Town of Islip Consolidated Strategy and Plan Submission for Housing and Community Development Programs Substantial Amendment to the 2011 Annual Plan

EMERGENCY SOLUTIONS GRANT (ESG) Fiscal Year 2011 Supplemental Allocation

Islip Town Supervisor: Tom Croci Town Clerk Olga H. Murray

Islip Town Board Steven J. Flotteron Trish Bergin Weichbrodt John C. Cochrane, Jr. Anthony S. Senft, Jr

CDA Board of Directors: Christopher D. Bodkin, Chairman

Joseph A. DeVincent Ramon V. Colon

Renee Ortiz Felicia Pasculli

Lead Agency: Town of Islip Community Development Agency 15 Shore Lane, P.O. Box 5587, Bay Shore, New York, 11706 Phone: (631) 665-1185 Fax: (631) 665-0036 www.islipcda.org Contact Persons: Paul Fink, Executive Director Salvatore Matera, Assistant Director

May 15, 2012

Receiver of Taxes Alexis Weik

Substantial Amendment to the Consolidated Plan 2011 Action Plan for the Emergency Solutions Grant Program (ESG – Second Allocation) Table of Contents 1. 2. 3. 4. 5. 6. 7. 8. 9.

10.

11. 12. 13. 14. 15.

Application for Federal Assistance – Form SF-424…………………………………………………….….3 Introduction………….……………………………………………………………………………………………………..4 HEARTH Act………………………………………………………………………………………………………………….4 Homelessness Prevention and Rapid Re-Housing………………………………………………………...5 General Information……………………………………………………………………………………………….……5 Consultation Process……………………………………………………………………………………………….…..6 Citizen Participation Process………………………………………………………………………………………..7 Matching Funds Requirement………………………………………………………………………………….....7 Proposed Activities and Overall Budget….…………………………………………………………………..10 a. Proposed Activities……………………………………………………………………………………………….10 b. Funding Priorities………………………………………………………………………………………………….11 c. Detailed Budget Table and Table 3C……………………………………………………………………..11 Standards for Provision of Assistance………………………………………………………………………….16 a. Client Eligibility……………………………………………………………………………………………………..16 b. Coordination…………………………………………………………………………………………………………16 c. Determining and Prioritizing………………………………………………………………………………….17 d. Share of Rent and Utilities……………………………………………………………………………………..17 e. Length of Participation…………………………………………………………………………………………..17 f. Limits on Funding and Services……………………………………………………………………………...17 Process for Making Sub-Awards…………………………………………………………………………………..18 Homeless Participation Requirement…………………………………………………………………………..19 Performance Standards……………………………………………………………………………………………….19 Monitoring…………………………………………………………………………………………………………………..20 Certifications………………………………………………………………………………………………………………..21

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Substantial Amendment to the Consolidated Plan 2011 Action Plan for the Emergency Solutions Grant Program (ESG – Second Allocation)

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Substantial Amendment to the Consolidated Plan 2011 Action Plan for the Emergency Solutions Grant Program (ESG – Second Allocation) 2. INTRODUCTION The Town of Islip is proposing to amend its FY 2011 Annual Action Plan for the Emergency Solutions Grant (ESG) Program for submission to the U.S. Department of Housing and Urban Development (HUD) in order to receive the second allocation of 2011 funding. This Substantial Amendment is due to HUD no later than May 15, 2012. In 2011, HUD broke the Emergency Shelter/Solutions Grant program into two separate funding allocations. The first allocation of $89,999 was for the “traditional” ESG activities, is subject to the previous Emergency Shelter Grant Program regulations, and was part of the Town’s 2011 Annual Action Plan. The second allocation of $50,624 must be used exclusively for homelessness prevention assistance, rapid re-housing assistance, Homeless Management Information Systems (HMIS) and administration. This amendment has been prepared in accordance with the Town’s Citizen Participation Plan, and with consultation with the Suffolk County Continuum of Care. For detailed information regarding the ESG program, please visit the HUD Homelessness Resource Exchange (http://www.hudhre.info/esg/index.cfm). This site includes ESG resources developed by HUD and its technical assistance providers. 3. HEARTH ACT The ESG program changes are a result of the Homeless Emergency Assistance and Rapid Transition to Housing Act of 2009 (HEARTH Act). The HEARTH ACT, enacted into law on May 2009, consolidates three separate homeless assistance programs administered by HUD under the McKinney-Vento Homeless Assistance Act into a single grant program, and revises the Emergency Shelter Grants program and renames it as the Emergency Solutions Grants (ESG) program. The HEARTH Act also codifies into law the Continuum of Care planning process, a longstanding part of HUD’s application process to assist homeless persons, by providing for greater coordination of local planning efforts designed to assist homeless persons. The change in the program’s name, from Emergency Shelter Grants to Emergency Solutions Grants, reflects the change in the program’s focus from addressing the needs of homeless people in emergency or transitional shelters to assisting people to quickly regain stability in permanent housing after experiencing a housing crisis and/or homelessness.

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Substantial Amendment to the Consolidated Plan 2011 Action Plan for the Emergency Solutions Grant Program (ESG – Second Allocation) 4. HOMELESSNESS PREVENTION AND RAPID RE-HOUSING A portion of the funding under the American Recovery and Reinvestment Act of 2009 was allocated to HUD for a Homeless Prevention and Rapid Re-Housing Program (HPRP), and the Town of Islip prepared a substantial amendment to its 2008 Annual Action Plan in order to receive its formula allocation of $840,437. This “temporary” program has been providing financial assistance and services to prevent individuals and families from becoming homeless and to help those who are experiencing homelessness to be quickly re-housed and stabilized. The funds under this program were intended to target individuals and families who would be homeless but for this assistance. The funds provided a variety of assistance including: rent and utility arrears, short-term or mediumterm rental assistance and housing relocation and stabilizations services, including such activities as mediation, credit counseling, security or utility deposits, moving cost assistance and case management. The new regulations for the ESG program, which is a considered a “permanent” program, are patterned after the HPRP. Therefore, HPRP activities can continue in a greatly reduced form and ensure some continuity between HPRP and ESG. 5. GENERAL INFORMATION

Grantee Name

Town of Islip

Name of Entity or Department Administering Funds

Town of Islip Community Development Agency

HPRP Contact Person (person to answer questions about this amendment and ESG)

Paul Fink

Title

Executive Director

Address Line 1

15 Shore Lane

Address Line 2

P.O. Box 5587

City, State, Zip Code

Bay Shore, NY 11706

Telephone

(631) 665-1185

Fax

(631) 665-0036

Email Address

[email protected]

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Substantial Amendment to the Consolidated Plan 2011 Action Plan for the Emergency Solutions Grant Program (ESG – Second Allocation) Authorized Official (if different from Contact Person)

Tom Croci

Title

Supervisor

Address Line 1

655 Main Street

Address Line 2 City, State, Zip Code

Islip, New York 11751

Telephone

(631) 224-5500

Fax

(631) 224-5583

Email Address

[email protected]

Web Address where this Form is Posted

www.islipcda.org

Amount Grantee is Eligible to Receive*

$ 50,624

Amount Grantee is Requesting

$ 50,624

6. CONSULTATION PROCESS Paul Fink, Executive Director of the Town of Islip Community Development Agency (CDA) attended a joint meeting of the Nassau County and Suffolk Continuum of Care groups on February 17, 2012. He discussed the changes to ESG, the supplemental allocation for FY 2011, and the regular allocation for FY 2012. He asked any participating organizations who were interested in participating in the new rapid re-housing or homelessness prevention activities to contact him. Mr. Fink met with the Executive Director of Long Island Coalition for the Homeless, Greta Guarton, who is the chairperson of both CoC groups, on February 23, 2012. They discussed the changes to the program, potential non-profit subrecipients, and preparation of an RFP. They also discussed the average costs to provide homelessness prevention and re-housing services, appropriate performance measures, participation in the Homeless Management Information System (HMIS), and problems with the HMIS software in preparing Annual Performance Reports for the HPRP program. Mr. Fink then met with the Executive Director of Suburban Housing and Development Resources, Inc., the CDA’s current Emergency Shelter provider, on February 21, 2012. They discussed the changes to the program, as well as the average length of stay in the current transitional shelters, and changes that may need to be made to their existing contract. Mr. Fink then met with representatives of United Veterans Beacon House on March 2, 2012, and a representative of Family Service League on March 5, 2012. Both organizations had Page 6 of 25

Substantial Amendment to the Consolidated Plan 2011 Action Plan for the Emergency Solutions Grant Program (ESG – Second Allocation) expressed a potential interest in the new ESG program. He asked about their current programs, and any similarity they might have to the new ESG program, potential sources of matching funds, and their overall interest in providing homelessness prevention and/or rapid re-housing services. Since Family Service League has been providing these services already in the Town of Islip through the HPRP program, they also discussed average funding per client, plus sufficiency of current policies and procedures. 7. CITIZEN PARTICIPATION PROCESS The hearings and advertisements for this Substantial Amendment were combined with the hearings and advertisements for the preparation of the Town of Islip’s 2012 Annual Plan for Housing and Community Development Programs. This included:  Publication for public hearings in Newsday on February 10, 2012  Mailings regarding input and feedback hearings for all HUD grants were sent to approximately 70 civic and non-profit organizations  A commissioner and department head meeting was held on February 23, 2012  An “Input Hearing” was held at Town Hall on February 27, 2012, at which time Mr. Fink explained the changes to the ESG program, budgets and timeframes  No comments were submitted at the time of the input hearing, or during the 30 day time frame thereafter, regarding the ESG program  Publication in Newsday on March 27, 2012, for second public hearing, including 2011 second allocation for ESG  A “Feedback Hearing” was held at Town Hall on April 2, 2012, at which Mr. Fink reviewed the 2012 Annual Plan and the 2011 Substantial Amendment for ESG  The DRAFT Substantial Amendment and DRAFT Annual Plan were posted on the CDA website on April 2, 2012, for a 30 day comment period  No comments on the DRAFT Substantial Amendment for ESG have been received thus far

Copies of the Newsday public notices follow this page. 8. Matching Funds Requirement The Town of Islip will ensure that 100 percent of the Emergency Solutions Grant is matched with equal resources. This matching funds requirement will be passed through to the subrecipients, and must be detailed in their responses to the RFP. The match may be cash or an in-kind contribution, and cannot be counted as satisfying the matching requirement of another federal grant. Only matching funds meeting the requirements of §576.201 will be accepted. Matching fund documentation will be required from the subrecipient(s) before reimbursements will be made.

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Substantial Amendment to the Consolidated Plan 2011 Action Plan for the Emergency Solutions Grant Program (ESG – Second Allocation)

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Substantial Amendment to the Consolidated Plan 2011 Action Plan for the Emergency Solutions Grant Program (ESG – Second Allocation)

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Substantial Amendment to the Consolidated Plan 2011 Action Plan for the Emergency Solutions Grant Program (ESG – Second Allocation) 9. Proposed Activities and Overall Budget The initial allocation of FY 2011 Emergency Shelter Grant funding was allocated to emergency shelters (95% - $85,499.05) and administration (5% - $4,499.05). Seventy percent of the emergency shelter allocation was for operations, including utilities, and 30% was for essential services. TABLE 1 – DECLARATION OF FY 2010 GRANT FUND COMMITMENTS ACTIVITY TYPE Homeless Assistance Homelessness Prevention Administrative Activities Total FY 2010 Award

OBLIGATED AMOUNT $84, 824.00 $0.00 $4,464.00 $89,288.00

The January 27, 2012, Federal Register Notice states that existing “shelter” activities cannot exceed 60% of the FY 2011 combined allocation, or 100% of the FY 2010 allocation that was used for shelter activities, whichever is greater. Sixty percent of the combined FY 2011 ESG grant amount of $140,623.00 is $84,373.80, and 100% of the FY 2010 grant amount used for emergency shelter activities was $84,824.60. Therefore, the maximum amount of the FY 2011 grant that can be used for shelter activities is $84,824.60. The Town of Islip will need to reduce its existing subrecipient agreement with Suburban Housing by $675 in order to meet this requirement. 9.a. Proposed Activities The Town of Islip proposes to use the second allocation of FY 2011 ESG funds for rapid re-housing (approx. 60%), homelessness prevention (approx. 33%), and administration (7.5%). Within the re-housing and homelessness categories, we are estimating that onethird will be used for housing relocation and stabilization services, while two-thirds will be used for tenant-based rental assistance. Please see the Detailed Budget Table and Table 3C on the following pages for additional budget details. It is estimated that the new activities will commence on July 1, 2012, and be completed by June 30, 2013. Based upon our experience with HPRP, we estimate that the average amount of assistance per client will be $4,000.

Given the 100% matching funds

requirement, a total of 20 – 25 clients are expected to be served.

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Substantial Amendment to the Consolidated Plan 2011 Action Plan for the Emergency Solutions Grant Program (ESG – Second Allocation) 9.b. Funding Priorities In discussions with the Continuum of Care and two local non-profits who are currently providing homelessness prevention and re-housing services, it was the consensus that an effort should be made to reach more of the literally homeless clients as a percentage of the overall grant than we were able to under the HPRP Program. While there is great demand for homelessness prevention services, it was agreed that the literally homeless are in more dire need, at that should attempt to serve them in a higher proportion in accordance with HUD’s stated objectives.

9.c. Detailed Budget Table and Table 3C (see following Pages)

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Substantial Amendment to the Consolidated Plan 2011 Action Plan for the Emergency Solutions Grant Program (ESG – Second Allocation)

FY 2011 Detailed Budget Table First Allocation Second Allocation Grant Amount Total Administration

FY 2011 $89,999.00 $50,624.00 Emergency Shelter Grants/Emergency Solutions Grants $140,623.00 Program Allocations $8,296.75

Second Allocation

First Allocation

Emergency Solutions Grants Program

Emergency Shelter Grants Program

Eligible Activities Homeless Assistance Rehab/Conversion Operations Essential Services Homelessness Prevention Administration Emergency Shelter Grants Subtotal Emergency Shelter** Renovation** Operation** Essential Service** URA Assistance** Street Outreach - Essential Services** HMIS Rapid Re-housing Housing Relocation and Stabilization Services Tenant-Based Rental Assistance Project-Based Rental Assistance Homelessness Prevention Housing Relocation and Stabilization Services Tenant-Based Rental Assistance Project-Based Rental Assistance Administration Emergency Solutions Grants Subtotal

Activity Reprogrammed Amount Amount $85,499.05 $674.45 $59,864.33 $25,634.72

Activity Amount

$472.12 $202.33

$4,499.95 $89,999.00

$674.45

$0.00

Total Fiscal Year 2011 Activity Amount $84,824.60 $0.00 $59,392.21 $25,432.39 $0.00 $4,499.95 $89,324.55

$0.00 $0.00 $0.00 $0.00 $0.00

$0.00 $0.00 $0.00 $0.00 $0.00

$0.00

$0.00

$30,000.00

$0.00 $30,000.00

$10,000.00

$10,000.00

$20,000.00

$20,000.00

$0.00

$0.00

$674.45

$16,827.20

$17,501.65

$674.45

$6,827.20

$7,502

$10,000.00

$10,000

$0.00

$674.45

$0.00

$3,796.80

$3,796.80

$50,624.00

$51,298.45

Total Grant Amount:

$140,623.00

**Allowable only if the amount obligated for homeless assistance activities using funds from the first allocation is less than

the expenditure limit for emergency shelter and street outreach activities (see Section III.B. of this Page 12 ofNotice). 25

Substantial Amendment to the Consolidated Plan 2011 Action Plan for the Emergency Solutions Grant Program (ESG – Second Allocation)

Table 3C Consolidated Plan Listing of Projects Jurisdiction’s Name: Town of Islip Priority Need Homeless Project Title ESG Description Rapid Re-Housing – Housing relocation and stabilization services plus tenant-based rental assistance for approximately 14 homeless households.

Objective category: Outcome category:

Suitable Living Environment Availability/Accessibility

Decent Housing Affordability

Economic Opportunity Sustainability

Location/Target Area Town of Islip, NY Street Address: City, State, Zipcode: Objective Number SL1 HUD Matrix Code 03T Type of Recipient Subrecipients Start Date (mm/dd/yyyy) 7/1/2012 Performance Indicator People

Local ID

Project ID CDBG Citation N/A CDBG National Objective N/A Completion Date (mm/dd/yyyy) 6/30/2013 Annual Units 14 Units Upon Completion

The primary purpose of the project is to help:

the Homeless

Funding Sources: CDBG ESG HOME HOPWA Total Formula Prior Year Funds Assisted Housing PHA Other Funding Total

Persons with HIV/AIDS

Persons with Disabilities

30,000.00

Public Housing Needs

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Substantial Amendment to the Consolidated Plan 2011 Action Plan for the Emergency Solutions Grant Program (ESG – Second Allocation)

Table 3C Consolidated Plan Listing of Projects Jurisdiction’s Name: Town of Islip Priority Need Homeless Project Title ESG Description Homelessness Prevention – Housing relocation and stabilization services plus tenant-based rental assistance for approximately 6 households threatened with homelessness.

Objective category: Outcome category:

Suitable Living Environment Availability/Accessibility

Decent Housing Affordability

Economic Opportunity Sustainability

Location/Target Area Town of Islip, NY Street Address: City, State, Zipcode: Objective Number SL1 HUD Matrix Code 03T Type of Recipient Subrecipients Start Date (mm/dd/yyyy) 7/1/2012 Performance Indicator People

Local ID

Project ID CDBG Citation N/A CDBG National Objective N/A Completion Date (mm/dd/yyyy) 6/30/2013 Annual Units 6 Units Upon Completion

The primary purpose of the project is to help:

the Homeless

Funding Sources: CDBG ESG HOME HOPWA Total Formula Prior Year Funds Assisted Housing PHA Other Funding Total

Persons with HIV/AIDS

Persons with Disabilities

17,501.65

Public Housing Needs

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Substantial Amendment to the Consolidated Plan 2011 Action Plan for the Emergency Solutions Grant Program (ESG – Second Allocation)

Table 3C Consolidated Plan Listing of Projects Jurisdiction’s Name: Town of Islip Priority Need Planning and Administration Project Title ESG Description The Community Development Agency, will use these funds for the planning and execution of the ESG Program including planning, general management and oversight.

Objective category: Outcome category:

Suitable Living Environment Availability/Accessibility

Decent Housing Affordability

Economic Opportunity Sustainability

Location/Target Area Town of Islip, NY Street Address: City, State, Zipcode: Objective Number N/A HUD Matrix Code 21A Type of Recipient Grantee Start Date (mm/dd/yyyy) 7/1/2012 Performance Indicator N/A

Local ID

Project ID CDBG Citation N/A CDBG National Objective N/A Completion Date (mm/dd/yyyy) 6/30/2013 Annual Units N/A Units Upon Completion

The primary purpose of the project is to help:

the Homeless

Funding Sources: CDBG ESG HOME HOPWA Total Formula Prior Year Funds Assisted Housing PHA Other Funding Total

Persons with HIV/AIDS

Persons with Disabilities

3,796.80

Public Housing Needs

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Substantial Amendment to the Consolidated Plan 2011 Action Plan for the Emergency Solutions Grant Program (ESG – Second Allocation) 10. Standards for Provision of Assistance The Town of Islip Community Development Agency (CDA), in consultation with the Suffolk County Continuum of Care (CoC) and our selected subrecipient(s), will be preparing comprehensive standards for providing ESG assistance over the next few months. The following are the basic, minimum standards which will be expanded upon, as required: a. Standard policies and procedures for evaluating individuals’ and families’ eligibility for assistance.  Must be currently homeless or at risk of homelessness as defined in 24 CFR §576.2.  Case files must include a completed eligibility form and certification (which meets HUD specifications) that the household meets the eligibility criteria.  For households meeting the definition of “at risk of homelessness,” case files must include all documentation required by 24 CFR §576.500.  For each individual and family determined ineligible to receive ESG assistance, the record must include documentation of the reason for that determination.  Records must be kept for each program participant that document: (1) the services and assistance provided to that program participant; (2) compliance with requirements under 24 CFR §576.100-106 and §576.401; and (3) where applicable, compliance with the termination of assistance under §576.402.  Eligible uses of funds include:

rental application fees; security deposits; last

month’s rent; utility payments (and deposits); moving cost assistance; and shortterm tenant-based rental assistance. Funds may be paid only to a third-party provider. They may not be paid directly to the person applying for assistance. b. Policies and procedures for coordination among emergency shelter providers, essential service providers, homelessness prevention and rapid re-housing assistance providers, and mainstream service and housing providers. Providers of ESG homelessness prevention and rapid re-housing assistance must:  Make assistance available to all eligible Town of Islip households without regard to what agency provides shelter to the household or refers the household.  Provide clear guidance to other Town of Islip providers about eligibility requirements and how to access assistance.  Undertake targeted outreach to providers who serve victims of domestic violence, and create clear pathways for their clients to access assistance.

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Substantial Amendment to the Consolidated Plan 2011 Action Plan for the Emergency Solutions Grant Program (ESG – Second Allocation) c. Policies and procedures for determining and prioritizing which eligible families and individuals will receive homelessness prevention assistance and which eligible families will receive rapid re-housing assistance.  Assistance my be provided only to households with income at or below 30% of area median income.  Eligible households will be served on a first-come, first-served basis, once proper outreach has been completed.  In accordance with our priority to provide about two-thirds of the assistance to rehousing clients and one-third to homeless prevention clients, separate intake lists will be created, and funding for one category may be exhausted before the other. d. Standards for determining the share of rent and utilities costs that each program participant must pay, if any, while receiving homelessness prevention or rapid rehousing assistance.  Program participants must pay a minimum of 30% of adjusted income for monthly rent, including utilities, with the exception of the first months’ rent, for which ESG can pay up to the full amount. Income will be calculated using standards in place for HPRP. e. Standards for determining how long a particular program participant will be provided with rental assistance and whether and how the amount of assistance will be adjusted over time.  The ESG program will be used only to provide short-term, time-limited assistance (no more than three months). There will not be any continuing eligibility review or review to determine if further ESG assistance is required, since funding under this program is so modest. f.

Standards for determining the type, amount and duration of housing stabilization and/or relocation services to provide a program participant, including the limits, if any, on the homelessness prevention or rapid re-housing assistance that each program participant may receive, such as maximum amount of assistance, maximum number of months the program participant receives assistance; or the maximum number of times the program participant may receive assistance.  The ESG program will not pay more than a total of three (3) months rental assistance for any program participant.

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Substantial Amendment to the Consolidated Plan 2011 Action Plan for the Emergency Solutions Grant Program (ESG – Second Allocation)  The maximum amount of assistance for any household is $4,000.  Program participants may not receive assistance more than once in any 12 month period.

11. Process for Making Sub-Awards The Executive Director of the CDA attended the joint Nassau County and Suffolk County Continuum of Care group meeting on February 17, 2010. He described the modifications to the ESG program, and asked that any groups interested in applying contact him by telephone or e-mail. Three organizations contacted the Executive Director. He gave them an overview of the program requirements, links to detailed information on the HUD website, and discussed the upcoming RFP. The CDA completed preparation of the RFP and asked the CoC to send an e-mail to all members, in case some had been absent from the February 17th meeting. The RFP was published on the CDA website as of March 30, 2012, and sent directly by e-mail to the three organizations that had already expressed interest, as well as to the Town’s current Emergency Shelter Grant provider. The RFP included both the FY 2011 Supplemental Allocation and the regular FY 2012 Allocation. All responses to the RFP are due back to the CDA by April 16, 2012. The CDA management staff will review the applications for conformance with the program requirements, qualifications of applicants, availability of matching funds, and other factors, and make recommendations to the CDA Board of Directors for funding.

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Substantial Amendment to the Consolidated Plan 2011 Action Plan for the Emergency Solutions Grant Program (ESG – Second Allocation)

12. Homeless Participation Requirement The RFP prepared by the CDA informs potential applicants of the requirement for consultation with homeless or formerly homeless individuals in considering and making policies and decisions regarding facilities, services, or other assistance. In their responses to the RFP, applicants must provide details of their plan to meet this requirement. Based upon the informal discussions between the CDA and potential applicants, it appears as though most already have procedures in place for “consumers” to be involved with program design and implementation. 13. Performance Standards a. Rapid Re-Housing  Goal is to reduce the number of homeless households, both sheltered and

unsheltered, in the Town of Islip.  The expected outcome is that at least 50% of the households assisted will

remain stably housed in permanent rental units at least six months after the last ESG assistance is provided. b. Homelessness Prevention  Goal is to reduce the number of households facing imminent homelessness

in the Town of Islip.  The expected outcome is that at least 50% of the households assisted will

remain stably housed in permanent housing at least six months after the last ESG assistance is provided.

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Substantial Amendment to the Consolidated Plan 2011 Action Plan for the Emergency Solutions Grant Program (ESG – Second Allocation) 14. Monitoring In the first year of this program, a number of preparation meetings will be held with the selected subrecipient(s) before the first clients are served in order to ensure that all procedures, guidelines and forms are in place for the program, and that they meet the requirements of 24 CFR Part 576, including matching funds. Once the first few clients have been served, the first monitoring will be held, to check all eligibility documentation and appropriateness of assistance provided.

Thereafter,

monitorings will be conducted semi-annually, or more frequently, if there are a larger number of clients than projected, or if problems were encountered in the previous monitorings. All monthly requisitions for the subrecipient(s) will be reviewed by CDA management staff for eligibility of expenses and provision of the required matching funds.

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Substantial Amendment to the Consolidated Plan 2011 Action Plan for the Emergency Solutions Grant Program (ESG – Second Allocation) CERTIFICATIONS In accordance with the applicable statutes and the regulations governing the consolidated plan regulations, the jurisdiction certifies that: Affirmatively Further Fair Housing -- The jurisdiction will affirmatively further fair housing, which means it will conduct an analysis of impediments to fair housing choice within the jurisdiction, take appropriate actions to overcome the effects of any impediments identified through that analysis, and maintain records reflecting that analysis and actions in this regard. Anti-displacement and Relocation Plan -- It will comply with the acquisition and relocation requirements of the Uniform Relocation Assistance and Real Property Acquisition Policies Act of 1970, as amended, and implementing regulations at 49 CFR 24; and it has in effect and is following a residential antidisplacement and relocation assistance plan required under section 104(d) of the Housing and Community Development Act of 1974, as amended, in connection with any activity assisted with funding under the CDBG or HOME programs. Drug Free Workplace -- It will or will continue to provide a drug-free workplace by: 1.

2.

Publishing a statement notifying employees that the unlawful manufacture, distribution, dispensing, possession, or use of a controlled substance is prohibited in the grantee's workplace and specifying the actions that will be taken against employees for violation of such prohibition; Establishing an ongoing drug-free awareness program to inform employees about (a) (b) (c) (d)

The dangers of drug abuse in the workplace; The grantee's policy of maintaining a drug-free workplace; Any available drug counseling, rehabilitation, and employee assistance programs; and The penalties that may be imposed upon employees for drug abuse violations occurring in the workplace;

3.

Making it a requirement that each employee to be engaged in the performance of the grant be given a copy of the statement required by paragraph 1;

4.

Notifying the employee in the statement required by paragraph 1 that, as a condition of employment under the grant, the employee will -

5.

(a)

Abide by the terms of the statement; and

(b)

Notify the employer in writing of his or her conviction for a violation of a criminal drug statute occurring in the workplace no later than five calendar days after such conviction;

Notifying the agency in writing, within ten calendar days after receiving notice under subparagraph 4(b) from an employee or otherwise receiving actual notice of such conviction. Employers of convicted employees must provide notice, including position title, to every grant officer or other designee on whose grant activity the convicted employee was working, unless the Federal agency has designated a central point for the receipt of such notices. Notice shall include the identification number(s) of each affected grant;

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Substantial Amendment to the Consolidated Plan 2011 Action Plan for the Emergency Solutions Grant Program (ESG – Second Allocation) 6.

7.

Taking one of the following actions, within 30 calendar days of receiving notice under subparagraph 4(b), with respect to any employee who is so convicted (a)

Taking appropriate personnel action against such an employee, up to and including termination, consistent with the requirements of the Rehabilitation Act of 1973, as amended; or

(b)

Requiring such employee to participate satisfactorily in a drug abuse assistance or rehabilitation program approved for such purposes by a Federal, State, or local health, law enforcement, or other appropriate agency;

Making a good faith effort to continue to maintain a drug-free workplace through implementation of paragraphs 1, 2, 3, 4, 5 and 6.

Anti-Lobbying -- To the best of the jurisdiction's knowledge and belief: 1.

No Federal appropriated funds have been paid or will be paid, by or on behalf of it, to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement;

2.

If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal contract, grant, loan, or cooperative agreement, it will complete and submit Standard Form-LLL, "Disclosure Form to Report Lobbying," in accordance with its instructions; and

3.

It will require that the language of paragraph 1 and 2 of this anti-lobbying certification be included in the award documents for all subawards at all tiers (including subcontracts, subgrants, and contracts under grants, loans, and cooperative agreements) and that all subrecipients shall certify and disclose accordingly.

Authority of Jurisdiction -- The consolidated plan is authorized under State and local law (as applicable) and the jurisdiction possesses the legal authority to carry out the programs for which it is seeking funding, in accordance with applicable HUD regulations. Consistency with plan -- The housing activities to be undertaken with CDBG, HOME, ESG, and HOPWA funds are consistent with the strategic plan.

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Substantial Amendment to the Consolidated Plan 2011 Action Plan for the Emergency Solutions Grant Program (ESG – Second Allocation) Section 3 -- It will comply with section 3 of the Housing and Urban Development Act of 1968, and implementing regulations at 24 CFR Part 135. May 14, 2012

Signature/Authorized Official

Date

Islip Town Supervisor Title

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Substantial Amendment to the Consolidated Plan 2011 Action Plan for the Emergency Solutions Grant Program (ESG – Second Allocation) ESG Certifications

The Emergency Solutions Grants Program Recipient certifies that: Major rehabilitation/conversion – If an emergency shelter’s rehabilitation costs exceed 75 percent of the value of the building before rehabilitation, the jurisdiction will maintain the building as a shelter for homeless individuals and families for a minimum of 10 years after the date the building is first occupied by a homeless individual or family after the completed rehabilitation. If the cost to convert a building into an emergency shelter exceeds 75 percent of the value of the building after conversion, the jurisdiction will maintain the building as a shelter for homeless individuals and families for a minimum of 10 years after the date the building is first occupied by a homeless individual or family after the completed conversion. In all other cases where ESG funds are used for renovation, the jurisdiction will maintain the building as a shelter for homeless individuals and families for a minimum of 3 years after the date the building is first occupied by a homeless individual or family after the completed renovation. Essential Services and Operating Costs – In the case of assistance involving shelter operations or essential services related to street outreach or emergency shelter, the jurisdiction will provide services or shelter to homeless individuals and families for the period during which the ESG assistance is provided, without regard to a particular site or structure, so long the jurisdiction serves the same type of persons (e.g., families with children, unaccompanied youth, disabled individuals, or victims of domestic violence) or persons in the same geographic area. Renovation – Any renovation carried out with ESG assistance shall be sufficient to ensure that the building involved is safe and sanitary. Supportive Services – The jurisdiction will assist homeless individuals in obtaining permanent housing, appropriate supportive services ( including medical and mental health treatment, victim services, counseling, supervision, and other services essential for achieving independent living), and other Federal State, local, and private assistance available for such individuals. Matching Funds – The jurisdiction will obtain matching amounts required under 24 CFR 576.201. Confidentiality – The jurisdiction has established and is implementing procedures to ensure the confidentiality of records pertaining to any individual provided family violence prevention or treatment services under any project assisted under the ESG program, including protection against the release of the address or location of any family violence shelter project, except with the written authorization of the person responsible for the operation of that shelter. Homeless Persons Involvement – To the maximum extent practicable, the jurisdiction will involve, through employment, volunteer services, or otherwise, homeless individuals and families in constructing, renovating, maintaining, and operating facilities assisted under the ESG program, in providing services assisted under the ESG program, and in providing services for occupants of facilities assisted under the program.

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Substantial Amendment to the Consolidated Plan 2011 Action Plan for the Emergency Solutions Grant Program (ESG – Second Allocation) Consolidated Plan – All activities the jurisdiction undertakes with assistance under ESG are consistent with the jurisdiction’s consolidated plan. Discharge Policy – The jurisdiction will establish and implement, to the maximum extent practicable and where appropriate policies and protocols for the discharge of persons from publicly funded institutions or systems of care (such as health care facilities, mental health facilities, foster care or other youth facilities, or correction programs and institutions) in order to prevent this discharge from immediately resulting in homelessness for these persons.

Signature/Authorized Official

May 14, 2012 Date

Islip Town Supervisor Title

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