HEALTH AND SAFETY MANUAL Element 1 – MANAGEMENT LEADERSHIP & ORGANIZATIONAL COMMITMENT 1.1 Safety Policies
Element 1 – Management Leadership and Organizational Commitment 1.1 Safety Policies
1.1.1 Health and Safety Policy The management of (Company Name) is committed to ensuring the health and safety of our employees and all others involved in, or impacted by, our operations, while at the same time protecting the environment in which we work and conduct our activities. The management of (Company Name) will be responsible for seeking every reasonable means to provide a safe work environment for all workers. We will do this by employing competent personnel who are equipped to complete their jobs in a safe manner, and by using those practices and procedures that meet or exceed regulatory and recognized industry standards. The Company will also encourage the active participation and support of its employees in promoting and implementing an effective safety program. (Company Name) management and supervisory personnel have a direct responsibility for the safety of employees under their supervision, for ensuring that equipment and machinery is safe and used in compliance with safe work practices and for ensuring that objectives are met. All employees or contract workers involved in (Company Name) operations are responsible for performing every job in a manner that safeguards themselves and their fellow workers. Generally, this can be accomplished by every worker exercising sound judgment, maintaining a high level of safety awareness, applying all education and training, understanding the scope of their job or task and the hazards involved, complying with all applicable legislation and following safe work practices and procedures. (Company Name) will ensure that workers and supervisors receive effective training in their specific work tasks to protect their health and safety. Equally important is everyone’s responsibility to identify, correct, and immediately report to their (Company Name) supervisor or manager unsafe working conditions, which may include personnel who are inadequately trained or equipped to perform their job safely! No one will ever be required to sacrifice the safety or wellbeing of personnel for expediency or for any other reason while at a (Company Name) work site. Employees and contract workers are encouraged to offer their suggestions as to how (Company Name) can improve its safety program or procedures. With your co-operation and commitment to safety, we can achieve our Company goal of PREVENTING ALL LOSSES for the benefit of our fellow workers, our families, the general public, and the environment.
President
Originated: Mar, 2011 Authorized by: n/a Revised: May, 2015
Date
Page 1 of 17 Version 1.2
HEALTH AND SAFETY MANUAL Element 1 – MANAGEMENT LEADERSHIP & ORGANIZATIONAL COMMITMENT 1.1 Safety Policies
1.1.2 Hazard Identification, Elimination, and Control Policy (Company Name) is committed to providing a healthy and safe work environment for all job tasks that are to be performed. A hazard at the workplace is any condition that has the potential to cause injury, illness, or loss. Proper hazard identification, assessment, risk rating, and control will provide all workers with direction in the safe performance of their duties. For normal operations, a listing of tasks, for each job group, that may have significant risk to people, environment, or equipment will be maintained and will be known as the Generic Hazard Assessment typically covering the majority of the work and applicable at all times. This Generic Hazard Assessment will be used to identify (Company Name) most critical tasks for each job position and to train employees on the safety hazards of their most critical tasks. A further Hazard Assessment, typically titled a Site or Job Specific Hazard Assessment, shall be conducted and documented prior to any new work site activity and prior to the introduction of a new process or new piece of equipment. Where a task must be further broken down into its elements due to the hazard risk level and detail of the job, this will be defined as a Job Safety/Hazard Analysis (JSA/JHA). All potential hazards must be systematically prioritized, and those of imminent danger to workers must be rectified prior to work commencing. Hazard re-assessments are required: ·
At intervals that prevent the development of unsafe and unhealthy working conditions;
·
When a work process or operation changes;
·
When a new work process or product (e.g., chemical) is introduced;
·
When new regulations are implemented that affect a specific written procedure;
·
Before work commences at a new work site;
·
When Inspection or Incident Reports indicate a need;
·
When first-aid records indicate a trend; and
·
When valid Employee suggestions are received.
All Company workers required to perform hazardous tasks will receive appropriate instruction and training. Written copies of practices and procedures will be accessible and available to all workers. Workers are expected to follow all applicable practices and procedures and inform supervisors if they have a concern about a work assignment.
President
Originated: Mar, 2011 Authorized by: n/a Revised: May, 2015
Date
Page 2 of 17 Version 1.2
HEALTH AND SAFETY MANUAL Element 1 – MANAGEMENT LEADERSHIP & ORGANIZATIONAL COMMITMENT 1.1 Safety Policies
1.1.3 Enforcement and Discipline Policy The necessity for workers to conduct their work or services in accordance with regulatory and Company conformance safety requirements is a fundamental requirement of the (Company Name) Health and Safety Program. In the event a worker who has been previously advised of the Company’s safety requirements violates any policy, practice, procedure, rule, or reasonable instruction given by a person qualified to do so, then the worker may be subject to disciplinary measures. Having said the above, and recognizing that in 90 – 95% of incidents, the individual is primarily responsible for the event, the Company: ·
Promotes the reporting of all incidents, especially near misses, without employee fear of discipline, in an effort to learn and prevent recurrences, and
·
Will not discipline employees unless the incident is a repeat offence or is flagrant abuse.
In an effort to provide supervisors with the necessary guidance and direction as it relates to safety violation(s), a written procedure (SOP-002) has been developed to ensure that those impacted receive equitable treatment. It is the Company’s expectation that when circumstances warrant disciplinary action, supervisors will implement the progressive disciplinary procedure in a timely manner. In all instances, disciplinary action will be applied on a fair and consistent basis while maintaining strict confidentiality.
President
Originated: Mar, 2011 Authorized by: n/a Revised: May, 2015
Date
Page 3 of 17 Version 1.2
HEALTH AND SAFETY MANUAL Element 1 – MANAGEMENT LEADERSHIP & ORGANIZATIONAL COMMITMENT 1.1 Safety Policies
1.1.4 Violence in the Workplace Policy (Company Name) believes in the prevention of violence and promotes an abuse-free environment in which all people respect one another and work together to achieve common goals. Any act of violence committed by or against any worker or member of the public is unacceptable conduct and will not be tolerated. The Company is committed to: ·
Developing and maintaining a suitable control program (SOP-008);
·
Investigating reported incidents of violence in an objective and timely manner;
·
Taking necessary action; and
·
Providing appropriate support for victims.
No action shall be taken against an individual for making a complaint unless the complaint is made maliciously or without reasonable and probable grounds.
President
Originated: Mar, 2011 Authorized by: n/a Revised: May, 2015
Date
Page 4 of 17 Version 1.2
HEALTH AND SAFETY MANUAL Element 1 – MANAGEMENT LEADERSHIP & ORGANIZATIONAL COMMITMENT 1.1 Safety Policies
1.1.5 Harassment Policy (Company Name) is committed to providing a work environment in which all individuals are treated with respect and dignity. Each individual has the right to work in a professional workplace that promotes equality of opportunity and that prohibits discriminatory practices or remarks. Harassment is a form of discrimination. It is prohibited by the Individual Rights Protection Act. Harassment is considered a degrading and threatening workplace behaviour, and it will not be tolerated at any Company owned or operated property. The Company is committed to ensuring that no worker is subjected to harassment in the workplace. To fulfill the commitment, the Company has developed this Harassment Policy and supporting program, SOP-005, which establishes control measures to effectively address any harassment issue. The Company is further committed to dealing promptly and effectively with any incident that might occur with respect to harassment.
President
Originated: Mar, 2011 Authorized by: n/a Revised: May, 2015
Date
Page 5 of 17 Version 1.2
HEALTH AND SAFETY MANUAL Element 1 – MANAGEMENT LEADERSHIP & ORGANIZATIONAL COMMITMENT 1.1 Safety Policies
1.1.6 Substance Abuse Policy (Company Name) is committed to maintaining a safe and healthy work environment for all workers and the public at large. Alcohol and drug abuse is recognized by the Company as a safety, health, and security problem. All workers and management are expected to maintain a safe work environment that is free of illegal drugs and alcohol. The possession and/or consumption of alcohol or illicit drugs, or the misuse of prescription or “over the counter” drugs, is prohibited on Company premises, on work sites, in Company or contractor vehicles, at camps, or in any circumstance deemed to present a risk to the concerns of the Company including the protection of its public reputation. (Company Name) recognizes the importance of making its workers aware, through education, of the actual and potential workplace risks related to the consumption or use of alcohol or drugs. The use of alcohol and/or drugs, to the degree that safety and job performance are affected, will be treated as a major misconduct, a serious violation of this policy, and cause for corrective measures.
President
Originated: Mar, 2011 Authorized by: n/a Revised: May, 2015
Date
Page 6 of 17 Version 1.2
HEALTH AND SAFETY MANUAL Element 1 – MANAGEMENT LEADERSHIP & ORGANIZATIONAL COMMITMENT 1.1 Safety Policies
1.1.7 Social Hosting Substance Abuse Policy The purpose of this document is to outline the Company’s policy on social hosting. (Company Name) is committed to maintaining a safe environment for all workers and the public at large. It is recognized that social functions and gatherings are a part of the business culture. As a consequence, in some cases, alcohol may be served at Company sponsored social functions in accordance with the conditions of this Social Hosting Substance Abuse Policy. Workers are expected to control their alcohol consumption and must be responsible in their use at any function hosted by or on behalf of the Company so as to avoid potential health and safety risks or other accidents. Management shall use reasonable judgment and common sense when hosting clients or sponsoring any Company function. Regarding business lunches in particular, where the employee or the Company guest is going to return to an industrial work site after the social function, alcohol must not be purchased or consumed. All alcohol consumption should be carefully monitored and managed so that there is no inappropriate behaviour at (Company Name) sponsored social functions. Effective steps must be taken to ensure that the safety and wellbeing of all individuals is protected and that no individual drives while impaired after social functions. Where impairment may be a concern, appropriate alternate transportation will be provided. All social events will be managed in a responsible way so as to avoid potential health and safety risks or other accidents.
President
Originated: Mar, 2011 Authorized by: n/a Revised: May, 2015
Date
Page 7 of 17 Version 1.2
HEALTH AND SAFETY MANUAL Element 1 – MANAGEMENT LEADERSHIP & ORGANIZATIONAL COMMITMENT 1.1 Safety Policies
1.1.8 Fatigue Management Policy (Company Name) will provide a fatigue management framework designed to ensure that employees/workers are fit for duty at all times. Fatigue Management Framework The Fatigue Management Framework will be designed to provide: ·
Appropriate management of: ·
Risks associated with extended work hours, including shiftwork;
·
Information regarding lifestyle management to reduce risk of fatigue; and
·
Employer and employee responsibilities to ensure legal and OH&S compliance;
·
Objective assessment of planned and actual rosters to identify and to manage work-related fatigue issues, and/or using a risk management approach based on Employment Standard Regulations;
·
An auditable system to monitor planned and actual rosters to ensure that employee fatigue does not give rise to an unacceptable risk; and
·
Orientation, training, and education designed to assist managers, employees, and their families to address extended hours or shiftwork and fatigue-related issues.
Responsibility Company management, employees, and workers have a shared responsibility to avoid fatigue-related performance impairment. To this end: ·
(Company Name) will ensure that, in the context of the performance required, employee rosters allow adequate breaks for recovery between extended work hours or shifts, and
·
Individuals have a duty of care to ensure that adequate rest is obtained between shifts and that rest period activities do not cause fatigue or impair performance. When this is not the case, employees and workers have a further responsibility to report the matter to their respective supervisor or manager.
At no time should an employee put themselves or others at risk.
President
Originated: Mar, 2011 Authorized by: n/a Revised: May, 2015
Date
Page 8 of 17 Version 1.2
HEALTH AND SAFETY MANUAL Element 1 – MANAGEMENT LEADERSHIP & ORGANIZATIONAL COMMITMENT 1.1 Safety Policies
1.1.9 Computer and Electronic Use Policy Computers and electronic devices supplied by (Company name) are provided for company business. This policy addresses how these devices are to be used by employees in order to protect the integrity of our electronic systems. If you have any questions you are encouraged to talk to your system administrator or other authorized person before making any changes to your devices. 1. Users are not permitted to alter the configuration of any (Company Name) network or individual computer software or hardware without prior approval from the System Administrator. 2. No software may be loaded onto (Company Name) computers and/or electronic devices without the knowledge and prior approval of the System Administrator. Only with the permission of the System Administrator may software be downloaded from the internet and be run on (Company Name) computers or electronic devices. 3. No computer use for recreation or other personal interest will be permitted on (Company Name) computers or electronic devices. Recreational use includes using personal e-mail, messaging of any type, downloading uploading personal documents or files, computer games, and internet use not related to (Company Name) business. 4. All computer users are reminded that their activities are subject to the civil and criminal laws of the province and/or federal government. Possible illegal activities include but are not limited to sexual or other harassment, threats, obscenity, child pornography, libel, unauthorized access to or attempting to access computers, networks, or Company records, and copyright violations. Copyright violations include the use of unlicensed software. 5. Only currently employed persons of (Company Name) may use (Company Name) computers or electronic devices. Only employees may log on to company servers or interconnected systems. 6. All (Company Name) employees are expected to use good judgement when viewing sending material that other employees or the public could find offensive. 7. Employees may not copy any company files or documents onto a storage device and remove it unless specifically approved to do so for company business.
President
Originated: Mar, 2011 Authorized by: n/a Revised: May, 2015
Date
Page 9 of 17 Version 1.2
HEALTH AND SAFETY MANUAL Element 1 – MANAGEMENT LEADERSHIP & ORGANIZATIONAL COMMITMENT 1.1 Safety Policies
1.1.10 Emergency Response Plan Policy Emergency response plans will be developed prior to any work being undertaken by Company personnel. Site-specific emergency response plans will be developed in conjunction with the emergency response plan of our client or other service companies active on the work site. Emergency response programs will contain elements that identify areas where smoking is prohibited, use and accessibility to portable fire extinguishing equipment, and proper storage and handling of flammable and combustible liquids. Emergency preparedness is of major importance in any occurrence involving a release of a hazardous substances, fire, explosion, severe injury, or fatality or in a natural disaster. Visitors to (Company Name) sites are required to comply with the on-site emergency response plan and will not be allowed to access the work site while unaccompanied.
President
Originated: Mar, 2011 Authorized by: n/a Revised: May, 2015
Date
Page 10 of 17 Version 1.2
HEALTH AND SAFETY MANUAL Element 1 – MANAGEMENT LEADERSHIP & ORGANIZATIONAL COMMITMENT 1.1 Safety Policies
1.1.11 Program Administration Policy To ensure that the Health and Safety Program is coordinated and effective, (Company Name) will: ·
Communicate the program to employees as it is developed and involve them as much as possible;
·
Record and file necessary documents, including the following:
·
·
Hazard identifications, assessments, ratings, and prioritizations;
·
Employee documents, including: ·
New employee orientations;
·
Performance reviews; and
·
Training records;
·
Safety meetings;
·
Safe Work Permits;
·
Corrective action documentation;
·
Work site inspections;
·
First-aid reports;
·
Incident reports and investigations;
·
Maintenance information;
·
Audits; and
·
Contractor documents; and
Follow up on outstanding corrective action items.
Our goal at (Company Name) is zero losses, and we believe that a good Program Administration Policy is necessary to achieve this goal. All health and safety documentation will be kept on file for at least three (3) years. If it isn’t written down, it never happened!
President
Originated: Mar, 2011 Authorized by: n/a Revised: May, 2015
Date
Page 11 of 17 Version 1.2
HEALTH AND SAFETY MANUAL Element 1 – MANAGEMENT LEADERSHIP & ORGANIZATIONAL COMMITMENT 1.1 Safety Policies
1.1.12 Safety Training Policy The purpose of this policy is to ensure that all employees have adequate safety training. (Company Name) will ensure that the following safety training standard is maintained: ·
Orientations for all new hires;
·
Job specific training as required (on-the-job);
·
Standard First Aid for the appropriate number of workers;
·
WHMIS – as required;
·
Defensive Driver Training – as required;
·
Safety Basics training – as required; and
·
Auditor training – as required.
(Company Name) will hold safety meetings monthly and requires all workers to participate.
President
Originated: Mar, 2011 Authorized by: n/a Revised: May, 2015
Date
Page 12 of 17 Version 1.2
HEALTH AND SAFETY MANUAL Element 1 – MANAGEMENT LEADERSHIP & ORGANIZATIONAL COMMITMENT 1.1 Safety Policies
1.1.13 Incident Reporting and Investigation Policy It is the policy of (Company Name) to have all incidents that result in injury, illness, or property damage, or that could have resulted in serious injury, illness, or property damage, reported (short form). Serious incidents, as determined by management or as required by legislation, will be formally investigated (long form). The purpose of these reports and investigations shall be to determine the root causes of the incident so appropriate action can be taken to prevent re-occurrence. It is important to remember the main focus of the investigation is not to lay or assess blame. Our policy is to “Fact Find – Not Fault Find”. It is the responsibility of all workers to report all incidents to their immediate supervisor promptly. Supervisors shall be responsible for conducting investigations, if necessary, and submitting reports and recommendations to management. Management will determine the appropriate corrective actions and, together with the supervisors and workers, implement the action in a timely manner. Employees will be informed of the result of all investigations. Management will also commit to promptly prepare monthly summaries of all incident reports and investigations and ensure they are distributed and/or discussed with all Company employees.
President
Originated: Mar, 2011 Authorized by: n/a Revised: May, 2015
Date
Page 13 of 17 Version 1.2
HEALTH AND SAFETY MANUAL Element 1 – MANAGEMENT LEADERSHIP & ORGANIZATIONAL COMMITMENT 1.1 Safety Policies
1.1.14 Inspection Policy It is the policy of (Company Name) to maintain a program of safety inspections. All places of employment, including buildings, work sites, equipment, tools, machinery, and work practices will be included in the inspection program. These inspections will be conducted on a regular basis with a maximum interval between inspections of three months. The purpose of this policy is to control losses of human and material resources by identifying and correcting unsafe acts and conditions. Supervisors are responsible for directing formal inspections in their area of responsibility and for involving workers in the inspections. Inspections will be recorded on the standard inspection form. Where unsafe or unhealthy conditions, procedures, or practices are found in the course of an inspection, the Supervisor shall take action to have the matter remedied without undue delay. Corrective actions not completed immediately must be documented and added to the Corrective Action Register. Supervisors are responsible to conduct ongoing informal inspections in their areas of responsibility to ensure that day-to-day operations maintain the Company standard. Pre-trip and pre-equipment use inspections must be conducted. Contractors/subcontractors, if employed, are responsible to conduct inspections in their work areas on a regular basis. Copies of the inspections must be available for review by (Company Name).
President
Originated: Mar, 2011 Authorized by: n/a Revised: May, 2015
Date
Page 14 of 17 Version 1.2
HEALTH AND SAFETY MANUAL Element 1 – MANAGEMENT LEADERSHIP & ORGANIZATIONAL COMMITMENT 1.1 Safety Policies
1.1.15 Maintenance Policy All tools, equipment, and machinery shall be properly maintained to reduce the risk of injury to employees or damage to property. Preventative maintenance is an important part of the maintenance program. To ensure that this program is enforced and documented, the following apply: ·
On a regular basis, all equipment will be checked as per the manufacturer’s specifications;
·
Preventative maintenance checks will be performed, and scheduled maintenance will be arranged as per individual equipment needs;
·
Employees are to report any damage or unusual equipment operation to their Supervisor immediately; and
·
Any tool, equipment, or machinery needing repair will be promptly taken out of service.
It is the responsibility of the employee assigned to the tools, equipment, or machinery to ensure that these procedures are followed.
President
Originated: Mar, 2011 Authorized by: n/a Revised: May, 2015
Date
Page 15 of 17 Version 1.2
HEALTH AND SAFETY MANUAL Element 1 – MANAGEMENT LEADERSHIP & ORGANIZATIONAL COMMITMENT 1.1 Safety Policies
1.1.16 Environmental Policy Protecting Canada's natural environment is a national concern. (Company Name) shares that concern and is committed to minimizing the impact of its activities on the environment while managing its operation economically and efficiently. (Company Name)’s commitment will be integrated with corporate decisions and strategies based on the following guiding principles. Guiding Principles (Company Name) is committed to: ·
Complying with applicable environmental law, industry standards, and its own policies.
·
Making environmental considerations an integral part of its planning process.
·
Operating its vehicles and facilities in a manner that protects the environment and the safety and health of its employees and the public.
·
Promptly providing relevant information to all stakeholders affected by its operations and be responsive and sensitive to legitimate stakeholder concerns.
·
Protecting the land where we operate that has been home to generations of aboriginal peoples.
·
Identifying and mitigating the adverse impacts of its operations on the environment in keeping with good environmental and business practices.
·
Responding to emergencies in a prompt and efficient manner.
·
Committing sufficient resources to ensure that its employees are fully informed of their responsibilities and are trained to protect the environment while performing their duties.
Management, employees, and contractors are all committed to meeting this policy, now and in the future.
President
Originated: Mar, 2011 Authorized by: n/a Revised: May, 2015
Date
Page 16 of 17 Version 1.2
HEALTH AND SAFETY MANUAL Element 1 – MANAGEMENT LEADERSHIP & ORGANIZATIONAL COMMITMENT 1.1 Safety Policies
1.1.17 Return to Work (RTW) Policy (Company Name) is committed to developing and maintaining a safe and healthy work environment. In keeping with this goal, it is the policy of (Company Name) to make every reasonable effort to provide suitable employment to any employee unable to perform his/her duties as a result of a work-related injury. The purpose of this Return to Work (RTW) policy is: ·
To provide for the early and safe return to work of injured employees;
·
To provide gainful employment for employees who are permanently disabled due to an injury in the workplace; and
·
To restore at least the worker’s ability to perform the essential duties of their pre-injury job.
Management and employees will participate in the development of the RTW Program on an ongoing basis in order to achieve mutual understanding, commitment, and ensure the success of the program. (Company Name)’s RTW program is based on the following principles: ·
Continuous improvement;
·
Compliance with jurisdictional requirements;
·
Respect and dignity;
·
Joint responsibility and development;
·
Responsibility and accountability;
·
Worker involvement;
·
Communication;
·
Focus on rehabilitation;
·
Continuation of work relationship;
·
Safe, meaningful, productive work;
·
Abilities; and
·
Training, knowledge and experience.
President
Originated: Mar, 2011 Authorized by: n/a Revised: May, 2015
Date
Page 17 of 17 Version 1.2
