National Informatics Centre Bangalore
Commercial Taxes Department Government of Karnataka
e - Sugam User Manual For Dealers
Other Related Documents •
User Manual for m-SUGAM available in the CTD’s website.
•
Guidelines to use Excel to XML Converter enclosed in the Excel to XML downloaded File.
National Informatics Centre Karnataka State Unit, Mini Tower, Bangalore
Commercial Taxes Department Vanijya Terige Karyalaya Gandhi Nagar, Bangalore
e - Sugam
No part of this document shall be reproduced without prior permission of National Informatics Centre, Bangalore and Commercial Taxes Department, Bangalore.
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Table of Contents 1.
About e-SUGAM .............................................................................................................................. 1 1.1
Architecture of e-SUGAM ....................................................................................................... 1
1.2
Advantages of e-SUGAM System ............................................................................................ 2
1.3
Methods of e – SUGAM Generation ....................................................................................... 3
2.
Login ................................................................................................................................................ 4
3.
e - SUGAM Forms – New Entry ....................................................................................................... 8 3.1
To Add e-SUGAM Commodities ............................................................................................ 11
3.2
Print e-SUGAM Form............................................................................................................. 12
4.
Upload XML File ............................................................................................................................ 15 4.1
Download the Converter and Convert the Excel File to XML Format ................................... 15
4.2
Upload XML File to the system ............................................................................................. 18
5.
Update and Submit ....................................................................................................................... 21
6.
Cancel ............................................................................................................................................ 24
7.
Sample XML File .......................................................................................................................... 266
8.
Codes Assigned for the Purpose of e-SUGAM Form for use in the XML format ........................ 288
9.
State Codes of Various State and Union Territories ................................................................... 299
10.
Regular Verification of e-SUGAM Account ............................................................................... 30
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Introduction to User Manual This manual is the primary reference for e‐SUGAM: Dealer Module. The purpose of this manual is to introduce
the
system to
the new user
and
to provide
sufficient
details
so
that
as users progress through the manual they gain a full understanding of the application. The manual is organized overall to flow from a general to a specific perspective. The purpose being that as one reads through this manual he will be able to develop a conceptual framework. Also, whenever any terminology has been borrowed from the application, it has been marked in bold. This manual is prepared for dealers/traders.
URL Citizens
User Manual
•
http://www.ctax.kar.nic.in/
•
http://sugam.kar.nic.in/
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List of Abbreviations Abbreviation
Expanded Form
AC
Assistant Commissioner
CCT
Commissioner of Commercial Taxes Department
CST
Central Sales Tax
CTD
Commercial Taxes Department
CTO
Commercial Tax Officer
DC
Deputy Commissioner
DVO
Divisional VAT Office
INV
Invoice
JCCT
Joint Commissioner of Commercial Taxes Department
KST
Karnataka State Tax
KTEG
Karnataka Tax for Entry of Goods
LVO
Local VAT Office
NIC
National Informatics Department
SPB
Self-Purchase Bill.
TIN
Tax Identification Number
URD
Unregistered Dealer
VAT
Value Added Tax
VSO
VAT Sub Office
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1. About e-SUGAM e ‐ Sugam is a procedure set by the Commercial Taxes Department of Karnataka State for all the dealers who are transporting the designated goods of worth over Rs.20000 to other dealers and upload the same in the department’s website and obtain a unique number as proof of uploading such transporting details. The unique number thus obtained shall be produced to the check post officer on reaching a check post. Every dealer registered under Karnataka Value Added Tax 2003, needs to upload the details of notified goods being dispatched or transported, in the format available in CTD’s website before the movement of goods commences. Thus a dealer/trader before dispatching goods by a truck, first uploads each transaction details onto the CTD’s website electronically, obtains an acknowledgement, e-SUGAM for having uploaded and then uses this e-SUGAM as a valid document for the transportation of goods. This would ensure that all sales are properly accounted and there will not be any problem of tax evasion.
1.1 Architecture of e-SUGAM All the registered dealers are given a unique identity through which they can upload the transaction details. The access is controlled by a user name and password assigned to each dealer. A user friendly uploading screen has been designed for use by dealers. The screen captures vital details of each transaction like details of buyer, value of transaction, name of commodity etc. On uploading the data, the central server stores the data and generates a unique number for each transaction. While generating the e-SUGAM number, the dealer may enter the vehicle number in the eSUGAM form, or in any case if the dealer is unaware of the vehicle number, he may enter the transporters mobile number in the e-SUGAM form and generate the e-SUGAM number. The dealer/transporter can later (before reaching the check post) update the vehicle number either online through the VAT e-Filing System or through the SUGAM mobile updation service from the registered mobile number (of the dealer) or from the transporters mobile number entered in the eSUGAM form. In the course of transportation of goods from the source place to the destination place, if there is any transit of vehicle at the transit place, the dealer shall enter the transit place and also the mobile number of the transporter authorized to update the transit vehicle number, in the e-SUGAM Form and shall generate the SUGAM number. The dealer/transporter shall then update the transit vehicle number from the registered mobile number in the prescribed format to the number ‘9212357123’. The transit vehicle number will be updated in the system. Any further changes in the transit vehicle number should be done within half an hour from the time of updation of the transit vehicle number beyond which the transit vehicle number cannot be changed. The dealer gives this unique number to the driver/person-in-charge of the goods vehicle. When the goods vehicle reports at the check post the driver/person-in-charge simply gives the unique number to the check post officer. The check post officer feeds this unique number into the system,
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e - Sugam and the details uploaded by the dealer will be displayed. The check post officer will then verify the details uploaded with reference to the goods available in the vehicle. If there are no variations, the check post officer will allow the vehicle to proceed. In case of any discrepancies the process of imposition of penalty is set into motion. In case of a mobile check post the checking is done by sending the unique number through SMS. A return message gives the details of the transactions. As shown below in the diagram, there are various layers of redundancies in the system due to which there is absolutely zero down time.
Figure 1: Web based e‐SUGAM system
1.2 Advantages of e-SUGAM System The following are the benefits of e-SUGAM System:
Increased tax revenues for the department
°
Better compliance to law by dealers
°
Enabling processing of information by dealers
°
Better utilization of Human Resources
Simplified procedures and avoiding frequent visits of dealers to tax offices
Reduces detention of vehicles at check posts
Shifting capture of information from paper mode to electronic mode – Paperless process.
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1.3 Methods of e – SUGAM Generation The diagram below shows the different methods of generating SUGAM Form.
Direct Data Entry
m‐SUGAM
SUGAM
XML File Upload
Site‐to‐Site Integration
Figure 2: Methods of SUGAM Generation
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2. Login •
Getting Login Account
You need to request the concerned Local VAT office (LVO) or VAT Sub office (VSO) for an account in VAT e-filing system by submitting an application to the jurisdictional LVO/VSO. After processing, the jurisdictional LVO/VSO will provide the user name and Password. In case you have already obtained the username and password for other purposes like e-filing of taxes, for obtaining the ‘C’ form etc, you may use the same user name and password for the purpose of obtaining e-SUGAM. However for the first time, the jurisdictional LVO/VSO has to enable you to obtain the e-SUGAM. It is important to maintain the user name and password securely and confidentially so as to avoid the misuse of the same.
•
Regular Logging In
1. Open the Commercial Taxes Department’s website (http://www.ctax.kar.nic.in/). The main page of the CTD Website will be displayed (Refer Figure 3: CTD Website).
Figure 3: CTD Website
2. Click on the VAT e‐filing system (Refer Figure 3: CTD Website). The Login page of the VAT eFiling page will be displayed (Refer Figure 4: e-SUGAM Dealer Login Screen).
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Figure 4: e‐SUGAM Dealer Login Screen
3. Enter your user name and password provided by the CTD in appropriate fields and then click the Login button (Refer Figure 4: e-SUGAM Dealer Login Screen). The home page for your User
Account will be displayed (Refer Figure 5: e-Filing System Home Page).
Figure 5: e‐Filing System Home Page
•
First time Logging In
When you login for the first time into the system successfully using the user name and password given by the department, you will be displayed with the following screen (Refer Figure 6: First Time Login Home page).
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Figure 6: First Time Login Home page
Instructions:
1. Click the Next button. A new screen requesting you to enter your contact information will be displayed.
Figure 7: Dealers Contact Information page
2. Enter all the relevant contact information in appropriate fields, and click the Next button (Refer Figure 7: Dealers Contact Information page). The Creation of New Username Module page will be displayed.
Figure 8: Creation of New Username Module page
3. Enter the username and password of your choice in their respective boxes in the Creation of New Username Module page and then click the Create button (Refer Figure 8: Creation of New Username Module page). The system will generate the new username and password, if the
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e - Sugam username does not already exist. Once the Sign In process is complete, you will be directed to the e-Filing system Main Page (Refer Figure 5: e-Filing System Home Page). The e-SUGAM module has the following sub modules: • New Entry • Upload XML/ZIP file • Update and Submit • Cancel
Note: Note 1.
When you enter the contact information, the contact person’s name should start with a capital letter.
2.
The username should be of at least 5characters.
3.
The password should be of at least 8 characters with a combination of alphabets (A-Z/a-z), numerals (09) and special characters (@, #, $, %, &, *, ^).
4.
Keep your User Name and Password securely. Do not share it with anybody. Ensure that only authorized person uses this to work on e-Filing System.
5.
Change your password regularly, at least once in 30-45 days and maintain/remember the password.
6.
Remember to Sign Out/Log Out of the system after completion of your work.
Other Notes: Notes 1.
All fields marked in * are mandatory.
2.
To log out of the e-Filing System, click Sign Out at the top right hand side of any page.
3.
To go to the main page of the e-Filing System, click Main Page at the top left hand side of any page.
4.
Click the Exit button in any page to exit from the respective page.
5.
Enter the date in the dd/mm/yyyy format.
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3. e - SUGAM Forms – New Entry Every dealer who is transporting goods of value over Rs.20000 should possess the e-SUGAM form. The dealer has to enter the details of the goods being transported in the e-SUGAM New Entry form. On submitting the e-SUGAM New Entry form, the system generates a unique number and an acknowledgement letter. The printed copy of this acknowledgement letter or the e-SUGAM serial number should be available with the driver/person-in-charge of the goods vehicle while transporting the goods. Instruction:
1. In the e-Filing System home page, click e‐SUGAM Forms and then click New Entry option from the drop-down list (Refer Figure 9: e-SUGAM Forms). The e-SUGAM New Entry Form will be displayed (Refer Figure 10: e-SUGAM - New Entry Form).
Figure 9: e‐SUGAM Forms
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Figure 10: e‐SUGAM ‐ New Entry Form
2. In the e-SUGAM New Entry Form, enter the starting point and the end point of the transportation of goods in the From Place and To Place fields respectively. In the Goods Details section, enter the details of the goods being transported. Click the Commodity drop-down and select the commodity from the list. If the commodity you are dealing with is not available in the list, you can add the commodity. To add the commodity you are dealing with, refer Section 3.1 To Add e‐SUGAM Commodities. Enter the commodity description, quantity and net value and
tax value of the commodity in their respective boxes. 3. Enter the details of the transporter in the Transporter Owner Details section. Enter the details of the other dealer to whom the goods are being supplied to, in the Details of other party as per the category of transporting goods section. The Category of Transaction and the Document Type are correlated. The details are as given in the table below: Category of Transaction
Document Type
After Sale, After Purchase
Invoice (INV)
To his Principal
Invoice (INV), Consignment Note
For goods purchased from URD’s, the category will be ‘After Purchase’. Consignment Sale (Receipt), Consignment Sale (Dispatch)
Self-Purchase bill
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Consignment Note
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e - Sugam To his shop/Godown/Storage, Stock Transfer(Dispatches)
Stock Transfer Memo
Job work, Return after Job work
Labor charges bill/Job work Voucher, Others
4. The Mines and Geology Department Permit Details section is applicable for dealers transporting Mineral ores/Rocks from the quarry. Other dealers can skip this section. 5. After all the details are entered, select the type of print (Form Print/PDF Print) in the Select Print Type section and then do one of the following:
• SAVE: Click the SAVE button. The details entered will be saved and you can continue to enter other e-SUGAM forms. To submit this form, refer Section 5 Update and Submit.
• SAVE and SUBMIT: The form will be saved and submitted. The e-SUGAM form with the unique number will be displayed (Refer Figure 11: e-SUGAM Form). You can take a print out of this form. To print this form refer, section 3.1 Print e-SUGAM Form.
• DELETE: To delete all the details entered in the e-SUGAM form, click the DELETE button. • Exit: To exit from the e-SUGAM New Entry form page, click the Exit button. The e-Filing system main page will be displayed.
Figure 11: e‐SUGAM Form
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e - Sugam Note: Note 1.
If the dealer is unregistered, enter the TIN number as 29000000000.
2.
To view instructions to fill the e-SUGAM form, click ‘How How to fill ee-SUGAM Screen?’ Screen?
3.1 To Add e-SUGAM Commodities If the commodity you are dealing with is not available in the list of commodities in the Commodity drop-down in the e-SUGAM New Entry form, you can add the same. Instructions:
1. In the e-Filing system home page, click the Reports and Help tab (Refer Figure 12: Reports and Help). The screen as shown in Figure 13: Add e-SUGAM Commodity will be displayed.
Figure 12: Reports and Help
Figure 13: Add e‐SUGAM Commodity
2. In the Reports and Help page, click Add e‐SUGAM Commodities under the heading Other Options in the above screen (Figure 13: Add e-SUGAM Commodity). The e-SUGAM Commodities page will be displayed.
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Figure 14: e‐SUGAM Commodities page
3. In the e-SUGAM Commodities page, click the Commodities drop-down and select the commodity from the list. Click the SAVE button (Refer Figure 14: e-SUGAM Commodities page). The commodity will be saved. The commodity will be listed in a tabular form with the commodity code and description. Note: Note To delete any particular commodity, click the Delete button in the e-SUGAM Commodities page. A confirmation message, ‘Are you sure to Delete this Commodity’ will be displayed. Click the OK button. The respective commodity will be deleted from the list.
3.2 Print e-SUGAM Form If you have selected Form Print option, follow the steps given below:
1. To print the e-SUGAM Form, click the File menu and click the Print option from the drop-down menu (Refer Figure 15: Form Print window). The Print window will be displayed.
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e - Sugam Figure 15: Form Print window
Figure 16: Print window
2. In the Print window, select the printer from the list available in the Select Printer section. In the Page Range section select ‘All’ option and then enter the Number of copies and then click the Print button (Refer Figure 16: Print window). The copy of e-SUGAM form will be printed in the
printer selected by you. If you have selected Pdf Print option, follow the steps given below:
1. Click the Print icon
on your computer screen (Refer Figure 17: PDF Print). The Print
window will be displayed.
Figure 17: PDF Print
2. In the Printer section, click the Name drop-down and select the name of the printer. In the Page range section, select ‘All’. In the Page Handling section, enter the number of copies in the Copies field and click the Page Scaling drop-down and select Fit to Printable Area option from the list. Check the Auto Rotate and Center option. Click the OK button. The form will be printed in the printer selected by you.
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Figure 18: PDF Print window
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4. Upload XML File If a dealer has to generate large number of e-SUGAM numbers, you may use the facility of uploading the XML file. The dealer can enter the details in the excel file prescribed by the department and then convert it to XML format and then upload it to the system. The size of the XML file should not exceed 3 MB. The dealer can download the converter from the department’s website.
4.1 Download the Converter and Convert the Excel File to XML Format 1. In the e-Filing system home page, click the Reports and Help tab (Refer Figure 12: Reports and Help). The Reports and Help page will be displayed. Click Converter in the Reports and Help page (Refer Figure 19: Reports and Help page). The Excel to XML Converter Utility page will be displayed (Refer Figure 20: Excel to XML Converter Utility).
Figure 19: Reports and Help page
Figure 20: Excel to XML Converter Utility
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e - Sugam 2. Click the Download button in the Excel to XML Converter Utility page (Refer Figure 20: Excel to XML Converter Utility). The File Download window will be displayed. In the File Download window, click the Save button (Refer Figure 21: File Download window). The Save As window will be displayed.
Figure 21: File Download window
Figure 22: Save As window
3. In the Save As window, click the Save In drop-down and select the location where the file has to be saved, enter the file name in the File name box and then click the Save button (Refer Figure 22: Save As window). The zip file will be saved in the location selected by you. 4. Open the folder where the file is saved and right click the zipped folder and click Extract Here from the drop-down (Refer Figure 23: Extract zipped folder). The folder will be extracted and saved in the same location.
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Figure 23: Extract zipped folder
5. Double click the extracted folder. All the files in this folder will be displayed. Double click the excel file ‘eSUGAM.xls’. The excel file will be displayed on screen.
Figure 24: Excel File location
6. Enter all details in the excel sheet and click the Convert to XML button (Refer Figure 25: Excel File). The XML Conversion pop-up window will be displayed.
Figure 25: Excel File
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Figure 26: XML Conversion window
7. Click the Start button in the XML Conversion window (Refer Figure 26: XML Conversion window). To change the location where the file has to be saved, click the Browse button and select the required location where the folder has to be saved. 8. After clicking the Start button, the screen shown below will be displayed.
Figure 27: MS Excel ‐ Pop‐up message
9. Click the OK button (Refer Figure 27: MS Excel - Pop-up message) and a message Validate the XML file will be displayed.
Figure 28: Validate XML File
10. Click the OK button in window as shown in Figure 28: Validate XML File. On successful conversion of the excel file to XML format, a message ‘Validation Successful’ will be displayed. The XML file will be saved in the folder selected by you. If there are some errors in the details entered in the excel file, an error message will be displayed. So make the necessary corrections and then proceed.
4.2 Upload XML File to the system 1. In the e-Filing system home page, click e‐SUGAM Forms and then click Upload XML File from the drop-down (Refer Figure 9: e-SUGAM Forms). The e-SUGAM Invoice XML File Upload Form will be displayed (Refer Figure 29: e-SUGAM Invoice XML File Upload Form).
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Figure 29: e‐SUGAM Invoice XML File Upload Form
2. In the e-SUGAM Invoice XML File Upload Form, Click the Browse button to select the XML file (Refer Figure 29: e-SUGAM Invoice XML File Upload Form). The Choose File window will be displayed (Refer Figure 30: Choose File to upload window).
Figure 30: Choose File to upload window
3. In the Choose File window, click the Look In drop-down and select the folder where the XML file is saved. Select the file which is displayed or enter the name of the file in the File name box and then click the Open button (Refer Figure 30: Choose File to upload window). After selecting the XML file, click the Upload button. The e-SUGAM – XML Validation Form will be displayed and a message ‘XML File Uploaded Successfully’ will be displayed on successfully uploading the file. Click the Validate XML File button in the e -SUGAM – XML Validation Form page (Refer Figure 31: e-SUGAM - XML Validation Form).The details in the XML File will be displayed (Refer Figure 32: After Validation of XML File).
Figure 31: e‐SUGAM ‐ XML Validation Form
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Figure 32: After Validation of XML File
4. Click the Save button. The data will be saved in case of no errors; else error message will be displayed. To submit this e-SUGAM form, go to the main menu and click Update and Submit (Refer Figure 9: e-SUGAM Forms). Refer Section 5 Update and Submit to submit these forms.
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5. Update and Submit This option enables the dealers to update and submit the e-SUGAM Forms. In this system, the dealers have an option to enter and save multiple e-SUGAM forms. The dealer can then select the form, update it and then submit the form to generate the unique number. Instructions:
1. In the e-Filing System home page, click e‐SUGAM Forms and then click Update and Submit from the drop-down (Refer Figure 9: e-SUGAM Forms). The e-SUGAM Verify/Submit Form page will be displayed (Refer Figure 33: e-SUGAM Verify/Submit Form). All the e-SUGAM forms saved by you will be displayed.
Figure 33: e‐SUGAM Verify/Submit Form
2. To submit all the e-SUGAM forms, click the Submit All button in the e-SUGAM Verify/Submit Form page. (Refer Figure 33: e-SUGAM Verify/Submit Form). The e-SUGAM Verify/Submit Form will be displayed. The serial numbers will be generated.
Figure 34: e‐SUGAM Verify/Submit Form
3. Click Select against each e-SUGAM form in the e-SUGAM Verify/Submit page (Refer Figure 34: eSUGAM Verify/Submit Form). The Print e-SUGAM Details page will be displayed (Refer Figure 35: Print e-SUGAM Details).
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Figure 35: Print e‐SUGAM Details
4. In the Print e-SUGAM Details page, select the type of print (Form Print or Pdf Print) and then click the Print button (Refer Figure 35: Print e-SUGAM Details). The e-SUGAM Form with the unique number will be displayed. To print the e-SUGAM Form, refer Section 3.2 Print e‐SUGAM Form.
5. To update and submit the form’s individually, click Select against each e-SUGAM form (Refer Figure 33: e-SUGAM Verify/Submit Form). The e-SUGAM Update/Delete/Submit Form page will be displayed (Refer Figure 36: e-SUGAM Update/Delete/Submit Form).
Figure 36: e‐SUGAM Update/Delete/Submit Form
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e - Sugam 6. In the e-SUGAM Update/Delete/Submit Form, you can update the details entered in the form and then do one of the following:
• SAVE: Click the SAVE button. The details entered will be saved and you can submit this form later.
• SUBMIT: Click the Submit button to submit the form. The e-SUGAM form with the unique number will be displayed. You can take a print out of this form. To print this form refer, section 3.1 Print e-SUGAM Form.
• DELETE: To delete all the details entered in the e-SUGAM form, click the DELETE button. • Exit: To exit from the e-SUGAM Update/Delete/Submit page, click the Exit button. The eFiling system main page will be displayed.
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6. Cancel The cancellation of the e-SUGAM Form is allowed only in case where e-SUGAM number is generated but cannot be viewed for some reason. Instruction:
1. In the e-Filing System home page, click e‐SUGAM Forms and then click Cancel from the dropdown (Refer Figure 9: e-SUGAM Forms). The e-SUGAM Cancel List page will be displayed (Refer Figure 37: e-SUGAM Cancel List page).
Figure 37: e‐SUGAM Cancel List page
2. In the e-SUGAM Cancel List page, enter the serial number and the date of submission in their boxes and then click the Process button (Refer Figure 37: e-SUGAM Cancel List page). The details of the e-SUGAM form will be displayed in a tabular form. Click Select against the e-SUGAM details displayed. The e-SUGAM cancel form will be displayed.
Figure 38: e‐SUGAM Cancel Form
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e - Sugam 3. In the e-SUGAM Cancel Form, click the Reason Type drop-down and then select the reason from the list. Enter the reason description in the Reason Desc. Box and click the Cancel button (Refer Figure 38: e-SUGAM Cancel Form). The e-SUGAM form will be cancelled.
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7. Sample XML File The sample XML File is as shown below: ‐ ‐
29030017892 1 2011‐09‐07 2011‐10‐18 28000000000 abc mlore udupi test 1 1.25 0.5 sdsd sds2 23 V‐A INV 2.00 O ‐
29030017892 2 2011‐09‐07 2011‐10‐18 28000000000 abc blore mlore mlore
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e - Sugam 2 1.25 0.5 g gfg 34 V‐E CON 2.00 O ‐
29030017892 3 2011‐09‐07 2011‐10‐18 28000000000 df goa blore goods 3 10000 0. trew ka05 123 454 V‐K LJV 2.00 O
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8. Codes Assigned for the Purpose of e-SUGAM Form for use in the XML format INV
Invoice
CON
Consignment Note
STM
Stock Transfer Memo
SPB
Self-Purchase Bill
LIV
Lab Charge/Job work Voucher
OTH
Others
V-A
After Sales
V-B
After Purchase
V-C
To His Shop/Godown/Storage
V-D
To his principal
V-E
Interstate consignment for sale
V-F
Intrastate consignment for sale
V-G
For Job work/Return after Job work/Line Sale/ Others
V-H
Stock Transfer (Receipts)
V-I
Consignment for Sale
V-J
Stock Transfer (Dispatch)
V-K
Others
Document Type
Category of Transaction
Commodity Code
User Manual
Please see the codes of the commodities added by you in the e-SUGAM Commodities
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Online e-SUGAM Forms with the tag name as
Online e-SUGAM Forms with tag name as
Online e-SUGAM Forms with tag name as
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9. State Codes of Various State and Union Territories State Codes
Name of the State
Number Assigned
OT
Other Countries
0
JK
Jammu and Kashmir
1
HP
Himachal Pradesh
2
PB
Punjab
3
CH
Chandigarh
4
UR
Uttaranchal
5
HR
Haryana
6
DL
Delhi
7
RJ
Rajasthan
8
UP
Uttar Pradesh
9
BH
Bihar
10
SK
Sikkim
11
AR
Arunachal Pradesh
12
NL
Nagaland
13
MN
Manipur
14
MI
Mizoram
15
TR
Tripura
16
ME
Meghalaya
17
AS
Assam
18
WB
West Bengal
19
JH
Jharkhand
20
OR
Orissa
21
CT
Chattisgarh
22
MP
Madhya Pradesh
23
GJ
Gujarat
24
DD
Daman and Diu
25
DN
Dadar and Nagar Haveli
26
MH
Maharashtra
27
AP
Andhra Pradesh
28
KA
Karnataka
29
GA LD
Goa Lakshadweep
30 31
KL
Kerala
32
TN
Tamil Nadu
33
PY
Pondicherry
34
AN
Andaman and Nicobar
35
User Manual
Version 1.0 Release Date: 19/10/11
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e - Sugam
10. Regular Verification of e-SUGAM Account Every dealer shall view the report of all such entries made and the unique numbers generated by him during every week for which a facility is provided on the websites to ensure the correctness of the entries and also to ensure that the facility of entry of transactions made by him is not misused by any unauthorized person. The verification of your account can be done as below: 1. Click on Reports and Help in the main menu (Refer Figure 9: e-SUGAM Forms). The Reports and Help page will be displayed.
Figure 39: Reports and Help
2. Click e‐SUGAM/505 Forms under the REPORTS heading and Detailed Sub-Heading (Refer Figure 39: Reports and Help). The screen shown in Figure 40: Report - e-SUGAM Forms will be displayed.
Figure 40: Report ‐ e‐SUGAM Forms
User Manual
Version 1.0 Release Date: 19/10/11
Page 30
e - Sugam 3. Select the Report Type (Utilized/Cancelled), enter the Submission Date From and To in their respective boxes and then click the Process button (Refer Figure 40: Report - e-SUGAM Forms). All the e-SUGAM Forms of that particular period will be displayed. After verification of the details, in case you find any entry of transaction recorded in your account is not entered by you, then you should immediately change your password. Further, you shall also inform the jurisdictional LVO/VSO within three days from the date of entry of such transaction which you claim to be not made by you.
User Manual
Version 1.0 Release Date: 19/10/11
Page 31
