CORPORATE HEALTH AND SAFETY POLICY: Part 3 Arrangements
Electrical Safety Inc. Portable Appliance Testing
Ref: ESPAT/V01/13
Electrical Safety inc PAT: February 2014
EALING COUNCIL
Page 1
Table of Contents 1.
Introduction .................................................................................................................................. 3
2.
Legal Context ............................................................................................................................... 3
3.
Glossary
.................................................................................................................................. 3
3.3. Portable ............................................................................................................................... 3 3.4. Earthed equipment (Class 1) ............................................................................................... 4 3.5. Double insulated equipment (Class 11) .............................................................................. 4 4.
Who is and is not affected by the Arrangement? ......................................................................... 4
5.
Responsibilities ............................................................................................................................. 4
5.1. 5.2. 5.3. 5.4. 5.5. 5.6. 5.7. 5.8. 6.
Chief Executive .................................................................................................................... 4 Executive Directors ............................................................................................................. 4 Director Level Managers and Head teachers of Community Schools................................. 5 General Level Management Responsibilities ...................................................................... 5 Heads of Property ............................................................................................................... 5 Premises Manager – the responsible person ..................................................................... 6 Contractors/In-house employees ....................................................................................... 6 Corporate Health and Safety .............................................................................................. 7
Arrangements ............................................................................................................................... 7
6.1. 6.2. 6.3. 6.4. 6.5. 6.6. 6.7. 6.8. 6.9.
Competence Levels (Electrical Systems) ............................................................................. 7 Inspection of electrical systems .......................................................................................... 8 Notes for Inspection of electrical installations table .......................................................... 8 Competence Levels (PAT Testing) ....................................................................................... 9 User checks ......................................................................................................................... 9 Visual Inspections ............................................................................................................... 9 Combined Inspection and test (PAT) ................................................................................ 10 Inspection frequency ........................................................................................................ 10 Notes for the inspection frequency table: ........................................................................ 11
Appendix 1 Portable Appliance Testing Organogram .......................................................................... 12 Appendix 2 - Information and contacts ................................................................................................. 13 Appendix 3 – ESPAT Form 1 ............................................................................................................... 14 Appendix 4 – ESPAT Form 2 ............................................................................................................... 15 Appendix 5 – Training - Talk 10............................................................................................................ 16 Appendix 6 – Training – Talk 10a ......................................................................................................... 18
Author: Job Title: Email: Date of Issue: Review Date:
Chris Stacey QSHE Manager
[email protected] February 2014 February 2016
Amendments Number
Description
Electrical Safety inc: PAT: February 2014
Date
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1.
Introduction
1.1.
The objective of these arrangements is to provide guidance for those who have control over electrical systems or use portable electrical equipment, such as managers, electricians, technicians and users. It gives advice on maintaining portable electrical equipment to prevent danger. In this document the term “portable” is used to mean portable, movable or transportable.
1.2.
Managers must ensure un-authorised (e.g. employee owned) electrical items are not connected to any electrical system. Employees must be actively discouraged from bringing portable appliance to work.
2.
Legal Context
Employers have a duty to safeguard the health and safety of their employees under Section 2 of the Health and Safety at Work etc. Act 1974 (HASWA) and assess the risks arising out of their work activities and working environment under regulation 3 of the Management of Health and Safety at Work Regulations 1999. Section 3 of the HSWA places general duties on employers towards people other than their employees. The Electricity at Work Regulations 1989, Regulation 3 places duty holder responsibility on employers, the self-employed and employees to comply with the provisions of these Regulations in so far as they relate to matters which are within their control. Failure to comply with the legislation detailed in the paragraphs above renders Ealing Council liable to criminal prosecution and unlimited fines in certain circumstances.
3.
Glossary
3.1.
British Standard BS 7671 Requirements for Electrical Installations (also known as the IEE Wiring Regulations)
3.2.
The British Standard BS 7671 Requirements for Electrical Installations is also known as the IEE Wiring Regulations– they are non-statutory regulations. They ‘relate principally to the design, selection, erection, inspection and testing of electrical installations, whether permanent or temporary, in and about buildings generally and to agricultural and horticultural premises, construction sites and caravans and their sites’. BS 7671 is a code of practice which is widely recognised and accepted in the UK and compliance with it is likely to achieve compliance with relevant aspects of the 1989 Regulations.
3.3.
Portable There is no legal definition of portable equipment. In this guidance it means equipment is intended to be connected to a generator or a fixed installation by means of a flexible cable and either a plug and socket or spur box, or similar means. This includes equipment that is either hand held or hand operated whilst connected to the supply, intended to be moved while connected to the supply, or likely to be moved while connected to the supply. Extension leads, plugs and sockets, and cord sets that supply portable equipment are classified as portable equipment because they operate in the same environment and are subject to the same use as the equipment they serve. Portable equipment also includes appliances which have been fixed for security purposes such as in
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public areas and changing rooms. The electrical supply to the equipment is assumed to be at a voltage that can give a fatal electrical shock, i.e. more than 50 V ac or 120 V dc. 3.4.
Earthed equipment (Class 1) This equipment relies on the metallic (exposed conducting) parts of the equipment being effectively earthed. If the earth connection is lost there is a possibility of the exterior of the equipment becoming live, with a potentially fatal result. Anyone touching live metal will be in contact with electricity.
3.5.
Double insulated equipment (Class 11) This equipment (which includes double insulated equipment marked ) is constructed with high-integrity insulation and does not have or need an earth connection to maintain safety. If you cannot see this symbol, you should assume the electrical equipment is a class 1 appliance.
4.
Who is and is not affected by the Arrangement?
This Arrangement applies to the following groups of staff: • All Employees of Ealing Council • All ‘Maintained’ schools in Ealing i.e. (Community, Community special, VoluntaryControlled, Maintained Nursery Schools and Pupil Referral Units/Study Centres.) These arrangements do not apply to, but may be adopted by; Voluntary-Aided and Foundation Schools. For services procured from external sources, the supplier should ensure all staff members while working for the council adhere to relevant health and safety legislation. Ealing staff who procure any contracts must monitor this.
5.
Responsibilities
The responsibilities of key individuals throughout the council for managing the risk from electrical systems and portable appliances are detailed below. Where areas and premises of the council are under the control of tenant organisations, then the division of responsibilities between the tenant organisation and the council are specified through a separate policy agreement or contract. A summary of the individuals with responsibilities for electrical systems safety and portable appliance testing are shown in the organogram in Appendix 1. 5.1.
Chief Executive
The chief executive has overall responsibility for health and safety throughout the organisation. 5.2.
Executive Directors
The executive directors are primarily responsible to the chief executive for the implementation and effective management of the council’s health and safety policy. They are responsible for delegating specific health and safety roles and responsibilities to nominated officers within subordinate management levels.
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Director Level Managers and Head teachers of Community Schools
5.3.
Each director level manager is responsible for the effective management of health and safety within their area or function, and for those specific responsibilities assigned. This level of responsibility includes head teachers of community schools where the council is the employer and remains principally responsible for health and safety at work of all employees and others (including pupils) Where there is more than one director/manager at this level in a single premises, for example, Perceval House then the responsibility for ensuring portable appliance testing in place is that of the director of the premises manager. Director level management are considered responsible persons for ensuring all premises within their responsibility undertake the day to day management of electrical systems and portable electrical appliances and have in place arrangements to ensure: A programme of user checks, visual inspections and portable appliance testing is in place. That all portable equipment is visually inspected at intervals between six months and two years, depending upon the type of equipment. For new build properties an initial verification is carried out on the new installation before it is put into service. That a periodic inspection and testing regime is put in place to:
Assess compliance with BS 7671, and when there is
A change of occupancy of the premises
A change of use of the premises
After additions or alterations to the original installation
A significant change (increase) in the electrical loading of the installation, or
Where there is reason to believe damage may have been caused to the installation, as might be the case for example after flooding.
Regular inspection of the electrical system is part of the planned preventative maintenance programme.
The implementation of these arrangements is monitored and reviewed every two years to ensure working arrangements and provision of financial, technical, human and other resources are suitable and sufficient to meet its requirement
General Level Management Responsibilities
5.4.
This level of responsibility will include: service heads, managers, supervisors and team leaders, who will have defined health and safety responsibilities for work activities, which may include the responsibilities set out below for premises managers where that manager is a manager in occupation of a building.
Heads of Property
5.5.
This responsibility applies to all directorates/departments within the council who have responsibility for the management, maintenance, regeneration, acquisition, disposal and/or project management of and within properties
The heads of property and asset management, with assistance from their technical services staff and appointed contractors will provide technical support to their respective directorates and the premises managers to enable the latter to properly manage electrical systems and portable electrical appliances.
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The heads of property and asset management have the following particular responsibilities
Appointing competent contractors to manage the periodic inspection and testing of electrical installations
Appoint competent contractors to conduct the routine checks conducted within the planned preventative maintenance programme.
Appointing competent contractors to manage the testing and maintenance of portable appliances
Reviewing the maintenance system to determine whether the interval of inspection and/or testing should be increased or decreased.
Ensuring records are kept of all routine checks and period inspection and testing.
Ensuring records are kept of all user checks, visual inspections and portable appliance tests.
Premises Manager – the responsible person
5.6.
In most cases the premises managers, school heads, governing bodies of community schools and centre managers have the day to day responsibility for the management of electrical systems and portable electrical appliances by:
Maintaining records of all user checks, visual inspections and portable appliance tests.
Maintaining records of routine checks and period inspection and testing
Examination of said records to identify trends and recommend adjustment to inspection frequencies where necessary
Ensuring damaged or faulty equipment is recognised, removed from use without delay, and either o Repaired by someone competent (i.e. with suitable training, skills and knowledge for the task to prevent injury to themselves or others); or o Disposed of to prevent its further use, whilst complying with the Waste Electrical and Electronic Equipment recycling Regulations (WEEE) 2006.
5.7.
Contractors/In-house employees
Contractors and in-house teams employed by or working in partnership with the council with a responsibility for the management of electrical systems and portable appliance testing will operate within the scope of their respective contracts. All contractors/in-house teams working on electrical installations and/or portable appliances will demonstrate compliance with the following: Requirements for Electrical Installations IET Wiring Regulations 17th Edition (BS 7671:2008 incorporating Amendment No.1:2011) Inspection and Testing Guidance Note 3, 6th Edition Institution of Engineering and Technology (IET) 2011 Code of Practice for the in-service inspection and testing of electrical equipment 4th Edition Institution of Engineering and Technology (IET) 2012 Memorandum of guidance on the Electricity at Work Regulations 1989, Guidance on Regulations HSR25 (Second edition) HSE Books 2007
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HSE Guidance note GS38 (revised) Electrical test equipment for use by electricians BS EN 61010 Safety requirements for electrical equipment for measurement, control, and laboratory use. 5.8.
Corporate Health and Safety
The corporate health and safety team provide advice, training, support and monitoring arrangements as appropriate.
6.
Arrangements
The arrangements for managing and controlling the risk associated with electrical systems and portable electrical equipment are described below: 6.1.
Competence Levels (Electrical Systems)
The contractor or in-house team carrying out the inspection and testing of any electrical installation must, as appropriate to their function, be able to demonstrate they have a sound knowledge and experience relevant to the nature of the installation being inspected and tested, and of BS 7671 and other relevant technical standards. They must also be fully versed in the inspection and testing procedures and employ suitable equipment during the inspection and testing process. They must have sufficient inspection and testing skills together with interpreting the results to the requirements of BS 7671. All contractors/in-house teams will be required to formally demonstrate competence by means of registration/certification under a recognised scheme. They are responsible as appropriate to:
Ensure no danger occurs to any person and property is not damaged
Compare the inspection and testing results with the design criteria (where available) with BS 7671 and/or previous records
Confirm compliance or non-compliance with BS 7671
Take a view and report on the condition of the installation.
In the event of a dangerous situation being found they should recommend the immediate isolation of the defective part. The person requesting the work should be informed, in writing, of this recommendation without delay.
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6.2.
Inspection of electrical systems
Following the initial verification of the electrical system periodic inspection and testing will be undertaken at the following frequency: Type of installation Residential accommodation (Houses of Multiple Occupation Educational establishments Offices Church installations Leisure complexes (excluding swimming pools) Places of public entertainment Village halls/community centres Highway power supplies Swimming pools Emergency lighting Fire alarms 6.3.
6 monthly 1 year 1 year
Maximum period between inspections and testing Change of occupancy/5 years 5 years 5 years 5 years
1 year
3 years
1, 2, 6
1 year 1 year As convenient Four months Daily/monthly Daily/weekly
3 years 5 years 6 -8 years 1 year 3 years 1 year
1, 2, 6 1, 2 N/A 1, 2, 6 2, 3, 4 2, 4, 5
Routine check Yearly
Notes 1, 2, 10, 11 1, 2, 6 1, 2 2
Notes for Inspection of electrical installations table
1
Particular attention must be taken to comply with SI 2002 No. 2665 – Electricity Safety, Quality and Continuity Regulations 2002 (as amended)
2
Electricity at Work Regulations 1989, Regulation 4 and memorandum of guidance (HSR 25) published by HSE
3
See BS 5266 – Part 1: 2005 Code of practice for emergency lighting of premises.
4
Other intervals are recommended for testing operation of batteries and generators
5
See BS 5839 – Part 1: 2002 + A2:2008 Fire detection and alarm systems for building. Code of practice for system design, installation, commissioning and maintenance
6
Local Authority Conditions of Licence
10
The Landlord and Tenant Act 1985 requires properties under the Act have their services maintained. Periodic inspection and testing is the IET recognised method of demonstrating this.
11
The Management of Houses in Multiple Occupation Regulation (England and Wales)
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6.4.
Competence Levels (PAT Testing)
Combined inspection and testing requires a greater degree of competence (in terms of knowledge, training and experience) than for inspection alone, because appropriate electrical knowledge is needed to undertake the tests and interpret the test results. People conducting tests on portable electrical equipment should be appropriately trained, and competent to carry out the work. There are two levels of competency: Level One: A person not skilled in electrical work routinely uses a simple ‘pass/fail’ type of portable appliance tester where no interpretation of readings is necessary. The person would need to know how to use the test equipment correctly. Providing the appropriate test procedures are rigorously followed and acceptance criteria are clearly defined, this routine can be straightforward. Level Two: A person with appropriate electrical skills uses a more sophisticated instrument that gives readings requiring interpretation. Such a person would need to be competent through technical knowledge or experience related to this type of work. When engaging contractors to conduct portable appliance testing the council will ensure the contractor’s employees are trained to Level Two competency. All employees who use portable appliances will be given straightforward training and information to help them carry out user checks including what to do if they find a fault. Those employees identified as being required to conduct formal visual inspections will receive additional training and guidance on the formal visual inspection, what to look for and the procedure to follow when faults are found and what to do if they discover unauthorised equipment is in use. 6.5.
User checks
These should be carried out before most electrical equipment is used, with the equipment disconnected. Records of the user check should be recorded on the form at Appendix 3, and when completed sent to the Premises Manager for uploading on to Atrium Look for:
Damage to the lead including fraying, cuts or heavy scuffing, e.g. from floor box covers
Damage to the plug, e.g. to the cover or bend pins
Tape applied to the lead to join leads together
Coloured wires visible where the lead joins the plug (the cable is not being gripped where it enters the plug)
Damage to the outer cover of the equipment itself, including loose parts or screws
Signs of overheating, such as burn marks or staining on the plug, lead or piece of equipment
Equipment has been used or stored in unsuitable conditions, such as wet or dusty environments or where water spills are possible and
Cables trapped under furniture or floor boxes.
6.6.
Visual Inspections
These should be carried out at the frequency set out in this document, with the equipment disconnected. Records of the visual inspection should be recorded on the form at Appendix 4 and when completed sent to the Premises Manager for uploading on to Atrium
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As part of the visual inspection consideration should be given to whether:
The electrical equipment is being used in accordance with the manufacturer’s instructions;
The equipment is suitable for the job
There has been any change of circumstances; and
The user has reported any issues.
The visual inspection should include the checks carried out by the user, and where possible, will include removing the plug cover and checking internally:
There are no signs of internal damage, overheating or water damage to the plug
The correct fuse is in use and it is a proper fuse, not a piece of wire, nail etc.
The wires including the earth, where fitted, are attached to the correct terminal
The terminal screws are tight
The cord grip is holding the outer part (sheath) of the cable tightly and
No bare wire is visible other than at the terminals.
For equipment/cables fitted with moulded plugs, only the fuse can be checked. 6.7.
Combined Inspection and test (PAT)
Some faults such as loss of earth integrity (e.g. broken earth wire within a flexible case), deterioration of insulation integrity, or contamination of internal and external surfaces, cannot be detected by visual examination alone. Such faults can only be reliably detected by a combined visual inspection and test. This should be carried out periodically to back up the checks and inspections and is likely to be justified: Whenever there is reason to suppose the equipment may be defective and this cannot be confirmed by visual examination; After any repair, modification or similar work; or At periods appropriate to the equipment, the manner and frequency of use and the environment, as detailed in this document The inspection carried out with the testing should normally include checking:
The correct polarity of supply cables
The correct fusing
Effective termination of cables and cores
That the equipment is suitable for its environment.
6.8.
Inspection frequency
Based on the HSE guidelines Maintaining Portable Electrical Equipment HSG 107 2013 the following frequency will be applied following an initial combined inspection and testing to be conducted upon publication of these arrangements. Equipment/Environment
User checks Formal visual inspection
Battery-operated: (less than 40 volts) Extra low voltage: (less than 50
No
No
Combined inspection and testing No
No
No
No
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volts AC): telephone equipment. Low-voltage desk-lights Desktop computers, VDU screens
No
Two years
Photocopiers, fax machines: not hand held. Rarely moved
No
Two years
Double insulated (Class II) equipment: not hand-held. Moved occasionally, e.g. fans, table lamps Double insulated (Class II) equipment: Hand-held, e.g. some floor cleaners, some kitchen equipment Earthed equipment (Class I): electric kettles, some floor cleaners, some kitchen equipment and irons Cables (leads and plugs connected to the above) and mains voltage extension leads and batterycharging equipment
No
Two years
No if double insulated, otherwise every four years No if double insulated, otherwise every four years No
Yes
Six monthly
No
Yes
Six monthly
Yes two yearly
Yes
Six months to two years depending upon the type of equipment it is connected to
Yes, two to four years depending upon the type of equipment it is connected to
6.9.
Notes for the inspection frequency table:
Cables, leads and plugs connected to Class II equipment should be maintained as part of that equipment. Cables leads and plugs not dedicated to an item of equipment should be maintained as individual items as appropriate. Examination of trends identified within user checks, formal visual inspections and combined inspection and testing will be used to determine if more frequent examination is required depending upon the number of problems being found. If electrical equipment is grouped together for testing at the same time, we will use the shortest testing interval in the group rather than the longest. Alternatively, we may group electrical equipment by testing interval.
7.High Voltage and Temporary Supplies For any activity that involves either the provision of temporary supplies i.e. directly connected into a mains supply, or work involving High Voltage supplies you must contact the corporate health and safety team before work commences.
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Appendix 1 Portable Appliance Testing Organogram
Chief Executive
Corporate Health and Safety Team
Advice, Training, Monitoring & Support
Executive Director
Director Level Management including Head Teachers (Community Schools)
General Level Management (Responsible Person) including Service Heads, supervisors etc.
Heads of Property, Project Managers etc.
Nominated Specialist Electrical Contractors
Nominated Specialist Electrical Contractors
In-house Maintenance Teams, Caretakers etc.
In-house Maintenance Teams, Caretakers etc.
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CORPORATE HEALTH AND SAFETY POLICY: Part 3 Arrangements Appendix 2 - Information and contacts Health and Safety Executive http://www.hse.gov.uk/ Corporate Health and Safety 020 8825 7681 London Borough of Ealing Perceval House 14-16 Uxbridge Road Ealing W5 2HL
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Appendix 3 – ESPAT Form 1
Electrical Equipment
Fit for Purpose
Serial Number:
Y
N
Pass Condition
General condition
Missing or loose parts Handgrips securely in place
No loose or missing parts
Plug (external) DO NOT OPEN PLUG
Structural condition No scorch marks Cable firm into plug (cable grip tight) No coloured conductors visible entering plug
No damage to plug casing No loose cables or visible conductors
Cable
Check for damage (cuts, cracks, conductors, heat damage) No joints (only plug and socket)
bare
Any joints to be made with standard connectors
Appliances
Structural condition Signs of overheating Cable entry into appliance (cable firm) No coloured conductors visible at cable entry into appliance Switches and buttons etc in good conditions (do not test live) Appliances free from dust and dirt
No damage to casing No indication of storage in damaging (wet) environments
RCDs Press test button, then reset. Detail fail conditions
ANY FAULTS ARE TO BE REPORT, EQUIPMENT QUARENTINED AND LABELLED ‘DO NOT USE’
User Manager
Print name:
Signature:
Print name:
Signature:
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Appendix 4 – ESPAT Form 2
Electrical Equipment
Fit for Purpose
Serial Number:
Y
N
General condition
Complete ESPAT Form 1
Plug (internal)
Correct size fuse Cable grip securely anchors cable covering (sheath) not the internal wires. Conductors to correct terminals Terminals to be tight Minimum bare wire to be exposed No insulation to be trapped under screws No coloured conductors visible entering plug No signs of internal damage No signs of entry of liquid or foreign matter No sign of overheating
Fuse size to be as detailed below: Up to 400w – 2 amp 400 : 600w – 3 amp 600 : 1000w – 5 amp 1kw : 2kw – 10 amp 2kw : 3kw – 13 amp
Detail fail conditions
FORMAL VISUAL CHECKS MUST ONLY BE CONDUCTED BY SUITABLE TRAINED EMPLOYEES ANY FAULTS ARE TO BE REPORT, EQUIPMENT QUARENTINED AND LABELLED ‘DO NOT USE’
User Manager
Print name:
Signature:
Print name:
Signature:
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CORPORATE HEALTH AND SAFETY POLICY: Part 3 Arrangements Appendix 5 – Training - Talk 10 Ealing Council Tool Box Talk 10 – Portable Electrical Equipment Definitions
Portable Electrical Equipment – any moveable electrical item with a lead and plug, e.g. kettle, vacuum cleaner, floor buffer etc
What are the hazards with this equipment?
Electric shocks/Burns
Electrical fires
Tripping over the cable
What need to be carried out?
Maintenance o PAT Testing o Repairs by competent electrician
Inspections o User checks – Checking Plugs, Casings and Cables – This is your safety check using ESPAT Form 1 o Formal Visual Inspections by a competent person – Checking Plugs, Casings and Cables – Using ESPAT Form 2
Documentation o All equipment has to be on a register; all Maintenance and Inspection documentation is to be kept
What is expected from you?
To only use equipment you have been trained on
To use the equipment in accordance with the manufacturer’s instructions
To ensure any unserviceable equipment is taken out of service – inform your supervisor so it can be repaired
To tell your supervisor if you discover any problems when operating the equipment
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Cable Cover Scrapped
Plug Clamp not Gripping Cable
Cable Cover Worn Away Kettle Base
Earth Pin Missing on Plug
Fan Base Broken
PAT Test Label
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Appendix 6 – Training – Talk 10a Ealing Council Tool Box Talk 10a – Portable Electrical Equipment: Formal Visual Inspection Definitions
Portable Electrical Equipment – any moveable electrical item with a lead and plug, e.g. kettle, vacuum cleaner, floor buffer etc
What are the hazards with this equipment?
Electric shocks
Burns
Electrical fires
What need to be carried out?
Inspections o User checks – checking plugs, casings and cables – This is your safety - check using ESPAT Form 1 o Formal Visual Inspections by a competent person – checking plugs, casings and cables – using ESPAT form 1
Documentation o All equipment has to be on a register; all Maintenance and Inspection documentation is to be kept
What is expected from you?
Where possible unscrew the plug top to expose the interior of the casing.
Ensure a fuse is fitted and of the correct rating
Ensure the interior of the plug top mirrors the image
Conduct and record the checks as detailed in ESPAT Forms 1 and 2
On moulded plugs, only the fuse can be checked
To ensure any unserviceable equipment is taken out of service.
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Pictorial Tool Box Talk 10a
Portable Appliance Testing – Formal Visual Inspection
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