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innovation excellence through 6 Pell Frischmann HEALTH AND SAFETY MANAGEMENT REVIEW REPORT 1 April 2014 – 31 March 2015 HEALTH AND SAFETY MANAGEM...
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innovation excellence through

6

Pell Frischmann

HEALTH AND SAFETY MANAGEMENT REVIEW REPORT 1 April 2014 – 31 March 2015

HEALTH AND SAFETY MANAGEMENT REVIEW REPORT 1 April 2014 – 31 March 2015 1. PURPOSE OF THE HEALTH AND SAFETY MEETING 2014/2015 It is a requirement of the Health and Safety (Consultation with Employees) Regulations 1996 that PF consults the Local H&S Co-ordinators with regards to H&S issues that affect the Company and its employees. Issues may include:       

Updating the H&S documents within BMS Accident/incident trends H&S training H&S consequences of new technology introduction Provision of all information required under H&S legislation Introduction of any measures that may affect their H&S Arrangements for competent H&S assistance as required by the Management of Health and Safety at Work Regulations 1999

This Report covers the period from the 1 April 2014 to the 31 March 2015. The annual H&S Meeting is scheduled to take place on the 28 April 2015 at 10.30AM by conference call. 2. REVIEW OF OUTSTANDING ACTIONS FROM THE LAST MEETING There are no outstanding actions from the last meeting. 3. THE DEGREE TO WHICH THE HEALTH & SAFETY OBJECTIVES AND TARGETS HAVE BEEN ACHIEVED SINCE THE LAST MEETING Objectives and targets set at last Meeting

Objectives and targets achieved by 31 March 2015

Maintain certification to OHSAS18001: 2007 (6 offices)

Achieved

No prohibition notices or enforcement orders

Achieved

Reduce the Company Accident Frequency Rate from 0.95 to 0.65

AFR = 1.95. Not achieved (AFR 1.16 2013/2014)

No RIDDOR accidents Zero non conformity arising from Evaluation of Compliance with Legal & Other Requirements

Achieved Not achieved. 27 CARs issued

Comply with H&S legislation and other applicable standards by:  Monitoring changes in H&S legislation and other standards and ensure that PF’s register and processes are updated accordingly.  No enforcement notices.  No non-conformities from external auditors

Achieved

100% of staff to complete all 5 Croner H&S training modules

Not achieved.

Achieved 4 minor CARs issued

4. REVIEW HEALTH & SAFETY POLICY The Health & Safety Policy meets the requirements of OHSAS18001: 2007. Refer to Appendix 1 of this Report. The Policy is linked to the Vision, Mission and Core Values. 5. UPDATING THE H&S DOCUMENTS WITHIN THE BMS  The H&S Policy was re-issued for the 1 August 2014. At that time; there were no changes to the Policy content  The Legal and Other Requirments Register was last reviewed on the 11 March 2015.  The H&S Work Instructions have been updated as part of the annual BMS Review.

HEALTH AND SAFETY MANAGEMENT REVIEW REPORT 1 April 2014 – 31 March 2015 6. H&S CONSEQUENCES OF NEW TECHNOLOGY INTRODUCTION No new technology has been introduced into the Company in the last twelve months that appears to affect H&S. 7. PROVISION OF ALL INFORMATION REQUIRED UNDER H&S LEGISLATION The provision of all information required under H&S legislation is achieved through:  Access to various websites such as BSI, HSE Direct and UK Parliament website  The Company’s Legal and Other Requirments Register  Information received from Griffiths and Armour (Company’s insurers), relevant professional institutions, the Company H&S Co-ordinator and magazines 8. INTRODUCTION OF MEASURES THAT MAY AFFECT THEIR H&S AND ARRANGEMENTS FOR COMPETENT H&S ADVICE To satisfy the requirements of the Management of H&S at Work Regulations 1999; the Company has appointed Caroline Roche as the Company’s H&S Co-ordiantor for office and construction sites H&S advice and Richard Fisher for rail H&S advice. H&S Audits of all PF offices are performed by the Quality Co-ordinator (Caroline Roche). The Local H&S Co-ordinators continue to undertake their roles and fulfil their responsibilities with regard to H&S. 9. IDENTIFICATION OF H&S DEPARTMENT RESOURCE NEEDS The necessary resources are provided by the H&S Director, the H&S CO-ordinator, Rail H&S Coordinator and Local H&S Co-ordinators. No additional resources are required at present. 10. REVIEW BSI AUDITS The OHSAS18001: 2007 certification has been maintained for the 5 UK and Abu Dhabi offices during the year. Nine audits had taken place between the 1 April 2014 to 31 March 2015 resulting in 4 Minor CARs being issued (7 audits resulted in 7 CARs being issued in 2013/2014). Average CARs Per Audit KPI = 0.44 (2013/2014 = 1.00). The reason for the CARs are as follows: Office

Nr of CARs

Reason for CARs

Exeter

2

Minor CAR – no record of air-conditioning service (legionella and F-Gas testing) Minor CAR – no current certificate for confined space entry

Abu Dhabi

1

Minor CAR - no Site Risk Assessment.

Birmingham

1

Minor CAR – office risk assessment did not include replacement kitchen

HEALTH AND SAFETY MANAGEMENT REVIEW REPORT 1 April 2014 – 31 March 2015 11. INTERNAL HEALTH AND SAFETY AUDITS Seven internal H&S audits were performed between the 1 April 2014 and 31 March 2015 resulting in 27 CARs being issued (8 audits resulting in 23 CARs being issued during 2013/2014). Average CARs Per Audit KPI = 3.86 (2013/2014 = 2.875) The CARs are broken down as follows: CAR

Bir

Exe

BS

Lon

Total

2

Wak & War 3

H&S Training

1

1

0

Fire

0

1

4

0

0

5

Workplace Environment

1

1

1

1

1

5

No DSE RA

1

1

0

1

0

3

Electrical Safety

0

0

1

0

0

1

Supplier Management

0

0

1

0

0

1

Manual Handling

0

1

0

0

0

1

Flammable Materials

0

1

0

0

0

1

Biological Hazards – no Legionella Testing

0

0

1

0

0

1

Asbestos (flaky paint on window sill containing asbestos)

1

0

0

0

0

1

H&S Records

0

0

0

0

1

1

Total

4

6

8

4

5

27

7

The targets not achieved in 2014/2015 was Hazard Identification (target set at 2 CARs; 3 CARs issued) and Workplace Environment (target set at 2 CARs; 5 CARs issued). 12. HEALTH & SAFETY ACCIDENTS/INCIDENTS There were no RIDDOR reportable accidents during 2014/2015. There have been 13 accidents recorded during 2014/2015 (7 accidents in 2013/2014). The Accident Frequency Rate is 1.95 in 2014/2015 (2013/2014 = 1.16). These were: Office

Nr of Accidents

Accident Mode

Exeter

4

Slip, trip and fall = 2 Minor cut = 1 Odour supprescent to face = 1

London

5

Slip, trip and fall = 4 Struck by moving object = 1

Birmingham

1

Minor cut = 1

Wakefield

2

Other (insect bite) = 1 Injured while handling, lifting and carrying = 1

Warrington

1

Car accident = 1

HEALTH AND SAFETY MANAGEMENT REVIEW REPORT 1 April 2014 – 31 March 2015 There have been 2 incidents recorded during 2014/2015 (2 incidents in 2013/2014). These were: Office

Nr of Incidents

Incident Mode

Bishops Stortford

1

Suspected asbestos spotted during site visit, not disturbed and site visit abandoned. Transpired as=fter specialist testing that there was no asbestos present

London

1

Plug exploded after charge put in

Any necessary corrective and preventive actions from accidents and incidents have been implemented. Full details of accident and incident investigation can been seen in the various logs that are available on INNOV8 in the H&S Documents Library – Accident Records sub-directory and in the individual Accident and Incident Reports. 13. IDENTIFICATION OF HEALTH & SAFETY TRAINING NEEDS It is a requirement of OHSAS18001: 2007 that all PF staffs receive adequate training. This is achieved through:  Induction upon joining the Company and training identified in Personal Development Reviews  Refresher training provided every three years  Training identified as the need arises e.g project requirements, changes in legislation, planned/new activities for the Company The CDM Regulations 2015 are enacted on the 6 April 2015. Training or an advisory note identifying the changes between CDM 2007 and CDM 2015 will be provided in all PF UK office during 2015. During the year; the H&S Director and H&S Co-ordinator have found a replacement for Croner. It is anticipated that the Griffiths and Armour Interactive Training System will come on line in early April 2015. Every member of staff will have an account with their own login (PF e-mail address) and password. All permenant members of staff will be required to complete the following core modules and tests::  Anti-bribery Awareness  Environmental Awareness  General Safety  Display Screen Equipment  Slips and Trips . Agency staff will complete the following modules and tests:  General Safety  Anti-bribery Awareness The following modules will be completed by staff who undertake certain roles such as Office Manager, Caretaker and when staff are travelling overseas:  Asbestos Awareness  Hazardous Substances  Working at Height  Travelling Abroad

HEALTH AND SAFETY MANAGEMENT REVIEW REPORT 1 April 2014 – 31 March 2015 14. SET HEALTH & SAFETY OBJECTIVES, TARGETS & PROGRAMME FOR 2015/2016 Health and Safety Objectives Everyone makes safety personal and helps create a zero harm culture.

Action Required to achieve objective H&S alerts issued

Target date 31 March 2016

H&S Policy issued to all staff

H&S Co-ordinator

Ensure LHSC inspections are carried out every month and deficiencies are dealt with within three months. Any outstanding deficiencies are then escalated to the H&S Co-ordinator

LHSC/RDs/H&S Coordinator

100% of First Few Days Induction Checklist and the five Griffiths and Armour Interactive Training modules/tests to be completed on time

All staff

100% of the refresher Griffiths and Armour Interactive Training modules/tests every three years; to be completed on time

All staff

Ensure that all aspects of the PF H&S management system are complied with Comply with H&S legislation and other applicable standards Zero non-conformity arising from Evaluation of Compliance with Legal & Other Requirements.

Responsible H&S Director

Monitor changes in H&S legislation and other standards and ensure that PF’s register and processes are updated accordingly.

All staff 31 March 2016

H&S Co-ordinator

No Major and Minor H&S CARs issued by BSI

RDs/All staff

Ensure that all aspects of the PF H&S management system are complied with

All staff

Monthly LHSC inspections and deficiencies addressed

RDs/LHSCs

Internal audits

H&S Co-ordinator

Mentoring and training as required

RDs/All staff

No prohibition notices or enforcement orders.

Maintain OHSAS18001: 2007 certifications.

Ensure those offices on the certificate are following all aspects of the PF H&S management system

31 March 2016

RDs/All staff RDs/All staff

No Major and Minor H&S CARs issued by BSI

HEALTH AND SAFETY MANAGEMENT REVIEW REPORT 1 April 2014 – 31 March 2015 Health and Safety Objectives Prevent injury and ill health Reduce the company Accident Frequency Rate from 1.95 to 1.00

Action Required to achieve objective Occupational Health Work Instruction issued

Target date 31 March 2016

Responsible H&S Co-ordinator

Ensure that all aspects of the PF H&S management system are complied with

All staff

Hazards are identified and appropriate risk assessments are in place

H&S Co-ordinator

100% of First Few Days Induction Checklist and Griffiths and Armour Interactive Training modules/tests to be completed on time

All staff

Zero RIDDOR accidents.

100% of the refresher Griffiths and Armour Interactive Training modules/tests every three years; to be completed on time

LHSCs/RDs

Regular walk rounds in office undertaken and recorded

RDs

Health surveillance implemented; if required

H&S Director

Monitor H&S issues

RDs

Ensure that LHSCs are in place and are fulfilling their roles

RDs/LHSCs

Ensure LHSC inspections are carried out every month and deficiencies are dealt with within three months. Any outstanding deficiencies are then escalated to the H&S Co-ordinator Reduce the number of internal CARs raised for:  Total number of H&S CARs across the Compnay = 10 CARs

Ensure LHSC inspections are carried out every month and deficiencies are dealt with within three months. Any outstanding deficiencies are then escalated to the H&S Co-ordinator

LHSC/RDs/H&S Coordinator

31 March 2016

RDs/LHSCs

Internal audits 100% of internal CARs raised are closed out by the target date

H&S Co-ordinator RDs

Mentoring and training as required

RDs/All staff

Ensure that all aspects of the PF H&S management system are complied with

All staff

HEALTH AND SAFETY MANAGEMENT REVIEW REPORT 1 April 2014 – 31 March 2015 Health and Safety Objectives Consult employees and seek their views on all matters affecting their H&S.

Action Required to achieve objective Annual staff presentation held in each office

Target date 31 March 2016

Annual meeting with LHSCs H&S Director to distribute questionnaire to LHSCs seeking their feedback on H&S before meeting Consult with all staff regarding any H&S concerns Office/Unit/Department meetings Safety management practice is a condition of employing third parties to assist with our operations.

Subcontractor and Agents Management Work Instruction issued Internal subcontractor management audits performed

Responsible RDs H&S Director, Company H&S Manager, H&S Co-ordinator & LHSCs

31 March 2016

All staff

H&S Co-ordinator

HEALTH AND SAFETY MANAGEMENT REVIEW REPORT 1 April 2014 – 31 March 2015

APPENDIX 1 HEALTH & SAFETY POLICY

Pell Frischmann 15 April 2014

Page 10

HEALTH AND SAFETY MANAGEMENT REVIEW REPORT 1 April 2014 – 31 March 2015 HEALTH AND SAFETY POLICY STATEMENT Health and Safety at Work etc. Act 1974 This document sets out the Policy of Pell Frischmann on health and safety. It is important that every employee is aware of his or her obligations under this Policy, and any queries should be addressed to the Chief Executive or the Health and Safety Director. Our statement of general policy is: 

Promoting an environment where everyone makes safety personal and helps to create a zero harm culture. The Company provides and maintains safe and healthy working conditions, equipment, and systems of work for all our employees, and to provide such information, instruction, supervision and training, as they need for this purpose



The Directors are committed to the prevention of injury and ill health for our employees and others affected by our work



To ensure appropriate preventative and protective measures are implemented and maintained to reduce risks to an acceptable level for our employees and others affected by our work, and the environment following the identification of work related hazards and assessment of the risks related to them



To be committed to fully consult our employees and seek their views on all matters affecting their health and safety



To acknowledge our responsibility for the health and safety of other persons who may be affected by our activities and the need to maintain an effective communication system between interested parties



That evidence of professional safety management practice is and will remain a condition of our employment of third parties employed to assist with our operations



To comply with all current applicable health and safety legislation and other relevant health and safety requirements that relate to our health and safety hazards



The ultimate responsibility for health and safety is with the Board of Directors who ensure that adequate financial and physical resources are provided



The Directors are committed to this Policy and all staff are required to comply as a condition of their employment. They are encouraged to assist in the Directors further commitment to the continual improvement in our health and safety management system and performance to improve our business



To ensure continual improvement in our health and safety performance, health and safety objectives are set by the Directors at Management Review



This Policy will be reviewed annually or as required to ensure that it remains relevant and appropriate to the activities of the company. The arrangements and processes for implementing this Policy are controlled through the Company’s Business Management System

Charles McBeath Operations Director 15 March 2014

Pell Frischmann 15 April 2014

Les Goddard Health and Safety Director 15 March 2014

Page 11

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