EASTERN MICHIGAN UNIVERSITY Request for Qualifications #2022

Construction Services For Rackham Hall Renovations – Phase II College of Health and Human Services November 24, 2014 Response Submittal to:

Eastern Michigan University Purchasing Department Pierce Hall Suite 204 Ypsilanti, MI. 48197 Response to be submitted to EMU through www.PublicPurchase.com bid posting

Mandatory Pre-Bid:

N/A

Questions Due:

December 2, 2014 2:00 P.M. Local Time

Qualifications Due:

December 5, 2014 10:00 A.M., Local Time

Request for Qualifications – Construction Services for Rackham Hall Renov. (Phase II) 11/17/2014

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TABLE OF CONTENTS

I.

Invitation

3

II.

Instruction To Bidders

6

III.

Rackham Hall (Phase II) Renovation Requirements

8

IV.

Project Team

10

V.

Estimated Schedule

11

VI.

Request For Qualifications

12

VII.

Selection Criteria

15

Attachment A1 & A2 – Qualifications Statement

16 & 17

Attachment A-3 – Qualifications Evaluation Matrix

18

Attachment C - Qualifications Application

Attached

Attachment D – Vendor Application form W-9

W-9

Sample Agreement between Owner and Program Manager

To be Released

Request for Qualifications – Construction Services for Rackham Hall Renov. (Phase II) 11/17/2014

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I. INVITATION A.

General Background

Eastern Michigan University invites the submission of professional qualifications from qualified General Contractors for construction services for the renovation of Rackham Hall – Phase II. The General Contractor selected will provide the required services necessary to complete the services within the guidelines, standards and limitations as outlined in the request for qualifications. Of primary concern on this project is the heavy focus on prior experience as a General Contractor specific to Higher Education, with focus on historic facility renovations, phased construction in occupied buildings, and integration of MEP systems within existing facilitates. These services must be completed within a defined budget. Rackham Hall, when opened in 1936, was a state of the art training center for Children’s Educational needs. Of note is the inclusion of an “automatic elevator lift”, the seventh installed within the State of Michigan. This elevator contains many of its original controls and mechanisms. The building has undergone multiple revisions of use and space throughout the years with the latest being a renovation of the upper level for the newly create Physician’s Assistant program within the College of Health and Human Services, however there have been no other significant capital improvements or infrastructure upgrades to the building since it was built. Rackham, once serving as the centerpiece of the College of Education, has been reallocated to the growing College of Health and Human Services. The continuation of this transition will involve the renovation of the entire lower level and a small portion of the upper level to provide clinical lab space for the CHHS departments of; Orthotics and Prosthetics (O&P), Exercise Science (ES), Office of Nutrition Services (ONS) and multiple departments through the creation of a Home Health Lab (HH). This project is of primary importance to EMU and directly supports our goal of “Education First”. This effort is the final phase of improvements to Rackham Hall. A corresponding project adding a new café addition to the northeast corner of the building is being issued under a separate bid package, however basic MEP system components are included with this phase of work. Receipt of responses to this RFQ does not bind the University to any contract or providing an invitation to the RFP for said services, nor does it give any guarantee that a contract for the project will be awarded or vendor will receive the overall RFP.

Request for Qualifications – Construction Services for Rackham Hall Renov. (Phase II) 11/17/2014

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B.

Request for Qualifications - General Information This Request for Qualifications is part (Prequalification) of a competitive selection process to engage a firm in providing construction services. The General Contractor firms qualified will be able to provide a bid proposal for construction services necessary to complete the project with the guidelines, standards and limitations as outlined in the Request for Proposal. This project must be completed within an established budget. Eastern Michigan University reserves the right to retain all qualifications submitted and to use any ideas in a submission regardless of whether that firm is selected. Submission of qualifications indicates acceptance by the firm of the conditions contained in the request for qualifications, unless clearly and specifically noted in the submitted documents and confirmed in the contract between Eastern Michigan University and the firm selected. Eastern Michigan University reserves the right to terminate the selection process at any time, to reject any or all qualifications or parts thereof and/or to negotiate changes to terms and waive minor inconsistencies with the RFQ. During the evaluation process, Eastern Michigan University reserves the right, where it may serve Eastern Michigan University’s best interest, to request additional information or clarifications from the submitters, or allow corrections of errors or omissions. At the discretion of Eastern Michigan University, firms submitting qualifications may be required to make oral presentations as part of the evaluation process. Participation in the selection process by interested firms shall be at no cost or obligation to the University.

B.

Eastern Michigan University Online Information The following are site addresses for Eastern Michigan University, the Physical Plant, and the Purchasing Department: Eastern Michigan University Home Page: http://www.emich.edu/ Eastern Michigan University Physical Plant: http://www.emich.edu/physplant/ Eastern Michigan University Purchasing Department: http://www.emich.edu/purchasing/

Request for Qualifications – Construction Services for Rackham Hall Renov. (Phase II) 11/17/2014

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C.

Other Related Information An Owner hosted SFTP site will be available, and access will be granted to RFQ participants and will contain the following information (may be selective and not all inclusive):   

Drawings from the original construction and subsequent renovations Design Development drawings and outline specifications (dated October 31, 2014) prepared by TMP Architecture prior to final review by EMU Facilities Planning and Construction Program description prepared by EMU Facilities Planning and Construction

These documents will be available no later than Monday, November 24, 2014 at 2:00 by accessing the Eastern Michigan University’s SFTP site. Each interested submitter shall designate one individual to coordinate access to the EMU STFP site. To request SFTP access, please contact (via email): Robert Densic, R.A. Manager; Planning and Design Eastern Michigan University – Physical Plant email: [email protected]

Request for Qualifications – Construction Services for Rackham Hall Renov. (Phase II) 11/17/2014

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II. INSTRUCTIONS TO BIDDERS A.

Purchasing Policy Under the University’s centralized purchasing system, only the Purchasing Department has the authority to obligate Eastern Michigan University for the purchase of contractual services, materials and equipment.

B.

RFQ Responses The Statement of Qualifications shall be submitted electronically through the Public Purchase website of the Purchasing Department. Submissions will be automatically time and date stamped on receipt by the system.

C.

RFQ Response Conditions 1. Eastern Michigan University reserves the right to accept or reject any or all submissions, to waive irregularities or technicalities in any response and to accept any response, which the University deems to be in its best interest.

D.

2.

Eastern Michigan University reserves the right to qualify, accept or reject any and all vendors as deemed in the best interest of the University and any exception taken by any vendor to the terms and conditions of this request.

3.

Eastern Michigan University will not pay for any information requested herein, nor will it be liable for any costs incurred in preparing response Submittals.

4.

Eastern Michigan University will create short list of prequalified vendors who will be able to receive final construction documents and submit bids under a separate process.

RFQ Response Procedures 1. No Pre-Bid Meeting is required for this prequalification effort however tours of the facility may be arranged by sending a written request through the Public Purchase website prior to the final qualifications due date. 2.

Each submitting firm shall include all requirements, terms and conditions they may have, and shall not assume that an opportunity will exist to add such matters after their qualifications has been submitted. Unacceptable terms and conditions may cause the University to prequalify other submitters, despite other factors of the evaluation.

3.

Any questions regarding this RFQ must be submitted in writing. Please submit questions through the bid posting on the Public Purchase website.

Request for Qualifications – Construction Services for Rackham Hall Renov. (Phase II) 11/17/2014

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Question submitted through any other method or to any University personnel directly will not be responded to. Questions will be allowed up until 2:00 pm, December 2, 2014. Questions shall be summarized and answered, with answers posted not later than December 3, 2014. Furthermore, the last Addenda to this RFQ, if any, will be issued on December 3, 2014. The source of questions will be held confidential. Direct contact with any other EMU employee regarding this RFQ is strictly prohibited. 4.

The office copy of your proposal is to be submitted to EMU through the Public Purchase website. If you choose, eight (8) additional copies of your proposal are to be submitted to: Eastern Michigan University RFQ #2022 Qualifications for Construction Services Rackham Hall Renovations (Phase II) Purchasing Department Attention: Travis Temeyer Pierce Hall, Suite 204 Ypsilanti, MI 48197

5.

Participation in the selection process by interested firms shall be at no cost or obligation to the University.

6.

Eastern Michigan University reserves the right to retain all qualifications submitted and to use any ideas in a submission regardless of whether that firm is prequalified. Submission of qualifications indicates acceptance by the firm of the conditions contained in the request for qualifications, unless clearly and specifically noted in the documents submitted and confirmed in the contract between Eastern Michigan University and the firm selected.

7.

During the evaluation process, Eastern Michigan University reserves the right, where it may serve the University’s best interest, to require additional information or clarifications from the submitters, or to allow corrections of errors or omissions. At the discretion of Eastern Michigan University, firms submitting qualifications may be requested to make oral presentations as part of the evaluation process.

Please submit professional qualifications and proposal by December 5, 2014 at 10:00 AM., local time. It is solely the respondent’s responsibility to ensure timely delivery of their response. All submissions must be received by the closing date and time indicated. Late, faxed, telephoned, hand delivered and emailed responses will not be accepted.

Request for Qualifications – Construction Services for Rackham Hall Renov. (Phase II) 11/17/2014

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III. RACKHAM HALL RENOVATION (Phase II) REQUIREMENTS A.

Renovation/Construction Scope At this time EMU is currently preparing and developing documents for renovations and additions to Rackham Hall for CHHS Phase II (A and B) of the improvement of Rackham Hall. This includes new and renovated finishes, equipment, mechanical, plumbing and electrical systems and subsystems, and other associated improvements. In addition to the CHHS improvements, the scope of the Rackham Hall Renovation will generally address the following known deficiencies:      

Inadequate technology infrastructure; Inadequate HVAC systems that are not designed for new technology; Antiquated electrical distribution; Inadequate handicap accessibility; Antiquated finishes; Lack of student commons areas.

CHHS Phase IIA and B Program Statement / Program Goals The College of Health and Human Services (CHHS) has grown at a significant rate in recent years, yielding a shortage of clinical lab space. Rackham Hall has been designated to the College to address this shortfall. Phase I of the project included renovations to the upper level for the newly created Physician’s Assistance Program. Other spaces on this floor were fit out in a generic office/classroom/conference room level. Phases IIA and IIB will finish those fit outs specific to need (Home Health Lab and Shared Use Classroom) as well as reconfigure and renovated the lower level for clinical lab space for; Exercise Science, Orthotics and Prosthetics, Office of Nutrition Services. Phase IIA will also address the building exterior veneer and site improvements. A parallel project creating an addition for a café with integrated patio will be run concurrent with the construction work of Phase IIA. Base utilities and systems for this work is included in this base scope of work. Project Phasing / Scheduling The University currently has other related CHHS construction projects in the programming or planning phases. The anticipated schedule for all phases dictates that critical phasing and scheduling components are incorporated as part of this work to minimize the negative impact to the students, faculty, staff, and construction project. It is expected that the project team (University representatives along with the Construction Project Manager and Design Professionals) properly plan for necessary construction phases, including but not limited to the following: Request for Qualifications – Construction Services for Rackham Hall Renov. (Phase II) 11/17/2014

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  

Academic Calendar of Classes / Semesters Other building use functions, including non-traditional hours of use or special events Coordinating move management to streamline the phasing process

Ultimately, the contractor will be expected to coordinate with the University the phasing of all construction activities, including move management and moving services, to accommodate not only the construction needs, but also the function of the end users affected.

Request for Qualifications – Construction Services for Rackham Hall Renov. (Phase II) 11/17/2014

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IV. PROJECT TEAM Project Team Make-up The Project Team for the Rackham Hall Renovation is made up of several entities and stakeholders. At this time, it is anticipated that the structure of the team will be represented approximately as follows: Owner’s Stakeholders:  EMU Physical Plant (Facilities Planning and Construction)  EMU College of Health and Human Services representative  EMU CHHS Team members (Exercise Science, Orthotics and Prosthetics, Nutrition Services, Nursing, and Occupational Therapy (for Home Health Lab) Project Team:  EMU Project Manager / Physical Facilities Personnel  Third Party Program Manager (acting as Owner’s Agent) in supervision of project activities  TMP Architecture (Project Architects) w/FTC&H (Project Engineers)

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V. ESTIMATED SCHEDULE

Schedule is subject to EMU Modification

ISSUE DATE:

December 17th, 2014

WALKTHROUGH MANDATORY:

Yes

WALKTHROUGH DATE & TIME:

Thursday, December 18, at 10:00 a.m. at Physical Plant

QUESTIONS DUE:

Friday, January 9 @ 2:00 p.m.

BID DUE DATE & TIME:

Wednesday, January 14, 2015 @ 2:00 p.m.

SUBSTANTIAL COMPLETION:

Phase 2A : August 10, 2015 Phase 2B : December 7 2015 (Refer to Alt. 2) [Start of Classes: (F 9/8), (W 1/6)]

FINAL COMPLETION:

Phase 2A August 28, 2015 Phase 2B : December 21, 2015 (Refer to Alt. 2)

Project schedule is subject to revision based on project needs and as necessary for the University.

Request for Qualifications – Construction Services for Rackham Hall Renov. (Phase II) 11/17/2014

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VI. REQUEST FOR QUALIFICATIONS Firms interested in responding to the Construction Services for Rackham Hall Renovation Phase II RFQ (hereafter referred to as “The Project”) must submit qualifications, which includes the following information in a clear and concise manner: A. B. C. D. E. F.

Pre-Qualification (or previously submitted Pre-Qual. / see Attachment ‘C’) Vendor Form W-9 or I-9 (or previously submitted W-9 / see Attachment ‘D’) Cover Letter / Introduction Project Specific Qualifications Project Approach, Project Understanding, Scope of Services –Work Plan General Items

EMU encourages firms/persons to answer all questions clearly and concisely. Please do not include materials that are of little or no relevance. Please do not bind proposals in 3 ring binders, but use spiral binding or similar system. A. Qualification Statement 1. Two parts of the Qualifications are required: A. The Firm / Person must complete and submit a Pre-Qualification Statement. Many firms may have already completed and filed this with the Purchasing Department. If not, this must be completed prior to, or with the RFQ submission. If this has previously been submitted, it is the sole responsibility of the Firm to verify that the Pre-Qualification Statement has been received and is on record with the Purchasing Department. a. The Pre-Qualification Statement may be found at: http://www.emich.edu/purchasing/vip.html and has also been attached. b. If there are any substantive changes to the Pre-Qualification Statement, the Firm must complete and submit a new statement. B. The Firm must complete a Project Specific Qualifications Statement (information as required per this RFQ), and either forms Appendix A-1, or A-2. B. Vendor Application Form / W-9 / I-9 1. The Firm may already have submitted the W-9 Form to the Purchasing Department as part of the Pre-Qualification process per the allowed procedure through the EMU Purchasing Department, or may select to complete and submit the W-9 Form with the RFQ. In either event, the method of Qualification shall be indicated and submitted as part of Attachment ‘A’. C. Cover Letter / Introduction (maximum 2 pages) 1. Brief Introduction of the firm, project, and information relative to the RFQ Response. Request for Qualifications – Construction Services for Rackham Hall Renov. (Phase II) 11/17/2014

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D. Project Specific Qualifications (Attachment ‘A’ plus a maximum 12 pages) 1. Summarize specific general information to provide a “recap” of information specifically related to the project. 2. Provide a written narrative or summary demonstrating experience with projects of similar size, scope, cost, phasing, etc. to the project. Include general descriptions of the projects, project budget, the firm’s role in the project, name of owner(s), owner’s contact persons, addresses, fax and telephone numbers. a. Demonstrate projects that: i. Are similar in physical size, construction cost, or scope ii. Are of similar scope related to renovations of historic structures. b. The Firm has provided complete construction services c. Complex phasing and scheduling projects, specifically those which were occupied during the work, and/or required multiple phases / stages d. Are significant renovation projects, generally with intensive MEP and infrastructure upgrades. 3. Provide resumes and participation role of key team members. State the anticipated availability for the proposed key team members and their present assignments and workload. Also, provide client references of all proposed key team members. 4. Provide a project team organization chart for the proposed key project team members. The engagement will stipulate that the firm be able to provide support of in-house additional personnel throughout the Project. Submission of a proposal shall constitute guarantee of the participation of the key personnel identified. Furthermore, any key personnel substitution will not be allowed without Owner’s written consent and be limited to those beyond the firm’s control and not out of convenience. Indicate the size of your office and number of personnel. E. Scope of Services – Work Plan / Methodology (maximum 12 pages) 1. Provide a written narrative of the anticipated Scope of Services, Work Plan, and Methodology. Identify all challenges and opportunities perceived, anticipated mitigation, and methodology for approaching the work. The work plan shall address all phases of work and milestones, and the proposed methods to accomplish each task. a. Describe how the firm approaches its organization to perform the necessary services: i. Identify and provide procedures for assisting in the development of project scheduling, coordination, quality & cost controls, etc. ii. Communications approach to the Owner, End Users, and Architect iii. Approach to Code reviews, analysis, and interpretations. b. Describe the impact of MEP systems, potential phasing, and opportunities available for streamlining work. c. Describe project management, tracking from estimates through actual costs, schedules and variable elements, and control methods anticipated. Define the interaction with the Owner, End Users, and Architect. Request for Qualifications – Construction Services for Rackham Hall Renov. (Phase II) 11/17/2014

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d. At the respondent’s option, project schematic schedules, phases, or relevant information necessary to describe project approach. F. General Items (maximum 4 pages) The vendor shall submit additional pertinent information related to their qualifications, work scope, or fees as necessary to completely describe their proposal. Please do not include materials that are of little or no relevance. General Note Regarding Joint-Ventures or Partnerships: (maximum 4 pages if Joint-Venture) For firms submitting a Joint Venture, it is critical that all pertinent information is submitted for the Owner to consider in evaluation. Failure to submit the requested information may result in disqualification of the response. If a vendor elects to submit as part of a Joint-Venture or Partnership, then the following information must also be included as part of the response:  Formal make-up of the Joint Venture / Partnership  Participation Level of each entity/member of the Joint Venture / Partnership o Who is the majority holder o Who are the minority holders o What is the percentage make-up of the Joint Venture / Partnership  Formal statement relative to insurance and bonding capacity of each entity/member of the Joint Venture/Partnership. o Provide written statements from the surety companies for each entity/member relative to the cooperation and integration of the insurance and bonds

Request for Qualifications – Construction Services for Rackham Hall Renov. (Phase II) 11/17/2014

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VII. SELECTION CRITERIA The University will use a Qualification Based Selection process to establish a “short list” of prequalified construction firms for the Rackham Renovation Phase II project. In evaluating the qualifications, the University will conduct a review of qualifications, including, but not limited to the following criteria: Professionalism:

General Proposal Appearance, Completeness, Contact Information, Followed Instructions, etc.

Understanding of the Project:

Letter of Understanding, Scope of Services and Work Plan, Proposed Schedule, Inclusions of the Required Services, Project Approach, Methodology, etc.

General Project Experience:

General Project Resumes, Historic Structures Projects, General Experience, etc.

Similar Project Experience:

Specific Projects Resumes similar in size, scope, or requirements of Rackham Hall, etc. Specific value will be applied to experience with MEP / Infrastructure projects, renovations in Occupied Buildings, and historic structures projects

Design Team:

Team Hierarchy, Organization, Consultants Experience and Quality, Key Personnel Résumés and Experience, Prior Collaborative Efforts, etc.

General Items:

Responsiveness to the RFQ, Recommendations (if applicable), etc.

The University will review all qualifications and will shortlist prequalified firms that the University determines to be in the best interest of EMU after all criteria are considered. This will insure the ‘Best Value’ for the University. The firm must be able to staff the project with personnel who possess talent and significant experience in the management of similar projects.

Request for Qualifications – Construction Services for Rackham Hall Renov. (Phase II) 11/17/2014

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ATTACHMENT A-1 (Primary Firm / Lead Firm) In addition to the Qualifications Application and information requested in the RFQ, please summarize the corporate and personnel experience as follows: Name of Lead Firm:

Location:

Information for the Lead Firm: (provide information for the past 5 years) 

Business Organization Type: o

__________

Number of Years in Business: Current Name: __________



All Names: __________

# of Projects acting as “Third Party” Owner’s Representative: (Acting not as constructor – only oversight of Construction Managers)



# of Projects valued $25,000,000 to $50,000,000 in Construction Cost:



# of Higher Education Projects Completed:



# of Higher Education Historic Renovation Projects Completed:



# of Higher Education Major Renovation Projects Completed:



# of Higher Education Phased/Occupied Projects Completed:



# of Higher Education major MEP related Projects Completed:

EMU Reserves the right to request validation and proof of any or all quantities described here-in. Proof shall consist of project description, narrative, budgets, references, etc. as necessary to establish a substantive role of the Firm in the identified project.

Qualifications Application: (please complete ONE of the following) I have previously submitted a Pre-Qualification Statement and W-9 form to the Eastern Michigan University Purchasing Department and have no substantive changes or revisions to make to the previously submitted document, and therefore stand by and verify that this information may be utilized in the evaluation of this proposal: Signed

Date

(check here)

- or I am submitting a new/ revised Qualification Statement and W-9 Form specific to the Pray-Harrold project, which may be utilized in the evaluation of this proposal. This will not be filed as a Pre-Qualification Statement for future work and is specifically for this project: Signed

Date

Request for Qualifications – Construction Services for Rackham Hall Renov. (Phase II) 11/17/2014

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ATTACHMENT A-2 (Joint Venture / Partner - Minority Holder) In addition to the Qualifications Application and information requested in the RFQ, please summarize the corporate and personnel experience as follows: Name of Consultant:

Location:

Information for the Consultant: (provide information for the past 5 years) 

Business Organization Type: o

__________

Number of Years in Business: Current Name: __________

All Names: __________



# of Projects valued $25,000,000 to $50,000,000 in Construction Cost:



# of Higher Education Projects Completed:



# of Higher Education Historic renovation Projects Completed:



# of Higher Education Major Renovation Projects Completed:



# of Higher Education Phased/Occupied Projects Completed:



# of Higher Education major MEP related Projects Completed:

EMU Reserves the right to request validation and proof of any or all quantities described here-in. Proof shall consist of project description, narrative, budgets, references, etc. as necessary to establish a substantive role of the Firm in the identified project.

Qualifications Application: (please complete ONE of the following) I have previously submitted a Pre-Qualification Statement and W-9 form to the Eastern Michigan University Purchasing Department and have no substantive changes or revisions to make to the previously submitted document, and therefore stand by and verify that this information may be utilized in the evaluation of this proposal: Signed

Date

(check here)

- or I am submitting a new/ revised Qualification Statement and W-9 Form specific to the Pray-Harrold project, which may be utilized in the evaluation of this proposal. This will not be filed as a Pre-Qualification Statement for future work and is specifically for this project: Signed

Date

Request for Qualifications – Construction Services for Rackham Hall Renov. (Phase II) 11/17/2014

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ATTACHMENT A-3 RFQ EVALUATION MATRIX Bidder / Contractor:

Qualifications Evaluation Criteria Professionalism

Professionalism (see below for considerations)

Evaluation Comments

Criteria Weight (0 Score (0 to 100) to 5)

Comments Regarding Professionalism

General Proposal Appearance / Presentation Completeness Contact Information Followed Instructions

Project Understanding (see below for considerations) Understanding

Base Bid Price

RFQ - No Fee Proposal

Rackham Hall - Phase IIA and IIB

Comments Regarding Project Understanding

Letter of Understanding / Description of Project Scope of Services and Work Plan Proposed Schedule Inclusions of Required Services

General Project Experience (quantitative comparisons)

Quantitative Comparison Scores

General Exp.

Qualifications

Total # vs. Average for Proj. from $25 Mil to $50 Mil # of Higher Education Projects # of Historic Renovation Projects # of Major Renovation Projects # of Phased/Occupied Projects # of Projects Major MEP Projects

Similar Exp.

Similar Project Experience (see below for considerations) Total # of Similar Projects Completed

Total # Specific or Specialized Projects / Related Experience Specific and/or Technical Acumen and Ability

Construction Team (see below for considerations) Construction Team

Comments Regarding Similar Experience

Comments Regarding Construction Team

Team Hierarchy / Organization All Trades In House / Limited # of Consultants Consultants Experience and Quality Key Personnel Resumes and Experience Quantity of Collaborative Efforts w/ Key Personnel

TOTAL EVALUATION SCORE

Name of Evaluator and Department

Total Possible Score = 500

Signature

Request for Qualifications – Construction Services for Rackham Hall Renov. (Phase II) 11/17/2014

Date

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Weighted Score