ELECTROMOTIVE DIESELS (EMD) IMPLEMENTATION GUIDELINES FOR ANSI X-12 TRANSACTION SET 830 PLANNING SCHEDULE WITH RELEASE CAPABILITY

ELECTROMOTIVE DIESELS (EMD) IMPLEMENTATION GUIDELINES FOR ANSI X-12 TRANSACTION SET 830 PLANNING SCHEDULE WITH RELEASE CAPABILITY X-12 Version 0020...
Author: Morgan Farmer
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ELECTROMOTIVE DIESELS (EMD)

IMPLEMENTATION GUIDELINES FOR ANSI X-12 TRANSACTION SET 830

PLANNING SCHEDULE WITH RELEASE CAPABILITY

X-12 Version 002003 / EMD Revision 00 / 12-14-2006

TABLE OF CONTENTS

GENERAL INFORMATION

3

SEGMENT SEQUENCE FOR HEADING AREA

4

ST

- TRANSACTION SET HEADER

5

BFR - BEGINNING SEGMENT FOR PLANNING SCHEDULE

6

NTE - NOTE / SPECIAL INSTRUCTION

7

PER - ADMINISTRATIVE COMMUNICATIONS CONTACT

8

N1 - NAME

9

N2 - ADDITIONAL NAME INFORMATION

10

N3 - ADDRESS INFORMATION

11

N4 - GEOGRAPHIC LOCATION

12

SEGMENT SEQUENCE FOR DETAIL AREA

13

LIN - ITEM IDENTIFICATION DETAIL

14

UIT - UNIT DETAIL

15

PID - PRODUCT / ITEM DESCRIPTION

16

SDP - SHIP / DELIVERY PATTERN

17

FST - FORECAST SCHEDULE

18

SHP – SHIPPED / RECEIVED INFORMATION

19

SEGMENT SEQUENCE FOR SUMMARY AREA

20

CTT - TRANSACTION TOTALS

21

SE

22

- TRANSACTION SET TRAILER

INTERCHANGE CONTROL STRUCTURE

23

ISA - INTERCHANGE CONTROL HEADER

23

IEA - INTERCHANGE CONTROL TRAILER

24

CONTROL SEGMENTS

25

GS - FUCTIONAL GROUP HEADER

25

GE - FUNCTIONAL GROUP TRAILER

26

COMMUNICATION CRITERIA

27

TRADING PARTNER IDENTIFICATION

27

FIELD SEPARATORS

27

EDS*ELIT LOCATIONS CODES

27

DATA ELEMENT DICTIONARY

28

________________________________________________________________________________ Page 1 X-12 Version 002003 / EMD Revision 00 / 12-14-2006

GENERAL INFORMATION The following document contains the criteria that Electromotive Diesels is using in the ANSI X - 12 Transaction Set 830. These implementation guidelines are consistent with the ANSI X - 12 standards and support Electromotive Diesels’ business procedures. The transaction header area contains name and address information, Schedule Agreement number, contact name and phone / fax number, etc. The detail area is made up of essential information such as EMD part number, order quantity, and delivery date. Each EDI release contains not only new or updated release detail, but includes a list of all outstanding releases. Data excluded from the EDI transaction, such as price and long description, is part of the Electromotive Diesels Schedule Agreement contract.

________________________________________________________________________________ Page 2 X-12 Version 002003 / EMD Revision 00 / 12-14-2006

SEGMENT SEQUENCE FOR HEADING AREA SEG ID ST BFR NTE PER

NI N2 N3 N4

TITLE_________________________

MAX USAGE USE

LOOP/ REPEAT

TRANSACTION SET HEADER BEGINNING SEGMENT FOR PLANNING SCHEDULE NOTE/SPECIAL INSTRUCTION ADMNISTRATIVE COMMUNICATIONS CONTACT

M

1

-

M F

1 100

-

O

3

-

NAME ADDITIONAL NAME INFO. ADDRESS INFORMATION GEOGRAPHIC LOCATION

O O O O

1 2 2 1

200 -

________________________________________________________________________________ Page 3 X-12 Version 002003 / EMD Revision 00 / 12-14-2006

SEGMENT:

ST - TRANSACTION SET HEADER

EMD USAGE:

MANDATORY

LEVEL:

HEADING

MAX USAGE/LOOPS:

1/NONE

PURPOSE:

To indicate the start of a transaction set and to assign a control number.

ELEM ID

ELEM NBR NAME ___________________ FEATURES COMMENTS

ST01 ST02

143 329

Transaction Set ID Code Trans Set Control Number

M ID 03/03 Must contain ‘830’. M AN 04/09 A unique number that cannot be repeated within the calendar year.

________________________________________________________________________________ Page 4 X-12 Version 002003 / EMD Revision 00 / 12-14-2006

SEGMENT:

BFR - BEGINNING SEGMENT FOR PLANNING SCHEDULE

EMD USAGE:

MANDATORY

LEVEL:

HEADING

MAX USAGE/LOOPS:

1/NONE

PURPOSE:

To indicated the beginning of a planning schedule transaction set; whether a ship or delivery based forecast; and related forecast envelope dates.

ELEM ID

ELEM NBR NAME ___________________

BFR01 BFR02 BFR03 BFR04 BFR05 BFR06 BFR07 BFR08 BFR09 BFR10

353 127 328 675 676 373 373 373 373 367

Transaction Set Purpose Code Reference Number Release Number Forecast Type Qualifier Forecast Quantity Qualifier Date Date Date Date Contract Number

FEATURES COMMENTS M ID 02/02 C AN 01/30 C AN 01/30 M ID 02/02 M ID 01/01 M DT 06/06 M DT 06/06 M DT 06/06 C DT 06/06 O AN 01/30

00 Not Used DL A Not Used -

SPECIAL NOTES: BFR01 - Only original (00) releases are sent. BFR03 and BFR10 contain the EMD Schedule Agreement number. BFR06 contains the start date of the Schedule Agreement. BFR07 contains the end date of the Schedule Agreement. BFR08 contains the date the 830 was created.

________________________________________________________________________________ Page 5 X-12 Version 002003 / EMD Revision 00 / 12-14-2006

SEGMENT:

NTE - NOTE/SPECIAL INSTRUCTION

EMD USAGE:

OPTIONAL- Its use is restricted to the heading area only.

LEVEL:

HEADING

MAX USAGE/LOOPS:

1/NONE

PURPOSE:

To transmit information in a free-form format, if necessary, for comment or special instruction.

ELEM ID NTE01 NTE02

ELEM NBR 363 003

NAME ________________ FEATURES Note Reference Code O ID 03/03 Free Form Message M AN 01/60

COMMENTS GEN -

SPECIAL NOTES: None

________________________________________________________________________________ Page 6 X-12 Version 002003 / EMD Revision 00 / 12-14-2006

SEGMENT:

PER - ADMINISTRATIVE COMMUNICATIONS CONTACT

EMD USAGE:

OPTIONAL

LEVEL:

HEADING

MAX USAGE/LOOPS:

3/NONE

PURPOSE:

To identify a person or office to whom administrative communications should be directed.

ELEM ID

ELEM NBR

NAME ________________ FEATURES COMMENTS

PER01 PER02 PER03 PER04 PER05

366 093 365 364 326

Contact Function Code Name Communications Nbr Qual Communications Nbr Request Reference Nbr

M ID 02/02 O AN 01/35 O ID 02/02 C AN 07/21 O AN 01/45

EX TE, FX Not Used

SPECIAL NOTES: Both TE and FX contact function codes will be sent when available.

________________________________________________________________________________ Page 7 X-12 Version 002003 / EMD Revision 00 / 12-14-2006

SEGMENT:

N1 - NAME

EMD USAGE:

OPTIONAL

LEVEL:

HEADING

MAX USAGE/LOOPS:

1/200

PURPOSE:

To identify a party by type of organization, name, and code.

ELEM ID

ELEM NBR

NAME ________________ FEATURES

N101 N102 N103 N104

098 093 066 067

Entity ID Code Name ID Code Qual ID Code

M ID 02/02 C AN 01/35 C ID O1/02 C ID 02/17

COMMENTS CA, MI, SU, ST 1, 92 -

SPECIAL NOTES: Under normal circumstances, all three Entity ID Codes (MI, SU, ST) will be sent.

________________________________________________________________________________ Page 8 X-12 Version 002003 / EMD Revision 00 / 12-14-2006

SEGMENT:

N2 - ADDITIONAL NAME INFORMATION

EMD USAGE:

OPTIONAL

LEVEL:

HEADING

MAX USAGE/LOOPS:

2/NONE

PURPOSE:

To specify additional names of those longer that 35 characters in length.

ELEM ID N201 N202

ELEM NBR 093 093

NAME ________________ FEATURES COMMENTS Name M AN 01/35 Name O AN 01/35 -

SPECIAL NOTES: None

________________________________________________________________________________ Page 9 X-12 Version 002003 / EMD Revision 00 / 12-14-2006

SEGMENT:

N3 - ADDRESS INFORMATION

EMD USAGE:

OPTIONAL

LEVEL:

HEADING

MAX USAGE/LOOPS:

2/NONE

PURPOSE:

To specify the location of the named party.

ELEM ID N301 N302

ELEM NBR 166 166

NAME ________________ FEATURES COMMENTS Address M AN 01/35 Address O AN 01/35 -

SPECIAL NOTES: None

________________________________________________________________________________ Page 10 X-12 Version 002003 / EMD Revision 00 / 12-14-2006

SEGMENT:

N4 - GEOGRAPHIC LOCATION

EMD USAGE:

OPTIONAL

LEVEL:

HEADING

MAX USAGE/LOOPS:

1/NONE

PURPOSE:

To specify the geographic place of the named party.

ELEM ID

ELEM NBR

NAME ________________ FEATURES

COMMENTS

N401 N402 N403 N404 N405 N406

019 156 116 026 309 310

City Name State/Province Postal Code Country Code Location Qual Location Identifier

CC -

C AN 02/19 C ID 02/02 O ID 05/09 O ID 02/02 O ID 01/02 C AN 01/25

SPECIAL NOTES: N405 is only populated (with “CC”) when N101 = “MI” and N406 = “CANADA”.

________________________________________________________________________________ Page 11 X-12 Version 002003 / EMD Revision 00 / 12-14-2006

SEGMENT SEQUENCE FOR DETAIL AREA SEG ID LIN UIT PID

TITLE__________________________________ ITEM IDENTIFICATION DETAIL UNIT DETAIL PRODUCT/ITEM DESCRIPTION

USAGE M M O

SDP FST SHP

SHIP/DELIVERY PATTERN FORECAST SCHEDULE SHIPPED / RECEIVED INFORMATION

M M O

MAX USE 1 1 1000 1 500 99

LOOP/ REPEAT 325 1 -

________________________________________________________________________________ Page 12 X-12 Version 002003 / EMD Revision 00 / 12-14-2006

SEGMENT:

LIN - ITEM IDENTIFICATION DETAIL

EMD USAGE:

MANDATORY

LEVEL:

DETAIL

MAX USAGE/LOOPS:

1/325

PURPOSE:

To specify basic item identification data.

ELEM ID LIN01 Used LIN02 LIN03 LIN04 LIN05 LIN06 LIN07 LIN08 LIN09

ELEM NBR 350

NAME ________________ FEATURES COMMENTS Assigned Identification O AN 01/06 Not

235 234 235 234 235 234 235 234

Product/Service ID Qual Product/Service ID Product/Service ID Qual Product/Service ID Product/Service ID Qual Product/Service ID Product/Service ID Qual Product/Service ID

M ID 02/02 M AN 01/30 O ID 02/02 C AN 01/30 O ID 02/02 C AN 01/30 O ID 02/02 C AN 01/30

BP PD EC ZZ -

SPECIAL NOTES: LIN03 – Buyer / Customer’s material number or part number description LIN05 – Product’s short description LIN07 – The ‘EC’ Engineering Change Level applies to the EMD part number. When there is no Engineering Change number, this field will be populated with “--“. LIN09 – EMD storage location

________________________________________________________________________________ Page 13 X-12 Version 002003 / EMD Revision 00 / 12-14-2006

SEGMENT:

UIT - UNIT DETAIL

EMD USAGE:

MANDATORY

LEVEL:

DETAIL

MAX USAGE/LOOPS:

1/None

PURPOSE:

To specify item unit data.

ELEM ID

ELEM NBR

NAME ________________ FEATURES

UIT01 UIT02 UIT03

355 212 639

Unit of Measure Code Unit Price Basis Unit Price Code

COMMENTS

M ID 02/02 C R 01/14 Not Used O ID 02/02 Not Used

SPECIAL NOTES: None

________________________________________________________________________________ Page 14 X-12 Version 002003 / EMD Revision 00 / 12-14-2006

SEGMENT:

PID - PRODUCT/ITEM DESCRIPTION

EMD USAGE:

OPTIONAL

LEVEL:

DETAIL

MAX USAGE/LOOPS:

1000/None

PURPOSE:

To describe a product or process in coded or free-form format.

ELEM ID PID01 PID02 PID03 PID04 PID05 PID06

ELEM NBR 349 750 348 751 352 752

NAME ________________ Item Description Type Product Char Code Item Descr Qual Product Descr Code Description Surf/Layer Pos Code

FEATURES M ID 01/01 O ID 02/03 O ID 02/02 C ID 01/12 C AN 01/80 O ID 02/02

COMMENTS F Not Used Not Used Not Used Not Used

SPECIAL NOTES: None

________________________________________________________________________________ Page 15 X-12 Version 002003 / EMD Revision 00 / 12-14-2006

SEGMENT:

SDP - SHIP/DELIVERY PATTERN

EMD USAGE:

MANDATORY

LEVEL:

DETAIL

MAX USAGE/LOOPS:

1/1

PURPOSE:

To identify specific ship/delivery requirements.

ELEM ID

ELEM NBR

NAME ________________ FEATURES COMMENTS

SDP01 SDP02 SDP03 SDP04 SDP05 SDP06 SDP07 SDP08

678 679 678 679 678 679 678 679

Ship/Dely Pttrn Code Ship/Dely Pttrn TM Code Ship/Dely Pttrn Code Ship/Dely Pttrn TM Code Ship/Dely Pttrn Code Ship/Dely Pttrn TM Code Ship/Dely Pttrn Code Ship/Dely Pttrn TM Code

M ID 01/02 M ID 01/01 O ID 01/02 O ID 01/01 O ID 01/02 O ID 01/01 O ID 01/02 O ID 01/01

A F Not Used Not Used Not Used Not Used Not Used Not Used

SPECIAL NOTES: None

________________________________________________________________________________ Page 16 X-12 Version 002003 / EMD Revision 00 / 12-14-2006

SEGMENT:

FST - FORECAST SCHEDULE

EMD USAGE:

MANDATORY

LEVEL:

DETAIL

MAX USAGE/LOOPS:

500/NONE

PURPOSE:

To specify the forecasted dates and quantities.

ELEM ID

ELEM NBR

NAME ________________ FEATURES

COMMENTS

FST01 FST02 FST03 FST04 FST05 FST06 FST07 FST08 FST09

380 680 681 373 373 374 337 128 127

Quantity Forecast Qual Forecast Timing Qual Date Date Date/Time Qual Time Reference Number Qual Reference Number

C, Z, D D, W, M Delivery Date Not Used Not Used Not Used Not Used Not Used

M R 01/10 M ID 01/01 M ID 01/01 M DT 06/06 O DT 06/06 O ID 03/03 C TM 04/04 C ID 02/02 C AN 01/30

SPECIAL NOTES: FST02 – C = Firm, Z = Tradeoff, D = Horizon/Planning FST03 – D = Discreet, W = Weekly, M = Monthly

________________________________________________________________________________ Page 17 X-12 Version 002003 / EMD Revision 00 / 12-14-2006

SEGMENT:

SHP - SHIPPED / RECEIVED INFORMATION

EMD USAGE:

OPTIONAL

LEVEL:

DETAIL

MAX USAGE/LOOPS:

99/NONE

PURPOSE: .

To specify shipment and/or receipt information

ELEM ID

ELEM NBR

SHP01 SHP02 SHP03 SHP04 SHP05 SHP06 SHP07

673 380 374 373 373

NAME ________________ FEATURES

COMMENTS

Quantity Qualifier Quantity Date/Time Qual Date Time Date Time

01, 02 050 Not Used Not Used

O ID 02/02 C R 01/10 O ID 03/03 C DT 06/06 O TM 04/04 C DT 06/06 O TM 04/04

SPECIAL NOTES: The below mapping represents the last quantity delivered, with the corresponding date. SHP01 = 01 SHP02 = Qty SHP03 = 050 SHP04 = Date The below mapping represents the cumulative quantity received. The SHP04/SHP06 are the start and end validity dates for the Scheduling Agreement. SHP01 = 02 SHP02 = Qty SHP03 = 050 SHP04 = Start Date SHP06 = End Date Code Name 01 Discrete Quantity 02 Cumulative Quantity

________________________________________________________________________________ Page 18 X-12 Version 002003 / EMD Revision 00 / 12-14-2006

7 SEGMENT SEQUENCE FOR SUMMARY AREA SEG ID

TITLE__________________________________

USAGE

MAX USE

CTT SE

TRANSACTION TOTALS TRANSACTION SET TRAILER

M M

1 1

LOOP/ REPEAT -

________________________________________________________________________________ Page 19 X-12 Version 002003 / EMD Revision 00 / 12-14-2006

SEGMENT:

CTT - TRANSACTION TOTALS

EMD USAGE:

MANDATORY

LEVEL:

SUMMARY

MAX USAGE/LOOPS:

1/NONE

PURPOSE:

To transmit a hash total for a specific element in the the transaction set.

ELEM ID

ELEM NBR NAME ___________________ COMMENTS

FEATURES

CTT01

354

Number of Line Items

M N0 01/06

CTT02 CTT03 CTT04 CTT05 CTT06 CTT07

347 081 355 183 355 352

Hash Total Weight Unit of Measure Code Volume Unit of Measure Code Description

O R 01/10 O R 01/08 C ID 02/02 O R 01/08 C ID 02/02 O AN 01/80

Total Number of LIN Seg. Quantities Not Used Not Used Not Used Not Used Not Used

SPECIAL NOTES: None

________________________________________________________________________________ Page 20 X-12 Version 002003 / EMD Revision 00 / 12-14-2006

SEGMENT:

SE - TRANSACTION SET TRAILER

EMD USAGE:

MANDATORY

LEVEL:

SUMMARY

MAX USAGE/LOOPS:

1/NONE

PURPOSE:

To indicate the end of a transaction set and provide the count of the transmitted segments – including the beginning (ST) and ending (SE) segments.

ELEM ID

ELEM NBR NAME ___________________

SE01 SE02

096 329

Number of Incl Segments Tran Set Control Number

FEATURES COMMENTS M N0 01/06 M AN 04/09

Must be the same # in ST02 of Transaction Set Header (ST).

________________________________________________________________________________ Page 21 X-12 Version 002003 / EMD Revision 00 / 12-14-2006

INTERCHANGE CONTROL STRUCTURE SEGMENT: PURPOSE:

ISA - INTERCHANGE CONTROL HEADER To define the start of an interchange of one or more functional groups and interchange- related control segments.

ELEM ID

ELEM NBR NAME ___________________

ISA01 ISA02 ISA03 ISA04 ISA05 ISA06 ISA07 ISA08 ISA09 ISA10 ISA11 ISA12 ISA13 ISA14 ISA15 ISA16

I01 I02 I03 I04 I05 I06 I05 I07 I08 I09 I10 I11 I12 I13 I14 I15

Authorize Info Qual Authorize Information Security Info Qual Security Information Interchange ID Qual Interchange Sender ID Interchange ID Qual Interchange Receiver ID Interchange Date Interchange Time Interchange Standard ID Interchange Version ID Interchange Control Nbr Acknowledgment Request Test Indicator Sub- element Separator

FEATURES COMMENTS M ID 02/02 M AN 10/10 M ID 02/02 M AN 10/10 M ID 02/02 M ID 15/15 M ID 02/02 M ID 15/15 M DT 06/06 M TM 04/04 M ID 01/01 M ID 05/05 M N0 09/09 M ID 01/01 M ID 01/01 M AN 01/01

00 (Spaces) 00 (Spaces) ZZ 62002 (Receiver’s) (Receiver’s) U 00200 O P ~

________________________________________________________________________________ Page 22 X-12 Version 002003 / EMD Revision 00 / 12-14-2006

SEGMENT:

IEA - INTERCHANGE CONTROL TRAILER

PURPOSE:

To define the end of an interchange of one or more functional groups and interchange- related control segments.

ELEM ID IEA01 IEA02

ELEM NBR NAME ___________________ I16 Number of Incl Groups I12 Interchange Control Nbr

FEATURES COMMENTS M N0 01/05 M N0 09/09 -

________________________________________________________________________________ Page 23 X-12 Version 002003 / EMD Revision 00 / 12-14-2006

CONTROL SEGMENTS SEGMENT:

GS - FUNCTIONAL GROUP HEADER

PURPOSE:

To indicate the beginning of a functional group and to provide control identification.

ELEM ID

ELEM NBR NAME ___________________

GS01 GS02 GS03 GS04 GS05 GS06 GS07 GS08

479 142 124 029 030 028 455 480

Functional ID Code Application Sender’s ID Application Receiver’s ID Group Date Group Time Group Control Nbr Responsible Agency Code Ver/Rel/Ind ID Code

FEATURES COMMENTS M ID 02/02 M ID 02/12 M ID 02/12 M DT 06/06 M TM 04/04 M N0 01/09 M ID 01/02 M ID 01/12

PS 62002 (Receiver’s) X 02003

________________________________________________________________________________ Page 24 X-12 Version 002003 / EMD Revision 00 / 12-14-2006

SEGMENT: PURPOSE:

ELEM ID GE01 GE02

GE- FUNCTIONAL GROUP TRAILER To indicate the end of a functional group and to provide control information. ELEM NBR NAME ___________________ 097 Number of Included Sets 028 Group Control Number

FEATURES COMMENTS M N0 01/06 M N0 01/09 -

________________________________________________________________________________ Page 25 X-12 Version 002003 / EMD Revision 00 / 12-14-2006

COMMUNICATION CRITERIA TRADING PARTNER IDENTIFICATION 62002 Electromotive Diesels ??? Supplier Identifier FIELD SEPARATORS * (asterisk – Hex 2A) ~ (tilde – Hex 7E) | (vertical bar – Hex 7C)

Element Separator Sub-Element Separator Segment Separator

EDS*ELIT Location Codes CSV Electromotive Diesels

________________________________________________________________________________ Page 26 X-12 Version 002003 / EMD Revision 00 / 12-14-2006

DATA ELEMENT DICTIONARY 066

ID CODE QUALIFIER 92 Assigned By Buyer

098

ENTITY ID CODE CA Carrier MI Planning Schedule/Material Release Issuer SU Supplier/ Manufacturer ST Ship To

235

PRODUCT/SERVICE ID QUALIFIER BP Buyer’s Part Number EC Engineering Change Level (Buyer’s Part Number) PD Part Number Description VP Vendor’s (Seller’s) Part Number

309

LOCATION QUALIFIER CC Country

349

ITEM DESCRIPTION TYPE F Free Form

353

TRANSACTION SET PURPOSE CODE 00 Original

365

COMMUNICATIONS NUMBER QUALIFIER TE Telephone FX Facsimile

366

CONTACT FUNCTION CODE EX Expediter

455

RESPONSIBLE AGENCY CODE X ASC X-12

479

FUNCTIONAL IDENTIFIER CODE PS Planning Schedule with Release Capability

675

FORECAST TYPE QUALIFIER DL Delivery Based

676

FORECAST QUANTITY QUALIFER A Actual Discrete Quantities

678

SHIP/DELIVERY PATTERN CODE A Monday through Friday

679

SHIP/DELIVERY PATTERN TIME CODE F As Directed (by ship date)

680

FORECAST QUALIFIER C Firm D Planning

________________________________________________________________________________ Page 27 X-12 Version 002003 / EMD Revision 00 / 12-14-2006

Z 681

Tradeoff

FORECAST TIMING QUALIFIER D Discrete M Monthly W Weekly

________________________________________________________________________________ Page 28 X-12 Version 002003 / EMD Revision 00 / 12-14-2006

DATA ELEMENT DICTIONARY ISA01 AUTHORIZATION INFORMATION QUALIFIER 00 No Authorization Information Present (No meaningful information in I02) ISA03 SECURITY INFORMATION QUALIFIER 00 No Security Information Present (No meaningful information in I04) ISA05 INTERCHANGE ID QUALIFIER 01 Duns Number ZZ Mutually Defined

________________________________________________________________________________ Page 29 X-12 Version 002003 / EMD Revision 00 / 12-14-2006

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