION_SLOC CODE ZMM_PID_COUNT_PLANT CODE

Person who Post the Difference in inventory after Physical Verification of Store.

POST DIFFERENCE DOCUMENT

MI07

ZMM_STORAGELOCATION_SLOC CODE ZMM_PID_POST_PLANT CODE (TO BE GIVEN TO FINANCE PERSON)

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ERP MM End User Guide Person authorized to open the MM Period ( two months current and one past month) to allow Goods movement and approve works (MB) Services.

OPENING/ CLOSING MM POSTING PERIOD

MMPV

ZMM_PERIOD_CLOSE (TO BE GIVEN TO IFA or MM Person)

DISPLAY ROLES (CAN BE GIVEN TO ALL USERS) Person who can view the inventory status INVENTORY MMBE, MB52, ZMM_INV_DISPLAYS DISPLAY MB53 ME5A, ZMM_PUR_LISTDISP Person who can view the Purchasing PURCHASING DOC. ME2M,ME2L,ME3C document status. DISPLAY Person who can view the Service ML83 ZMM_SERVICES_LIST SERVICE DOC. Documents Created. DISPLAY ME9F, ML83, ZMM_PRINT To take print of documents PRINT MB90

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ERP MM End User Guide

Your Suggestions/ feedback are most welcome to improve and make the user guide more useful for utilization of BSNL officers. Please send suggestions/feedback to : [email protected] , [email protected]

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