ELECTRONIC DATA INTERCHANGE (EDI) LAYOUT DOCUMENT CITIGROUP, Inc. Procure to Pay Transaction Set 810 (Invoice) Version: ANSI X12 4010
Authors: Creation Date: Last Updated: Document Ref: Version:
Vijay Singh/Jennifer Higgins/Lynne Barnard/Patricia Krukar July 2, 2001 July 21, 2010 MD050_Inbound_Invoices_ 810_18MAR09 V2.3.doc Version 2.5
VERSION 004010 810 INVOICE
General Information The intent of this document is to inform our suppliers of how CITIGROUP interprets the ANSI X 12 data segments.
Document Information
CITIGROUP will use the document format name ‘X’ and format versions 004010. The text enclosed by single quotes in the description column of the segment’s definition represents the actual value for the corresponding element. Date Naming Convention for all segments containing dates is: YYYYMMDD except in the ISA segment. Those segments and elements which are not currently being used by CITIGROUP are shaded in dark gray. Examples of code are shaded in black with white text. Notes and clarifications or semantics will be included throughout the document as necessary in Italics.
Delimiters ‘~’ ‘*’
=> Segment terminator => Data element separator
Third Party Network Citigroup's Value Added Network is ADVANTIS (IBM) Account Name is "CP2P" USERID is P2PEDIP for Production P2PEDIT for Testing
Mailbox IDs
CITIGROUP’s test mailbox qualifier and ID: ZZ CITI-P2P-TEST Test Mailbox CITIGROUP’s production mailbox qualifier and ID: ZZ CITI-P2P-PROD Production Mailbox
CITIGROUP, Inc. – July 21, 2010
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VERSION 004010 810 INVOICE
Invoice Information Transmission Schedule Invoices will be processed once per business day at 5:00 AM. Any invoices sent to your translator by 1:00 AM each business day will be picked up on a once daily sweep and processed with that same day’s 5:00 AM processing run. Transmission Acknowledgement CITIGROUP will use X12 997 for acknowledging receipt of the X12 810 file. Invoice Reconciliation NA Special Invoice Considerations CITIGROUP will accept both debit and credit invoices. CITIGROUP will accept in the BIG 07 a ‘DI’ for a standard invoice and ‘CN’ for a credit memo. Total invoice amount in the TDS 01 must be positive for Standard invoice (‘DI’). Total invoice amount in the TDS 01 must be negative for Credit invoice (‘CN”). If the dollar value being presented, anywhere within the file, is a credit (meaning a negative amount), the negative sign must be present. CITIGROUP assumes it is the responsibility of the supplier's invoicing application to ensure the correct sign of the dollar values is presented. If your company has special requirements for invoices, please notify your CITIGROUP program manager. Tax Sales Tax may either be presented at the invoice line level in the IT1 loop or at the invoice summary level depending upon the capabilities of the supplier’s billing system, however, it may only be provided in one place. Citi’s preference is to receive sales tax at the line level as this will result in less hard-copy requests for invoices based on state tax inquiries. Use Tax can only be provided at the invoice header level within the transaction set loop. All items being billed on that invoice must have the same ship to location. If multiple ship to locations are presented, then each ship to location must result in a separate invoice. Freight Freight must be provided at the invoice summary level only within the transaction set loop. Miscellaneous Charges Miscellaneous charges may only be applied when approved with your Citi Program Manager. They must be provided at the invoice line level only within the IT1 loop corresponding to the individual line item. Exception Handling CITIGROUP will use X12 824 standard file for communicating exceptions. There is a separate document with specifications for the 824. Please contact your Citi Program Manger for a copy of this document as needed.
CITIGROUP, Inc. – July 21, 2010
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VERSION 004010 810 INVOICE
Invoice Format Interchange ISA
Interchange Control Header
M
Functional Group Header
M
Functional Group GS Transaction Set ST M
Transaction Group Header
BIG
PO and Invoice Number
NTE O
Billing Comments
REF*IV
Extended Invoice Number
REF*PG C
M
O
Product Code
REF*QY
Service Flag
C
REF*43
Collection Documents
C
N9*ZZ
Email Address Indicator
C
MSG
Email Address
C
N1*RE
Names and Remit-to Location
M
Organization Name
M
IT1
Baseline Item Data
O
TXI*LS
Tax Segment (Sales Tax)
O
TXI*TX O
Extended Tax Information
PID
Invoice Line Description
O
REF*12
Billing Account Number for Line Item
C
REF*BX
Buyer Shipment and Distribution Number
C
N1*BT IT1 Loop
REF*PD O
Buyer Deal Number
REF*RI O
Citigroup
RITS
ID
REF*T1
Tax Group Code
O
SAC
Additional Charges
O
TDS
Invoice Total
M
TXI*LS
Invoice Level Sales Tax
O
TXI*SU
Invoice Level State/Local Tax
O
SAC
Freight Charges
O
CTT
Total Line Items
M
SE
Transaction Set Trailer
M
CITIGROUP, Inc. – July 21, 2010
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VERSION 004010 810 INVOICE GE
Functional Group Trailer
IEA M
Interchange Control Trailer
M
M= Mandatory; O= Optional; C= Conditional
Segment Directory SEGMENT:
ISA – INTERCHANGE CONTROL HEADER .................................................................................... 6
SEGMENT:
GS – FUNCTIONAL GROUP HEADER .............................................................................................. 7
HEADING:......................................................................................................................................................................... 8 SEGMENT: SEGMENT: SEGMENT: SEGMENT: SEGMENT: SEGMENT: SEGMENT: SEGMENT: SEGMENT: SEGMENT: SEGMENT:
ST – TRANSACTION SET HEADER .................................................................................................................. 8 BIG – SEGMENT FOR INVOICE ....................................................................................................................... 9 NTE – INVOICE HEADER DESCRIPTION........................................................................................................ 10 REF*IV-EXTENDED INVOICE NUMBER ....................................................................................................... 10 REF*PG – BRAZIL PRODUCT CODE ............................................................................................................ 10 REF*QY – BRAZIL SERVICE FLAG .............................................................................................................. 11 REF*43 – BRAZIL COLLECTION DOCUMENT NUMBER ................................................................................. 11 N1*RE – NAME ......................................................................................................................................... 12 N1*BT – NAME ........................................................................................................................................ 13 N9*ZZ – EMAIL ADDRESS LOOP ................................................................................................................ 13 MSG – EMAIL ADDRESS............................................................................................................................. 14
DETAIL: .......................................................................................................................................................................... 15 SEGMENT: IT1 – BASELINE ITEM DATA ....................................................................................................................... 15 SEGMENT: TXI*LS – INVOICE LINE LEVEL SALES TAX INFORMATION (CITI’S PREFERRED METHOD FOR SALES TAX) ....... 17 SEGMENT: TXI*TX – INVOICE LINE LEVEL EXTENDED TAX INFORMATION ................................................................... 17 SEGMENT: PID – PRODUCT/ITEM DESCRIPTION ............................................................................................................ 18 SEGMENT: REF*12 – BILLING ACCOUNT NUMBER (REQUIRED FOR NON-MATCH TO PO INVOICES – IT101 IS NULL) ....... 19 SEGMENT: REF*BX –BUYER SHIPMENT / DISTRIBUTION NUMBER ............................................................................... 20 SEGMENT: REF*PD – BUYER DEAL NUMBER .............................................................................................................. 20 SEGMENT: REF*RI – RITS ID .................................................................................................................................... 21 SEGMENT: REF*T1 – TAX GROUP CODE ..................................................................................................................... 21 SEGMENT: SAC – LINE LEVEL CHARGES ..................................................................................................................... 22 SUMMARY: .................................................................................................................................................................... 23 SEGMENT: SEGMENT: SEGMENT: SEGMENT: SEGMENT:
TDS – TOTAL MONETARY VALUE SUMMARY .............................................................................................. 23 TXI – SUMMARY LEVEL TAX INFORMATION ................................................................................................ 24 SAC – SUMMARY LEVEL CHARGES ............................................................................................................. 25 CTT – TRANSACTION TOTALS .................................................................................................................... 26 SE – TRANSACTION SET TRAILER ............................................................................................................... 26
SEGMENT: GE – FUNCTIONAL GROUP TRAILER ................................................................................................ 27 SEGMENT: IEA – INTERCHANGE CONTROL TRAILER ...................................................................................... 27 SAMPLE 810.................................................................................................................................................................... 28
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SEGMENT: ISA – Interchange Control Header Mandatory MAX USE:
1
FUNCTION:
First record of the transmission. Identifies the sender and receiver enveloping ids and document control information.
ELEMENT TITLE
FIELD SIZE
ISA 01
Authorization Information Qualifier
X(2/2)
X(2)
‘00’ - No Authorization Required
M
ISA 02
Authorization Information
X(10/10)
X(10)
Not used, blanks are received
M
ISA 03
Security Information Qualifier
X(2/2)
X(2)
‘00’ - No Authorization Required
M
ISA 04
Security Information
X(10/10)
X(10)
Not used, blanks are received
M
ISA 05
Interchange ID Qualifier
X(2/2)
X(2)
Supplier Interchange ID qualifier:
M
Interchange Sender ID
X(15/15)
Interchange ID Qualifier
X(2/2)
Interchange Receiver ID
X(15/15)
ISA 06 ISA 07 ISA 08
CITIGROUP SIZE DESCRIPTION
REQ'D
Supplier will provide this value to CITIGROUP. X(15)
Supplier Interchange ID Address.
M
Supplier will provide this value to CITIGROUP. X(2)
CITIGROUP’s Interchange ID Qualifier.
M
‘ZZ’ – Test and Production X(15)
CITIGROUP’s Interchange ID Address. Also known as location code.
M
‘CITI-P2P-TEST’ - Used for Test ‘CITI-P2P-PROD’ - Used for Production ISA 09
Interchange Date
N(6/6)
N(6)
Date: ‘YYMMDD’
M
ISA 10
Interchange Time
N(4/4)
N(4)
Time: ‘HHMM’
M
ISA 11
Interchange Control Standards Identifier
X(1/1)
X(1)
‘U’ - United States of America
M
ISA 12
Interchange Control Version Number
X(5/5)
X(5)
‘00401’ for version 004010
M
ISA 13
Interchange Control Number
N(9/9)
N(9)
Unique sequential number that ties the ISA segment with the IEA segment.
M
ISA 14
Acknowledgment Request
X(1)
X(1)
‘0’(zero) - No Acknowledge Request
M
ISA 15
Usage Indicator
X(1)
X(1)
‘T’ - Test
M
ISA 16
Component Element
X(1)
X(1)
‘P’ - Production
CITIGROUP, Inc. – July 21, 2010
HEX ‘2F’
M
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VERSION 004010 810 INVOICE
SEGMENT: GS – Functional Group Header Mandatory MAX USE:
1
FUNCTION:
Begins a transaction set. Identifies the type of document being sent and transaction control information. Begins a functional group. Provides the document functional id and group control information.
ELEMENT TITLE
FIELD SIZE
CITIGROUP SIZE DESCRIPTION
GS 01
Functional ID
X(2/2)
X(2)
GS 02
Applications Sender's ID
X(2/15)
GS 03
Application Receiver's ID
GS 04
REQ'D M
X(12)
‘IN’ – Invoice Information Supplier’s Sender Id for: - Test - Production
X(2/15)
X(2/12)
‘CITI-P2P’ - CITIGROUP’s Receiver Id. Used for both Test and Production
M
Date
N(8/8)
N(8)
Date: ‘YYYYMMDD’
M
GS 05
Time
N(4/8)
N(4)
Time: HHMM
M
GS 06
Group Control Number
N(1/9)
N(9)
Unique sequential number that ties the GS segment to the GE segment.
M
GS 07
Responsible Agency Code
X(1/2)
X(1)
‘X’ – Accredited Standards Committee X12.
M
GS 08
Version Number
X(1/12)
X(6)
Version 004010
M
CITIGROUP, Inc. – July 21, 2010
M
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VERSION 004010 810 INVOICE
Heading: SEGMENT: ST – Transaction Set Header Mandatory MAX USE:
1
FUNCTION:
Begins a transaction set. Identifies the type of document being sent and transaction control information.
DATA DATA ELEMENT ELEMENT TITLE
ANSI SIZE
CITIGROUP SIZE DESCRIPTION
ST 01
Transaction Set ID Code
X(3/3)
X(3)
‘810’ – Invoice
M
ST 02
Transaction Set Control Number
X(4/9)
X(9)
Unique sequential number that ties the ST segment to the SE segment.
M
REQ'D
Semantics: 1. The transaction set identifier (ST01) used by the translation routines of the interchange partners to select the appropriate transaction set definition (e.g., 810 selects the invoice transaction set).
Example: ST*810*0001~
CITIGROUP, Inc. – July 21, 2010
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VERSION 004010 810 INVOICE
SEGMENT: BIG – Segment for Invoice Mandatory MAX USE:
1
FUNCTION:
Indicates the beginning of an invoice transaction set and identifying numbers and dates.
DATA DATA ELEMENT ELEMENT TITLE
ANSI SIZE
CITIGROUP SIZE DESCRIPTION
BIG 01
Invoice Date
X(8/8)
X(8)
Invoice Issue Date
M
BIG 02
Invoice Number
X(1/22)
X(22)
Supplier sends invoice number.
M
REQ'D
This number must be unique for the supplier. Note: If the invoice number exceeds the ANSI standard of 22 characters, input „1‟ here and see REF*IV segment for further coding instructions. BIG 03
Purchase Order Date
N(8/8)
N(8)
Purchase Order Date
O
BIG 04
Purchase Order Number
X(1/22)
X(22)
Supplier sends CITIGROUP’s purchase order number.
O
Note: If receiving CITIGROUP EDI 850, this value will be provided at BEG03 segment. Note: If invoice is NOT MATCHING TO A PO, (NMATCH-TO-PO) then this field is blank. BIG 05
Purchase Order Release Number
X(1/30)
X(1/26)
Supplier sends CITIGROUP’s purchase order release number in this element (only when it is provided on the CITIGROUP Purchase Order).
O
Note: If receiving the CITIGROUP EDI 850, this value will be provided at BEG04 segment.. BIG 06 BIG 07
CITIGROUP does not use this element. Transaction Type Code
X(2/2)
X(2)
Supplier sends the following types:
O
'DI' - Standard Invoice 'CN' - Credit Memo Note: The default value of BIG07 is „DI”. Use of BIG07 is used only to further define the type of invoice when needed. Example: BIG*19990826*SYSTEMINV3963*19990810*MH80312***DI~ CREDIT MEMO Example: BIG*19990826*SYSTEMINV3963*1990810*MH80312***CN~
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VERSION 004010 810 INVOICE
SEGMENT: NTE – Invoice Header Description Optional MAX USE:
1
FUNCTION:
To provide free form invoice comments.
DATA DATA ELEMENT ELEMENT TITLE
ANSI SIZE
CITIGROUP SIZE DESCRIPTION
NTE 01
Note Reference Code
X(3/3)
X(3)
‘GEN’ – Entire Transaction Set
O
NTE 02
Description
X(1/80)
X(80)
Supplier sends a free form message.
M
REQ'D
Example: NTE*GEN*Item Description Goes Here~
SEGMENT: REF*IV-Extended Invoice Number Optional MAX USE:
1
FUNCTION:
To be used only when invoice number in BIG02 exceeds the ANSI standard of 22 characters
DATA DATA ELEMENT ELEMENT TITLE
ANSI SIZE
CITIGROUP SIZE DESCRIPTION
REF 01
Reference ID Qualifier
X(2/3)
X(2)
‘IV’ – Invoice Number
M
REF 02
Reference Identification
X(1/30)
X(1)
Currently Citigroup is not using this Element
O
REF 03
Description
X(1/80)
X(50)
Invoice Number
M
REQ'D
Example: REF*IV**ACCT819776543211JAN072002~
SEGMENT: REF*PG – Brazil Product Code Conditional MAX USE:
1
FUNCTION:
To provide Product Code for Brazil invoices
DATA DATA ELEMENT ELEMENT TITLE CITIGROUP, Inc. – July 21, 2010
ANSI SIZE
CITIGROUP SIZE DESCRIPTION
REQ'D 10
VERSION 004010 810 INVOICE REF 01
Reference ID Qualifier
X(2/3)
X(2)
‘PG’ – Product Code
M
REF 02
Reference Identification
X(1/30)
X(1)
Currently Citigroup is not using this Element
O
REF 03
Product Code
X(1/80)
X(4)
Product Code
M
Example: REF*PG**0122~
SEGMENT: REF*QY – Brazil Service Flag Conditional MAX USE:
1
FUNCTION:
To indicate whether a Brazil invoice is for a service
DATA DATA ELEMENT ELEMENT TITLE
ANSI SIZE
CITIGROUP SIZE DESCRIPTION
REF 01
Reference ID Qualifier
X(2/3)
X(2)
‘QY’ – Service Flag
M
REF 02
Reference Identification
X(1/30)
X(1)
Currently Citigroup is not using this Element
O
REF 03
Description
X(1/80)
X(1)
Service Flag
M
REQ'D
Example: REF*QY**Y~
SEGMENT: REF*43 – Brazil Collection Document Number Conditional MAX USE:
1
FUNCTION:
Provide Collection Document Number for Brazil invoices
DATA DATA ELEMENT ELEMENT TITLE
ANSI SIZE
CITIGROUP SIZE DESCRIPTION
REF 01
Reference ID Qualifier
X(2/3)
X(2)
‘43’ – Collection Document
M
REF 02
Reference Identification
X(1/30)
X(1)
Currently Citigroup is not using this Element
O
REF 03
Description
X(1/80)
X(50)
Collection Document Number
M
REQ'D
Example: REF*43**01234567890123456789~ CITIGROUP, Inc. – July 21, 2010
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VERSION 004010 810 INVOICE
SEGMENT: N1*RE – Name Mandatory MAX USE:
1
FUNCTION:
Provide the Remit To Location Code.
DATA DATA ELEMENT ELEMENT TITLE
ANSI SIZE
CITIGROUP SIZE DESCRIPTION
N1 01
Entity ID Code
X(2/2)
X(2)
‘RE’ -Remit To
M
N1 02
Name
X(1/60)
X(1/20)
Supplier Name
M
N1 03
ID Code Qualifier
X(1/2)
X(2)
M
N1 04
ID Code
X(2/80)
X(35)
‘92’ - Assigned By Buyer CITIGROUP will provide this Remit To Location Code based on the pay site to which invoice will be paid. Note: Please contact your Citi Program Manager to obtain this value. This value may be different in test than it in Production.
REQ'D
M
Example: N1*RE*CANNON INC*92*US3464894~
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VERSION 004010 810 INVOICE
SEGMENT: N1*BT – Name Mandatory MAX USE:
1
FUNCTION:
Provide the Bill To organization name.
DATA DATA ELEMENT ELEMENT TITLE
ANSI SIZE
CITIGROUP SIZE DESCRIPTION
N1 01
Entity ID Code
X(2/3)
X(2)
N1 02
Name
X(1/60)
N1 03
ID Code Qualifier
N1 04
ID Code
REQ'D M
X(1/60)
‘BT’ – Bill To CITIGROUP does not currently use this element.
X(1/2)
X(2)
‘92’ – Assigned By Buyer
M
X(2/80)
X(80)
CITIGROUP provides this value to the supplier.
M
O
Valid value are ‘US’ - CITI US OPERATING ORG ‘CA’ – CITI CA CAD OPERATING ORG ‘BR’ – CITI BR BRL OPERATION ORG ‘GB’ – CITI GB GBP OPERATION ORG
Example For US set of Books: N1*BT**92*US~
SEGMENT: N9*ZZ – Email Address Loop Conditional MAX USE:
1
FUNCTION:
Email Address loop begins – mandatory if MSG segment is used
DATA DATA ELEMENT ELEMENT TITLE
ANSI SIZE
CITIGROUP SIZE DESCRIPTION
N9 01
Reference Code
X(2/3)
X(2)
‘ZZ’ – Entire Transaction Set
M
N9 02
Description
X(1/80)
X(10)
‘Email Used’
M
REQ'D
Example: NTE*ZZ*Email Used~
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VERSION 004010 810 INVOICE
SEGMENT: MSG – Email Address Conditional MAX USE:
1
FUNCTION:
Email Address
DATA DATA ELEMENT ELEMENT TITLE MSG 01
Email Address
ANSI SIZE X(1/80)
CITIGROUP SIZE DESCRIPTION X(80)
Email address
REQ'D M
Example: MSG*
[email protected]~
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VERSION 004010 810 INVOICE
Detail: SEGMENT: IT1 – Baseline Item Data Optional MAX USE:
1
FUNCTION:
To provide the quantity, unit price, and product codes of the items being invoiced. Note: If the invoice is a non-match to PO invoice, then specific coding is included here and the REF*12 segment is required.
DATA DATA ELEMENT ELEMENT TITLE
ANSI SIZE
IT1 01
X(1/20)
Assigned Identification
CITIGROUP SIZE DESCRIPTION X(20)
REQ’D
The supplier sends back the CITIGROUP PO line number (PO1 01) from the PO number sent in CITIGROUP EDI 850 BIG 04 segment.
C
Note: If BIG04 (Purchase Order Number) is present then ITI 01 (Purchase Order Line Number) is required. Note: IT101 is the purchase order line item identification. Note: If a non-match to PO invoice, then this field is blank. IT1 02
Quantity Invoiced
X(1/10)
X(10)
The supplier sends the quantity of the item shipped. Note: For a match-PO credit, the quantity must be negative. For a non-match-PO credit, the quantity will be positive. Note: If a non-match to PO invoice, this field should be “1”.
M
IT1 03
Unit of Measure Code
X(2/2)
X(2)
The supplier sends back the unit of measures (UOM) that was originally sent on the Purchase Order. Exception, if the UOM is not a valid ANSI unit of measure then ‘ZZ’ – Mutually Defined unit of measure will be sent.
M
Note: If a non-match to PO invoice, then the UOM “EA” should be used. IT1 04
Unit Price
X(1/17)
X(17)
The supplier sends the unit price based on CITIGROUP’s pricing agreements with the supplier. Note: For a nonmatch-PO credit, the unit price must be negative. For a match-PO credit, the unit price must be positive.
M
Note: If a non-match to PO invoice ,then this field should contain the amount that corresponds to the coding being provided in the REF*12 IT1 05
Basis of Unit Price Code
X(2/2)
X(2)
CITIGROUP does not currently use this element.
O
IT1 06
Product ID Qualifier
X(2/2)
X(2)
‘A7’ Subline Item Number
O
CITIGROUP, Inc. – July 21, 2010
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VERSION 004010 810 INVOICE IT1 07
Product/Service ID
X(1/48)
X(30)
The supplier provides invoice line number. Should the invoice fail to import, this invoice line number will be provided in the EDI 824 message. If this element is left blank, Citigroup will provide its own invoice line number (sequential beginning with 1).
O
IT1 08
Product/Service ID Qualifier
X(2/2)
X(2)
CITIGROUP does not currently use this element.
O
IT1 09
Product/Service ID
X(1/48)
X(48)
C
IT1 10
Product/Service ID Qualifier
X(2/2)
X(2)
CITIGROUP does not currently use this element. CITIGROUP does not currently use this element.
IT1 11
Product/Service ID
X(1/48)
X(48)
CITIGROUP does not currently use this element.
O
O
Semantics: 1. IT101 is the purchase order line item identification. 2. If BIG04 (Purchase Order Number) is present then IT1 01 (Purchase Order Line Number) is required
Example: IT1*1*24*EA*29.92**A7*Supplier Invoice Line Identification~
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VERSION 004010 810 INVOICE
SEGMENT: TXI*LS – Invoice Line Level Sales Tax Information (Citi’s preferred method for sales tax) Optional MAX USE:
1
FUNCTION:
Provide tax amount that will be charged for billed merchandise item (at the line level).
DATA DATA ELEMENT ELEMENT TITLE
ANSI SIZE
CITIGROUP SIZE DESCRIPTION
TXI 01
Tax Type Code
X(2/2)
X(2)
Code specifying the type of tax. Code Description ‘LS’ Sales Tax
M
TXI 02
Monetary Amount
X(1/18)
X(1/15)
The suppler sends the dollar amount of the sales tax.
M
REQ'D
Note: Must be negative for a credit.
Example: TXI*LS*23.40~
SEGMENT: TXI*TX – Invoice Line Level Extended Tax Information Optional MAX USE:
1
FUNCTION:
Extended Tax Code (non-US invoices)
DATA DATA ELEMENT ELEMENT TITLE
ANSI SIZE
CITIGROUP SIZE DESCRIPTION
TXI 01
Tax Type Code
X(2/2)
X(2)
TXI 02
Line Amnt
X(1/60)
TXI 03-09
N/A
TXI 10
Tax Code
REQ'D M
X(1/60)
‘TX’ Line Amnt
X(1/2)
X(2)
CITIGROUP does not currently use this element.
O
X(2/80)
X(80)
CITIGROUP provides this value to the supplier.
M
M
Example For US set of Books: TXI*TX*9.99********CITI TAX CODE~
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VERSION 004010 810 INVOICE
SEGMENT: PID – Product/Item Description Optional MAX USE:
1
FUNCTION:
The supplier provides invoice line detail.
DATA DATA ELEMENT ELEMENT TITLE
ANSI SIZE
CITIGROUP SIZE DESCRIPTION
PID 01
Item Description Type
X(1/1)
X(1)
PID 02
Product Characteristic Code
X(2/3)
X(2)
CITIGROUP does not currently use this element.
O
PID 03
Qualifier Code
X(2/2)
X(2)
CITIGROUP does not currently use this element.
O
PID 04
Product Description Code
X(1/12)
X(12)
CITIGROUP does not currently use this element..
O
PID 05
Description
X(1/80)
X(80)
The supplier sends the invoice line description.
M
‘F’ - Free Form
REQ'D M
Note: Mandatory if this segment is provided.
Example: ‘Office Supplies’ Note: Mandatory if this segment is provided.
CITIGROUP, Inc. – July 21, 2010
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VERSION 004010 810 INVOICE
SEGMENT: REF*12 – Billing Account Number (Required for non-match to PO Invoices – IT101 is null) Conditional MAX USE:
1
FUNCTION:
Provide billing account number for the invoice line item. This information is required when invoice line does not have CITIGROUP matching Purchase Order line IT1 01. The supplier must obtain billing account number from CITIGROUP before sending invoices that do not match to a CITIGROUP purchase orders. Note: This segment should not be sent in an IT1 loop if BIG 04 exists.
DATA DATA ELEMENT ELEMENT TITLE
ANSI SIZE
CITIGROUP SIZE DESCRIPTION
REF 01
Reference ID Qualifier
X(2/3)
X(2)
‘12’ – Billing Account
M
REF 02
Reference Identification
X(1/30)
X(1)
‘I’ - Item
M
REF 03
Description
X(1/80)
X(80)
The supplier sends the complete billing account number provided by CITIGROUP.
M
REQ'D
Example: 00001.19104000030.0000000915
Semantics: If IT1 01 (Purchase Order Line Number) is present, REF*12 should not be sent.
Note: REF 03 requires all segments to be populated as follows with “.” between digit segments – 00001.19104000030.0000000915 1st 5 characters = Corporation Code – Should be provided by the CITIGROUP employee at the time the order is placed and will be different than you are currently receiving. 2nd 11 characters = Account Code – Should be static for all invoices from a given supplier and will be different than you are currently receiving. Note: Numbers with less than 11 digits would need leading “0”s. 3rd 10 characters = Cost Center/Expense Code - Should be provided by the CITIGROUP employee at the time the order is placed and could be the same as you are currently receiving with leading “0”‟s to fill 10 spaces. Should be provided at time order is placed by CITIGROUP employee. Example: REF*12*I*00001.19104000030.0000000915~
CITIGROUP, Inc. – July 21, 2010
19
VERSION 004010 810 INVOICE
SEGMENT: REF*BX –Buyer Shipment / Distribution Number Optional MAX USE:
1
FUNCTION:
To be used when the Citigroup Purchase Order line number contains more than one Ship To
DATA DATA ELEMENT ELEMENT TITLE
ANSI SIZE
CITIGROUP SIZE DESCRIPTION
REF 01
Reference ID Qualifier
X(2/3)
X(2)
‘BX’ – Buyer Shipment Number
M
REF 02
Reference Identification
X(1/30)
X(4)
Distribution Line Number from CITIGROUP’s purchase order.
O
REQ'D
Note: CITIGROUP provides this value at SLN 02 in EDI 850 message. REF 03
Description
X(1/80)
X(4)
Shipment Line Number from CITIGROUP’s purchase order.
M
Note: CITIGROUP provides this value at SLN 01 in EDI 850 message. Example: REF*BX*01*02~
SEGMENT: REF*PD – Buyer Deal Number Optional MAX USE:
1
FUNCTION:
To be used when Deal Number is requested in the return invoice to Citigroup
DATA DATA ELEMENT ELEMENT TITLE
ANSI SIZE
CITIGROUP SIZE DESCRIPTION
REF 01
Reference ID Qualifier
X(2/3)
X(2)
‘PD’ – Buyer Deal Number
M
REF 02
Reference Identification
X(1/30)
X(30)
Deal Number
M
Description
X(1/80)
REF 03
REQ'D
Note: If applicable CITIGROUP will provide this value. X(80)
CITIGROUP does not use these elements
Example: REF*PD*34782442~
CITIGROUP, Inc. – July 21, 2010
20
VERSION 004010 810 INVOICE
SEGMENT: REF*RI – RITS ID Optional MAX USE:
1
FUNCTION:
To be used when RITS ID is requested in the return invoice to Citigroup
DATA DATA ELEMENT ELEMENT TITLE
ANSI SIZE
CITIGROUP SIZE DESCRIPTION
REF 01
Reference ID Qualifier
X(2/3)
X(2)
‘RI’ – RITS ID
M
REF 02
Reference Identification
X(1/30)
X(30)
RITS ID #
M
Description
X(1/80)
REF 03
REQ'D
Note: If applicable CITIGROUP will provide this value. X(80)
CITIGROUP does not use these elements
Example: REF*RI* 0000114725 ~
SEGMENT: REF*T1 – Tax Group Code Conditional MAX USE:
1
FUNCTION:
Provide tax group code (non-US invoices)
DATA DATA ELEMENT ELEMENT TITLE
ANSI SIZE
CITIGROUP SIZE DESCRIPTION
X(2/3)
X(2)
‘TI’ – Tax Group Code
M
REF 02
Reference Number Qualifier Reference Number
X(1/30)
X(30)
CITIGROUP does not use this element
O
REF 03
Tax Group Code
X(1/80)
X(80)
Tax Code – CITIGROUP will provide this value.
M
REF 01
CITIGROUP, Inc. – July 21, 2010
REQ'D
21
VERSION 004010 810 INVOICE
SEGMENT: SAC – Line Level Charges Optional MAX USE:
25
FUNCTION:
To specify any allowances or charges associated to this line item. Note: Charges must be approved by a Citi Program Manager.
DATA DATA ELEMENT ELEMENT TITLE
ANSI SIZE
CITIGROUP SIZE DESCRIPTION
SAC 01
Allowance or Charge Indicator
X(1/1)
X(1)
Service, Allowance, or Charge Code
X(4/4)
SAC 02
M
‘C’ - Charge indicator X(4)
The Supplier sends the following indicators:
M
‘F050’ – Other CITIGROUP does not use these elements.
SAC 03-04 SAC 05
The Supplier sends the following indicators:
REQ'D
Amount
N(1/15)
N(15)
The supplier sends the total amount of the charge.
M
Note: Must be negative for a credit. SAC 06-11 SAC 12
CITIGROUP does not use these elements. Allowance or Charge Method of Handling Code
X(2/2)
Description (Allowance or Charge)
X(1/80)
X(2)
O
‘06’ - Charge to be paid by CITIGROUP
SAC13-14 SAC 15
The Supplier sends the following indicators:
CITIGROUP does not use these elements.
CITIGROUP, Inc. – July 21, 2010
X(1/80)
A free-form description to clarify the related data elements and their content.
C
22
VERSION 004010 810 INVOICE
Summary: SEGMENT: TDS – Total Monetary Value Summary Mandatory MAX USE:
1
FUNCTION:
Provide the total invoice dollar amount.
DATA DATA ELEMENT ELEMENT TITLE
ANSI SIZE
CITIGROUP SIZE DESCRIPTION
TDS 01
Amount
N(1/15)
N(1/10)
The supplier sends the invoice total that includes all sales tax, freight and other charges. Note: Must be negative for a credit. Note: TDS01 should not include any Use Tax amount.
M
TDS 02
Amount Subject to Terms Discount
N(1/10)
N(1/10)
O
TDS 03
Discounted Amount Due
N(1/10)
N(1/10)
TDS 04
Terms Discount Amount
N(1/10)
N(1/10)
The supplier sends the amount upon which the terms discount amount is calculated. CITIGROUP does not currently use this element. The suppler sends the amount of invoice due if paid by terms discount due date (total invoice or installment amount less cash discount.) CITIGROUP does not currently use this element. The suppler sends total amount of term’s discount. CITIGROUP does not currently use this element..
REQ'D
O
O
Example: TDS*72758~
CITIGROUP, Inc. – July 21, 2010
23
VERSION 004010 810 INVOICE
SEGMENT: TXI – Summary Level Tax Information Optional MAX USE:
1
FUNCTION:
Provide total taxable amount that should be used by CITIGROUP to calculate Tax for the invoice. All items in IT1 loop must have same ship-to information as describe in TXI 05 of this segment. Note: Do not use this segment if Sales Tax has already been provided in the TXI segment in the IT1 Loop.
DATA DATA ELEMENT ELEMENT TITLE
ANSI SIZE
CITIGROUP SIZE DESCRIPTION
TXI 01
Tax Type Code
X(2/2)
X(2)
Code specifying the type of tax. Code Description SU Use Tax LS State and Local Sales Tax
M
TXI 02
Monetary Amount
X(1/18)
X(1/15)
If TXI 01 = ‘SU’ -- The suppler sends the total taxable dollar amount to be used for the calculation of tax for the invoice.
M
REQ'D
If TXI 01 = ‘LS’ – The supplier sends sales tax amount for the entire invoice. Note: TX1 must be less than or equal to TDS 01 (total invoice amount). TXI 03
Percent
X(1/10)
X(1/10)
Percentage expressed as a decimal
O
CITIGROUP does not use this element. TXI 04
TXI 05
Tax Jurisdiction Code Qualifier
X(2/2)
Tax Jurisdiction Code
X(1/10)
X(2)
‘VE’ – Vertex
C
Note: Must be provided if TX1 01 is „SU‟. X
Supplier sends State Code + US 5 digit zip code from Ship-To address.
C
Example: FL34243 Note: Must be provided if TX1 01 is „SU‟.
Example: TXI*SU*303.00**VE*FL34243~ TXI*LS*231.00~
CITIGROUP, Inc. – July 21, 2010
24
VERSION 004010 810 INVOICE
SEGMENT: SAC – Summary Level Charges Optional MAX USE:
25
FUNCTION:
To specify any freight charges associated with the invoice.
DATA DATA ELEMENT ELEMENT TITLE
ANSI SIZE
CITIGROUP SIZE DESCRIPTION
SAC 01
Allowance or Charge Indicator
X(1/1)
X(1)
SAC 02
Service, Allowance, or Charge Code
X(4/4)
X(4)
M
CITIGROUP does not use these elements. Amount
N(1/15)
N(15)
The supplier sends the total amount of the charge.
M
CITIGROUP does not use these elements. Allowance or Charge Method of Handling Code
X(2/2)
Description (Allowance or Charge)
X(1/80)
X(2)
The Supplier sends the following indicators:
O
‘06’ - Charge to be paid by CITIGROUP
SAC13-14 SAC 15
The Supplier sends the following indicators: ‘D240’ - Freight
SAC 06-11 SAC 12
M
‘C’ - Charge indicator
SAC 03-04 SAC 05
The Supplier sends the following indicators:
REQ'D
CITIGROUP does not use these elements.
CITIGROUP, Inc. – July 21, 2010
X(1/80)
A free-form description to clarify the related data elements and their content.
C
25
VERSION 004010 810 INVOICE
SEGMENT: CTT – Transaction Totals Mandatory MAX USE:
1
FUNCTION:
Provide the cumulative number of IT1 segments being sent in this invoice.
DATA DATA ELEMENT ELEMENT TITLE
ANSI SIZE
CITIGROUP SIZE DESCRIPTION
CTT 01
N(1/6)
N(1/6)
Number of Line Items
REQ'D
The supplier sends a count of the total number of IT1 segments in the transaction set.
M
Example: CTT*1
SEGMENT: SE – Transaction Set Trailer Mandatory MAX USE:
1
FUNCTION:
Ends a transaction set. Provides a total count of segments written starting with the ST. To match the SE to the ST, the same control number used in the ST should be present in the SE.
DATA DATA ELEMENT ELEMENT TITLE
ANSI SIZE
CITIGROUP SIZE DESCRIPTION
SE 01
Number of Included Segments
N(1/10)
N(1/6)
The supplier sends a count of the total number of segments including the ST and SE segments, but excluding the ISA, IEA, GS and GE segments.
M
SE 02
Transaction Set Control Number
X(4/9)
X(9)
The supplier sends a unique number that ties the SE to the ST segment.
M
CITIGROUP, Inc. – July 21, 2010
REQ'D
26
VERSION 004010 810 INVOICE
SEGMENT: GE – Functional Group Trailer Mandatory MAX USE:
1
FUNCTION:
Used to end the functional group. Provides a count of the number of transaction sets that were transmitted. To match the GE to the GS, the same control number used in the GS should be present in the GE.
DATA DATA ELEMENT ELEMENT TITLE
ANSI SIZE
CITIGROUP SIZE DESCRIPTION
GE 01
Number of Trans. Sets Included
N(1/6)
N(1/6)
Count of the included transaction sets.
M
GE 02
Group Control Number
N(1/9)
N(1/9)
The supplier sends a unique number that ties the GE to the GS segment.
M
REQ'D
SEGMENT: IEA – Interchange Control Trailer Mandatory MAX USE:
1
FUNCTION:
Used to end the interchange. Provides a count of the number of functional groups that were transmitted. To validate the end of the interchange, the same control number provided in the ISA should be present in the IEA.
DATA DATA ELEMENT ELEMENT TITLE
ANSI SIZE
CITIGROUP SIZE DESCRIPTION
IEA 01
Number of Included Functional Groups
N(1/5)
N(1/5)
Count of the included transaction sets.
M
IEA 02
Interchange Control Number
N(9/9)
N(9/9)
The supplier sends a unique number that ties the GE to the GS segment.
M
CITIGROUP, Inc. – July 21, 2010
REQ'D
27
VERSION 004010 810 INVOICE
SAMPLE 810 – US Vendors Only STANDARD INVOICE (DI) MATCH TO PO: ISA*00* *00* *14*111111111SSI *ZZ*CITI-P2P-PROD 4*U*00401*000000376*0*P*>~ GS*IN*111111111SSI*CITI-P2P*20030508*0504*299*X*004010~ ST*810*4864~ BIG*20030507*6933374*20030506*1059863***DI~ N1*RE*ANY SUPPLIER*92*102595865~ N1*BT**92*US~ IT1*1*84*EA*18.51~ PID*F****MSELECT WINDOWS SERVER 2003 WNT USER CAL (ENGLISH)~ IT1*2*84*EA*291.93~ PID*F****MSELECT OFFICE XP PRO 32 BIT WIN (ENGLISH)~ IT1*5*3*EA*258.62~ PID*F****MSELECT VISIO PRO 2002 32 BIT WIN (ENGLISH)~ IT1*6*3*EA*309.84~ PID*F****MSELECT PROJECT 2002 32 BIT WIN (ENGLISH)~ IT1*7*3*EA*130.75~ PID*F****MS PUBLISHER DELUXE 2002 32 BIT WIN (CD)(ENGLISH)~ IT1*8*2*EA*151.94~ PID*F****SYMANTEC PCANYWHERE HOST & REMOTE V10.5 MP (CD)~ TDS*3022111~ TXI*LS*1708.71~ SAC*C*D240***3393*******06***FREIGHT TOTAL~ CTT*6~ SE*21*4864~
*030508*050
CREDIT MEMO (CN) MATCH TO PO: ISA*00* *00* *14*11111111SSI *ZZ*CITI-P2P-PROD 4*U*00401*000000376*0*P*>~ GS*IN*11111111SSI*CITI-P2P*20030508*0504*299*X*004010~ ST*810*4864~ BIG*20030507*6933374*20030506*1059863***CN~ N1*RE*ANY SUPPLIER*92*102595865~ N1*BT**92*US~ IT1*1*-84*EA*18.51~ PID*F****MSELECT WINDOWS SERVER 2003 WNT USER CAL (ENGLISH)~ IT1*2*-84*EA*291.93~ PID*F****MSELECT OFFICE XP PRO 32 BIT WIN (ENGLISH)~ IT1*5*-3*EA*258.62~ PID*F****MSELECT VISIO PRO 2002 32 BIT WIN (ENGLISH)~ IT1*6*-3*EA*309.84~ PID*F****MSELECT PROJECT 2002 32 BIT WIN (ENGLISH)~ IT1*7*-3*EA*130.75~ PID*F****MS PUBLISHER DELUXE 2002 32 BIT WIN (CD)(ENGLISH)~ IT1*8*-2*EA*151.94~ PID*F****SYMANTEC PCANYWHERE HOST & REMOTE V10.5 MP (CD)~ TDS*-3022111~ TXI*LS*-1708.71~ SAC*C*D240***-3393*******06***FREIGHT TOTAL~ CTT*6~ SE*21*4864~ CITIGROUP, Inc. – July 21, 2010
*030508*050
28
VERSION 004010 810 INVOICE
STANDARD INVOICE (DI) NON-MATCH-TO-PO: ISA*00* *00* *ZZ*111111111SSI *ZZ*CITI-P2P-PROD 9*U*00401*000000026*0*P*>~ GS*IN*ANY SUPPLIER*CITI-P2P-PROD*20030507*1049*26*X*004010~ ST*810*8373~ BIG*20030506*100900*****DI~ N1*RE*AMY SUPPLEIR*92*US100659NEWY~ N1*BT**92*US~ IT1**1*ZZ*12.57~ REF*12*I*01058.01822000030.0000051903~ TDS*1907~ SAC*C*D240***650*******06~ CTT*1~ SE*10*8373~
*030507*104
CREDIT MEMO (CN) NON-MATCH-TO-PO: ISA*00* *00* *14*111111111SSI *ZZ*CITI-P2P-PROD 5*U*00401*000000329*0*P*>~ GS*IN*111111111SSI*CITI-P2P*20030321*0505*265*X*004010~ ST*810*4053~ BIG*20030320*6854028*20030210****CN~ N1*RE*ANY SUPPLIER*92*102595865~ N1*BT**92*US~ IT1*1*4*EA*-267.05~ PID*F****ATTACHMATE MYEXTRA PRESENTATION SERVICES V7.1 MP (CD)(EU)~ REF*12*I*00001.01823003180.0000024648~ TDS*-116174~ TXI*LS*-88.54~ SAC*C*D240***-500*******06***FREIGHT TOTAL~ CTT*1~ SE*12*4053~
CITIGROUP, Inc. – July 21, 2010
*030321*050
29
