Employee Online Time and Attendance Logging In Employees can access IOITime via our main website: www.ioipay.com and will access their time cards through the Employee Login button. Select “IOI Time Login” from the drop down menu.

The screen will change and the Web Clock login screen will appear. Click on the “Timecard” hyperlink located on the right side of the login window.

The Timecard window will then allow you to enter your login ID and password.

The first time you access your IOI Time account, you will be required to change your password. Please complete the fields using the password parameters listed on the screen and click “Save”.

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You will then be logged out and asked to login with the new password you just created.

Time Card Management Once you’ve logged in, the IOI Time Employee Self Service Portal screen gives you access to your employee time card as well as other features. To access your time card, simply click on the “Time Card” hyperlink located on the left hand navigation.

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The current pay period time card will appear by default. You have the option of changing this by either keying a date in the “View a pay period date” window or by using the “Previous Pay Period / Next Pay Period” hyperlinks.

To enter hours worked simply click on the “Add” button on the desired date line.

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You are able to select the earnings category from the drop down list, key the hours worked within the “hours” field, and even record a comment regarding that particular line item if desired. Click “Save” upon completion.

The timecard will update with the entry. You are then able to repeat the above steps, if desired, for additional days worked.

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To make changes to an entry, click on the “Edit” button on the line item to be changed. This also allows you the ability to delete the entry entirely if needed. Be sure to click the “Save” button to save your edits.

If you have keyed a comment on any of the date lines, there will be a yellow highlight in the top right hand corner of the Category and Hours fields. Using your mouse, you can hover over the field and a pop-up window will appear with the details of that comment.

Approving Hours The IOI Time system requires each employee to approve the hours entered on their time card. Located within the Date column are icons that appear as people-like figures. Using your mouse, you can hover over the icon and a pop-up window will appear letting you know if that entry has been approved or still needs approval.

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You have the ability to approve entries on a single day or you can approve your entire time card. To approve a single day entry, click on the icon for the desired day and then click on the “Approved Selected” button located above the column.

Once an entry is approved the icon changes to green. Hovering over the icon displays the pop-up window which also confirms the employee level approval.

If you wish to approve your entire time card, click on the “Approve All Entries” button located above the Date column. There is no need to select a specific line item. You will receive a confirmation message verifying the action of approving all entries. Click ok to the message to continue.

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Your time card will update and show all green icons for the employee level approvals.

NOTE: Diocesan Internal Procedure: If you are notified by your Supervisor of a change made to the timecard you have approved, you will need to "re-approve" the date(s) for which the change was made if you are in agreement with the change. If you are not in agreement, please contact your Supervisor. Upon approving the change(s), enter a note in the "Comment" field accepting the change.

Requesting Time Off The IOI Time system allows employees to request time off through the system. Click “Request Time Off” from the left hand navigation.

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Choose the category of the type of time off you are requesting by using the Category drop-down list. You can request a single day, multiple days (sequentially), or partial days off.

Select the desired date in any of the date fields by using the pop-up date calendar.

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A description must be added. Place a check mark next to the supervisor’s name you want an email notification to be sent to for approval. Click on the “Send” button to complete the request.

A confirmation message will appear. Click “OK” to close the message.

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You can continue with additional time off requests from this screen or you may also click on the “Request History” tab at the top of the page to review your request history. Once you have selected the date range to review, click on the “Retrieve” button.

The screen will refresh to display the results of the history request within the specified date range. This is a display only screen, however if the request status shows as “Pending” you have the ability to cancel the request. Upon approval, the requested hours will appear on your time card for the specific date(s).

NOTE: If you choose later not to take the time off, you have the ability to adjust your timecard.

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Personal Information There are a few fields of your personal information that the IOI Time system is retaining. The Personal Information screen is where you can make adjustments to some of those fields and is also where you are able to reset your IOI Time password. To view this information, click on “Personal Information” on the left hand navigation.

Your IOI Time Personal Information page will appear displaying basic information towards the upper area of the screen. This information is not editable; it is for viewing purposes only. You do have the option of changing your password as well as your phone and email information. Make sure to have an email address entered, allowing email notification to come to you when your supervisor has “approved/rejected” a time off request. Click on the “Save” button if changes are made.

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